ABBREVIATIONS - Aids Foundation South Africa



Request for ApplicationsTerms of Reference (TOR)For Advocacy - Component “ADVOCACY AND COMMUNITY BASED MONITORING GRANTS FOR ADOLESCENT GIRLS and YOUNG WOMEN (AGYW)”Grant Period: 1 April 2019 – 31 March 2022Application Closing Date: 29 November 2019, 17:00Advocacy Program ComponentReferencesTo address gender and human rights related barriers that affect the availability, accessibility, acceptability, quality of services for AGYW. RFA-AFSA-CBM-AGYW-2019PLEASE NOTE: Changes made to this RFA and all relevant documents will be posted on AFSA’s website: .za Table of Contents TOC \o "1-3" \h \z \u ABBREVIATIONS PAGEREF _Toc21092610 \h 31.INTRODUCTION AND BACKGROUND PAGEREF _Toc21092611 \h 42. THE ROLE OF Implementing Partner Organization (IPO) PAGEREF _Toc21092612 \h 53.SCOPE OF WORK PAGEREF _Toc21092613 \h 7Background PAGEREF _Toc21092614 \h 74.PRE-QUALIFICATION CRITERIA PAGEREF _Toc21092616 \h 95. EVALUATION PROCESS AND CRITERIA PAGEREF _Toc21092617 \h 96. APPLICATION INSTRUCTIONS PAGEREF _Toc21092618 \h 106. KEY DATES PAGEREF _Toc21092619 \h 117. CONTACT DETAILS PAGEREF _Toc21092620 \h 128. List of Annexes / Supporting Documents Required PAGEREF _Toc21092621 \h 13ABBREVIATIONSAGYWAdolescent Girls and Young WomenAFSAAIDS Foundation of South AfricaAIDSAcquired Immune Deficiency SyndromeARTAnti-Retroviral TherapyCBMCommunity-Based MonitoringCCMCountry Coordinating MechanismCSEComprehensive Sexuality EducationDOHDepartment of HealthGBVGender Based ViolenceGFThe Global Fund HTSHIV Testing Services HIVHuman Immunodeficiency VirusIECInformation, Education, CommunicationIPO Implementing Partner OrganizationKPKey PopulationsLFALocal Fund AgentM&EMonitoring and EvaluationMSMGay Men and Men who have sex with MenNSPNational Strategic PlanPCAProvincial Council for AIDSPEPPost-Exposure ProphylaxisPLHIV People Living with HIVPRPrincipal RecipientPrEPPre-Exposure ProphylaxisPTBPeople infected with TB (TB Survivors)QAQuality AssuranceRFARequest for ApplicationSAPSSouth African Police ServicesSAWSocial Auxiliary WorkerSSRSub-sub-recipientSWSex WorkerTGTransgenderTORTerms of ReferenceINTRODUCTION AND BACKGROUND The South Africa Global Fund Country Coordinating Mechanism (GF CCM) is responsible for leading the implementation of HIV and TB programmes funded by the Global Fund to Fight AIDS, TB and Malaria (GF) in the country. The GF CCM determines the content of the programming, the budget envelope, and the output and outcome indicators and targets. The GF CCM has selected the AIDS Foundation of South Africa (AFSA) to be appointed by the GF as one of the Principal Recipients (PRs) that will manage programmes to be funded by the grant. The GF CCM decided that a PR should serve as a grants manager while Implementing Partner Organizations (IPOs) will be the main implementers of the programmes. AFSA therefore invites interested non-profit organisations and government departments, experienced in the programme areas listed under the scope of work and with presence in the districts identified, to apply to be considered as IPOs. It is important to note that IPOs are recommended by the PR, but appointment is subject to GF CCM approval. Applicants are not required to submit implementation plans and budgets as part of this call for applications. About the Advocacy and Community-Based Monitoring InterventionsWith increased political commitment to fast-track the end of AIDS among adolescent girls and young women (AGYW) by 2030, the leadership and perspectives of AGYW constituencies in national processes and in local programming are essential to ensure that interventions are appropriately address their realities and the barriers that they face in accessing services. In multiple consultations, including a National Department of Health (NDoH) review of PEPFAR Prevention Interventions (June 2019) and Youth Prevention Technical Working Group meetings (April 2019), the message “Nothing For Us, Without Us” was strongly reiterated by youth representatives. Interventions under this grant will facilitate for increased and active participation of AGYW in governance structures such as the CCMs, as well as in programming spaces that allow them to influence program design, monitoring and accountability. Furthermore, it will ensure feedback/linkages to other aspects of The Global Fund’s HIV prevention investment as a way of ensuring program quality and achieving of country targets towards reducing HIV incidence.2. THE ROLE OF IMPLEMENTING PARTNER ORGANIZATION (IPO) IPOs have a contractual relationship with, and are accountable to the PR. They are the direct implementers of programmes financed by GF. Successful applicants will be appointed as Implementing Partner Organizations (IPOs). As an IPO, your organisation/society/association shall be responsible for the direct implementation of the defined scope of work and are not permitted to sub-contract work out to third parties nor to the entity that will endorse your application. The responsibilities of IPOs include the following: If independent, with sound financial and governance control systems: Sign grant agreements with the PR.If dependent on the support and endorsement by an established entity with sound governance and financial controls systems: Co-sign – together with the endorsing entity – grant agreements with the PR.Implement grants under the oversight of the PR and GF CCM.Propose changes to the PR on work plans and budgets when necessary.Participate in performance review meetings to improve grant performance and impact. Report on programme progress and challenges to the PR through regular reports. Identify key issues and implementation bottlenecks and escalate to the PR for guidance. Provide information to the PR, GF Country Team, and GF CCM and its structures when requested to do so. Responsibilities of an Endorsing Entity IPO-Endorsing entities have a contractual relationship with, and are accountable to the PR. While they are not direct implementers of the programmes financed by GF, they are responsible for the financial and governance compliance and wellbeing of IPOs. The responsibilities of an Endorsing Entity include the following:Co-sign – together with the applicant – grant agreements with the PR.Serve as the principal lead for all contractual requirements.Participate as an observer in performance review meetings to improve grant performance and impact. Facilitate and support IPO’s reports on programme progress and challenges to the PR through regular engagementsProvide information to the PR, GF Country Team, and GF CCM and its structures when requested to do so. 2.2 Organisational requirements The minimum requirements to serve as an IPO include: The organization must be led or be representative of Adolescent Girls and Young Women (AGYW) – ages 15 to 24 – and up to the age of 35 years. Sound governance frameworks, demonstrated by, inter alia, by a diversified board and management team, and at least one year financial statements of the nascent organization or that of the endorsing/hosting entity. Clear level of commitment by organization’s core team – profile of each team member and their respective roles. Experience implementing funded or non-funded programmes targeted at the AGYW population. A track record of effective and efficient implementation of similar activities, preferably in the target district/s. Applications are encouraged, particularly from the following: Organizations that work with Adolescent Girls and Young Women (AGYW) in a highly participatory manner, or have AGYW represented in their Board of Directors or Management teams. Organizations outside of the health sector, for an example, organizations actively involved in arts and recreation, media and communications, sports and culture, peer support, etc. Start-up or nascent organizations or networks – these must be endorsed by an established entity, and are required to submit valid documents of the endorsing entity – Refer to list of Annexes for required supporting documents. These organisational requirements will be assessed during the evaluation process. Further information can be found on the Global Fund website () including the GF Grants Regulations.SCOPE OF WORK BackgroundAIDS Foundation of South Africa (AFSA) is looking to appoint four (4) Implementing Partner Organizations (IPOs) to implement the Adolescent Girls and Young Women – Community-Based Monitoring (AGYW-CBM) component of the Advocacy Program in four (4) of the following districts:AGYW-CBM DistrictsTo address gender and human rights related barriers that affect the availability, accessibility, acceptability, quality of services for AGYW in four (4) the following districts: OR Tambo District, Eastern Cape ProvinceCity of Cape Town, Western Cape ProvinceBojanala District, North West ProvinceGreater Sekhukhune District, Limpopo ProvinceApplicants need to demonstrate experience in implementing Advocacy related programs. Only one (1) IPO will be appointed per district. Budget Allocation The appointed IPOs will each receive:A total of ZAR 1,515,260.00 (One million, five hundred and fifteen thousand, two hundred and sixty rand) overall, over a three-year grant period.