F1099 - 1099 Forms
F1099 - 1099 Formsoverviewaccessing the programsample runsample reportoverviewThe program F1099 will generate all 1099's needed for reporting miscellaneous income and non-employee compensation income for all vendors who are flagged as requiring a 1099 in the USASWEB/Vendors program. You may wish to use F1099 for any contracted workers, referees, etc. that may be paid during the calendar year. Please click here for more information on IRS instructions for Forms 1099-MISC and 1099-NEC.F1099 Reporting ProceduresIf the IRS-1099 vendor name differs from the vendor name used for sorting, you can do the following in USASWEB/Vendors:Have the name used for sorting entered as the initial name.Have the IRS-1099 name entered in the additional name field preceeded by the digits 1099: For example, 1099:OFFICIAL NAME.The F1099 program will strip off the "1099:" and use this name for the primary name on the 1099 reporting form.The F1099 program uses the 1099 vendors' calendar year-to-date amounts displayed in USASWEB/Vendors. If you need to adjust the amount for a 1099 vendor, use USASWEB/Vendors to modify the calendar year-to-date amount.As of CY2020, the F1099 program supports 1099-MISC and/or 1099-NEC format types.? Depending on the type of format chosen, the following files will be generated at the completion of the program:If selecting "M" (1099-MISC) format type:F1099_MISC.DAT is a data file containing the 1099-MISC data that can be used with a third-party printing software in order to print 1099s on blank or pre-printed laser 1099-MISC forms.F1099_MISC.FRM is the form file containing the reportable vendors 1099-MISC information. This file is to be printed on blank 1099-MISC forms.F1099_MISC.TXT?is a report of the 1099-MISC vendors to be reported for the calendar year. The report is sorted by 1099-MISC types.F1099_MISC.TAP is the tape file containing the reportable vendor 1099-MISC information to be sent to the IRS.?If selecting "N" (1099-NEC) format type:F1099_NEC.DAT is a data file containing the 1099-NEC data that can be used with a third-party printing software in order to print 1099s on blank or pre-printed laser 1099-NEC forms.F1099_NEC.FRM is the form file containing the reportable vendors 1099-NEC information. This file is to be printed on blank 1099-NEC forms.F1099_NEC.TXT?is a report of the 1099-NEC vendors to be reported for the calendar year.?F1099_NEC.TAP is the tape file containing the reportable vendor 1099-NEC information to be sent to the IRS.?If selecting "B" for both 1099-MISC and 1099-NEC types:F1099_BOTH.DAT is a data file containing both 1099-MISC and 1099-NEC data that can be used with a third-party printing software in order to print 1099s on blank or pre-printed laser 1099 forms.F1099_BOTH.FRM is the form file containing the reportable vendors 1099-NEC and 1099-MISC information. This file is to be printed on blank 1099 forms.F1099_BOTH.TXT?is a report of both the 1099-MISC and 1099-NEC vendors to be reported for the calendar year. The report is sorted by 1099 type.F1099_BOTH.TAP is the tape file containing both the reportable vendor 1099-MISC and 1099-NEC information to be sent to the IRS.?Your ITC may provide the service of submitting the district's 1099 information to the IRS. Please contact your ITC for further details.An error will be printed on the F1099_xxxx.TXT files if a 1099 vendor does not have a TIN type filled in. accessing the programTo use the F1099 program, type the following command:$ RUN OECN$BUD:F1099at the $ prompt or in the menu system type:Menu>F1099sample runThis program generates 1099 forms and will generate a Tape Submission file if requested.Is this the correct program? (Y,N,?):<Y> _ <CR>Enter your Federal EIN: <123456789> _________ <CR>Enter the District name (line 1): <SAMPLE CITY LOCAL BOARD > _________________________________ <CR>Enter the District name (line 2): <OF EDUCATION > _________________________________ <CR>Enter District Address (line 1): <100 MAIN STREET > __________________ <CR>Enter the City: <SAMPLE CITY> _____________________________ <CR>Enter the State: <OH> ____ <CR>Enter the Zip Code: <44444> _________ <CR>Enter the phone number without dashes: <4195551212> __________________ <CR>Enter the extension: <5555>____ <CR>Enter the minimum amount for reporting: < 600.00> ________.