OFFICIAL MINUTES



OFFICIAL MINUTES

BOARD OF EDUCATION MEETING

Bolivar-Richburg Central School

DATE: July 9, 2019

TIME: 7:00 PM

PLACE: Conference Room 113

BOARD MEMBERS PRESENT: Jody McLaughlin

Kami Doane

Karl Hackett II

Amanda McDonnell

BOARD MEMBERS ABSENT: Erin Baldwin

David Gaston

Heather Iantorno

OTHER PEOPLE IN ATTENDANCE: Michael Retzlaff, Superintendent

Jenny Bilotta, School Business Administrator

Connie Emery, District Clerk

Stephen George, New Hire

Kathleen Harper, New Hire

Mary Snyder, BRFA

Alice Hackett, CSEA

Alisha Hackett, CSEA

Lisa Taylor, CSEA

William McDonnell, BRFA

Kim Doane, CSEA

The Board of Education Re-Organizational meeting was opened at 7 PM with Clerk, Opening

Connie Emery presiding.

The clerk administered the Oath of Allegiance to Kami Doane, and Amanda McDonnell Oath of

newly appointed Board of Education member. Office

Motion made by Jody McLaughlin and seconded by Amanda McDonnell to elect Elect

Karl Hackett as the President of the Board of Education for the 2019-2020 Pres.

fiscal year. Unanimously carried.

Motion made by Jody McLaughlin and seconded by Karl Hackett to elect Elect

David Gaston as the Vice President of the Board of Education for the VP

2019-2020 fiscal year. Unanimously carried.

Required Annual Appointments:

Motion made by Jody McLaughlin and seconded by Kami Doane to make the Appts.

following appointments:

a. Appoint District Clerk – Connie Emery

Appoint Deputy District Clerk – Michael Retzlaff

b. Appoint District Treasurer – Megan Saunders

c. Appoint Deputy Treasurer – Connie Emery

➢ Authorize the use of electronic signatures on all checks signed by Treasurer

and Deputy Treasurer.

d. Appoint Collector of Taxes – Jenny Bilotta

Appoint Deputy Collector of Taxes – Megan Saunders

Appoint Deputy Collector of Taxes – Connie Emery

e. Appoint Independent Auditor – Buffamante, Whipple, Buttafaro, P.C.

f. Appoint Treasurer, Extra Classroom Activities Account – Jenny Bilotta

g. Appoint Audit Committee – Jody McLaughlin, Heather Iantorno, and Kami Doane

Unanimously carried.

Additional Appointments:

Motion made by Jody McLaughlin and seconded by Amanda McDonnell to make the following

additional appointments:

a. Appoint Director of School Health Services – Jones Memorial Hospital (Dr. Gembusia)

at a rate of $14,570 for the 2019-2020 school year.

b. Appoint LEA (Local Education Agency) Representative for CSE/CPSE and CSE/CPSE Chairperson – Susan Bokman

c. Appoint Records Access/Management Officer – Connie Emery

d. Appoint Asbestos Hazard Emergency Response Act (AHERA) Local Education

Agency (LEA) designee – Randy Harmon

e. Appoint Title IX/Section 504/ADA Compliance Officer – Susan Bokman and Daniel Quartley

f. Appoint Liaison for Homeless Children and Youth – Assistant Principal

g. Appoint Chemical Hygiene Officer – Randy Harmon

h. Appoint School Attorney – Greco Trapp, PLLC, Hodgson Russ, LLP, and Harris Beach, PLLC

i. Appoint Claims Auditor – Brandy Burdick

j. Dignity Act Coordinators – Middle School Guidance Counselor and Elementary School

Guidance Counselor

k. Appoint the Superintendent as the delegate and the Business Administrator as the alternate

delegate, to the Board of Directors of the Allegany Cattaraugus School Medical Health Plan for

the 2019-2020 fiscal year.

l. Appoint Neglected Delinquent Liaison – Kimberly Cowburn, CSW

m. Appoint Foster Care Liaison – Kimberly Cowburn, CSW

n. Appoint Migrant Student Liaison – Kimberly Cowburn, CSW

o. Appoint New York State School Boards Association Voting Delegate - Jody McLaughlin and

Alternate Voting Delegate - Amanda McDonnell

p. Appoint Allegany and Cattaraugus Association of School Boards Voting Delegate – Karl Hackett

and Alternate Voting Delegate – Kami Doane

Unanimously carried.

