RCMP Veteran's Association / Association des Vétéran de la GRC



SURVIVOR & EXECUTOR INFORMATION FORM FORMER/SERVING MEMBERS SURVIVOR & EXECUTOR CHECKLISTS Prepared for the RCMP National Veterans’ AssociationThis document was developed by Janet and Victor Gorman – Support and Advocacy Committee, RCMP Nova Scotia Veterans’ Association with invaluable assistance provided by Ian Currie, Calgary RCMP Veterans’ Association│Revisions for 2020.│The revisions in this document are identified by a vertical line on the left margin or left of the word(s) in the document.│The Spouse/Significant Other Survivor & Executor Checklist is provided as the foundation to capture relevant data pertaining to your personal affairs and to aid others, primarily your spouse/significant other, the executor(s) and family in settling your affairs after death. This information will supplement your Will, Personal Directive and Enduring Power of Attorney documents. No one document can capture all of your personal information and the nuances each of us have in our life – add documentation (Include as Appendix “D”, “E”, etc.) to the checklist as you deem necessary. Provinces and territories may use different terminology and the required wording should be amended on this document to suit your place of residence.To be useful, this Survivor & Executor Checklist will take some time to complete and research may be required; however, the more information you provide, the easier it will be for those left behind to settle your estate in a timely and efficient manner. The majority of the data is objective and can be placed within the allocated space. The tables are designed to expand if you input more information than what the blank area appears to allow for. In most instances, the last line in each table is titled, “Additional Information” – this was intentionally placed at the bottom of the table as one, two or ten lines can be added and the text box will expand as needed to include all necessary clarifying information. As this is a Word Document (Arial 10 Font for tables) – each table can be copied and pasted within the document. In the same vein, sections can be removed if they are not required – you could input the data for five vehicles if this was the case by first copying the blank table and pasting it into the document four times. It is advisable to keyboard the required information rather than printing a blank document and writing it in. You can amend the document as you see fit for printing purposes. Information is of little value unless it is shared with the people who are impacted. Completion of this document may initiate difficult discussions that need to occur allowing for a clearer understanding of your requests and desires. Your spouse/significant other and executor(s) should have a copy of the completed document and have knowledge of where the up to date original document is located. It is suggested Appendix “A” – Passwords, Personal Identification Numbers and Combinations only be given to a spouse as there are implications from various financial and other institutions if passwords are shared with others. Every situation is unique and you may need to alter this practice.This is a Living Document and subject to change as your circumstances change. This document should be reviewed on a regular basis with your Spouse/Significant Other and/or Executor(s) and at minimum once a year. The updated version should replace the previous version and be left in a secure location with copies distributed, as you deem necessary – outdated documents will create confusion. It is advisable and depending upon your situation, that both parties in the relationship complete their own Survivor & Executor’s Checklist. │It is recommended that each former/servicing member document the following numbers and provide them to their family/executor and/or retain them where they are easily retrieved following death.RCMP Regimental Number RCMP Pension #Veterans Affairs Canada K#Social Insurance Number│Section 1Date Checklist Updated│Section 2 – PERSONAL INFORMATION Member’s NameLast AddressDate of BirthDate of DeathSpouse/Partner NameSpouse Date of BirthAddressSocial Insurance NumberLocation of CardRCMP EngagementRegimental #Driver’s License NumberLocation of DLAdditional Information│Section 3 – PASSWORDS, PERSONAL IDENTIFICATION NUMBERS (PINs) & COMBINATIONSSee Appendix “A”│Section 4 – WILL Using a search engine input “Government of (your Province) Wills” – reference government websites and reputable contributors for valuable information. A legally trained individual prepares a Formal Will and a Holograph Will is handwritten by an individual – precise direction must be adhered to ensuring the latter is a legally bound document in your Province/Territory. Only keep your most recent Will – all previously completed wills should be destroyed. Location of Original WillDate of WillLawyer Who Prepared WillPhone #Email AddressMailing AddressAdditional Information│Section 5 – PERSONAL REPRESENTATIVE(S) (EXECUTOR)Search “Government of (your location) Personal Representative or Executor” – reference government websites and reputable contributors for valuable information. Again, the terminology used in your location may be different from what is listed in the Checklist – amend if necessary. Common wording appearing in a Will is similar to the following, “My spouse/significant other is the Executor and Trustee of my property. If my spouse/significant other dies before me, or is unable or unwilling to act as my executor and trustee when I die or at a later time, I appoint the following to act as an executor and trustee or as joint executors and joint trustees.” Indicate who(m) your Executor(s) is/are should your spouse spouse/significant other predecease you. The Estate