STATE OF LOUISIANA



Attachment – A STATE OF LOUISIANAINVITATION TO BID (ITB)PURCHASEOFDATA PROCESSINGHARDWAREIssuing Agency:Office of Technology ServicesITB Coordinator: Johnette JacksonFile Number: 1000234181Solicitation Number: 3000016746Bid Opening Date: May 25, 2021Bid Opening Time: 10:00 A.M. (CT)Office of State Procurement1201 N. Third StreetSuite 2-160Baton Rouge, La. 70802Part I. Scope, Evaluation, Selection, and Awardtc \l2 "Part I. Scope, Evaluation, Selection, and Award1.1 Scopetc \l3 "1.1 ScopeThis ITB solicits bids for External Cellular Modems and compatible External Antennas as described in Attachment I of this ITB.1.2 Evaluation and Selectiontc \l3 "1.2 Evaluation and SelectionAll responses received as a result of this ITB shall be subject to evaluation by a duly authorized committee for the purpose of selecting the bidder with whom a contract may be negotiated.1.3 Basis of Evaluation and Selectiontc \l3 "1.3 Basis of Evaluation and SelectionThe basis of evaluation and selection shall be as follows:1.3.1 The bid shall be evaluated to insure that all mandatory administrative requirements have been met. Failure to meet all of these requirements shall result in rejection of the entire bid without further consideration.1.3.2 The bid shall be evaluated to insure that all mandatory technical requirements have been met. Failure to meet all of these requirements shall result in rejection of the entire bid without further consideration.1.3.3 The next consideration shall be the total projected cost, including charges for shipping.1.3.4 The State reserves the right to require additional information from bidders, and to conduct necessary investigations to determine responsibility of bidders or to determine accuracy of bid information.1.3.5 Bidders meeting mandatory requirements may be required to make oral presentations and/or equipment demonstrations1.4 Pre-Award Negotiationstc \l3 "1.4 Preaward NegotiationsUpon determination of which bidder is the apparent lowest responsive, responsible bidder, the State reserves the right to negotiate final contract terms with that bidder. If for any reason the apparent lowest responsive, responsible bidder does not agree to a contract, its bid shall be rejected and the State may then negotiate with the next lowest responsive, responsible bidder. An award shall be made only after the Office of State Procurement, Division of Administration, has approved the final contract form, and the proper purchasing authority has issued a purchase order.CAUTION: ANY BIDDER WHO SHIPS OR OTHERWISE EXPENDS TIME OR MONEY PRIOR TO AWARD AS DEFINED ABOVE, DOES SO AT THE BIDDER'S OWN RISK.1.5 Awardtc \l3 "1.5 Award1.5.1 Award will be made on an all-or-none basis to the overall lowest responsive, responsible bidder meeting the specifications of this ITB. The State reserves the right to reject any or all bids and waive any informalities.1.5.2 The State is not liable for any cost incurred by the bidders prior to execution of a contract, and the issuance of a purchase order.Part II. Mandatory Administrative Sectiontc \l2 "Part II. Mandatory Administrative SectionBIDS NOT CONFORMING TO THE FOLLOWING REQUIREMENTS SHALL BE REJECTED WITHOUT FURTHER CONSIDERATION OR EVALUATION.2.1 Sealed Bidtc \l3 "2.1 Sealed BidEach bidder shall submit one (1) signed original copy of its bid. Either the entire bid or the cost section shall be sealed.2.2 Bid GuaranteeNOT APPLICABLE TO THIS ITBtc \l3 "2.2 Bid Guarantee2.3 Performance Bondtc \l3 "2.3 Performance BondNOT APPLICABLE TO THIS ITB2.4 Notice To Bidderstc \l3 "2.4 Notice To BiddersEach bidder is solely responsible for the accuracy and completeness of its bid.2.5 Calendar of Eventstc \l3 "2.5 Calendar of EventsDeadline to receive written inquiries: May 11, 2021Deadline to answer written inquiries: May 18, 2021Bid Opening Date: May 25, 2021NOTE: The State of Louisiana reserves the right to revise this calendar. Revisions before the bid opening date and time, if any, will be formalized by the issuance of an addendum to this ITB. 2.6 Bidder Inquiries tc \l3 "2.6 Bidder InquiriesThe State shall not and cannot permit an open-ended inquiry period, as this creates an unwarranted delay in the procurement cycle and operations of our agency customers. The State reasonably expects and requires responsible and interested bidders to conduct their in-depth bid review and submit inquires in a timely manner.An inquiry period is hereby firmly set for all interested bidders to perform a detailed review of the bid documents and to submit any written inquiries relative thereto. Without exception, all inquiries MUST be submitted in writing by an authorized representative of the bidder, clearly cross-referenced to the relevant bid section. All inquiries must be received by the Inquiry Deadline date set forth in Section 2.5 Calendar of Events of this bid. Only those inquiries received by the established deadline shall be considered by the State. Inquiries received after the established deadline shall not be entertained.Inquiries concerning this bid may be delivered by mail, express courier, e-mail, hand, or fax to:Office of State ProcurementAttention: Johnette Jackson1201 North Third St.P. O. Box 94095Claiborne Bldg., Suite 2-160Baton Rouge, LA 70804-9095Baton Rouge, LA 70802E-Mail: Johnette.Jackson@Phone: (225) 342-8066/ Fax: (225) 342-9756Only the person identified above or their designee has the authority to officially respond to Bidder’s questions on behalf of the State. Any communications from any other individuals are not binding to the State.An addendum will be issued and posted at the Office of State Procurement LaPAC* website, to address all inquiries received and any other changes or clarifications to the bid. Thereafter, all bid documents, including but not limited to the specifications, terms, conditions, plans, etc., will stand as written and/or amended by any addendum. No