Designations:

Motion made by Jody McLaughlin and seconded by Kami Doane to approve the following

designations:

a. Establish petty cash fund of $100 with Debra Sisson as custodian in the Bolivar

building and Diane Sortore as custodian in the Richburg building.

Designate Petty Cashier – Megan Saunders

b. Designate Official Newspaper – Olean Times Herald

c. Designate Bank Depository – Community Bank maximum deposit $500,000.00,

Steuben Trust Company maximum deposit $3,000,000.00, and JP Morgan Chase

maximum deposit $3,000,000.00. Investment – JP Morgan Chase $15,000,000.00.

d. Designate Official Bank Signatories – Jenny Bilotta, Megan Saunders, and Connie Emery

e. Designate Purchasing Agent – Jenny Bilotta

Designate Deputy Purchasing Agent – Megan Saunders

f. Designate Superintendent to certify payroll.

g. Educational Official designated to receive court notification regarding a student’s

sentence/adjudication in certain criminal cases and juvenile delinquency proceedings- Secondary Principal.

h. Designate School Pesticide Representative – Randy Harmon

i. Reviewing Official and Verification Official for participation in the Federal Child Nutrition

Program – Tracie Middleton

Hearing Official – Jenny Bilotta

j. Designate date, time, and place of regular Board meetings. 1st & 3rd Tuesday of each month at 7:00 with the following exceptions:

▪ No Board Meeting on March 3, 2020

▪ Barring holidays and special events

▪ One meeting in August

▪ May need to call a special meeting(s) for personnel appointments.

k. Designate official radio stations (school closings) WJQZ, WLSV, WOEN, WMXO, WHDL,

WPIG, WBEN 930, and WZKZ.

Unanimously carried.

Authorizations:

Motion made by Amanda McDonnell and seconded by Jody McLaughlin to approve the following

authorizations:

a. Superintendent to approve attendance at conferences, conventions, workshops, and the like.

b. Authorize the Superintendent to approve budget transfers up to $2,500; anything over $2,500

has to have Board approval.

c. Superintendent to apply for Grants in Aid (State and Federal) as appropriate.

d. Approval of all existing Policies and Code of Ethics.

e. Establish Per Diem Rates:

1. Adult Education Instruction $28.00/hr.

2. Certified substitute teacher 105.00/day

3. Non-certified substitute teacher 90.00/day

3. Home tutor rates 28.00/hr.

4. Term Substitute Teacher assigned to cover for the same teacher 125.00/day

for at least a period of 20 and no more than 89 teaching days.

5. Long-term substitute (appointment of 90 days or longer with certification)

Rate - 1/200th of the 2018-2019 Step 1 rate per day,

(Benefits, if any, to be determined by the superintendent).

6. Mileage as per IRS rate in effect when expense is incurred.

7. Non-resident tuition $350.00

8. Substitute rates

Bus driver $16.00

Bus mechanic* 11.10

Secretary* 11.10

Aide* 11.10

Bus monitor* 11.10

Custodian/cleaner* 11.10

Food Service* 11.10

Weight Room Monitor* 11.10

Substitute School Nurse RN 16.00

LPN 13.00

9. Internal Claims Auditor 60.00/review

(85.00/review

for June, July, & August)

10. School Lunch price 2.10

School Breakfast Price 1.50

*Minimum wage – subject to change December 31, 2019 to $11.80.

Unanimously carried.

BOLIVAR-RICHBURG CENTRAL SCHOOL

Board of Education

Standing Committees

2019-2020

Athletics Karl Hackett

Kami Doane

Budget Entire Board

Faculty Liaison Jody McLaughlin

Heather Iantorno

Financial Review Entire Board

Curriculum Kami Doane

David Gaston

Heather Iantorno

Ex-Officio member of all committees Entire Board

Policy Entire Board

Liaison with County School Boards Karl Hackett

Kami Doane

Non-Teaching Negotiation Committee Amanda McDonnell

Heather Iantorno

Alternate – Erin Baldwin

Public Relations Erin Baldwin

Heather Iantorno

Karl Hackett

Alternate – Amanda McDonnell

Teacher Negotiating Committee Erin Baldwin

Kami Doane

Alternate – Karl Hackett

Facilities Amanda McDonnell

David Gaston

Shared Decision Making K-5 – Jody McLaughlin

6-12 – Karl Hackett

Technology Committee David Gaston

Amanda McDonnell

Administrative Negotiating Liaison Jody McLaughlin

Karl Hackett

Alternate – David Gaston

Audit Committee Jody McLaughlin

Heather Iantorno

Kami Doane

Motion made by Jody McLaughlin and seconded by Kami Doane to move out of the Re-Organizational

meeting and into the regular meeting. Unanimously carried.

