SPECIFICATIONS FOR A COURIER SERVICE
GENERAL SECRETARIAT OF THE ORGANIZATION OF AMERICAN STATES
("GS/OAS")
[pic]
REQUEST FOR PROPOSAL
BID No. 06/06
FOR
COURIER SERVICES
PRINTING, DISTRIBUTION, AND INFORMATION SERVICES SECTION
OFFICE OF CONFERENCES AND MEETINGS
May 19, 2006
GENERAL SECRETARIAT OF THE ORGANIZATION OF AMERICAN STATES
("GS/OAS")
REQUEST FOR PROPOSAL
BID No. 06/06
COURIER SERVICES
PRINTING, DISTRIBUTION, AND INFORMATION SERVICES SECTION
OFFICE OF CONFERENCES AND MEETINGS
SPECIFICATIONS AND GENERAL TERMS AND CONDITIONS
I. OVERVIEW
1.1 The Organization of American States (“OAS”) is a public international organization comprised of thirty four (34) Member States and sixty (60) Permanent Observer States. The OAS has its headquarters, the General Secretariat of the OAS (“GS/OAS”) in Washington, D.C., United States of America (“USA”). The flow of information between the GS/OAS and the OAS Member States and Permanent Observer States Missions (“the Missions”) is critical for its political debates. For the Organization to accomplish its purposes it has to rely on a courier service that is responsible, dependable, and affordable.
1.2. The courier service must be aware of the importance the GS/OAS ascribes to the official business mail from the Missions. The GS/OAS has the competence to run those documents and printed matters in a timely and reliable fashion.
1.3. The Office of Procurement Services (“OPS”) of the GS/OAS is soliciting price proposals from qualified contractors to provide courier services between the GS/OAS and the various missions, located in the Washington, D.C. area.
II. SELECTION PROCESS
2.1. The specifications and requirements contained in this document constitute a Request for Proposal (“RFP”) from the GS/OAS. This RFP does not in any manner whatsoever constitute a commitment or obligation on the part of GS/OAS to accept any proposal, in whole or in part, received in response to this RFP, nor does it constitute any obligation by GS/OAS to acquire any services or goods.
2.2 Interested firms are invited to submit their bid proposal for review and consideration. The written proposal from each firm will be evaluated by the Contract Awards Committee (“CAC”) of the GS/OAS. As a result, certain firms may be asked to present and discuss their qualifications and their proposal with the CAC.
2.3 The GS/OAS reserves the right to reject any or all bid proposals, to award partial bids, and to make an award of contract to other than the lowest bidder. The GS/OAS further reserves the right to accept the lowest bid proposal without additional written or oral negotiations with other bidders.
2.4 The GS/OAS may choose one of the firms responding to this request for bids or GS/OAS may decide that none of the responses are suitable. The GS/OAS may choose to negotiate the terms, conditions and deliverables of the Contract with the firm that, in the opinion of GS/OAS, can most effectively do so.
III. SPECIFICATIONS
3.1 The winning bidder (hereinafter referred to as the “Contractor”) shall comply with the following specifications:
3.1.1. Daily pick-up of documents, after 1:30 PM, from the GS/OAS Distribution Office, located at 17th St. and Constitution Ave., NW, Washington, D.C., and delivery to all GS/OAS Member States Missions (“short run”). On Wednesdays and Fridays, documents shall be delivered to all Missions (GS/OAS Member States and Permanent Observer States Mission) (“long run”). (See Attachment I, attached hereto)
3.1.2. Daily pick-up of any official mail from the various Missions addressed to the GS/OAS, and deliver it along with reports to the GS/OAS Messenger Center, located at 1889 F Street; NW, Washington, D.C.
3.1.3. If the GS/OAS has no items to be delivered on any specific day: (i) the GS/OAS will officially cancel the delivery; and, (ii) the Contractor will provide GS/OAS proper credit for the days on which there were no items to be delivered. The time frame for cancellation of delivery will be decided upon contract award.
3.1.4. Contractor will provide services for any emergency delivery only when requested by a duly authorized staff member of the GS/OAS’ Office of Conferences and Meetings.