Checklist and Contact Information located at the end of the Form provides a good starting point to start the process.ExecutorAddressPhoneEmail AddressExecutorAddressPhoneEmail Address│Section 6 – PERSONAL DIRECTIVE (ADVANCED HEALTH CARE DIRECTIVE OR LIVING WILL)Search “Government of (your Province) Personal Directive or Living Will” – reference government websites and reputable contributors for valuable information. Again, the terminology used in your location may be different from what is listed in the Checklist – amend if necessary. Common wording appearing in a Personal Directive is similar to the following, “My spouse/significant other is the appointed Personal Directive Agent. If my spouse refuses or is unable to act as my agent, then I appoint the following in the noted order to act as my appointed Personal Directive Agent. My Agent has the authority to make personal decisions (non-financial matters) about my health care, my accommodation, with whom I live and associate, my participation in social, education and employment activities; and legal matters that do not relate to my estate. Indicate who(m) your Personal Directive Agent(s) is/are should your spouse/significant other predecease you.NameAddressPhoneEmail AddressNameAddressPhoneEmail AddressNameAddressPhoneEmail Address│Section 7 – ENDURING POWER OF ATTORNEYSearch “Government of (your Province) Enduring Power of Attorney” – reference government websites and reputable contributors for valuable information. Again, the terminology used in your location may be different from what is listed in the Checklist – amend if necessary. Common wording appearing in an Enduring Power of Attorney is similar to the following, “My spouse/significant other is my appointed attorney and authorized to sign all instruments on my behalf concerning land and property, to compromise or settle any debts and to invest funds as she or he sees fit. In the event my spouse/significant other predeceases me, or at any time becomes unwilling, incompetent or unable to act as my attorney then I appoint the following to be my attorney or joint attorneys. Indicate who(m) your Enduring Power of Attorney is/are should your spouse/significant other predecease you.NameAddressPhoneEmail AddressNameAddressPhoneEmail Address│Section 8 – SAFE DEPOSIT BOXA safe deposit box is normally located in a financial institution. Something of a similar nature can be located in another location or you may have some type of safe located within your residence. Regardless of its location – input the required information. A combination or a key for a safe or other secure safe box located other than in a financial institution should be noted in Appendix “A” – Passwords, PINs & Combinations.Location of BoxBox #AddressRegistered Name(s)Location of KeyAdditional Information│Section 9 – LOCATION OF LEGAL/IMPORTANT DOCUMENTS & ITEMSOriginal Legal and Important Documents should be current and kept in a secure location and in the majority of instances readily accessible to your executor(s) and family. The location of original documents and/or documents located on your person should be indicated and when applicable, the location of copies. WillPersonal DirectiveEnduring Power of AttorneyInsurance - Life Policy(ies)Insurance – Property Policy(ies)Insurance - Vehicle Policy(ies)Insurance – Other Policy(ies)Birth CertificateMarriage CertificatePassportDivorce Decree (if applicable)Premarital AgreementContractsDeedsCertificate of ServiceSocial Insurance Number CardDriver’s LicenseProvincial Health CardPrevious Income Tax ReturnsFuneral DocumentsPlot/Niche DocumentsLocation of Service MedalsHouse/Residence DocumentsCash or Valuables Located/Hidden in your ResidenceProvide details in Appendix “C”Firearms/Ammunition Located/Hidden in your ResidenceProvide details in Appendix “C” – List make, model, safe combination, etc.ASSETS Indicate or highlight in the “Additional Information” cell of any table if the asset is registered or located outside Canada. Tax or inheritance issues may need to be explored as the asset is dispersed. │Section 10 – RCMP LIFE INSURANCEIssuing CompanyPolicy #Value/CoverageDate IssuedBeneficiaryMailing AddressPhone NumberE mail AddressContactWeb SiteContactGroup Employment CoverageRCMP Pensioner’s CoverageAdditional Information│Section 11 – INSURANCE – LIFE There are a variety of Life Insurance Policies; some include Term, Whole Life or Universal, Dependent or Accidental and others. The Location of the Policy may pertain to a hard copy or to a line on a work or pension statement. Input the required information and include other necessary information in the Additional Information cell. If applicable, payments for any of these policies will be noted in Section 23 – Bills & Payments. Type of PolicyIssuerPolicy #Renewal/Expiration DateAgent/RepresentativeWeb SitePhone #Email AddressMailing AddressBeneficiary (ies)Value/CoverageDocument LocationAdditional Information│Section 12 – INSURANCE – PROPERTY(IES)Property Insurance Policies should be detailed – this may be homeowner, rental or other situations. Input the required information and include other necessary details in the Additional Information cell. If applicable, payments for any of these policies will be noted in Section 24 – Bills & Payments. Type of PolicyIssuerPolicy #Renewal/Expiration DateAgent/RepresentativeWeb SitePhone #Email AddressMailing AddressBeneficiary (ies)Value/CoverageDocument LocationAdditional Information│Section 13 – INSURANCE – VEHICLE(S)Vehicle Insurance Policies may include a personal vehicle(s), recreation vehicle, off road vehicle or any vehicle generally having a motor. Input the required information and include other necessary details in the Additional Information cell. If applicable, payments for any of