negotiations, decisions, or actions shall be executed by any bidder as a result of any oral discussions with any State employee or State consultant. It is the Bidder’s responsibility to check the LaPAC website frequently for any possible addenda that may be issued. The Office of State Procurement is not responsible for a bidder’s failure to download any addenda documents required to complete the bid. *Note: LaPAC is the State’s online electronic bid posting and notification system resident on State Procurement’s website . In that LaPAC provides an immediate e-mail notification to subscribing bidders that a solicitation and any subsequent addenda have been let and posted, notice and receipt thereof is considered formally given as of their respective dates of posting.To receive the email notification, vendors must register in the LaGov portal. Registration is intuitive at the following link: Help scripts are available on the Office of State Procurement website under vendor center at 2.7 Changes, Addenda, Withdrawalstc \l3 "2.7 Changes, Addenda, WithdrawalsIf the bidder needs to submit changes or addenda, such shall be submitted in writing, signed by an authorized representative of the bidder, cross-referenced clearly to the relevant bid section, and should be submitted in a sealed envelope, prior to the bid opening. Such shall meet all requirements for the bid. If the bidder chooses to withdraw his bid response, the withdrawal notice shall be in writing and received prior to bid opening.2.8 Alternate Bidstc \l3 "2.8 Alternate BidsAlternate bids shall be submitted separately, as individual bids2.9 Bid Response Formattc \l3 "2.9 Bid Response FormatThe bid should be in two (2) parts. Part I should contain cost data. Part II of the Bid Response should contain documentation evidencing the bidder's compliance with the ITB requirements.1.Purchase price for each model and feature of equipment as specified in Attachment I of this ITB.2.If the equipment solicited in this ITB is to be purchased, vendor must provide a minimum of one (1) year warranty and the price for the warranty must be included in the bid price. Direct technical support with a dedicated customer service number Monday through Friday, 8:00 AM through 5:00 PM CT, exclusive of State holidays, must also be provided for the first year minimum in conjunction with the warranty. (See Section 2.12) A minimum three (3) year manufacturer’s standards and performance warranty must also be provided. An option to extend the standards and performance warranty is preferred if available on a year to year basis. This must also be included in the bid price.3.Charges for equipment installation shall be either included in vendor’s bid price or listed separately from the equipment.4.Charges for transportation, including packaging to manufacturer's specification, and other costs associated with this project shall be either included in vendor’s bid price or listed separately from the equipment cost.5.A summary showing total costs for the contract period shall be included.NOTE: All costs shall be firm for the term.Part II of the Bid Response may be formatted at the discretion of the bidder; however, the bidder shall document his ability to meet the requirements as set forth herein. Said documentation should be in detail. Any such documentation should be cross-referenced to the specific section numbers of this Invitation to Bid (ITB).2.10 Delivery of Bids/Bid Openingtc \l3 "2.11 Delivery of Bids/Bid OpeningBidders are hereby advised that the U.S. Postal Service does not make deliveries to the Office of State Procurement physical location.Bids may be mailed through the U.S. Postal Service to the Office of State Procurement box at:Office of State ProcurementP.O. Box 94095Baton Rouge, LA 70804-9095If delivering by U.S. Postal Service to the P.O. Box listed above, please allow sufficient time for the mail to then be transmitted to the Office of State Procurement. The Office of State Procurement must receive the bid at its physical location by the date and time specified on page one (1) of the Invitation to Bid.ORBids may be delivered by hand or courier service to the Office of State Procurement physical location as follows:Office of State Procurement1201 N. Third StreetSuite 2-160 – Claiborne BuildingBaton Rouge, LA 70802ORBids may also be submitted online by accessing the link on page one (1) of the Invitation to Bid.Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to the Office of State Procurement physical location. The Office of State Procurement is not responsible for any delays caused by the bidder’s chosen means of bid delivery. Bidder is solely responsible for the timely delivery of its bid. Failure to meet the bid opening date & time shall result in rejection of the bid.Bidders should be aware of security requirements for the Claiborne building and allow time to be photographed and presented with a temporary identification badge.Note: Bidders who choose to respond to this bid online via the vendor portal are encouraged to not submit a written bid as well.Bidders are hereby advised that due to the nature of the internet, the State of Louisiana cannot guarantee that access to the LaGov or LaPAC websites will be uninterrupted or that e-mails or other electronic transmissions will be sent to you or received by us. The Office of State Procurement is not responsible for any delays caused by the bidder’s choice to submit their bid online. Bidder is solely responsible for the timely delivery of its bid. Failure to meet the bid opening date and time shall result in rejection of the bid.Publicizing awards: In accordance with L.A.C. 34:V.335, unsuccessful bidders will be notified of the award provided that they submit with their bid a self-addressed stamped envelope requesting this information.