3.1.5. The GS/OAS Distribution Office will package documents in manila envelopes measuring 8 x 12 or 8 x 16 inches, and will sort the documents by pre-arranged routes “A” and “B”. (See Attachment I, hereto). The GS/OAS will place the containers with the package documents in the location designated by the GS/OAS for pick-up by the Contractor.
3.1.6. The weight of each envelope will vary according to the number and the size of the documents contained therein.
3.1.7. There will be no pick-up or delivery services on GS/OAS official holidays. (See Attachment II, attached hereto.)
3.1.8. The Contractor is not required to have security clearance, be bilingual, or wear uniforms, but it is highly recommended that persons working for the Contractor who must interact with the diplomatic community comport themselves accordingly. The OAS Missions with such requirements have instituted their own delivery and pick-up system.
IV. PROPOSAL INSTRUCTIONS
4.1 Bidders shall bear any and all costs or expenses associated with or incurred in the formulation or development of a proposal in response to this RFP.
4.2. GS/OAS' CAC shall review, evaluate, and compare all Bid Proposals according to, but not necessarily limited to, the following criteria:
a. Bidder's Technical Proposal meets or exceeds the RFP requirements.
b. Bidder's approach, thoroughness, and completeness of the Proposal.
c. Bidder’s financial stability.
d. Bidder’s references.
e. Price.
V. DOCUMENTS TO BE PRESENTED BY BIDDERS
Bidders should present the following documents with their proposal:
5.1 A copy of the company’s Business License and/or Certificate of Incorporation.
5.2 A copy of the company’s last two (2) audited financial statements. These financial documents should be signed by the Chief Financial Officer of the company.
5.3 A minimum of five (5) references from entities to which similar services were provided during the last five (5) years. These references should include: the name of the company, contact person, telephone and fax numbers, and e-mail address.
5.4 Complete Bid Price Proposal based on the specifications listed in Section III, above, and Attachments I and II.
5.5 Bid Price Proposals must be valid for at least ninety (90) calendar days as of the closing date of this RFP. This must be stated on the Bid Price Proposal.
6. Bidders must submit detailed specifications of the items and services offered.
7. The GS/OAS may submit, in writing, any questions or requests to the Bidders for more information regarding the company or the bidding documents anytime throughout the bidding and selection process
VI. BIDDERS’ QUESTIONS
6.1 Bidders may submit any questions or requests for more information regarding the specifications and/or the proposal submittal in a written format to Ms. Pamela A. Mumuni by e-mail: pmumuni@ with a copy to Ms. Marcella Haugaard at mhaugaard@ and to Mr. Raul Plata at rplata@, or via fax at (202) 458-6401. These questions should be submitted no later than 3 days prior to the Bid closing date. All answers will be released in writing to all Bidders.
VII. REQUEST FOR PROPOSAL – CLOSING DATE AND TIME
7.1 Proposals may be submitted in hard copy [one (1) original and seven (7) copies]. The envelope containing Bidder’s Proposal shall be labeled "GS/OAS, BID No. 06/06 – COURIER SERVICES - DO NOT OPEN”, along with the bidding company’s name for identification purposes.
7.2 The Proposal shall be delivered to:
The General Secretariat of the Organization of American States
Office of Procurement Services
General Secretariat Building,
1889 F Street, N.W., 4th Floor,
Washington, D.C. 20006
7.3 Bid Proposals submitted in sealed envelopes must be received by the GS/OAS, no later than June 2, 2006. Late responses shall not be accepted.
7.4 Bid Proposals submitted by e-mail or by facsimile (fax # 202-458-6401) must be received at: pmumuni@, mhaugaard@, and rplata@ no later than June 2, 2006. Late responses shall not be accepted. Bid Proposals submitted by e-mail should be sent in PDF format.
7.5 Bid Proposals submitted without the required information shall be considered incomplete and are subject to disqualification.