Michael Retzlaff, Superintendent: Summer school started today. All of the custodial staff and summer youth workers are busy outdoors and in the buildings. ACCORD update. There was a delay in planting vegetables and flowers due to the wet spring. They have planted sunflower, and various vegetables. Shane Thornton has been busy working on the Fruit Stand and a chicken and duck run.

Public Hearing on District Code of Conduct – one change.

Motion made by Jody McLaughlin and seconded by Kami Doane to approve the Minutes

minutes of June 18, 2019 of the Board of Education meeting. Unanimously carried.

Consensus Items:

Motion made by Amanda McDonnell and seconded by Kami Doane to approve

the following consensus items:

1. To approve the CSE recommendations. CSE Rec.

2. To approve the Committee and Subcommittee on Special Education, Sp. Ed. Com.

the Committee on Preschool Special Education, the Surrogate

Parent, Parent Members, and the CPSE/CSE Alternate Chairperson

for the 2019-2020 school year.

3. To approve the Bolivar-Richburg Central School Code of Conduct for the BRCS Code of

2019-2020 school year. Conduct

4. To approve the Athletic Code of Conduct for the 2019-2020 school year. Athletic Code

5. To declare the following as surplus: Surplus

Laser Disc Player

Kodak Slide Projector (#00324)

3 Extra Slide Carousels

Cassette Tape Player (#00592)

2 (35 mm) film projectors (#00238), (no inventory tag on 2nd projector)

16 mm film projector (#00278)

Overhead lamp (#00194)

6. To approve Heather Tarby as a summer youth laborer to commence July 10, 2019. Youth Laborer

All of the consensus items were unanimously carried.

Non-Consensus Items

7. Motion made by Jody McLaughlin and seconded by Kami Doane that Stephen S. George

George, who holds an Initial New York State Certificate permitting him to teach

in the Physical Education certification area, is hereby conditionally appointed to the

position of Physical Education teacher in the Physical Education tenure area for a

probationary period of four (4) years, to commence on August 26, 2019 and to end

on August 25, 2023. Eligibility for tenure at the end of the probationary period is

dependent on Stephen George receiving APPR ratings of Effective or Highly

Effective in 3 of 4 preceding years and no Ineffective composite or overall rating

in the final year. The salary during the first year of this appointment will be paid

in accordance with the salary schedule, at Step 1, as provided in the Teachers’

Collective Bargaining Agreement. Unanimously carried.

8. Motion made by Amanda McDonnell and seconded by Kami Doane that Kathleen K. Harper

Harper, who holds a Professional New York State Certificate permitting her to

teach in the Students with Disabilities (Birth-Grade 2) certification area, is hereby

conditionally appointed to the position of Special Education teacher in the

General Special Education tenure area for a probationary period of four (4) years,

to commence on August 26, 2019 and to end on August 25, 2023. Eligibility for

tenure at the end of the probationary period is dependent on Kathleen Harper

receiving APPR ratings of Effective or Highly Effective in 3 of 4 preceding years

and no Ineffective composite or overall rating in the final year. The salary during

the first year of this appointment will be paid in accordance with the salary schedule,

at Step 5, as provided in the Teachers’ Collective Bargaining Agreement.

Unanimously carried.

9. Motion made by Kami Doane and seconded by Amanda McDonnell that Brooke B. Lovell

Lovell, who holds a Professional New York State Certificate permitting her to teach

in the Students with Disabilities (7-12 Generalist) certification area, is hereby conditionally

appointed to the position of Special Education teacher in the General Special Education

tenure area for a probationary period of four (4) years, to commence on August 26, 2019

and to end on August 25, 2023. Eligibility for tenure at the end of the probationary

period is dependent on Brooke Lovell receiving APPR ratings of Effective or Highly

Effective in 3 of 4 preceding years and no Ineffective composite or overall rating in

the final year. The salary during the first year of this appointment will be paid in

accordance with the salary schedule, at Step 5, as provided in the Teachers’ Collective

Bargaining Agreement. Unanimously carried.

