Section 1 - Bidder’s general business details



TENDER RESPONSE(Please provide information against each requirement, additional rows can be inserted for all questions as necessary)ESSENTIAL CRITERIADo you have a legitimate business/official address OR are you registered for trading or tax purposes with the authorities : Yes/ No . If yes, bidder have to submit all the supported documents along with CEO/Owner Passport/ID copy.Confirming that the applied cars are having Insurance a comprehensive insurance (Full risk, total lost fire, theft, etc.) obligatory, passenger health & life, third party insurance policy for the rented cars policy for the rented cars: Yes/ No . If yes, bidder to provide copies of valid insurance policy has to be provided by biddersCan you agree to provide periodic (Scheduled & upon needs) maintenance for the rented vehicles at the expense of the company, and provide an alternative vehicle in case of any damage: Yes/ No . If yes, bidder to submit a confirmation letter.Save the Children values and advances diversity and inclusion in our workforce which starts with the recruitment and selection of people. We aim at a diverse and inclusive environment on different levels including but not excluded to religion, gender, etc. Yes/NoIf yes, bidder to submit an acceptance letter.Due diligence to be carried out on third party provider, specifically to determine: There is a procedure for checking new drivers and an ongoing process in place for checking existing drivers (Driver License, I.D., clean police record, medical report (able to drive) and eye test). All vehicles supplied are road legal, safe and free from major defects at point of supply.Yes/ No . If yes, bidder to submit a confirmation letter giving SCI the permission to visit them at any time to conduct the due diligence, and to confirm the submission for Driver’s documents upon hiring at SCIDo you agree to comply with our standard policies and procedures as stated in RFQ or Invitation to Tender (ITT) document: Yes/No. If yes, bidder have to sign on each page of these document.Do you confirm that you are not any prohibited parties or on Government blacklists: Yes/ No.If yes, bidder have to submit a signed confirmation letter.Are you able to submit your financial audit report for 2017: Yes/ No.If yes, bidder have to submit the financial audit report for 2017.Can you provide SCI with list of available rental vehicles and confirm the lead time e.g. (48 hours, 48-72 hours, more than 72 hours) for providing car to SCI upon receiving an official order: Yes/ No.If yes, bidder have to submit list of available vehicles and confirm the lead time.Can you provide a proof of expertise in similar tasks, at least 3 letter of reference from governmental bodies or International or Local organizations within the last 02 years: Yes/ No.If yes, bidder have to submit at least three reference letters.Can you confirm the availability of your own mechanical workshop either fixed workshops or remote workshop: Yes/ No.If yes, bidder have to submit a signed confirmation letter along with supported documents.Can you provide additional benefits or services that are of value to Save the Children (optional): Yes/ No.If yes, bidder have to submit list of additional benefits or services.Can you comply to SCI essential requirement for all rental vehicles and hired driver, as stated below: Yes/ No.All cars provided are in brand new (2019, 2018, 2017), have working seatbelts and lockable doors.All buses provided are in brand new (2019, 2018, 2017, 2016, 2015), have working seatbelts and lockable doors.All cars come with valid documents (registration documents, road licences, insurance certificates and permits)Supplier will permit SCI to attach identification marks to their cars but will not use this identification for any other purposes without permission from SCISupplier will permit the installation of GPS tracking devices & any security related devices, SCI posters and prehensive insurance which covers accidents and legal liability for the vehicle, the driver and passengers; and for third prehensive replacement clause for any vehicle that would be immobilised or sent outside duty stations for repairs or maintenance for periods exceeding one prehensive maintenance scheme for each vehicle of the rented fleet.All cars provided are in brand new (2019, 2018, 2017), have working seatbelts and lockable doors, and tires life time not to exceed 6 months.All buses provided are in brand new (2019, 2018, 2017, 2016, 2015), have working seatbelts, lockable doors, and tires life time not to exceed 6 months.All cars come with valid documents (registration documents, road licences, insurance certificates and permits)Any drivers provided by the Supplier:Must passed through SCI interview panel.Hired driver must be registered in Nssf or covered by supplier medical & life insurance policy.Have legal contracts and are insured by the Supplier.Are qualified and have a valid driver’s license;Drive the vehicles safely and carefully at all times; Carry both personal documents (identification and drivers licence) Maintain basic management documents for the vehicle;Will not work at weekends unless requested by Save the Children;Drivers should read, sign & obey to Save the Children internal policies and procedure;Drivers Medical report (able to drive) & eye test.Drivers police record.Suppliers