these policies will be noted in Section 24 – Bills & Payments. IssuerPolicy #Renewal/Expiration DateAgent/RepresentativeYear/Type of VehicleVINPhone #Email AddressMailing AddressWeb SiteBeneficiary (ies)Value/CoverageDocument LocationAdditional Information│Section 14 – INSURANCE – OTHERIndividuals have a variety of insurances – some are specific like medical (may include prescriptions), dental or disability and others may blend into other areas like cancellation, travel health, or credit card insurance. The cause or location of your death may allow for one of the latter policies to pay a certain amount to your estate or to pay outstanding balances. The Location of the Policy may pertain to a hard copy or to a line on a work or pension statement. Input the required information and include other necessary information in the Additional Information cell. If applicable, payments for any of these policies will be noted in Section 24 – Bills & Payments. Type of PolicyIssuerPolicy #Renewal/Expiration DateAgent/RepresentativeWeb SitePhone #Email AddressMailing AddressBeneficiary (ies)Value/CoverageDocument LocationAdditional Information│Section 15 – RESIDENCE & OTHER PROPERTIESInput the information pertaining to your situation by listing your residence and other properties ensuring Section 12 – Insurance Property details for each are included. If applicable, payments for any of these properties will be noted in Section 22 – Mortgage, Loan & Credit Line or Section 24 – Bills & Payments. Indicate if you have added other individual(s) to your Deed or Title after the death of a spouse/significant other or include other instructions in the Addition Information cell.Street Address/Legal Land LocationName on Deed/Title/Rental AgreementLocation of Deed/Rental AgreementTaxes are Paid toTax is Due WhenApproximate AmountMortgage or Other Type of LoanYesNoTo Whom Monies are OwedSee Mortgages/Loans SectionApproximate Amount OwingApproximate ValueLocation of Keys (Hidden or Otherwise)Insurance Company – See Insurance – Property InformationAdditional Information │Section 16 – MOTOR & OTHER VEHICLESInput the information for all motor related vehicles. Loan or lease payments should be included in Section 24 – Bills & Payments and Section 13 – Insurance – Vehicle will mirror the listed vehicle if there is insurance on the vehicle. Indicate in the Additional Information cell where the registration document is normally located and/or if there is no insurance for the vehicle.Registered Owner(s)Vehicle Identification NumberYearMakeModelColourProvince of LicenseLicense Plate #Estimated ValueVehicle Leased YesNoLeased fromVehicle Fully PaidYesNoLoan is Owed toLocation of Keys (Hidden or Otherwise)Insurance Provider – See Insurance – Vehicle InformationAdditional Information│Section 17 – CLIENT/DEBIT CARD for FINANCIAL INSTITUTIONInput the required information for each financial institution client and debit card. Indicate in the Additional Information cell if the client card is for accounts held outside Canada.Do you have a Client Card?YesNoWhere is it located?Which account numbers can it access?Maximum daily withdrawal amount?Others who have the same client cardAdditional Information│Section 18 – ACCOUNTS – FINANCIAL INSTITUTIONSInput the required information for each financial institution account. Indicate in the Additional Information cell if the account(s) is/are held outside Canada.Financial InstitutionAddressAccount TypeAccount NumberAuthorized Signers on the AccountCheques are Issued for this AccountYesNoCheques are LocatedLocation of PassbookAdditional Information│Section 19 – INVESTMENT ACCOUNTS Each investment must be detailed as a variety of them (multiple GICs) could be present – an individual may be contributing to a TFSA and in theory are increasing the value or annual payments may be withdrawn from a RRIF. Common investment vehicles are a Guaranteed Investment Certificate (GIC), Registered Retirement Savings Plan (RRSP) if you are still contributing or a Registered Retirement Income Fund (RRIF) if your RRSP(s) have been converted. You may have a Locked-In Retirement Account (LIRA) or it has been converted to a Life Income Fund (LIF). Other common investment accounts are a Tax-Free Savings Account (TFSA), various Annuities or possibly Bonds or Stocks. List whatever may pertain to you and indicate in the Additional Information cell if any are held or registered outside Canada.Financial InstitutionFinancial Advisor/Company/ContactEmail AddressPhone #Mailing AddressInvestment Registered/Belongs toInvestment TypeApproximate ValueMandatory Annual WithdrawalYesNoAmount WithdrawnDate Withdrawal OccursAdditional Information│Section 20 – PENSION(S)Input information for any private or government pensions you are receiving or paying into if still employed. Indicate if a pension is paid other than in Canadian dollars.TypeReceiving fromAccount/Pension #$ AmountPer MonthPer YearAutomatic DepositYesNoAccountDeposit DatePaying IntoYesNoPolicy InformationDeath BenefitYesNoAdditional Information│Section 21 – INCOME ASSESSEMENT FORMSee Appendix “B” – Income Assessment Form provides an approximate summary of incoming monies for both persons and for the remaining spouse after one’s dead. These amounts will likely change annually and it is advisable to update the amounts early in a calendar year after they have been set.The Income Assessment Form is only for monies that are received and does not include any savings or other investments not having a yearly or monthly mandatory payout. An RRSP does not have to pay out funds in any given year prior to the mandatory withdrawal age; however, there is a minimal withdrawal amount for a RRIF. Monthly pension payouts are normally reduced after the death of a spouse and the approximate new amounts should be indicated.Expenses/Debt TablesIndicate or highlight in the “Additional Information” cell of any table if the expense or debt is registered or located outside Canada, as unique or different processes may need to be followed to settle the account.