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CATEGORY: STEEL TOE AND SAFETY BOOTSGeneral Requirements:In order for your bid to be considered valid, bidders must provide pricing for all items in a given section while meeting the required specifications. It is the State’s intent to award to as few bidders as possible. Pricing must include all delivery, packaging and all administrative costs including, but not limited to, any US import charges associated with the product. In addition, prices must remain firm for at least twelve (12) months after a contract is fully executed. The fact that every item involved in the design and manufacture of the product is not mentioned specifically shall be interpreted to mean that the vendor shall provide a product that in all areas conforms to the best known standards of engineering, relative to design, and manufacturing.The State reserves the right to waive minor technicalities in a bidder’s specifications if the acceptance of his/her bid is deemed to be in the best interest of the State.There shall be no minimum order quantities or total order amount required from the agency, by the vendor.WarrantyBoots shall provide a minimum of 6 months wear under outdoor conditions. Shoes purchased under contract that wear out or come apart prematurely under these conditions will be returned at the vendor’s expense for credit or replacement.CertificationBidder shall certify that the product offered meets the prominent characteristics of this description and the product conforms to the producer’s own drawings, specifications, standards, and quality assurance practices. Therefore, this product is the same product sold in the commercial marketplace.SamplesSamples are not to be provided until the State has reviewed each bid and determined a short list of bidders. At this time, the State will require each bidder that has been short-listed to provide a sample of each item being bid at the bidder’s expense. The sample that you submit for testing and review must be an exact replica of the item bid, unless otherwise stated. The State reserves the right to determine the acceptable amount of time for samples to be received. Within sixty (60) days from the award date, non-awarded bidders are asked to pick up their samples or to provide arrangements for their return. If for any reason these arrangements have not been made within a suitable time period, the samples will become the property of the State and those samples will be disposed of in any manner deemed appropriate by the State.Should you become the awarded vendor, you will be required to provide the identical product throughout the contract period. Should the manufacturer discontinue the product during the contract term, the product shall be replaced by a new product meeting specifications for the awarded price (or less), provided the vendor informs the IDOA Contract Manager in writing and receives written approval of such change. Authorizations for a replacement shall represent a single or blanket approval, according to the request and decision made by IDOA. The sample(s) SHALL be sent to:Indiana Department of AdministrationProcurement Division – Austin Jones402 West Washington St., Room W468Indianapolis, Indiana 46204Retail PurchasingVendor must have retail establishments in a variety of locations state-wide for state employees to visit for proper fitting. State employee shall take possession of boots upon presentation of an approved State of Indiana Purchase Order. Vendor will provide invoice to state employee for state processing. State will remit payment to vendor. LabelingUnless otherwise stated, the contents, vendor’s name, and purchase order number shall be clearly marked on the outside of all packagesAll boots shall contain permanent factory stamp in counter area, stating materials, size, and place of manufacture. Labels shall not be altered, removed, or substituted to misrepresent original size, brand, or materials. SizesAll sizes shall be industry standard and meet criteria according to the Federal Commercial Standard. No seconds or irregulars shall be accepted. Vendor shall not deviate from sizes ordered. All sizes shall be standard and run true to size. Lines 273-282: Men’s and Women’s Steel-Toe BootsBrand Name/Style #__________________________Waterproof leather upper with steel-toe ____ ____6 to 8 in heights ____ ____Waterproof membrane____ ____Attached welt construction____ ____Oil-proof, slip resistant____ ____Significant treads____ ____Cushioned foot bed____ ____Colors:Black, Brown, Tan____ ____Sizes:Men’s 6M-13 ? M whole and half size____ ____Men’s 14M-18M whole sizes onlyMen’s 6W-13 ?W whole and half sizesMen’s 14W-18W whole sizes onlyMen’s 6XW- 13 ? XW whole and half sizesMen’s 14XW-18XW whole sizes onlyWomen’s 6M-13M whole and half sizesWomen’s 6W-13W whole and half sizesExceptions__________________________________________________________________Lines 283-290: Men’s and Women’s Safety Boot with Rubber Toe OverlayBrand Name/Style #__________________________Waterproof leather upper with rubber toe overlay ____ ____Electric shock protection____ ____6 to 8 in heights ____ ____Waterproof membrane____ ____Attached welt construction____ ____Oil-proof, slip resistant____ ____Significant treads____ ____Cushioned foot bed____ ____Colors:Black, Brown, Tan____ ____Sizes:Men’s 6M-13 ? M whole and half size____ ____Men’s 14M-18M whole sizes onlyMen’s 6W-13 ?W whole and half sizesMen’s 14W-18W whole sizes onlyMen’s 6XW- 13 ? XW whole and half sizesMen’s 14XW-18XW whole sizes onlyWomen’s 6M-13M whole and half sizesWomen’s 6W-13W whole and half sizesExceptions__________________________________________________________________SPECIFICATIONS AGREEMENT:Bidder’s signature and submittal of bid for the above products, indicates bidder agrees to meet all specifications stated above and all information submitted is accurate. Bidder Signature:Date: ................
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