hold legally full accountable towards their driver’s behaviours & attitude.All cars have a safety kit including 1 x fire extinguisher, 1 x safety triangle, 1 x jack, 1 spare wheel, snow chains and winter tyres during the winter (all terrain)Any drivers provided:Speak English to a good standard, and ability to write as well.Are familiar with the area of deployment The maximum Liability on Save the Children, in case of a traffic accident, theft, or damage during the contracting period, is ZERO USD per vehicle.If yes, bidder have to submit a confirmation letter along with evidence and supported documents relevant to the all below requirementsSection 1 - Bidder’s general business detailsGeneral informationOrganisation Name: Contact Name: Phone: Fax: Email: Parent company (if applicable):Principle Address:Registered Address:Payment Address:Registration number: Tax number: Legal status ( Sole Proprietor /Partnership/Company) :Year of registration: Annual Turnover:Please provide details of the type of your organisation (manufacturer, distributor, etc):Please provide details of the primary products/services of your organisation:Please list your employees who would be involved with Save the Children. One employee should be the key point of contact for Save the Children:NameJob titleRole for Save the Children accountDirect telephone numberEmail addressPlease detail what your insurance cover provides and what the maximum value is ( if any) : CAPABILITY CRITERIASection 2: Bidder capacityQuality /Service (10 %)Please specify if you have your own mechanical workshop either fixed workshops or remote workshops and provide details. Weightage (10%)Capacity (50%) Please specify how many cars (all types) you have in your fleet, and what is the lead time (more than 72 hours, within 48-72 hours, less than 48 hours) upon receiving an official request from SCI. Weightage (20%)Please provide us with satisfactory client references in similar tasks, at least 3 letters of reference (or more) from governmental bodies or International or Local organizations within the last 02 years. Weightage (10%)Please provide us with your Financial Audit Report for 2017 for your esteemed company. Weightage (10%)Are you able to provide SCI with additional benefits or services that are of value to Save the Children, please provide details as well. Weightage (10%).COMMERCIAL CRITERIA Section 3: Commercial proposal (Pricing)Please indicate here the prices including taxes you are offering to Save the Children as part of this contract, including the currency. Please refer to specification for details of what must be included.CategoryCar TypeDaily Rate in USD excluding 11% VAT(max. 30 day rental). Mileage: not limitedMonthly Rate in USD excluding 11% VATMileage: not limited2x4 sedanNissan Sunny, Toyota Yaris or similar, brand new model (Preferable 2017-2018-2019)5-passenger, Automatic transmission, ABS , EBD, Dual Airbag, A/C, any color4x4 Nissan X-Trail, VW Tiguan, Renault Duster, Toyota Rav4 & Mitsubishi Outlander brand new model (Preferable 2017-2018-2019)5-passenger, 4WD, Automatic transmission, ABS , EBD, Dual Airbag, A/C, any color7-SeaterToyota Avanza; Dacia Logan or similar, brand new model (Preferable 2017-2018-2019) 7-passenger, Automatic transmission, ABS , EBD, Dual Airbag, A/C, any colorMinibusToyota Hiace, Hyundai H1 or similar, brand new model (Preferable 2017-2018-2019)12-passenger, Manual transmission, ABS , EBD, Dual Airbag, A/C, any colorBusToyota or similar, brand new model (Preferable 2017-2018-2019)24-passenger, Manual transmission, ABS , EBD, Dual Airbag, A/C, any colorDriverDriver Salary rateDriver overtime rate per hour Prices include:Comprehensive third-party InsuranceAnnual Government Mechanical/Registration fee Maintenance and repair charges Unlimited mileageAdministrative FormalitiesReplacement vehicle in case of accidentUnlimited mileageDrivers salary: based on a maximum of 10 hours per day, with a maximum of 48 hours per week.Drivers overtime: Each hour more than the 48 hour working week will be regarded as overtime and charged additionally.Can you fix these prices for the duration of the contract? Yes FORMCHECKBOX No FORMCHECKBOX If not, please provide details of how long they will remain fixed?If prices cannot be fixed for the duration of the contract, please specify factors that would affect the price and indicate how changes in these factors would affect the price of the stated products:Section 4: Confirmation of Bidder’s compliance We, the Bidder, hereby confirm compliance with:The required specification for the productsThe Conditions of TenderingSave the Children’s Terms and Conditions of Purchase Save the Children’s Child Safeguarding policySave the Children’s Anti-Bribery and Corruption policySave the Children Human Trafficking and Modern Slavery policy The IAPG Code of ConductThe following documents and items are included in our bid:Section 1: Bidder’s general business detailsSection 2: Bidder capacitySection 3: Pricing proposalWe confirm that Save the Children may in its consideration of our offer, and subsequently, rely on the statements made herein.Acceptance by the Bidder: …………………………………………………………………….Signature …………………………………………………………………….Name……………………………………………………………………..Job Title……………………………………………………………………..Company……………………………………………………………………...Date ................
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