│Section 22 – MORTGAGE, LOAN & CREDIT LINE (includes Reverse Mortgage)Input the information for any mortgage, loan, credit line or other note that is owed. Include Insurance Information – Section 11 – Insurance, Life, Section 12 – Insurance – Property or Section 14 – Insurance - Other in the appropriate cell.Indicate if you are the co-signor for any mortgage or loan. Provide sufficient details if you entered into a Reverse Mortgage.Financial Institution/LenderAddressType (Mortgage, Loan, Credit Line, Other)Account #Amount OwingPerson(s) responsible to pay the LoanLoan DurationInterest Rate isFixedAdjustablePayment DateFrom AccountEstimated Pay-Off DateIs there Insurance covering the Mortgage, Loan, Credit Line, Other YesNoInsurance Company – See Insurance – Other InformationAdditional Information│Section 23 – CREDIT CARDS Input the information for any credit cards you may have. A free credit report can be obtained from Equifax or Trans Union detailing any credit card issued in your name. List automatic payments made from your credit card and these sources should also be included in Section 23 – Bills & Payments. Financial Institution/Card NameAccount #Expiration DateCustomer Service Phone # to CancelAutomatic Payments are made from this credit cardYesNoList Automatic Payment Source(s)Payment Due DatePayment MethodWho has a card for this account?Additional Information│Section 24 – BILLS & PAYMENTS (utilities, taxes, credit cards, club memberships, subscriptions, etc.)There will be multiple tables created in this section. Each of us receives bills from utility and communication companies, pay taxes, condo or maintenance fees, belong to various clubs, subscribe to various subscriptions or make regular contributions to a charity. These along with a myriad of other scenarios are present and should be noted so each is addressed after your death – you may want to group these payments into like items (i.e. utilities). There is a cell to indicate if this is a joint bill – for example, one electrical bill is received for your residence – indicate who is responsible for paying it with the details included. Knowing this information allows for the transfer of the account name to the remaining spouse or the executor can change the name to ensure payments are made until the estate processes are completed. Bills are received through various methods (email, sign into an account, mail, ePost, etc.) and how it is received should be indicated. The required password to enter into a provider website or your account should be included in Appendix “A” – Passwords, PINs and Combinations. Additionally, there is a plethora of ways to pay a bill – indicate your payment method. There will be a need for your spouse and/or executor to arrange an alternate payment soon after your death for bills received in your name alone. The following are some of the most common payment methods; by no means is it all-inclusive. Pay in Person at a Financial InstitutionAutomatic Withdrawal from a Financial Institution AccountAutomatic Payment from a Credit CardPay through On-Line BankingPaid by Another PersonOther (Explain)Company NameService ProvidedAccount #Phone #Billing CycleHow is Bill/Invoice ReceivedJoint BillYesNoWho Pays the BillWeb Site – See Appendix “A” – Password, PINs & Combinations to access accountAutomatic Payment YesNoWhich SourcePayment MethodPaper Documents LocatedAdditional Information│Section 25 – ASSETS – OTHER EXPENSES – BUSINESS INTERESTSSee Appendix “C” – Assets – Other Expenses & Business Interests Form provides an avenue to document different types of assets and expenses that are not easily plugged into one of the preceding tables. Examples may be a part-time residence in another province or country, a time-share, purchased travel rewards, other investments or a business interest. These may stand-alone or there may be monthly or annual costs associated to the asset. To assist your spouse and/or executors in the understanding the financial implications, it is best to provide as much written instruction as possible in conjunction with or referencing legal or other documents. Multiple appendices can be labeled Appendix C-1, Appendix C-2, etc. – each being documented within the Form.│Section 26 – LOYALTY PROGRAM(S)Some loyalty reward programs belong to an individual or are jointly controlled. Not all programs allow the rewards to be transferred to a spouse or another individual. Often, the accumulated cash value must be paid to the estate. Research completed in advance will/may assist you in your use of these rewards, payment upon your death or transfer options. NameType of RewardAccount/Card #Where is the card located?Phone #Card is Registered toIs the Reward Transferable upon death?YesNoAdditional Information│Section 27 – CHURCHES, CLUBS & OTHER ORGANIZATIONS Many of us belong to various businesses, social, and professional organizations, as well as a church or synagogue, which you might want contacted if you are injured or become ill. Common business organizations might include the Chamber of Commerce, Kiwanis, and Rotary Club. Social organizations might include the Legion, Masons to name just a few. Be sure to specify the ones you want contacted, under what circumstances to contact them, and the best person to contact at each organization. Organization NameMembership #AddressAutomatic Debit is in placeIf yes, provide details in Section 23 – Bills & PaymentsContact PersonContact TitleContact Phone #Email AddressAdditional Information Detail circumstances for contacting.