**Attention**Receipt of a solicitation or award cannot be relied upon as an assurance of receiving future solicitations. In order to receive notifications of future solicitations from this office, you must register and enroll in the proper category in LaGov at the following website: Enrollment in LaGov provides LaPAC email notification of bid opportunities based upon commodities that you select.ALL BIDS BECOME A MATTER OF PUBLIC RECORDS AT THAT TIME. BY SUBMITTING A BID, BIDDER SPECIFICALLY ASSUMES ANY AND ALL RISKS AND LIABILITY ASSOCIATED WITH INFORMATION MARKED CONFIDENTIAL IN THE BID AND THE RELEASE OF THE INFORMATION.2.11 Prime Contractor Responsibilitiestc \l3 "2.12 Prime Contractor ResponsibilitiesThe selected bidder shall be required to assume responsibility for all items offered in his bid whether or not he produces them. Further, the State shall consider the selected bidder to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract. The State reserves the right to contract separately for maintenance with the equipment manufacturer.2.12 Equipment Warrantytc \l3 "2.13 Equipment WarrantyIf the equipment solicited under this ITB is to be purchased, the following paragraph applies to that procurement.Direct Technical Support with a dedicated Customer Service phone number Monday through Friday during work hours of 8:00 AM through 5:00 PM CT, exclusive of holidays, must be provided for each modem and antenna for a period of at least one (1) year. A minimum three (3) year manufacturer’s standards and performance warranty must also be provided for each modem and antenna. An option to extend the standards and performance warranty is preferred if available on a year to year basis. 2.13 Acceptance of Bid Contenttc \l3 "2.14 Acceptance of Bid ContentThe mandatory ITB requirements shall become contractual obligations if a contract ensues. Failure of the successful bidder to accept these obligations shall result in the rejection of the bid. Non-mandatory ITB requirements may be negotiated with the successful bidder.2.14 Bidder’s Insurance Requirements (if applicable)NOT APPLICABLE TO THIS ITBPart III. Non-Mandatory Administrative RequirementsBIDS NOT CONFORMING TO THE FOLLOWING REQUIREMENTS MAY BE CAUSE FOR REJECTION OF A BID WITHOUT FURTHER CONSIDERATION OR EVALUATION IF IT IS DETERMINED THAT THE VARIATION IS NOT IN THE BEST INTEREST OF THE STATE.3.1 Presentationtc \l3 "3.1 PresentationClarity of presentation is desired. Bids should be prepared simply and economically, providing a straightforward, concise description of the bidder's ability to meet the requirements of this ITB. Elaborate bindings, colored displays and promotional material are not desired. Emphasis should be on completeness and clarity of content. It is not necessary for the bidder to return the entire ITB package.3.2 Inclusion of Bidder Forms, Contracts, Extraneous Terms, etc.tc \l3 "3.2 Inclusion of Bidder Forms, Contracts, etc.If the bidder has previously negotiated, and the State has accepted a contract which would be suitable for this acquisition, it should be included for information purposes.Extraneous term(s) submitted on standard, pre-printed forms (including but not limited to: product literature, order forms, license agreements, contracts or other documents), whether or not deemed “material”, which are attached or referenced with submissions, will not be considered part of the bid or resulting Contract, but rather will be deemed to have been included for informational or promotional purposes only. Acceptance and/or processing of the Bid shall not constitute such written acceptance of Extraneous Term(s) or a waiver of the State's rights set forth above. Preprinted contract forms will not be considered in the evaluation, award, or in contract negotiations in accordance with La. R.S. 39:200 F.3.3 Number of Copies of Bidtc \l3 "3.3 Number of Copies of BidOne (1) additional copies of the bid are desired.3.4 Bid Validitytc \l3 "3.4 Bid ValidityAll bids shall be considered valid for acceptance until final contract award, unless the bidder provides for a different time period within its bid response. However, the State reserves the right to reject a bid if the bidder's response is unacceptable and the bidder is unwilling to extend the validity of its bid.Part IV. Mandatory Technical Specificationstc \l3 "Part IV. Mandatory Technical SpecificationsBidders are cautioned that all stated requirements are mandatory. This specification establishes the hardware, features, maintenance support and other technical requirements for the Information Technology equipment listed in Attachments to this ITB.4.1 Equipment Requirementstc \l3 "4.1 Equipment RequirementsThe mandatory equipment requirements are described in Attachment I of this ITB. 4.2 Equivalents Acceptabletc \l3 "4.2 Equivalents AcceptableWhere proprietary specifications are used, the proprietary characteristics are used only to denote the quality standard of the equipment required and do not restrict vendors to the specific brand, make or manufacturer. They are used to set forth and convey to prospective bidders the general style, type, character, and quality of equipment desired. Equivalent plug-compatible equipment shall be acceptable.4.3 Equipment Acceptabilitytc \l3 "4.3 Equipment AcceptabilityOnly those models which shall be available for purchase on the date the bid is submitted shall be considered acceptable.Part V. Product Supporttc \l3 "Part V. Product Support5.1 Level of Maintenancetc \l3 "5.1 Level of MaintenancePrior to award, the bidder shall certify that the proposed equipment shall be eligible for manufacturer maintenance and shall be liable for all expenses required to obtain said eligibility.5.2 Availabilitytc \l3 "5.2 AvailabilityManufacturer maintenance for the proposed equipment shall be available from 8:00 am through 5:00 pm Central Time, Monday through Friday, inclusive of state holidays. Maximum response time of forty–eight (48) hours, inclusive of travel time is required