__ <CR>Enter the minimum amount for reporting Royalty Payments: < 10.00> ______.__ <CR>Do you want to report vendors with no Identification number? (Y/N) <N> _ ?Enter 'N' to exclude vendors who have no 1099 Identification number.Enter 'Y' to include all vendors whether or not they have an Ident. number.Do you want to report vendors with no Identification number? (Y/N) <N> _ <CR>Do you want to utilize the check names and address (Y/N <N>): <N> _ ?Y = Use check name and address from vendor file, if one exists, for all forms.N = Use vendor name and address from vendor file for all forms.Do you want to utilize the check names and address (Y/N <N>): <N> _ <CR>Enter the Payment Year: < > ____ 2020Do you want to create a tape submission file? (Y/N): <Y> _ <CR>Enter the type of 1099 you wish to generate (M/N/B): < > _M = 1099-MISC N = 1099-NEC (Non Employees Compensation) B = BothEnter the type of 1099 you wish to generate (M/N/B): < > _ BEnter the Payer Name Control (? for help): < > ____ ?The Payer Name Control is found on the mail label of the Package 1099 sentto each district. Names of less than four letters should be left-justified.If you have not received a Package 1099, leave this field blank.Enter the Payer Name Control (? for help): < > ____ <CR>District Information: 1. Federal EIN : 123456789 2. District name line 1 : SAMPLE CITY LOCAL BOARD 3. District name line 2 : OF EDUCATION 4. District Address line 1 : 100 MAIN STREET 5. District City, State, Zip : SAMPLE CITY, OH 44444 6. District Telephone Number : 419-555-1212 ext. 5555 Reporting Requirements: 7. Minimum Amount to Report : 600.00 8. Minimium Royalty Payment : 10.00 9. Report vendors with no ID #: N 10. Utilize check name, address: N Tape Submission Information: 11. Payment Year : 2020 12. Create Tape File : Y 13. Type of File : B 14. Payer Name Control :Enter the number to change (<CR> if no change): __ <CR>Would you like to print a dummy 1099 for form alignment? (Y,N):<N> _ <CR>Processing, please wait!Data files:F1099_BOTH.DAT Form files:F1099_BOTH.FRMReports:F1099_BOTH.TXTTape submission file: F1099_BOTH.TAPProcessing Completed!sample reportF1099.TXT ReportDATE: 01/10/21 SAMPLE CITY LOCAL BOARD OF EDUCATION PAGE: 1TIME: 10:29:20 100 MAIN STREET (F1099) SAMPLE CITY, OH 44444 419-555-1212 ext. 5555 FORM 1099 REPORTFEDERAL ID NUMBER: 123456789 PAYMENT YEAR: 2020 PAYER NAME CONTROL:VENDOR 1099 ID VENDORNUMBER NUMBER VENDOR NAME ADDRESS YTD AMOUNTMISCELLANEOUS INCOME TYPE: Attorney (Gross Proceeds) (Box 10) 027289 31-1111111 O'TOOLE & ASSOCIATES 455 SMITHFIELD ROAD 1,241.55 SHEFFIELD OH 44054 MISCELLANEOUS INCOME TYPE: Attorney (Gross Proceeds) (Box 10) NUMBER OF PAYEES: 1 1,241.55 MISCELLANEOUS INCOME TYPE: Royalty Payments (Box 2) 018490 34-2222222 MAGIC STUDIOS 412 GIRRY DRIVE 13,346.04 BEHE OH 44017-6021MISCELLANEOUS INCOME TYPE: Royalty Payments (Box 2) NUMBER OF PAYEES: 1 13,346.04 MISCELLANEOUS INCOME TYPE: Medical and Health Care Payments (Box 6) 003472 34-3333333 RAINBOW HEALTH 349 RAINBOWS END 6,000.00 ORION OH 44202MISCELLANEOUS INCOME TYPE: Medical and Health Care Payments (Box 6) NUMBER OF PAYEES: 1 6,000.00 MISCELLANEOUS INCOME TYPE: Other Income (Box 3) 029633 111-22-3333 GREG SMITH 42222 ELK CROSSING DRIVE 3,850.00 LAKEWOOD OH 44050MISCELLANEOUS INCOME TYPE: Other Income (Box 3) NUMBER OF PAYEES: 1 3,850.00MISCELLANEOUS INCOME TYPE: Nonemployee compensation (Box 1)000060 341301627 CLEAN LINEN SERVICE 123 WHITE ST. 1,636.62 CLEAN CITY OH 44121000442 341560016 BROWN'S IGA 512 WILLIAMS ST 1,830.97 JUNCTION OH 42158000816 340648199 SMITH BROWN & WILLIAMS 5600 LINCOLN CTR 9,633.60 COUNSELLORS AT LAW CLEVELAND OH 44114-1409MISCELLANEOUS INCOME TYPE: Nonemployee compensation (Box 1) NUMBER OF PAYEES: 3 13,101.19GRAND TOTAL: 37,538.78TOTAL NUMBER OF PAYEES: 7 ................
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