│Section 28 – DOCTOR, DENTIST & OTHER HEALTH PROFESSIONALSome of your health care professionals will/may have knowledge of your death. Regardless, contact with all your health professionals visited on a regular basis should be completed.Doctor/Health Professional NameArea of PracticeBusiness NamePhone #AddressEmail AddressAdditional Information│Section 29 – PRESCRIPTIONS & OTHER MEDICAL NEEDS (in-home health services)There is a requirement to cancel automatically refilled prescriptions after your death. In-home services need to be stopped and assisted living devices must be returned that were rented or on loan from an organization.BusinessAddressPhone #Prescription #NameAutomatic RefillYesNoRequestedPay as RequiredInsurance CoverageYesNoSee Insurance - OtherAdditional Information│Section 30 – DIGITAL ACCOUNTSEvery person has a myriad of digital accounts and devices. Upon your death, some may go away on their own while others need to be removed – contact with the service providers is necessary to cancel the service ensuring identity theft does not occur at some point in the future. Your account and username will be documented in Appendix “A” – Passwords, PINS & Combinations. Additionally, passwords or usernames to gain entry to your devices will be listed – without these; the devices are of little value to any person who might be able to use them. Many services are paid for (i.e. digital newspaper) and all of these should be detailed in the Bills and Payments Section.│Section 31 – COMPUTER/MOBILE DEVICE/TABLETList all of your devices that require a password to open. All passwords will be documented in Appendix “A” – Passwords, PINS & Combinations. Indicate in the Additional Information cell if you have special instructions regarding the information stored in any of these devices. It should be indicated if any of your “Apps” (i.e. Banking) are not password protected or there is no requirement to enter a password to open the device. The location of and what is held on an external storage device should be indicated.Device TypeDescriptorPassword ProtectedYesNoExternal Storage DeviceYesNoWhat is on DeviceLocationAdditional Information│Section 32 – EMAIL At a certain point your email addresses should be removed. This should only be completed after arrangements have been completed to manage any bills, statements or other important messaging received via an email address. Your account and username will be documented in Appendix “A” – Passwords, PINS & Combinations. Email ProviderEmail AddressPassword ProtectedYesNoWeb SitePhone #Additional Information│Section 33 – MEDIA SUBSCRIPTIONS (news, movies, music, books, games, etc.)Input the data for any on-line media subscription you may belong to – in many instances, there is a fee for this service that is automatically withdrawn from an account or charged to a credit card – all of these instances will be included in Section 24 – Bills & Payments.Service Name & URLName/Email Associated with the AccountPassword ProtectedYesNoWeb SitePhone #Automatic withdrawal should be detailed in Bills & PaymentsAdditional Information│Section 34 – SOCIAL MEDIAUsing a search engine, type “how to delete social media accounts (i.e. Facebook) when someone dies” (or words to that effect) – various sites offer advice and processes on how to save data, memorialize or delete a social media account. Essential information must be inputted and, in some instances, provided to the company to locate and delete the account. Common social media providers are Facebook, Twitter, Instagram, LinkedIn, Pinterest & YouTube – others are available and new providers and services frequently become available. Service Name & URLUsername/Email Associated with the AccountPassword ProtectedYesNoWeb SitePhone #Additional Information│Section 35 – PETS & OTHER ANIMALSThis is where additional information can be inputted that does not fit into the previous tables. They can be labeled as Appendix “D1, Appendix “D2”. In the Form, provide a brief description of what is contained within the Appendix. Reference should be made to any supporting documentation and its location. Provide as much clarifying information as possible. NameGenderBreed & ColourAge& WeightSpade of NeuteredVeterinarian ClinicVeterinarianAddressAdditional Information (include personality traits, medical conditions and medications)│Section 36 – ADDITIONAL INFORMATION – APPENDIX “D” This is where additional information can be inputted that does not fit into the previous tables. They can be labeled as Appendix “D1, Appendix “D2”. In the Form, provide a brief description of what is contained within the Appendix. Reference should be made to any supporting documentation and its location. Provide as much clarifying information as possible. │Section 37 – ESTATE PLANNING LAWYERThis may or may not be the legal professional who prepared your Will, etc. If Probate is required, the lawyer who prepared the will may be of some assistance. Another lawyer selected by the spouse or an executor can be used.NameFirmAddressPhone #EmailAdditional Information│Section 38 – REAL ESTATE LAWYERThere may be a reason for having a predetermined real estate lawyer. Depending upon your living situation (i.e. renting) a real estate lawyer may not be required. A spouse or an executor can make his or her own decision on who is used to complete the legal affairs as it pertains to the disbursement of property(ies). NameFirmAddressPhone #EmailAdditional Information│Section 39 – ACCOUNTANTIndividuals may use an accountant/tax preparer on a regular basis to complete income tax returns or handle business affairs – familiarity with the deceased person and access to previously submitted income tax information may simplify the process for submitting a final income tax return ensuring a