for remedial maintenance.5.3 Training Requirementstc \l3 "5.3 Training RequirementsBidders should list all training to be conducted at no cost to the State. Any additional training considered necessary by the bidder to insure efficient operation by State personnel shall be itemized in the cost section of this ITB.5.4 List of Userstc \l3 "5.4 List of UsersBidder should supply, upon request, a list of a minimum of two (2) users of equivalent equipment.5.5 Deliverytc \l3 "5.5 DeliveryEquipment shall be delivered such that installation can take place on or before June 15, 2021, and shall meet the requirements stated in Attachment I of this ITB. Equipment delivery shall be arranged to provide inside delivery of equipment to: Louisiana Department of Transportation and Development Headquarters Office Located at 1201 Capital Access Road, Office 201-I, Baton Rouge, LA 70802; contact email George.chike@. Part VI. Equipment Standard of Performancetc \l2 "Part VI. Equipment Standard of PerformanceAll equipment may be subject to the standard of performance stated below. Final terms and conditions of this standard may be negotiated with the successful bidder. The State proposes the following:6.1 Equipment shall not be accepted and payment shall not be made until the standard of performance is met. The date of acceptance should be the first day of the successful performance period.6.2 The performance period shall begin on the installation date and shall end when the equipment has met the standard of performance for a period of thirty (30) consecutive days by operating in conformance with the Contractor's bid at an effectiveness level of 90% or more.6.3 In the event the equipment does not meet the standard of performance during the initial thirty (30) consecutive days, the standard of performance test should continue on a day- to-day basis until the standard of performance is met for a total of thirty (30) consecutive days.6.4 If the equipment fails to meet the standard of performance after ninety (90) calendar days from the installation date, the State may at its option request a replacement, or terminate the order. The effectiveness level for a system is computed by dividing the operational use time by the sum of that time plus system failure down time. Operational use time for performance testing for a system is defined as the accumulated time during which the critical components are not down when scheduled for operation. The system failure down time is that period of time when the system is inoperable due to equipment failure and productive work being utilized for acceptance testing cannot be conducted.6.5 Down time for each incident shall start from the time the State contacts the Contractor's designated representative until the equipment is returned to the State in proper operating condition.6.6 The State shall maintain daily records to satisfy the requirements of standard of performance and acceptance of equipment.Part VII. SPECIAL CONDITIONS AND CONTRACT CLAUSEStc \l2 "Part VII. CONTRACT CLAUSESThe following terms and conditions shall be required in all contracts, however, the exact wording of these clauses, with the exception of those clauses denoted with an asterisk (*), may be negotiated with the successful bidder. If applicable, the bidder may submit or refer to a Master Agreement entered into by the State in accordance with La. R.S. 39:198(J).*7.1 Fiscal Fundingtc \l3 "7.1 Fiscal FundingIn accordance with La. R.S. 39:1615 C. and E., any contract entered into by the State as a result of this ITB shall include the following Fiscal Funding Clause:The continuation of the contract is contingent upon the appropriation of funds by the legislature to fulfill the requirements of the contract. If the legislature fails to appropriate sufficient monies to provide for the continuation of the contract, or if such appropriation is reduced by the veto of the Governor or by any means provided in the appropriations act or Title 39 of the Louisiana Revised Statutes of 1950 to prevent the total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient monies for the continuation of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for which funds are not appropriated.All bidders should be aware that our legislative process is such that it is often impossible to give prior notice of the non-appropriation of funds.*7.2 Indemnification and Limitation of LiabilityNeither party shall be liable for any delay or failure in performance beyond its control resulting from acts of God or force majeure. The parties shall use reasonable efforts to eliminate or minimize the effect of such events upon performance of their respective duties under the Contract.Contractor shall be fully liable for the actions of its agents, employees, partners or subcontractors and shall fully indemnify and hold harmless the State from suits, actions, damages and costs of every name and description relating to personal injury and damage to property caused by Contractor, its agents, employees, partners or subcontractors in the performance of the contract, without limitation; provided, however, that the Contractor shall not indemnify for that portion of any claim, loss or damage arising hereunder due to the negligent act or failure to act of the State.Contractor will indemnify, defend and hold the State harmless, without limitation, from and against any and all damages, expenses (including reasonable attorneys' fees), claims judgments, liabilities and costs which may be finally assessed against the State in any action for infringement of a United States Letter Patent with respect to the Products, Materials or Services furnished, or of any copyright, trademark, trade secret or intellectual property right, provided that the State shall give the Contractor: (i) prompt written notice of any action, claim or threat of infringement suit, or other suit, (ii) the opportunity to take