***Core ActivitiesTo address gender and human rights related barriers that affect the availability, accessibility, acceptability, quality of services for AGYW population. InputsOrientation on the Advocacy program by AFSADisbursement of allocated funds to IPOsAdvocacy and CBM training and briefing provided to appointed IPOsQuarterly review engagementsM & E and relevant capacity support provided to IPOsMedia training support provided to IPO by AFSAActivitiesAdminister Community-Based Monitoring (CBM) Tools to the AGYW population in the communityDocument and analyze data from the CBM toolsProduce periodic reports on the data from the CBM toolsEstablish and strengthen relationship between key service providers, such as healthcare workers and AGYW beneficiariesIdentify and participate at platforms for accountability and stakeholder engagement at district, provincial and national levelActively identify opportunities to present findings from the CBM dataTarget PopulationAGYW – in and out of school, ages 15 – 24 Service providers working with AGYW on behavioral and biomedical programs Short-term outcomesDemand for quality and accessible health and related services for AGYW is created and met within communitiesThe relationship between service providers, such as healthcare workers and beneficiary population is strengthenedBest practices and lessons on service provision for AGYW are shared across GF funded SR, IPOs and other key and relevant stakeholdersLong-term outcomesA culture of accountability is strengthened and sustained within communitiesThe AGYW population is actively involved and lead on issues that affect themImpact: Ongoing monitoring of gender and human rights related barriers to services for AGYW through strong and functional accountability measures. The availability, accessibility, acceptability, quality of AGYW friendly services is improved. ***PRE-QUALIFICATION CRITERIA Interested organizations, societies or networks must provide record of their existence of no less than 12 months. A signed reference letter from an established entity, such as a registered institution of higher learning or a non-profit organization registered with the Department of Social Development or private company with an up to date TAX certificate (With a Pin) must be submitted together with the application. The signed reference letter must not be older than three (3) months. The organization/formation must be led and serve the needs of Adolescent Girls and Young Women (AGYW), core age range between 15 and 24, broad age range between 15 and 35.Start-up organizations, student societies, community networks are encouraged to apply. 5. EVALUATION PROCESS AND CRITERIA The evaluation of applications will be managed by an Implementing Partner Organization (IPO) Selection Panel (SP) – guided by the Sub Recipient selection manual – which will assess and evaluate applications received. The results and recommendation of the evaluation process will then be presented to the PR. Once the PR has reviewed the results of the ISP evaluation process and considered the recommendations, the PR shall submit the profile of the proposed IPO/s to the GF CCM for final approval. The evaluation process will be conducted according to the following stages:The first stage of the evaluation process will be to assess for compliance with the pre-qualification criteria. Applications that do not comply will not be evaluated further.The second stage of the evaluation process will be to assess for compliance with administrative requirements. Applications that do not comply will not be evaluated further.The third stage of the evaluation process will be to assess the technical competency focusing on the ability to fulfil the requirements of an IPO, experience and expertise of implementing similar interventions and presence in the target districts. Applicants need to achieve a score of at least 50 points for the technical competency requirements in order to progress further.The fourth stage, which is optional and at the discretion of the ISP, may involve an on-site visit to clarify details about the applicant. No points are awarded.For applicants that satisfy the pre-qualification criteria and the administrative requirements, the weighting of the overall score is as follows:Technical evaluation score 80%BBBEE points 20%Total 100%The ISP will present its evaluation outcome to the PR for consideration and recommendation to the GF CCM for a decision on the final list of IPO/s. Aggrieved applicants may lodge an appeal with the AFSA CEO within seven working days of receiving official communication of the IPO selection decision, clearly stating the grounds for appeal and providing the necessary evidence. 