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Kanab City RecreationPOLICIES & PROCEDURESCreated November 2020Recreation Director – Danielle RamsayAssistant Recreation Director – Chelsea Perkins TABLE OF CONTENTSIntroduction……………………………………………………………………………………………………………………………3Objectives………………………………………………………………………………………………………………………………3Youth Program Policies & Procedures……………………………………………………………………………………..4Refund, Cancellation & Forfeit Policy………………………………………………………………………………………5Adult Program Policies & Procedures………………………………………………………………………………………6Code of Conduct Policy……………………………………………………………………………………………………………7Photo & Video Disclaimer……………………………………………………………………………………………………….8Recreation Equipment Policy………………………………………………………………………………………………….8INTRODUCTIONKanab City Recreation reserves the right to make changes to this document as necessary. Mission Statement - Kanab City Recreation is committed to health and wellness opportunities by providing programs, events and facilities that improve the quality of life for citizens of all ages. Liability Statement – Kanab City Recreation assumes no responsibility for any personal injury or loss that any team member or spectator may incur as a result of Kanab City sponsored programs. Individuals are encouraged to have their own personal health/accident plan for any such injuries that occur. Players may be held responsible for unnecessary damage that may occur as a result of misconduct at a facility.OBJECTIVES: To offer programs for both youth and adults that fulfill the recreation needs and wants as a service to the community.To offer an equal amount of participation opportunities to both males and females regardless of race, national origin, creed, religion, disability or socio-economic status, or any other legally protected class. To have the best possible people volunteer as coaches and to thoroughly train them to do the best that they can. To expect that good sportsmanship and fair play are standard behaviors. To ensure that participation in Kanab City Recreation programs is a worthwhile and positive life experience.Youth Program Policies and ProceduresPROCEDURES:Registration is managed by Kanab City Recreation staff and all applicable fees are paid to Kanab City.Kanab City Recreation coordinates scheduling of practices and games/meets and the facility where it is held.Kanab City Recreation provides uniforms, equipment and other necessary items for each youth program. All equipment is property of Kanab City Recreation and must be returned at the end of the program. This excludes uniforms which are provided at the expense of the participant at registration. Kanab City Recreation will provide game balls and all necessary field equipment. Program dates and time are set by Kanab City Recreation staff in order to maximize participation and facility usage.Registration deadlines are designed to encourage early registration. Kanab City Recreation offers discounted fees leading up to the close of registration.Kanab City staff will review all program costs and set fees prior to registration. Program fees are based on the following guidelines:Equipment needed (uniforms)Facility rental fees (if applicable)Referee/umpire/official fees Kanab City Rec volunteers and participants are covered under the City’s general liability insurance as long as they are performing their duties in the interest of the City. POLICIES: Policy for Volunteer Coaches - Background checks are mandatory for all coaches, instructors, league directors, umpires, referees and any individual volunteering for any youth program. All volunteers will be required to sign a written consent form allowing Kanab City Recreation to order an individual criminal background check prior to the beginning of the sport, season or activity in which they intend to become involved. Background checks are valid for one year. Coaches will agree to attend training on concussion recognition and concussion protocol as well as an annual sportsmanship training. Any league rule changes or changes to the program from the previous year will be discussed during the training. To maintain fair and consistent programs, Kanab City Recreation staff and their immediate family members are not allowed to volunteer as a coach, assistant coach and/or official. Youth Sports Teams Selection – All youth sports teams are selected through a draft process. All participants must attend a skills assessment (this date will be set prior to registration). If a participant is unable to attend the skills assessment, the participant will be placed on a team that needs more players. All head coaches must be present at skills assessment to rate all participants. Self-rating scale for Kanab City Rec Youth Programs(1) Least Skilled, never played(2) Below Average, very little experience(3) Average(4) Above average(5) Very Skilled, played on a traveling teamImmediately after the assessment is finished the coaches will meet together to determine teams based on each player's rating using the scale above. The desired outcome is for team in each league to have an equal number of players according to talent, skill, and experience. The draft order is determined by a random draw among the coaches before the draft begins. A Kanab City Rec Staff Member must be present to facilitate the random draw, selection order among the coaches and to record the selections made by each coach. The coach’s selection order is in the “snake” format. This means 1, 2, 3, 4, 5, 5, 4, 3, 2, 1, etc.Each coach will select the same number of players according to his/her ratings. For example, each team will have the same number of 5’s, 4’s, 3’s, 2’s and 1’s.Trades are not allowed unless there is a legitimate concern for the player’s physical, emotional or mental well-being. The parent(s) of the player and a member of Kanab City Rec Staff must both approve the trade of the player and all coaches must be in agreeance with the trade. If a trade is made between teams, the players must have been rated at the same level during the coach’s team selection meeting. Refund, Cancellation & Forfeit Policy for Adult & Youth ProgramsProgram Refund Policy – Kanab City staff will administer program refunds that are fair and consistent with the policies of Kanab City Recreation and do not jeopardize the financial well-being of the program. If a program is cancelled, the participant is entitled to a full refund. Refunds to those who choose to drop a program will be determined on a case-by-case basis. In order to cancel and receive a refund you must personally contact the Kanab City Recreation Department by the end of the first week the program takes place. Refunds will be issued as a credit to your Civic Rec account to be used for future program registrations. Refunds can be made in the form of a check or directly back to the credit/debit card that was used for registration upon special request. No cash refunds will be issued. Calling a game/meet - If inclement weather arrives after a game has begun, the following is the procedure: A Kanab City Rec staff member will call the game due to weather. If the game does not have a staff member present, it will be the officials’ call. Games will be called for the following: Heavy rain that inhibits the ability to play Lightening Dangerous field