VIII. INSURANCE
8.1. For the duration of this Contract, Contractor shall purchase and maintain in a company or companies, to which the GS/OAS has no reasonable objection, such insurance as will protect the Contractor, the GS/OAS, the OAS, from claims set forth below, which may arise from operations under this Contract by the Contractor or by a subcontractor of the Contractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts they may be liable. The Contractor is required to carry insurance with limits equal to or greater than those set forth in the Table below:
|Commercial General Liability |$1,000,000 Personal/Bodily Injury |
| |$1,000,000 Each Occurrence |
| |$2,000,000 Products/Completed Operations Aggregate |
| |$2,000,000 General Aggregate, per premises aggregate |
|Business Automobile |$1,000,000 Each Accident |
|Worker's Compensation |Statutory Limits or $500,000, whichever is greater, based on the benefits levels of the |
| |deemed state of hire |
|Employer's Liability |$1,000,000 Bodily Injury by Accident Per Employee |
| |$1,000,000 Bodily Injury by Disease Per Employee |
| |$1,000,000 Bodily Injury by Disease Policy Limit |
|Umbrella/Excess Liability |$10,000,000 Each Occurrence |
| |$10,000,000 Aggregate, per Project |
8.2. Contractor shall name the GS/OAS as an additional insured under such policies, and shall provide the GS/OAS with a certificate evidencing the above insurance coverage. Contractor shall require all subcontractors to have insurance having the same or similar coverage as that specified above.
Contractor’s liability insurance shall include contractual liability insurance sufficient to cover Contractor’s obligations under Subparagraph 4.1., above.
IX. METHOD OF PAYMENT
9.1 Payment shall be made on a monthly basis upon presentation of actual invoices
X. DUE DILIGENCE AND INFORMATION ON THE CONTRACT
10.1 By submitting a Bid Proposal, the Bidder represents and warrants that s/he has studied and is thoroughly familiar with the requirements and specifications of this Contract in their entirety. This includes the Contract Documents attached to the Bid Invitation, with all current equipment, labor, material market conditions, and applicable laws, such that the Bidder accepts responsibility for and is prepared to execute and shall completely fulfill any obligations under this Contract. The Bidder also accepts that s/he will not make any claim for or have any right to damages because of any misinterpretation or misunderstanding of the Contract, or because of any information which is known or should have been known to the Bidder.
XI. SETTLEMENT OF DISPUTES
11.1. If any controversy, claim or dispute arises between the Contractor and the GS/OAS which is related in any way to the performance or interpretation of the Contract, or any breach thereof, or concerns any other matter in connection with the Contract which cannot be settled by amicable agreement, then upon either Party giving written notice of the difference or dispute to the other, the matter shall be resolved by submitting the matter to the American Arbitration Association for final and binding arbitration in accordance with the rules and procedures of the Inter-American Commercial Arbitration Commission and the law applicable to the substance of the dispute which shall be the law of the District of Columbia, USA. The language of the arbitral proceedings shall be English, and the place of arbitration shall be Washington, D.C., USA. The award rendered by the arbitration shall be final and binding upon the parties. Provided, however, that the Parties will first attempt to settle disputes by mediation before resorting to arbitration. When a dispute is taken to mediation, both Parties shall make a good faith effort to settle the dispute.
XII. DATA INFORMATION USAGE
12.1 The Contractor shall be held liable for improper or incorrect use of the data collected or information contained as a result of this bid proposal. The data and related information are legal documents and are intended to be used as such. The Contractor shall give an express warranty, express as to the accuracy, reliability, utility or completeness of the information collected.
XIII. PRIVILEGES AND IMMUNITES
13.1 Nothing in the Contract shall constitute an agreement or waiver by the OAS, the GS/OAS, or their personnel of their Privileges and Immunities under the OAS Charter, the laws of the United States of America, or international law.
13.2 Contractor is not entitled to any of the exemptions, privileges or immunities, which the GS/OAS may enjoy arising from GS/OAS’ status as a public international organization.
XIV. TAX EXEMPTION
14.1 The GS/OAS, as a public international organization, is exempt from all sales and use taxes imposed by the United States Federal Government, the District of Columbia, the Commonwealth of Virginia, and the State of Maryland.
XV. PERFORMANCE CONTRACT (“CPR”)
15.1 Attached is a sample of the GS/OAS Performance Contract (“CPR”). (See Attachment III, attached hereto). Please read all of the provisions in the sample Contract prior to submitting your Bid Proposal. The GS/OAS shall assume that your company fully accepts all of the contract provisions, unless otherwise specifically stated to the contrary in your Bid Proposal.