6. APPLICATION INSTRUCTIONS All applicants are required to: Clearly mark their applications with the relevant reference as highlighted on the main page. Email Applications will NOT be considered. Advocacy Program ComponentReferencesTo address gender and human rights related barriers that affect the availability, accessibility, acceptability, quality of services for AGYW population. RFA-AFSA-CBM-AGYW-2019Ensure completeness of the application form which should not exceed the recommended length for sections. Attach board resolution authorising submission of application and all other supporting documentation as listed below under Section 8: ‘List of Annexes / Supporting Documents Required’. Incomplete applications will not be considered – that includes missing annexes.Confirm in writing that the information and statements made in the proposal submission are true and accept that any misrepresentation contained in it may lead to disqualification; Ensure timely submission of any additional documents or reports that may be requested, for assessment purposes, and Applicant organisations must submit :4 hard copies of their application and supporting documents, A memory stick/Flash drive with saved electronic copies of the application and supporting document Applications must be submitted via a courier service or hand delivery to the tender box located at the AIDS Foundation’s head office before the deadline of: 29 November 2019, 17:00Physical Address for Hand & Courier Delivery AIDS Foundation of South AfricaPhysical Address: 2nd Floor, 135 Musgrave Road, Musgrave, Durban, 4001Ensure that appropriate staff are available on site, if and when, the on-site IPO capacity assessment visit is done.6. KEY DATES The deadline for the submission of a fully completed application and attachments is 29 November 2019, 17:00. The key dates for the application process are shown in the table below.StageDate/ PeriodPublication of call/RFA18 November 2019AFSA website .zaBriefing meeting (non-compulsory)19 - 25 November 2019, These are re-advertisements. Briefings may be centralized at provincial level.Refer to the AFSA website for specific briefing dates per district.Deadline for submitting applications29 November 2019, 17:00Evaluation period (indicative) during which additional details may be requested and an on-site visit may be done to evaluate IPO capacity.02-06 December 2019Final IPO selection decision (Followed by feedback to applicants) 10 December 20197. CONTACT DETAILS Please direct your requests for information and questions/queries to: Ms Fezile Kanju, Human Rights and Advocacy Manager: Global Fund Programme. Contact email: fezilekanju@.zaPlease note that questions and requests for information must be submitted before 25 November, 12:00pm. Please refer to our website, .za for regular updates on frequently asked questions.8. List of Annexes / Supporting Documents RequiredAnnex 1: Board resolution authorising submission of application or endorsement by Board of endorsing/hosting entityAnnex 2: Proof of legal entity (NPC, Trust, NPO, Close Corporation, Pty (Ltd)) or that of the endorsing/hosting entity.Annex 3: NPO registration status and confirmation of compliance with Department of Social Development requirements or registration status of the nascent organization or that of the endorsing/hosting entity.Annex 4: Profile of the organisation, including history and work experience relevant to this application.Annex 5: List of board members and management, their current job titles and certified copies of IDs of the nascent organization or those of the endorsing/hosting entity.Annex 6: Valid SARS tax clearance certificate together with tax compliance status pin or that of the nascent organization or that of the endorsing/hosting entity.Annex 7: Valid BBBEE certificate or sworn affidavit (for eligible entities) deposed by director/board member not older than three months from closing date. Or deposed by director/board member of endorsing entity.Annex 8: Last two Annual Financial Statements signed by Board chairperson. If your last annual financial statement is older than 2 years then supply the most recent management accounts pack. Or bank stamped financial records and financial records of the nascent organization or that of the endorsing/hosting entity.Annex 9: Management letter for the last audit (this only applies to organisations that are required to have their annual financial accounts audited) of the nascent organization or that of the endorsing/hosting entity.Annex 10: Organogram for all management and administrative positions (Human resources, finance, PSM, M&E, project management, profile and role of association members, partners or networks).Annex 11: Policies and procedures documents addressing financial management, procurement, travel, human resources of the nascent organization or those of the endorsing/hosting entity.Annex 12: Letter describing how your organization is representative of / works in a participatory manner with the AGYW population. ................
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