Key_dates_checklist_2019 20190619 LD.docx



Student Starts Attending SchoolSubmit Student Demographics Enrollment dataBirth to 3K-12Submit Student Demographics, Enrollment and Early Childhood data Pre-K Submit Early Childhood Outcomes Entry Rating for Pre-K students with IEPsSubmit EL Screener Submit ELSubmit Homeless Submit Immigrant DataSubmit Student Outside Course Assignments (9-12 only)Review and correct Assessment Pre-ID data for students in grades 3 – 11Submit Prenatal DataSubmit Service Provider (Students receiving IDEA Services only)Submit Student Address (Students receiving IDEA Services only)Submit Student Course Assignments without End Date/Final Grade (Pre-K-12)Submit Teacher Course Assignment Entry Records (Pre-K-12)Student Stops Attending SchoolSubmit Birth to 3 dataSubmit Caregiver Demographic (Birth to 3 students)Submit Early Childhood Outcomes Progress Rating for students that are Pre-K IEP and do not have an updated rating less than 6 months oldSubmit EL informationSubmit EL ScreenerSubmit Homeless dataSubmit Immigrant dataSubmit Outside Course Assignments (9-12 only)Submit Prenatal dataSubmit completed Student Course AssignmentsSubmit Teacher Course Assignment Exit RecordsSubmit Student Address (IDEA Services only) Submit Student Discipline Submit RSSP Verify accuracy of:Adjusted Cohort Graduation Rate dataAdvanced Coursework dataBirth to 3 dataCaregiver Demographic data (Birth to 3)College Course AssignmentsEarly Childhood dataEarly Childhood Outcomes Entry and Progress Rating for Pre-K students with IEPs EL InformationEL ScreenerFreshman On TrackHomeless dataImmigrant dataOutside Course Assignments (9-12 only)Percent 8th Graders Taking Algebra IPrenatal dataRegional Safe School Program (RSSP) dataService Provider data (Students receiving IDEA Services only)Student Address data (Students receiving IDEA Services only)Student Course Assignments (Pre-K-12)Teacher Course Assignments (Pre-K-12)Submit Exit EnrollmentBeginning and End of Term1st Day of Term Submit Student Course Assignments without End Date/Final GradeSubmit Teacher Course Assignment Entry Records End of TermSubmit completed Student Course AssignmentsSubmit Teacher Course Assignment Exit RecordsSample School Year Students RegistrationParents Complete Home Language Survey1st Day of School – Fall TermEnroll students into SIS Submit Student Demographics Enrollment dataBirth to 3Pre-KSubmit Early Childhood Outcomes Entry Rating for Pre-K students with IEP’sK-12Fall Key DatesAugust 31, 2018ACCESS Last Day of Corrections for the Purpose of Accountability and School Report Card for SY 2018DLM-AA Last Day of Corrections for the Purpose of Accountability and School Report Card for SY 2018SAT Last Day of Corrections for the Purpose of Accountability and School Report Card for SY 2018PARCC Last Day of Corrections for the Purpose of Accountability and School Report Card for SY 2018September 28, 2018ACCESS Site File and Testing Window dueOctober 26, 2018 by 4:00 p.m.Eligible for Immigrant Education Program data due and Extracted from SIS for funding eligibility and allocation calculationsNovember 9, 2018 by 4:00 p.m.ACCESS Label File sent to VendorNovember 16, 2018 by 4:00 p.m.School Year 2019 Fall Enrollment Counts submissions dueService Provider data due (Students receiving IDEA Services only)Student Addresses due (Students receiving IDEA Services only) November 30, 2018DLM-AA Pre-ID file sent to VendorEnd of Fall Term Submit any completed Fall Student Course AssignmentsSubmit any completed Fall Teacher Course Assignment Exit Records1st day of Spring Term Submit any new Student Course Assignments without End Date/Final Grade Submit any new Teacher Course Assignment Entry RecordsSpring Key DatesJanuary 18, 2019 by 4:00 p.m.Fall Student Course Assignments due without End Date/Final Grade Fall Teacher Course Assignment Entry Records due February 1, 2019PSAT 8/9 and 10 file sent to Vendor for printing labels and determining test booklet and manual quantitiesSAT file sent to Vendor for printing labels and determining test booklet and manual quantitiesFebruary 