TOWN OF WINDHAM Windham High Renovation REQUEST FOR ...

TOWN OF WINDHAM Windham High Renovation REQUEST FOR QUALIFICATIONS/PROPOSALS

FOR

COMMISSIONING SERVICES FOR WINDHAM HIGH SCHOOL

OSCG PROJECT #__163-0079 & TMP-163-ZXVJ________

May 13th, 2019

STATEMENT OF QUALIFICATIONS DUE BY May 30, 2019 BY 1:00 PM

AND MUST BE SUBMITTED TO

TOWN OF WINDHAM Windham Town Hall 979 Main St. Willimantic CT 06226 Town Managers Office Attention WAYNE DONALDSON DIRECTOR OF CAPITAL PROJECTS,

FOR QUESTIONS REGARDING THE RFQ/RFP, CONTACT WAYNE DONALDSON,

DIRECTOR OF CAPITAL PROJECTS, VIA EMAIL (wDonaldson@windham.k12.ct.us)

TABLE OF CONTENTS

I. Invitation to Submit Qualifications II. Scope of Service III. Timeline of the Process IV. Qualification Statement V. Method of Selection VI. General Terms & Conditions

I. INVITATION TO SUBMIT QUALIFICATIONS AND PROPOSAL

The Town of Windham, Windham High School Renovation Building Committee is seeking to engage a commissioning agent to provide commissioning services for the renovation of the Windham High School. Qualifications should be addressed to Mr. Wayne Donaldson, Director of Facilities, and delivered to:

Windham Town Hall 979 Main St. Willimantic CT 06226 Town Managers Office Attention Director of Capital Projects, Wayne Donaldson

All qualifications must be received by the date and time on the cover.

This RFQ consists of the following documents:

1. Request for Qualifications and proposal ? this document 2. Exhibit 1a ? Proposal Form 3. Exhibit 1b ? Pricing Table 4. Exhibit 2 ? Commissioning Firms Experience 5. Exhibit 3 ? Commissioning Firms Task Experience 6. Exhibit 4 ? Required Disclosures 7. Exhibit 5 ? Legal Status Disclosures 8. Exhibit 6 ? Proposers Non-Collusion Affidavit Form 9. Exhibit 7 ? Proposers Statement of References Form 10. Exhibit 8 ? Conceptual Design and Construction Schedule

II. SCOPE OF SERVICE

To provide commissioning agent services ("CxA") on behalf of the Town of Windham (the "Town") for the renovation as new of the existing Windham High School to accommodate Windham High School Programs, Windham Early Childhood Programs and Central Office Administrative Functions (the "Project"). Successful applicant is to act in the best interests of the Town of Windham in dealing with the project architect and contractors.

The total building area is approximately 220,000s.f. and the facility will be renovated as new. The project will include envelope improvements, full MEP system replacement including the implementation of Air Conditioning and all nee controls. The project will be phased and occupied during construction, the final phasing plan will be determined by the CM, the Commissioning Agent should anticipate a review of phases as they come on line.

The CxA will plan, manage, perform and report on the commissioning activities, utilizing the reporting formats and standardized forms provided by the CxA whenever required. The CxA will submit deliverable reports to the Town according to an agreed upon commissioning services schedule. All commissioning tasks shall be conducted in a transparent manner with involvement of Towns officials, including the building engineer and operations staff. All information required to meet the State of Connecticut OSCG&R regulations along with conformance with Ct High Performance Building Standards.

The management structure is a traditional design, bid, build with full design documents and specifications developed by an architectural/engineering firm. The construction documents will be let out to bid and a construction manager at risk has been hired to complete the construction. The Town and PBC's primary construction representative on-site will be provided by the separately

contracted services of an Owners Project Manager. The CxA will be hired by and report directly to the Town via the PBC, coordinated through the Owner's Project Manager (OPM).