Canada Revenue Certificate is ultimately obtained. If an income tax return is complicated, a spouse or executor may seek the assistance of an accountant or other trained individual to submit the required documentation or provide the necessary guidance. NameFirmAddressPhone #EmailAdditional Information│Section 40 – REALTORThere may be a particular reason for listing an individual to sell the principal residence or other properties. A surviving spouse and/or the executor may choose someone he or she is familiar with and knowledgeable about the local real estate market. NameFirmAddressPhone #EmailAdditional Information│Section 41 – ORGAN DONATIONProvincial requirements must guide you in the completion of documentation as it pertains to organ donation for the purposes of transplant, scientific research or medical education. You can search “organ donation in your province” to obtain the required information. Your desire and wish to donate your organs upon your death must be discussed with your spouse, family members and/or your executor. Documentation should be available and discussions take place with the attending physicians should death be imminent. Are you donating your organs upon your death?YesNoIs your spouse and/or executor aware of your desire to donate your organs?YesNoHave you signed a Provincial Organ & Tissue Consent Form?YesNoLocation of Original Consent FormLocation of Copies of Consent FormOrgans will be donated forTransplantationScientific ResearchMedical EducationAdditional Information│Section 42 – FUNERAL & BURIAL/INTERMENTThe most important aspect of funeral and burial or interment planning is to discuss your wants and wishes with your spouse, family and/or the executor(s) sooner rather than later. This hopefully prevents others from questioning those entrusted with your desires.There is a myriad of details that can be planned in advance of your death and the subsequent burial, interment or other method of storing ashes. Information is available on-line and from funeral homes that can assist in your planning. Considerable information can be entered into the provided cells and when there is insufficient space, the details can be elaborated upon in the Additional Information cell. The goal is to provide the necessary information to those responsible for looking after your remains upon your death. Prearranged FuneralYesNoDocuments for Prearranged Funeral are locatedPrepaid FuneralYesNoDocuments for Prearranged Funeral are locatedDetails for casket (if applicable)Details for urn (if applicable)CremationYesNoBurialYesNoPlot/Niche LocationDocuments for plot/niche are locatedInstructions for distribution of ashes (if applicable)Will there be a public funeral service?YesNoType of ServiceCelebration of LifeYesNoService to be held atContact PersonPhone #AddressEmailRequested MusicPrivate/Family Burial/Interment of AshesYesNoFloral ArrangementsYesNoCharitable Donation in Lieu of FlowersYesNoWhich Charity?RCMP Veteran’s Association ParticipationYesNoHonour GuardYesNoLocal RCMP Veteran’s Contact InformationRCMP Padre RequestedYesNoRegimental Coffin PallYesNoLocation of Service MedalsSpecial Instructions for Family MembersSpecial Request for OthersAdditional Information│Section 43 – OBITUARY There are certain advantages to writing your own obituary text versus having family members do so after your death. Helpful tips can be obtained by using a search engine and inputting the following, “how to write your own obituary”. Occasionally, it may be necessary to update your text and/or give direction to your spouse, a family member or your executor to update it as required when it is used.List Newspaper(s) or Other Medium(s) to be usedInclude PhotographYesNoPhotographCivilianRCMPLocation of PhotographInclude RCMP Crest and/or Another SymbolYesNoSend Obituary Notice toAdditional Information│Section 44 – OBITUARY TEXT (expands)│Section 45 – SERVICE IN THE RCMP/MILITARY/OTHERDateLocationRankDutyFromToMedalsCommendationsDate PromotedRankLocation│Section 46 – PREDECEASED NEXT OF KINNameRelationDate of DeathLocation│Section 47 – NEXT OF KINNameRelationPhone #EmailAlternate ContactAddress│CONTACT INFORMATIONRegularly used web sites should be saved for easier use. Your computer often allows use to save your user name and password – it is advised this not be done when it pertains to personal or financial information. A Search Engine is an easy method to locate the most relevant information – keyboard what you are looking for – only use reputable sites to obtain the required information or obtain a phone number. An Executor or Family Representative can visit a website – important information can be obtained on the processes for advising of a death and what information you need to supply to them. Various agencies will accept a Funeral Directors Statement of Death while others must have an official Death Certificate issued by the Province. Pertains ToWebsitePhone #DetailsRCMP Pensionrcmp-grc.pension.gc.ca 1-855-502-70901-855-502-7088(EX-01-C/Supt. & above)If you call, have the Pension number and/or HRMIS number available.Veteran’s Affairs Canada (VAC)veterans.gc.ca Select My VAC AccountSelect Sign InSign-in Partner or GC KeyInput Username & Password1-866-522-2122If you call, have the CSDN Number available.Canada Pension Plan (CPP) Old Age Security (OAS)Guaranteed Income Supplement (GIS)Survivor’s Benefit Disability Paymentscanada.ca Select language of choiceSelect BenefitsSelect Pensions1-800-277-9914If you call, have the Social Insurance Number (SIN) available.Other Pension PlanRCMP Group Life and Accidental Death and Dismemberment Planpbs-sra.ca Input User ID & Password1-800-661-7595If you call, have the Pension number and/or HRMIS number and/or other personal information available.Other Life InsurancePublic