NOTICE TO YEARBOOK/PHOTOGRAPHY VENDORS
PROSPER INDEPENDENT SCHOOL DISTRICT
COMMUNICATIONS DEPARTMENT
605 E. SEVENTH STREET
PROSPER, TX 75078
[pic]
NOTICE TO YEARBOOK VENDORS
RFP#04302-18
SCOPE OF WORK: Prosper Independent School District is requesting
proposals for Campus Yearbook Services
Firm Name ___________________________________ Date ______________
Firm Address ________________________________ Phone _____________
Authorized Company Contact Name ______________________________
Contact Direct Email __________________________________
If you have any questions, please contact Christal Hankey at clhankey@prosper-
469-219-2000
REQUEST FOR PROPOSALS
These are the specifics for all campuses Yearbook Requirements:
Prosper High School
Number of pages: 392(this is the current amount needed, but will grow as we continue to grow)
Size of book: 9
Endsheets: Print on both front and back
Cover: Hard (Custom)
Paper: 100#
Color: Full Color
Delivery: Spring
Approximate Copies: 1750
Training Provided: Spring Premiere, Fall Premiere, Summer workshops, on-site trainings as needed
Online Software is utilized to create the yearbook
Yearbook provider will need to work with current photo company to upload campus portraits to online system.
Middle Schools
Number of pages: 144 + 12-page supplement (includes index and spring sports)
**this is the current amount needed, but will increase as we continue to grow**
Size of book: 8
Endsheets: White
Cover: Hard (Custom)
Paper: 100#
Color: Full Color
Delivery: Spring
Approximate Copies: 900
Training Provided: Spring Premiere, Fall Premiere, Summer workshops, on-site trainings as needed
Online Software is utilized to create the yearbook
Yearbook provider will need to work with current photo company to upload campus portraits to online system.
All Elementary Campuses
Folsom Elementary / Rucker Elementary / Baker Elementary / Cockrell Elementary / Light Farms Elementary / Windsong Ranch Elementary / Hughes Elementary / Boyer Elementary / Spradley Elementary
Number of pages: 80-92 (depends on the campus)
Size of book: 8
Endsheets: Print on both front and back
Cover: Hard (Custom Color Litho)
Paper: 80#
Color: Full Color
Delivery: Spring
Approximate Copies: Baker (367), Cockrell (691), Folsom (515), Rucker (462), Light Farms (612), Windsong (430), Hughes (443), Spradley (?), Boyer (?)
Training Provided: on-site trainings as needed for online software
Online Software is utilized to create the yearbook
Yearbook provider will need to work with current photo company to upload campus portraits to online system.
Additional Campuses
During the 3-year contract period there will be need for additional campus yearbooks as we open new campuses.
Additional Needs
We have need 1 DSLR Canon or Nikon basic camera kit provided at each new campus, including secondary campuses, to be utilized by yearbook sponsors. These kits need to be delivered to Christal Hankey at the Administration Building who will then give to the appropriate person at each campus.
Contract Term
We use the yearbook vendor for a contract period of 3 years with a yearly renewal based on the company’s performance the prior year.
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Sealed proposals will be received by the Prosper Independent School District until May 17, 2018 at 2:00pm CST.
Campus Yearbook Services
Proposals will be opened at this time. Proposals received after this time and date will not be considered. The District is not responsible for unmarked or improperly marked proposals. The district is not responsible for proposals delivered after the scheduled deadline due to external or internal mail system. The time and date recorded in the front office shall be the official time of receipt. Prosper Independent School District reserves the right to reject any and all proposals in the best interest of the District.
Sealed proposals must be labeled on the OUTSIDE of the envelope as follows:
Christal Hankey, Communications Specialist
Prosper Independent School District
Administrative Office
605 E. Seventh Street
Prosper, TX 75078
RFP# 04302-18 – Campus Yearbook Services
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