10. Motion made by Amanda McDonnell and seconded by Kami Doane to approve Student

the following student teachers: Teachers

|St. Bonaventure University |

|Fall 2019 - October 21, 2019 to December 6, 2019 |

|Student Teacher |Cooperating Teacher |Subject |

|Dana Porzio |Kristen Durow |3rd – 5th Special Education |

|Molly Pra Sisto |Brandon Clayson |5th Consultant Teacher |

Unanimously carried.

11. Motion made by Jody McLaughlin and seconded by Kami Doane to add Sub. List

Sharon Washer to the substitute teacher list for the 2019-2020 school year.

Unanimously carried.

12. Motion made by Jody McLaughlin and seconded by Amanda McDonnell Extracurricular

to approve the following extracurricular appointments for the 2019-2020

school year:

|Extracurricular |Position |Name of Advisor |

|Music |Elementary Ensemble |Chris Keir |

|Ski Club |Alex Scott |

|Lego League |Kristen Durow (Elementary) |

| |Kimberly Cowburn (Elementary) |

|Class Advisors |Grade 11 |Christy Crandall-Bean |

| |Grade 9 |Amy Anastasia |

| | |Katherine Abrams |

|Sport |Level |Teacher |Non-Teacher |

|Basketball Boys’ |J.V. |Stephen George | |

|Basketball Girls’ |Jr. High | |Steven McPherson |

|Cheerleading |Football |Kristin Bentley | |

| |Basketball |Kristin Bentley | |

|Football |Modified |Stephen George | |

|Football Chain Gang | | |Colby Allen |

|Volunteers | | |Bruce Weber |

| | | |Joe McDonald |

| | | |Dave Button |

|Soccer Girls’ |J.V. |Brooke Lovell | |

| |Modified |Sierra Nolan | |

| |JV. & Mod. Scorekeeper |Katherine Abrams | |

|Softball |J.V. | |Tom Wight |

|Track |Assistant | |Haley Kottwitz |

| |Modified |Casey Allen | |

| |Track Meet Worker | |Stephanie Pierce |

|Indoor Track Club | | |Haley Kottwitz |

|Wrestling |Varsity | |Todd Taylor |

| |Assistant Jr. High | |Andrew Taylor |

|Monitor (All Sports) | |Shane Thornton |Stephanie Pierce |

Unanimously carried.

13. Motion made by Amanda McDonnell and seconded by Kami Doane for the BRFA Contract

Board of Education of the Bolivar-Richburg Central School District to approve

the funding and ratification of the terms negotiated between the Bolivar-Richburg

Board of Education and the Bolivar-Richburg Faculty Association. The Contract

will be effective July 1, 2019 through June 30, 2024. The Superintendent of

Schools shall have authority on behalf of the Board of Education to acknowledge

the agreement accordingly. Unanimously carried.

14. Motion made by Jody McLaughlin and seconded by Amanda McDonnell to amend Amended

the 2019-2020 School Calendar as presented. Unanimously carried. School Cal.

15. Motion made by Kami Doane and seconded by Amanda McDonnell to approve Summer

the following bus drivers and bus monitors for summer school transportation: Transportation

Bus Drivers: Bus Monitors:

Bruce Weber Amber Wade

Lynn Pinney Lynn Davis

Lisa Taylor Maxine Ordway

Charlie Winchell Phyllis Barber

Randy White Teresa Gaston

Jeff Barnes Steve Childs

Unanimously carried.

Addendum

Motion made by Jody McLaughlin and seconded by Kami Doane to approve ACCORD’s ACCORD

request to use a classroom in the District’s Early Childhood Development Center for

and Early Head Start classroom (children ages 18-36 months), providing the room is

available starting September 1, 2019. Unanimously carried.

New Business: Graduation went very well.

Motion made by Jody McLaughlin and seconded by Kami Doane to adjourn Adjournment

the meeting at 7:40, there being no further business. Unanimously carried.

Connie Emery

District Clerk

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