ATTACHMENT I
LIST OF PERMANENT MISSION
OAS MEMBER STATES
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| ARGENTINA TO THE OAS | | BOLIVIA TO THE OAS |
| 1816 CORCORAN ST NW | | 1620 I ST NW S-703 |
| WASHINGTON DC 20009 B | | WASHINGTON DC 20006 B |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| BRAZIL TO THE OAS | | CHILE TO THE OAS |
| 2600 VIRGINIA AVE NW S-412 | | 2000 L STREET NW S-720 |
| WASHINGTON DC 20037 A | |WASHINGTON DC 20036 A |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| COLOMBIA TO THE OAS | | COSTA RICA TO THE OAS |
| 1609-22ND STREET NW | | 2112 S STREET NW 3RD FL |
| WASHINGTON DC 20008 B | | WASHINGTON DC 20008 B |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| THE DOMINICAN REPUBLIC | | ECUADOR TO THE OAS |
| TO THE OAS | | 2535-15TH STREET NW |
| 1715-22ND STREET NW | | WASHINGTON DC 20009 B |
| WASHINGTON DC 20008 B | | |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| EL SALVADOR TO THE OAS | | GUATEMALA TO THE OAS |
| 1211 CONNECTICUT AVE NW SUITE 401 | | 1507-22ND STREET NW |
| WASHINGTON DC 20036 B | | WASHINGTON DC 20036 A |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| HAITI TO THE OAS | | HONDURAS TO THE OAS |
| 2311 MASSACHUSETTS AVE NW | | 5100 WISCONSIN AVE NW S-403 |
| WASHINGTON DC 20008 A | | WASHINGTON DC 20016 A |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| MEXICO TO THE OAS | | NICARAGUA TO THE OAS |
| 2440 MASSACHUSETTS AVE NW | | 1627 NEW HAMPSHIRE AVE NW |
| WASHINGTON DC 20008 A | | WASHINGTON DC 20009 B |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| PANAMA TO THE OAS | | PARAGUAY TO THE OAS |
| 2201 WISCONSIN AVE NW S-240 | | 2022 CONNECTICUT AVE NW |
| WASHINGTON DC 20007 A | | WASHINGTON DC 20008 B |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| PERU TO THE OAS | | URUGUAY TO THE OAS |
| 1901 PENNSYLVANIA AVE NW S-402 | | 2801 NEW MEXICO AVE NW S-1210 |
| WASHINGTON DC 20006 A | | WASHINGTON DC 20007 A |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| VENEZUELA TO THE OAS | | ANTIGUA AND BARBUDA TO THE OAS |
| 1099-30TH STREET NW 2ND FL | | 3216 NEW MEXICO AVE NW |
| WASHINGTON DC 20007 A | | WASHINGTON DC 20016 A |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| THE BAHAMAS TO THE OAS | | BARBADOS TO THE OAS |
| 2220 MASSACHUSETTS AVE NW | | 2144 WYOMING AVE NW |
| WASHINGTON DC 20008 A | | WASHINGTON DC 20008 B |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| BELIZE TO THE OAS | | CANADA TO THE OAS |
| 2535 MASSACHUSETTS AVE NW | | 501 PENNSYLVANIA AVE NW |
| WASHINGTON DC 20008 A | | WASHINGTON DC 20001 B |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| DOMINICA TO THE OAS | | GRENADA TO THE OAS |
| 3216 NEW MEXICO AVE NW | | 1701 NEW HAMPSHIRE AVE NW |
| WASHINGTON DC 20016 A | | WASHINGTON DC 20009 B |
| | | |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| GUYANA TO THE OAS | | JAMAICA TO THE OAS |
| 2490 TRACY PLACE NW | | 1520 NEW HAMPSHIRE AVE NW |
| WASHINGTON DC 20008 B | | WASHINGTON DC 20036 B |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| SAINT KITTS AND NEVIS TO THE OAS | | SAINT LUCIA TO THE OAS |
| 3216 NEW MEXICO AVE NW | | 3216 NEW MEXICO AVE NW |