Service Health Care Plan (Sun Life)sunlife.ca/pshcp Input Access ID & Password1-888-757-7427If you call, have the Group Contract Number and the Certificate Number available. Blue Cross - Medaviemedaviebc.ca Select LoginSelect VACInput Username & Password1-888-261-4033If you call, have the Client Number available.Other Health InsurancePensioners’ Dental Services Plan (Sun Life)sunlife.ca/pdsp Input Access ID & Password1-888-757-7427If you call, have the Group Contract Number and the Certificate Number available.Other Dental InsuranceOther InsuranceBureau of Pensions Advocates (VAC)veterans.gc.cacanada.ca/veterans 1-877-228-2250If you have applied for?disability benefits from VAC and have received a response related to that application, you qualify for support from the Bureau of Pensions Advocates.Veterans’ Ombudsmanombudsman-veterans.gc.ca 1-877-330-4343Ensuring fair treatment of all ernment of Canada - Seniorscanada.ca/seniors 1-800-622-6232Programs and Services for Seniors.Canada Revenue Agency (CRA)Search Engine – “advise CRA of death” process and requirements to advise CRA of a death.Social Insurance NumberSearch Engine – “how to cancel a SIN” process and requirements to cancel a SIN Card can be viewed.PassportSearch Engine – “how to cancel a passport of deceased person” process and requirements to cancel a valid or outdated passport can be viewed.Equifaxconsumer. 1-800-465-7166Process to obtain your free credit report.TransUniontransunion.ca 1-800-663-9980Process to obtain your free credit report.Morneau Shepell Superannuation Division Veterans’ Association Telephone NumberGST Office Disability Tax Credit Information│APPENDIX “A”PASSWORDS, PERSONAL IDENTIFICATION NUMBERS (PINs) & COMBINATIONSThe table is designed to be all-inclusive for Passwords, PINs and Combinations. A couple may decide to prepare a single document and just copy it to the other person’s Checklist. Unneeded cells or rows can be deleted, as you deem necessary. You may decide to list your sites alphabetically or group like passwords if you have a substantial number of them. A password could fit two areas, make a joint decision for entry in one area and modify it later if needed.Suggested groupings are and this would be whatever works for you, there is no right or wrong:Government (pensions, benefits, programs, CRA, etc.)Financial (client card, financial institutions, investments, mortgage, credit cards, etc.)Bills & Payments (utilities, ePost, etc.)InsuranceComputer/Mobile Device/Tablet EmailMedia Subscriptions (news, movies, music, books, games, etc.)Social Media (Facebook, Pinterest, etc.)Loyalty Cards/Memberships (credit card travel rewards, Co-Op, Associations, etc.)Shopping/Food Delivery SitesTravel GeneralPersonal (Fit Bit) Complete the applicable information and provide clarifying details in “Additional Information”.Name/SourceWebsiteOn which device(s) are the APP?Email/UsernamePassword/PINSecurity Question/AnswerQ1AnswerQ2AnswerQ3AnswerCombinationWhere LocatedAdditional InformationName/SourceWebsiteOn which device(s) are the APP?Email/UsernamePassword/PINSecurity Question/AnswerQ1AnswerQ2AnswerQ3AnswerCombinationWhere LocatedAdditional Information│APPENDIX “B” – See Section 21This document details approximate income received during a month or year and whether it is the gross or net amount.Income Assessment Form(This document does not detail Savings, GICs, RRSP/LIRA, TFSAs or Other Savings Instruments)Income ItemSelfSpouseBothYou as SurvivorSpouse as SurvivorCanada Pension Plan (CPP)Old Age Security (OAS)Guaranteed Income Supplement (GIS)RCMP PensionOther PensionOther PensionEmployment RRIFLIRAAnnuitiesEmployment IncomeEmployment IncomeOther IncomeOther IncomeTotalNotes:│APPENDIX “C” - see Section 25Assets – Other Expenses – Business InterestsThis document details unique situations for your assets, other expenses or business interests. Create and label additional appendices as required.│APPENDIX “D” Additional informationThis document allows you to detail situations and directions unique to you. Create and label additional appendices as required.│ESTATE DUTIESThere is a myriad of tasks an Executor must undertake if death is imminent or has occurred. The following is not all-inclusive; however, it will provide a starting point with additional resources available through the Internet. The “Com” column is for completed – this document can be modified to meet your needs – remove inapplicable lines or add as required. Preliminary StepsComDetailsOrgan Donation – Reference the Survivor & Executor Information FormFuneral Arrangements – Reference the Survivor & Executor Information FormAdvise Clubs, Organizations or Other PersonsSecure Residence & ValuablesSpecial ArrangementsReview copy of WillGo to Financial Institution(s) – Advise of death – freeze accounts/credit cardsObtain Funeral Director’s Statement of Death Certificate – minimum of two to startDocument all activities & provide direction in a written manner – maintain copiesFinancial Institution – take Statement of Death Certificate – determine need for Estate Acct.Determine Financial Institution requirements to pay regularly occurring bills & expensesTake Safe Deposit Box key – make inventory of contents – obtain original WillGather all legal/relevant documents – Reference the Survivor & Executor Information FormSeek legal guidance for Probate – estate lawyer to perform or complete on ownSet up meeting for family members & beneficiariesAdvise beneficiaries of benefits to be received under the WillAdvise beneficiaries of the approximate time range to complete handle estate mattersPay funeral costsArrange other funeral/burial/interment mattersAdvise charities of any funeral bequestsAdditional InformationImmediate ActionComDetailsTake from residence – cash, securities, jewelry