conditions (i.e. too wet) Any other issue that may arise If a weather issue arises during play, a Kanab City staff member or official may do the following: Postpone the game for 15-30 minutes to wait for the weather to pass Cancel the game, if weather does not show sign of letting up or field has become dangerous to play onIf a staff member or official is not on site for the game, players are encouraged to keep their safety in mind.Games are considered complete if:Baseball/Softball – 4 1/2 innings if home team is ahead Soccer- reaches 3rd quarter Basketball - 3rd quarterTackle/Flag Football - reaches 3rd quarterVolleyball – reaches 3rd matchCancellation Policy - If a game is canceled due to weather or other unforeseeable circumstances, all efforts will be made to reschedule that game. However, due to time restraints and/or field/court usage conflicts, some games may not be rescheduled. It will be the decision of Kanab city Recreation and team captains of the programs to decide if and when the games will be made up. The safety of participants, officials, coaches and spectators is the primary concern in cases of inclement weather. Once a game has started, the game official(s) will have the responsibility to remove the players from the field if weather conditions become unsafe. Forfeiture of Games - If a team will not be able to compete, they are required to notify both Kanab City Recreation and the opposing team by 5:00 pm the day before their scheduled game. If a team is charged with a forfeit, the opposing team will receive a win in the standings. Team captains may request the rescheduling of a forfeit based on extenuating circumstances through Kanab City Recreation staff.Adult Program Policies and ProceduresPROCEDURES:Registration is managed by Kanab City Recreation staff and all applicable fees are paid to Kanab City.Kanab City Rec volunteers and participants are covered under the City’s general liability insurance as long as they are performing their duties in the interest of the City. Kanab City Recreation coordinates scheduling of games/meets and the facility where it is held.Participants of adult programs are required to provide their own uniforms. Kanab City Recreation will provide game balls and all necessary field equipment. Program dates and time are set by Kanab City Recreation staff in order to maximize participation and facility usage.Registration deadlines are designed to encourage early registration. Kanab City Recreation offers discounted fees leading up to the close of registration.Kanab City staff will review all program costs and set fees prior to registration. Program fees are based on the following guidelines:Equipment needed Facility rental fees (if applicable)Referee/umpire/official fees Eligibility Requirements - No player competing for a high school, junior college, college or university team will be eligible to participate in the Kanab City Recreation Adult Sports Leagues while in season.Players must be 18 years of age, or 15 years of age with written parent consent, as of the start of league play to be eligible.If a player is ruled ineligible, all games in which he/she participated will be forfeited and the player suspended for the remainder of the season.There may be additional rules and requirements regarding eligibility, roster changes and roster additions. Such rules will be made available to all team captains prior to the beginning of the program. Code of Conduct Policy for Adult & Youth ProgramsKanab City Recreational activities are made available to youth and adults to enjoy fun and wholesome recreational programming that teaches character and sportsmanship. Kanab City Recreation supports the belief that all recreational programming and experiences should be positive and safe with sportsmanship and enjoyment the primary goal. Expectations of Coaches/Spectators/PlayersTreat all parties involved with dignity and respect. Use appropriate language, tones and volume when communicating. When in doubt, remain silent.Recognize/acknowledge Kanab City Recreational programming as a privilege that can be rescinded for violation of this Code of Conduct Policy. Violations of Coaches/Spectators/PlayersThere will be zero tolerance towards any inappropriate or abusive behavior from coaches, spectators, or players towards game officials. The following behavior is prohibited at all Kanab City Recreation games or events:Persistent or willfully questioning or challenging the rulings of the officials Berating or abusing officials Displaying conduct which is inappropriate in a youth or adult recreation environmentAny individual(s) in violation of the Code of Conduct Policy for Adult & Youth Programs should expect to be removed from the game or event in question and be required to leave the facility. This ejection may be issued without warning by the officials, site supervisor or any official representing Kanab City. Kanab City Recreation officials will offer to escort the offending individual(s) from the facility. If the offending individual(s) refuses to leave the premises, local authorities will be contacted to enforce the ruling.PENALTIESCoaches: A coach ejected from one game will automatically be suspended from the next game; a second ejection during the season will result in automatic suspension for the remainder of the season, subject to the coach’s right to an Appeal; serious misconduct could result in additional discipline. Athletes: An ejection for “fighting” will result in an automatic suspension of an athlete from their next game, and possible further discipline. A second ejection for “fighting” during one season will result in a suspension for the rest of the season. Spectators: Ejection from a game for misbehavior will result in suspension from attending any other games that day; a second ejection from a game will result in suspension for the rest of the season. Any physical contact with a game official, coach, recreation representative, or opposing players, or parents of opposing players will cause law enforcement to be brought in for possible criminal prosecution, and possibly being permanently banned from attending games.Photo and Video Policy for Adult & Youth ProgramsKanab City Recreation may photograph or videotape participants, special event attendees and users of facilities of all ages for publication, social media outlets or other marketing material as deemed necessary. Unless informed otherwise at the time of registration for a program or event, the City presumes that consent to be photographed or videotaped has been given. Such photographs and videos may be used by Kanab City without an obligation to provide compensation to those photographed or videotaped. Recreation Equipment PolicyAll recreation equipment is property of Kanab City. Registered volunteers are authorized to use equipment if the purpose is for Kanab City Recreation programming. Personal use of any Kanab City Recreation equipment is strictly prohibited. Registration fees for Kanab City Recreation programs help cover the cost of equipment. It is the responsibility of Kanab City staff and volunteers to maintain equipment. An inventory list must be kept by Kanab City Recreation staff of all equipment. ................
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