over, settle or defend such action, claim or suit at Contractor's sole expense, and (iii) assistance in the defense of any such action at the expense of Contractor. Where a dispute or claim arises relative to a real or anticipated infringement, the State may require Contractor, at its sole expense, to submit such information and documentation, including formal patent attorney opinions, as the Commissioner of Administration shall require.The Contractor shall not be obligated to indemnify that portion of a claim or dispute based upon: (i) State’s unauthorized modification or alteration of a Product, Material or Service; (ii) State’s use of the Service in combination with other products, materials, or services not furnished by Contractor; (iii) State’s use in other than the specified operating conditions and environment.In addition to the foregoing, if the use of any item(s) or part(s) thereof shall be enjoined for any reason or if Contractor believes that it may be enjoined, Contractor shall have the right, at its own expense and sole discretion as the State’s exclusive remedy to take action no later than six (6) months after issuance of any injunction, in the following order of precedence: (i) to procure for the State the right to continue using such item(s) or part (s) thereof, as applicable; (ii) to modify the component so that it becomes non- infringing equipment of at least equal quality and performance; or (iii) to replace said item(s) or part(s) thereof, as applicable, with non-infringing components of at least equal quality and performance, or (iv) if none of the foregoing is commercially reasonable, then provide monetary compensation to the State up to the dollar amount of the Contract. Any injunction that is issued against the State which prevents the State from utilizing the Contractor’s product in excess of six (6) months and for which the Contractor has not obtained for the State or provided to the State one of the alternatives set forth in the foregoing sentence is cause for the State to terminate the Contract. In the event of such termination, the State will not be obligated to compensate the Contractor for any costs incurred by the Contractor.For all other claims against the Contractor where liability is not otherwise set forth in the Contract as being “without limitation”, and regardless of the basis on which the claim is made, Contractor’s liability for direct damages, shall be the greater of $100,000, the dollar amount of the Contract, or two (2) times the charges for services rendered by the Contractor under the Contract. Unless otherwise specifically enumerated herein mutually agreed between the parties, neither party shall be liable to the other for special, indirect or consequential damages, including lost data or records (unless the Contractor is required to back-up the data or records as part of the work plan), even if the party has been advised of the possibility of such damages. Neither party shall be liable for lost profits, lost revenue or lost institutional operating savings.The State may, in addition to other remedies available to them at law or equity and upon notice to the Contractor, retain such monies from amounts due Contractor, or may proceed against the performance and payment bond, if any, as may be necessary to satisfy any claim for damages, penalties, costs and the like asserted by or against them.7.3 General Contract Termstc \l3 "7.3 General Contract TermsThe following general terms shall be among those included in any ensuing contract:*7.3.1 Applicable LawAll contracts entered into as a result of this bid, shall be governed by and interpreted in accordance with the laws of the State of Louisiana, including but not limited to La. R.S. 39:1551-1736 (Louisiana Procurement Code) and La. R.S. 39:196-200 (Information Technology Procurement Code); purchasing rules and regulations; executive orders; standard terms and conditions; special terms and conditions; and specifications listed in this ITB. Venue of any action brought with regard to the contract shall be in the Nineteenth Judicial District Court, Parish of East Baton Rouge, State of Louisiana.*7.3.2 Contract ControversiesAny claim or controversy arising out of the contract shall be resolved by the provisions of Louisiana Revised Statute 39:1671-1673.*7.3.3 SecurityContractor’s personnel will comply with all security regulations in effect at the State’s premises, the Information Security Policy at: and externally for materials and property belonging to the State or to the project. Where special security precautions are warranted (e.g., correctional facilities), the State shall provide such procedures to the Contractor, accordingly. Contractor is responsible for promptly reporting to the State any known breach of security.*7.3.4 ConfidentialityThe following provision will apply unless the State Agency specifically indicates that all information exchanged will be non-confidential:All financial, statistical, personal, technical and other data and information relating to the State’s operations which are designated confidential by the State and made available to the Contractor in order to carry out the contract, or which becomes available to the Contractor in carrying out the contract, shall be protected by the Contractor from unauthorized use and disclosure through the observance of the same or more effective procedural requirements as are applicable to the State. The identification of all such confidential data and information as well as the State's procedural requirements for protection of such data and information from unauthorized use and disclosure shall be provided by the State in writing to the Contractor. If the methods and procedures employed by the Contractor for the protection of the Contractor's data and information are deemed by the State to be adequate for the protection of the State’s confidential information, such