and other values, titles, other documents of potential value – Reference the Survivor & Executor Information FormDetermine business interests and investments – review portfolio – determine actionsReview adequacy of property insurance coverage – alter if necessary – Reference the Survivor & Executor Information FormIf premises vacant – arrange for supervision of estate and required maintenanceDeceased living in rental premises alone – terminate lease or arrange subletArrange for appropriate insurance on vehicle and personal effects, etc.Obtain cost estimate from lawyer or other professional to Probate WillGather documents and assist lawyer in preparation for Grant of Probate filingAdditional InformationAdvise Third Parties - Contact information for all third parties will be referenced in the Survivor &Executor Information FormComDetailsIf applicable, determine which of the below will accept a Funeral Director’s Statement of Death Certificate or if they require a Provincial Government Death CertificateAdvise Canada Pension Plan, Old Age Security & Guaranteed Income Supplement of death and where appropriate make claims for survivor benefits for spouse & dependents Apply for Canada Pension Plan Death BenefitNotify Service Canada to cancel entitlements under the Income Securities ProgramAdvise RCMP Pension Plan & when applicable, make arrangements for survivor payment to the spouseAdvise other pension plans and if applicable, arrange for payment of death benefitCancel Social Insurance CardCancel PassportAdvise Canada Revenue AgencyAdvise Elections CanadaAdvise Credit Bureaus to put Death Notice on Accounts – Equifax and TransUnionCancel Permanent Resident Card Cancel Health CardCancel Health InsuranceCancel Blue CrossCancel Social Insurance CardCancel Driver’s LicenseCancel Subscriptions, Services no longer required, Memberships & Telephone Services (request rebate on pro rata basis)Request Canada Post re-route mailConfirm outstanding balances and cancel credit cards – determine if insurance existsContact Present and Previous Employers regarding benefitsContact Lawyer and Accountant as requiredContact all insurance companies and arrange payments to the designated beneficiaries or the estateChange billing name for utilities, etc. to surviving spouseMake arrangements for the continuation of required utilities pending the disbursement of the propertyUpdate beneficiaries on the processing of the estate on a regular basisReturn assisted living devicesAdditional InformationAssets & Liabilities – Secure any statements and maintain all receiptsComDetailsSecure copies of last six years income tax returnsCollect income tax receipts for submission.Prepare and file income tax return obtained CRA Clearance CertificateDetermine requirements to deal with foreign assetsReview and Collect Information pertaining to LiabilitiesDetermine if any Assets are missingContact Investment/Insurance/Financial Advisor for all informationConfirm balances on any cash related accounts with the Financial Institution(s)Determine if there is a need to access an account(s) or assets to satisfy debts or to provide cash for survivorDetermine if there is a need for any estate litigationDetermine all liabilities outstanding at death and determine what should be paid the save interest costsEstablish if the deceased had personal guarantees on loansDetermine processes to deal with property located outside province or countryValuation – Arrange for the valuation of real estate, securities, personal property and automobiles - Items gifted to family are not included in the estate effects – remaining spouse has diedDetermine place and date of last Will for designation of beneficiariesConfirm financial institution recognizes last designation of beneficiariesFile any and all documents necessary to assist or to make claims for or on behalf of the beneficiariesRRSP/RRIF – LIRA/LIF – Request confirmation of benefits payable to the designated beneficiary or the estateOther Investments – Request confirmation of benefits payable to the designated beneficiary or the estateArrange for transfer of jointly held assetsAdditional InformationAdministration & DistributionComDetailsWhen completed is granted – obtain sufficient notarial copies to transfer assetsAd for creditors must expire before distribution and accountingDetermine if lawyer needs to register certificate or probate on title for real estateDetermine scheme of distribution of assetsWhen required, close bank accounts and transfer to spouse or to the estateSell or transfer real estate according to the WillInvestments are transferred to the spouse or sold with funds going to the beneficiary or to the estate – consider options to let investment mature prior to end of tax yearPay all debtsGifted effects to the family members are distributedSell all remaining assets with residuals going to the estateIncome Tax PreparationTransfer assets or funds to beneficiaries while retaining sufficient funds as a reserve for income taxes, outstanding accounts, additional fees or other expensesCancel property, automobile & other insurances when no longer required – transferred to another person or soldPay all expenses – lawyer, accountant, otherPay Executor Compensation – expenses & timePrepare final statements and write to all beneficiaries dealing the accounts for passing or approvalRequest estate lawyer prepare releases or final approval form for signing by the beneficiaries – ensure all are signed and returned to you and then distribute fundsWrite to all beneficiaries with a final accounting report on all administration aspectsArrange for the closing of the estate bank account after confirming all cheques have clearedAdditional Information ................
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