13, 2019DLM-AA Data Lockdown in KITEFebruary 15, 2019 by 4:00 p.m.Last SIS Upload sent to DLM-AA VendorIAR Pre-ID file sent to Vendor (IAR Pre-ID Labels for paper tests, test materials for paper tests, paper manuals quantities and testing windows)March 1, 2019 by 4:00 p.m. Last SIS Upload sent to IAR VendorMarch 5, 2019Last Day of ACCESS TestingMarch 6, 2019First Day of ACCESS Correction Window (No Test Results)March 11, 2019IAR Pre-ID – Earliest Start DateMarch 13, 2019DLM-AA Testing – Earliest Start DateMarch 29, 2019 by 4:00 p.m. EL Data due for the Population of the eGMS Ceiling CalculatorApril 9, 2019SAT Initial Test DateApril 9, 10, or 11, 2019PSAT 8/9 and 10 Initial Test DateApril 10, 2019First Day of SAT/PSAT Correction Window (No Test Results)April 16, 2019School Year 2019 Spring Enrollment Counts Deadline504 Plan Submissions dueApril 26, 2019IAR Testing – Latest End Date (IAR Correction Window will open the day after the last day of testing) (No Test Results)May 7, 2019ACCESS Preliminary Scores posted in SISMay 8, 2019DLM-AA Testing – Latest End DateMay 9, 2019First Day of DLM-AA Correction Window (No Test Results)May 24, 2019Last Day of ACCESS Preliminary Data ReviewEnd of Spring Term Submit completed Student Course AssignmentsSubmit Teacher Course Assignment Exit RecordsSubmit data and verify accuracy of:Adjusted Cohort Graduation Rate dataAdvanced Coursework dataBirth to 3 dataCaregiver Demographic data (Birth to 3)College Course AssignmentsEarly Childhood dataEarly Childhood Outcomes Entry and Progress Rating for Pre-K students with IEPs EL InformationEL ScreenerFreshman On TrackHomeless dataImmigrant dataOutside Course Assignments (9-12 only)Percent 8th Graders Taking Algebra IPrenatal dataRegional Safe School Program (RSSP) dataService Provider data (Students receiving IDEA Services only)Student Address data (Students receiving IDEA Services only)Student Course Assignments (Pre-K-12)Teacher Course Assignments (Pre-K-12)Submit Exit Enrollment if not attending Summer School1st day of Term 3 (Summer School)Submit Student Course Assignments without End Date/Final GradeSubmit Teacher Course Assignment Entry RecordsSummer Key DatesEnd of Term 3 (Summer School)Submit completed Student Course AssignmentsSubmit completed Teacher Course Assignment Exit RecordsExit All Enrollments for 2019 School Year/Finalize RecordsJune 28, 2019Posting of Final DLM-AA results in SISEarly July 2019Posting of Final IAR Scores in SISJuly 15, 2019Posting of Final SAT/PSAT Scores in SISJuly 31, 2019Student Attendance data FinalizedWinter/Spring/Summer – Student and Teacher Course Assignments data dueACCESS Final Scores posted in SISJuly 31, 2019 - Exit Enrollments for 2019 School Year Birth to 3 data submissions Caregiver (Birth to 3) data submissionsCollege Course Assignment data submissionsEarly Childhood data submissionsEarly Childhood Outcomes data submissionsEL data submissionsEL Screener data submissionsHomeless data submissionsImmigrant data submissionsOutside Course Assignments data submissionsPrenatal data submissionsRSSP data submissionsService Provider data submissionsStudent Address data submissionsStudent Course Assignments data submissions Student Discipline data submissionsTeacher Course Assignments data submissionsReview 2019 Report Card and Accountability ReportsAugust 15, 2019 by 4:00 p.m. DeadlineAdjusted Cohort Graduation Rates dueAdvanced Coursework data FinalizedChronic Absenteeism data FinalizedChronic Truancy data FinalizedFreshman on Track FinalizedPercent 8th Graders Taking Algebra I FinalizedStudent Mobility data FinalizedAugust 16, 2019 by 4:00 p.m. DeadlineACCESS Last Day of Corrections for the Purpose of Accountability and School Report Card for SY 2019DLM-AA Last Day of Corrections for the Purpose of Accountability and School Report Card for SY 2019IAR Last Day of Corrections for the Purpose of Accountability and School Report Card for SY 2019SAT/PSAT Last Day of Corrections for the Purpose of Accountability and School Report Card for SY 2019 ................
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