methods and procedures may be used, with the written consent of the State, to carry out the intent of this paragraph. The Contractor shall not be required under the provisions of this paragraph to keep confidential any data or information which is or becomes publicly available, is already rightfully in the Contractor’s possession, is independently developed by the Contractor outside the scope of the contract, or is rightfully obtained from third parties.7.3.5AssignmentNo contractor shall assign any interest in the contract by assignment, transfer, or novation, without prior written consent of the State of Louisiana, Commissioner of Administration. This provision shall not be construed to prohibit the contractor from assigning his bank, trust company, or other financial institution any money due or to become due from approved contracts without such prior written consent. Notice of any such assignment or transfer shall be furnished promptly to the State.7.3.6No other documents other than the ITB, bidder's bid and final contract shall be binding unless such document has been reviewed by the Procurement Support Team and approved by the Chief Procurement Officer.7.3.7No company letterhead or logo shall be allowed on a contract document.7.3.8 Late Payments Interest due by a State agency for late payments shall be in accordance with La. R.S. 39:1695 at the rates established in La. R.S. 13:4202.7.3.9Right to AuditThe Louisiana State Legislative Auditor, federal auditors and internal auditors of the Division of Administration (“DOA”) or others so designated by the DOA shall have the option to audit all accounts directly pertaining to the contract for a period of five (5) years from the date of final payment, or as required by applicable State and Federal Law. Records shall be made available during normal working hours for this purpose.7.3.10Code of EthicsThe Contractor acknowledges that Chapter 15 of Title 42 of the Louisiana Revised Statutes (R.S. 42:1101 et. seq., Code of Governmental Ethics) applies to the Contracting Party in the performance of services called for in the Contract. The Contractor agrees to immediately notify the State if potential violations of the Code of Governmental Ethics arise at any time during the term of the Contract.7.3.11WaiverWaiver of any breach of any term or condition of the Contract shall not be deemed a waiver of any prior or subsequent breach. No term or condition of the Contract shall be held to be waived, modified or deleted except by the written consent of both parties7.3.12TaxesAny taxes, other than State and local sales and use taxes from which the State is exempt, shall be assumed to be included within the total cost.7.3.13WarrantiesContractor warrants that all services shall be performed in a workmanlike manner, and according to its current description contained in the Contract.No Surreptitious Code Warranty. Contractor warrants that Contractor will make all commercially reasonable efforts not to include any Unauthorized Code in any software provided hereunder. "Unauthorized Code" means any virus, Trojan horse, worm or other software routine or component designed to permit unauthorized access to disable, erase, or otherwise harm software, equipment, or data, or to perform any other such actions. Excluded from this prohibition are identified and State-authorized features designed for purposes of maintenance or technical support.Extent of Warranty: THESE WARRANTIES REPLACE ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.7.3.14 Contract ModificationsNo amendment or variation of the terms of the Contract shall be valid unless made in writing, signed by the parties and approved as required by law. No oral understanding or agreement not incorporated in the Contract is binding on any of the parties.7.3.15 SeverabilityIf any term or condition of the Contract, or the application thereof, is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application; to this end the terms and conditions of the Contract are severable.7.3.16 Record RetentionThe Contractor shall maintain all records in relation to the Contract for a period of five (5) years after final payment. 7.3.17 Cybersecurity Training In accordance with La. R.S. 42:1267(B)(3) and the State of Louisiana’s Information Security Policy, if the Contractor, any of its employees, agents, or subcontractors will have access to State government information technology assets, the contractor’s employees, agents or subcontractors with such access must complete cybersecurity training annually, and the Contractor must present evidence of such compliance annually and upon request. The contractor may use the cybersecurity training course offered by the Louisiana Department of State Civil Service without additional cost or may use any alternate course approved in writing by the Office of Technology Services. For purposes of this Section, “access to state government information technology assets” means the possession of credentials, equipment, or authorization to access the internal workings of State information technology systems or networks. Examples would include but be not limited to State-issued laptops, VPN credentials to credentials to access the State network, badging to access the State’s telecommunications closets or systems, or permissions to maintain or modify IT systems used by the State. Final determination of scope inclusions or exclusions relative to access to State government information technology assets will be made by the Office of Technology Services. Attachment ISpecifications/Scope of ServicesINTRODUCTION:The purpose of this ITB is to provide the requirements for ruggedized external cellular/wireless modems and compatible external antennas that will be used to remotely communicate with DOTD’s Image Sensing Systems: RTMS Sx-300 Radar Vehicle Detector (a roadside side-fire radar vehicle detector), and any cloud-based software