The systems to be commissioned shall include all systems required by the Connecticut High Performance Building regulations:

1. Heating, Ventilation, air conditioning, and refrigeration systems and associated controls 2. Lighting and day-lighting controls 3. Domestic hot water system 4. Renewable energy systems 5. Water using systems 6. Fire Protection systems 7. Energy Management system 8. Emergency Power system 9. Building envelope system

1. Expectations of the Commissioning Agent

The successful proposer must:

? Be an independent, third-party individual or firm that is not a member of or otherwise affiliated with the designer/architect, construction manager, or otherwise affiliated with the construction team. This restriction shall not apply to the provision of owner's representative services.

? Possess certification as a commissioning authority by the Building Commissioning Association, the Association of Engineers, or, in the Town's sole judgment, a comparable certifying organization.

? Possess all relevant Connecticut licenses, including a Professional Engineer and/or S1 license.

? Possess a minimum of five (5) full years' field experience as a commissioning agent.

The Town shall take into account, among other relevant considerations, the following qualifications:

? Experience as the principal commissioning authority for at least three projects of comparable size, type and scope.

? Experience in the operation and troubleshooting of HVAC systems and energy management control systems.

? Knowledge of building operation and maintenance and O&M training. ? Knowledge of national building & fire codes as well as water-based fire extinguishing

systems, detection systems and alarms systems. ? Knowledge of test and balance of both air and water systems. ? Experience with energy-efficient equipment design and control strategy optimization. ? Experience with total building commissioning approach including building envelope,

data and communication systems and other specialty systems. ? Experience in monitoring and analyzing system operation using energy management

control system trending and stand-alone data logging equipment. ? Verbal and writing communication skills. Organization and the ability to work with both

management and trade contractors. ? Experience in writing commissioning specifications. ? Membership with the Building Commissioning Association.

The required expertise for this RFP will be based on the skill and experience set of the full team submitting the proposal. A member of the proposing firm will be the designated commissioning authority and will be required to coordinate all commissioning activities. This indeed must not necessarily be the team's overall project or contract manager. The commissioning authority must have significant in-building commissioning experience, including technical and management expertise on projects of similar scope. If the commissioning authority or prime firm does not have sufficient skills to commission a specific system, the prime firm shall subcontract with a qualified party to do so.

Commissioning is required as one quality measure of the construction of the Project in order to assure that the final building meets the original intent of the Town's design. The proposer is free to suggest changes and improvements to this process. The following is a summary of the commissioning process and scope of work the Town requests for this project.

SUSTAINABILITY REQUIREMENTS:

The Town expects this project to exemplify the highest principles and practices of sustainable design. Sustainability must inform the design, construction and operation of the complex and must adhere to the Green Building Standards.

ENERGY USE & ASSESSMENT:

The Commissioning Agent shall meet regularly with the Owner and design team to review the design team's energy model, design strategies to ensure an efficient and optimized design and recommend alternative systems for consideration. The Commissioning Agent shall also be experienced partnering with the local utility company and working with Energy programs to help maximize the Town's available incentives. The Commissioning Agent shall provide a design assessment including Lighting, Heating, Ventilation, and Air Conditioning (HVAC), Domestic Hot Water (DHW), Plug loads, implementation of photovoltaics and energy saving systems etc. in a clear and concise report describing a variety of Energy Efficiency Optimization Strategies including modifications to system controls, building automation, and operational upgrades.

Some of the areas for evaluation are listed below.

? Review energy model and energy use target for the building provided by the design team. ? Review of operation and maintenance to improve energy efficiency. ? Conduct detailed discussions with Owner and design team and recommend strategies for optimization ? Review trending of system operation to ensure incentives will be realized and that Energy Usage is consistent with projections.

A. Commissioning Process during Design

The commissioning process activities completed by the commissioning authority during the design phase include:

? Assist the District in development of the Building Committees/Towns Project Requirements documentation for clarity and completeness.

? Review and comment on the Basis of Design with regard to the Building Committees/Towns Project Requirements.

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