utilized to capture highway data. The cellular modems and antennas will be connected to a pole (cabinet) or structure next to a road or highway throughout the State. EXTERNAL CELLULAR MODEMS AND COMPATIBLE EXTERNAL ANTENNAS DELIVERABLESThe vendor must initially provide thirty (30) external modems and thirty (30) compatible external antennas that meet the following deliverables.GENERAL EXTERNAL CELLULAR MODEM REQUIREMENTSThe vendor must preconfigure the modem serial line and IP settings to work with DOTD’s Image Sensing Systems RTMS Sx-300 Radar Vehicle Detector (A roadside side-fire radar vehicle detector).? The modem must be ready and installed with minimal effort (plug and play) at a traffic counting station upon delivery.? Serial Port Preconfigure Settings:????? Serial Tab????? Port Configuration????? MODBUS Address List????? LED Indicator????? Serial Port:????????????????????????????? ??????????????????????? Enable????? Startup Mode Default:???????????? ??????????????????????? Normal (AT command)????? Configure Serial Port:???????????? ??????????????????????? 115200.8N1????? Flow Control:?????????????????????????? ??????????????????????? None????? Serial Echo:??????????????????????????? ??????????????????????? Enable????? Data Forwarding Timeout:????? ??????????????????????? 1????? Data Forwarding Character:?? ??????????????????????? 0????? Device Port:??????????????????????????? ??????????????????????? 12345????? Serial MTU:???????????????????????????? ??????????????????????? 1304????? Destination Port:???????????????????? ??????????????????????? 0????? Destination Address:????????????? ??????????????????????? 0.0.0.0????? Default Dial Mode:????? ??????????? ??????????????????????? UDP Advanced????? Assert DSR:??????????????????????????????????????????????????? Always????? Assert DCD:??????????????????????????????????????????????????? In Data Mode????? DTR Mode:????????????????????????????????????????????????????? Ignore DTR????? Quiet Mode:??????????????????????????????????????????????????? Disable????? AT Verbose Mode:????????????????????????????????????????? Verbose????? Call Progress Result Mode:??????????????????????????? Disable????? Convert 12-digit Number to IP Address:???????? Use as Name????? Disable ATZ Reset:??????????????????????????????????????? Off????? IP List Dial:????????????????????????????????????????????????????? Disable????? Keep Alive Mode:??????????????????????????????????????????? Disable????? Keep Alive Delay (minutes):?????????????????????????? 10??????????????????? ????? ????? IP Preconfigure Settings:????? LAN DHCP\Addressing Tab????? Host Connection Mode: ???????? ??????????????????????? All Hosts Use Private IPs????? Lease Timer (seconds): ???????? ??????????????????????? 3600????? MTU:?????????????????????????????????????? ??????????????????????? 1500????? LAN Address Summary ????? Interface???????????? ? Device IP???????? Subnet Mask? ???? ?Access Internet?? ?? ?DHCP Server Mode?? ??? Ethernet *Will be provided 255.255.255.0 Yes Disable when contract is awarded Starting IP???? Ending IP *Will be provided *Will be provided when contract is when contract is awarded awarded ????? LAN Address Summary ????? Interface???????????? ? Device IP???????? Subnet Mask? ??? ? Access Internet?? ? ? ?DHCP Server Mode?? ??? USBNET *Will be provided 255.255.255.0 Yes Disable when contract is awarded Starting IP???? Ending IP *Will be provided *Will be provided when contract is when contract is awarded awarded????? LAN\Ethernet Tab????? General????? Ethernet Port:????????????????????????? ??????????????????????? Enable????? Device IP:?????????????????????????????? ??????????????????????? *Will be provided when the contract is awarded????? Starting IP:????????????????????????????? ??????????????????????? *Will be provided when the contract is awarded????? Ending IP:?????????????????????????????? ??????????????????????? *Will be provided when the contract is awarded????? DHCP network mask:???????????? ?????????????????????? ? 255.255.255.0????? DHCP Server Mode:?????????????? ????????????????????? ?? DisableSecurity Port Forwarding Tab????? DMZ Enabled:???????????????????????? ??????????????????????? Automatic ????? DMZ IP in use:??????????????????????? ??????????????????????? *Will be provided when the contract is awarded????? Post Forwarding:???????????????????? ????????????????????? ?? Enable????? Public Start Port????????????????????? Public End Port?????????? ????? Protocol ????????? ??????????? Host IP??????????? ??????????? Private Start Port????? x 8318???????????????????????????????????? 8318?????????????????????????????????TCP???????????????? ????? *Will be provided??????? ? 8318????????????????????????????????????????????????????????????????????????????????????????????????????? ????????????????????????????? when the contract????????????????????????????????????????????????????????????????????????????????????????????????????? ?????????????????????????? ??? is awarded????? x 32012???????????????????????????????????32012???????????????????????????????TCP??????????????? ?????? *Will be provided??????? ?32012????????????????????????????????????????????????????????????????????????????????????????????????????? ????????????????????????????? when the contract????????????????????????????????????????????????????????????????????????????????????????????????????? ?????????????????????????? ??? is awarded x 59236 ????????????????????????????????? 59236???????????????????????????????TCP???????????? ???????????*Will be provided??????? ? 59236????????????????????????????????????????????????????????????????????????????????????????????????????? ????????????????????????????? when the contract????????????????????????????????????????????????????????????????????????????????????????????????????? ?????????????????????????? ??? is awarded???? x 12345 ????????????????????????????????? 0???????????????????????????????????? TCP????????????????? ??????*Will be provided??????? ? 12345????????????????????????????????????????????????????????????????????????????????????????????????????? ????????????????????????????? when the contract????????????????????????????????????????????????????????????????????????????????????????????????????? ?????????????????????????? ??? is awardedThe modem must provide an interface to configure, authenticate, and manage the RVD from a remote location.The modem must be The Institute of Electrical and Electronic Engineers (IEEE) compliant and come complete with current manufacturer software. The modem must utilize 7 – 36 VDC or Passive PoE with LAN Reverse polarity protection input voltage to ensure there is enough power for both the Radar Vehicle Detector and the modem.The modem must include one (1) external cellular antenna that is compatible with the modem.The modem must also include a DC power cable and any associated items for connectivity in the cabinet.ENVIRONMENTAL CONDITIONS AND PROTECTION The modem must be 4.69 inches x 1.34 inches x 3.35 inches (3.70 inches including connectors) or smaller, in order to fit in the roadside cabinet. The modem must be industrial grade, be built to tolerate hot and humid weather conditions, and must have the ability to withstand the external elements associated with Louisiana’s climate near or on its roadway infrastructure. The modem must adhere to the following environmental and protection requirements: Operating temperature -22 to 158o F (-30 to 70o C)Storage temperature -22 to 1500 F (-30 to 660 C) Humidity – 95% Relative humidity @ 1400 F (600 C)Must be IP64 rated ingress protection compliantDIRECT COMMUNICATIONS WITH RVDThe modem must connect to the Image Sensing Systems: RTMS Sx-300 Radar Vehicle Detector using an RS232 Serial Port at a baud rate of at least 300bps.The modem must have the ability to utilize RJ-45 for laptop accessibility, 4 PIN Interlock, DB9 RS232 connections, and USB 2.0 Micro-B connector.CELLULAR MODEM INPUT/OUTPUT The modem must come equipped with the configurable I/O pin on power connector or switch as follows:Input On-voltage range from 2.7 to 36 VDC.A relay contact that does not supply voltage unless the relay is switched on. In other words, the relay simply detects whether or not an input switch is open or closed and this saves energy even in an idle state. This feature is to help to reduce power drain from the solar panel.Open collector output should be greater than the sinking 500mA.Analog input range from 0.5 – 36 VDC.CELLULAR TECHNOLOGY AND CORRESPONDING DATA RATE/SPEEDThe modem must support frequency bands utilized by the Image Sensing Systems: RTMS Sx-300 Radar Vehicle Detector.The modem must transmit data across the network using one of the following interfaces:LTE: DL Minimum 600 Mbps DownMinimum 150 Mbps UpHSPA Between 21 and 42 Mbps DownMinimum 5.7 Mbps UpEDGE/GSM Minimum 236.8 kbps down/upGPRS Minimum 85.6 kbps down/upPOWER REQUIREMENTSThe modem must meet the following power requirements:Input Voltage7 – 36 VDCLTE Idle Power900mW (75 mA @ 12 VDC)Standby Mode Power53mW (4.4 mA @ 12 VDC) triggered on low voltage I/O or periodic timerLow Voltage Disconnect to prevent battery drainConfigurable features & ports to optimize power consumptionDATA MANAGEMENT1. The modem must utilize the following interfaces and protocols for DOTD’s traffic software, the SX-300 Radar Software and the MS2 Traffic Data Management System, to communicate with the Radar Vehicle Detector:ALMSLocal Web User InterfaceAT Command Line Interface (Telnet/SSH/Serial)SMS CommandsThe modem must provide DOTD with the ability to transfer data using a USB 2.0 and/or a 3.0 portFIREWALL AND SECURITY The modem must be able to securely protect all data transmitted by a provision of a high security and firewall medium. The modem must utilize at least one (1) feature from both of the following security and firewall options. Any or all may be used, but the modem must have security and firewall features:SecurityVPN that must include IPSec, GRE, Open VPN Client, up to five (5) Concurrent Tunnels, Split Tunnel, and Dead peer detection 3DES and up to 256-bit AES Encryption Site to Site Tunneling L2TP PCI CompatibleSecure Firmware UpdatesInbound and Outbound Port FilteringInbound and Outbound Trusted IPRemote Authentication (LDAP, RADIUS, TACACS+, DMZ)HTTPSFirewallNAT, NAT-T VPN tunnelingPort forwardingVPN/GRE pass-throughAccess control list (IP/MAC filtering)Data origin/integrity AuthenticationDMZVRRPReliable Static RouteDynamic DNSPolicy RoutingNEMO/DMNR INDUSTRY CERTIFICATIONSThe modem must be International Electro-Technical Commission for Electrical Equipment (IECEE) compliant.The modem must be certified by the Underwriters Laboratories (UL) #60950-1 standards as capable to perform the function of a modem/router under the expected environmental conditions. WARRANTY & TECHNICAL SUPPORTDirect Technical Support with dedicated Customer Service phone number Monday through Friday during work hours of 8:00 AM – 5:00 PM CT, exclusive of State holidays, for a minimum of one (1) year, must be provided for each modem and antenna.A minimum of three (3) year standard and performance manufacturer’s warranty with an option for extension if available, is a requirement and must be provided for each modem and antenna.DIMENSIONS 4.69 inches x 1.34 inches x 3.35 inches (3.70 inches including Wi-Fi connectors) or smallerWeight – 320grams (0.705 Lb.) or similar BRAND AND MODELAirLink RV55 Rugged LTE-A Pro Router or EqualATTACHMENT IICOST SHEET COST FOR 1 LOT30 Cellular Modems and Antennas, per Attachment I, including applicable warranty.$______________* 1 LOT = 30 Cellular Modems and Antennas*Line 1: AirLink RV55 Rugged LTE-A Pro Router or Equal Specify Brand Bidding: ___________________Specify Model Bidding: ___________________ ................
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