| WASHINGTON DC 20016 A | | WASHINGTON DC 20016 A |
| PERMANENT MISSION OF | | PERMANENT MISSION OF |
| ST VINCENT AND THE GRENADINES | | SURINAME TO THE OAS |
| 3216 NEW MEXICO AVE NW | | 4301 CONNECTICUT AVE NW S-462 |
| WASHINGTON DC 20016 A | | WASHINGTON DC 20008 B |
| PERMANENT MISSION OF | | |
| TRINIDAD AND TOBAGO TO THE OAS | | |
| 1708 MASSACHUSETTS AVE NW | | |
| WASHINGTON DC 20036 B | | |
LIST OF OAS PERMANENT OBSERVER MISSIONS
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|ALGERIA TO THE OAS | |ANGOLA TO THE OAS |
|2118 KALORAMA RD NW | |2108-16TH STREET NW |
|WASHINGTON DC 20008 B | |WASHINGTON DC 20009 B |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|AUSTRIA TO THE OAS | |BELGIUM TO THE OAS |
|3524 INTERNATIONAL CT NW | |3330 GARFIELD ST NW |
|WASHINGTON DC 20008 B | |WASHINGTON DC 20008 A B |
|PERMANENT OBSERVER MISSION OF BOSNIA AND HERZEGOVINA | |PERMANENT OBSERVER MISSION OF BULGARIA TO THE OAS |
|TO THE OAS | |1621 22ND STREET NW |
|2109 E STREET NW | |WASHINGTON DC 20008 B |
|WASHINGTON DC 20037 A | | |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF CYPRUS TO THE OAS |
|CROATIA TO THE OAS | |2211 R STREET NW |
|2343 MASSACHUSETTS AVE NW | |WASHINGTON DC 20008 B |
|WASHINGTON DC 20008 A | | |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|THE CZECH REPUBLIC TO THE OAS | |DENMARK TO THE OAS |
|3900 SPRING OF FREEDOM ST NW | |3200 WHITEHAVEN ST NW |
|WASHINGTON DC 20008 B | |WASHINGTON DC 20008 A |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF EQUATORIAL GUINEA TO THE OAS |
|EGYPT TO THE OAS | |2020-16TH STREET NW |
|3521 INTERNATIONAL COURT NW | |WASHINGTON DC 20009 B |
|WASHINGTON DC 20008 B | | |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF FINLAND TO THE OAS |
|THE EUROPEAN UNION TO THE OAS | |3301 MASSACHUSETTS AVE NW |
|2300 M STREET NW SUITE 300 | |WASHINGTON DC 20008 A |
|WASHINGTON DC 20037 A | | |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|FRANCE TO THE OAS | |GERMANY TO THE OAS |
|4911 LOUGHBORO RD NW | |4645 RESERVOIR RD NW |
|WASHINGTON DC 20016 A | |WASHINGTON DC 20007 A |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|GHANA TO THE OAS | |GREECE TO THE OAS |
|3512 INTERNATIONAL DR NW | |2221 MASSACHUSETTS AVE NW |
|WASHINGTON DC 20008 B | |WASHINGTON DC 20008 A |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|THE HOLY SEE TO THE OAS | |HUNGARY TO THE OAS |
|3339 MASSACHUSETTS AVE NW | |3910 SHOEMAKER ST NW |
|WASHINGTON DC 20008 A | |WASHINGTON DC 20008 B |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF IRELAND TO THE OAS |
|INDIA TO THE OAS | |2234 MASSACHUSETTS AVE NW |
|2107 MASSACHUSETTS AVE NW | |WASHINGTON DC 20008 A |
|WASHINGTON DC 20008 A | | |
|PERMANENT OBSERVER MISSION OF ITALY TO THE OAS | |PERMANENT OBSERVER MISSION OF JAPAN TO THE OAS |
|3000 WHITEHAVEN ST NW | |2520 MASSACHUSETTS AVE NW |
|WASHINGTON DC 20008 A | |WASHINGTON DC 20008 A |
| | | |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|KAZAKHSTAN TO THE OAS | |THE REPUBLIC OF KOREA TO THE OAS |
|1401-16TH STREET NW | |2450 MASSACHUSETTS AVE NW |
|WASHINGTON DC 20036 B | |WASHINGTON DC 20008 A |
|PERMANENT OBSERVER MISSION OF THE LATVIA TO THE OAS | |PERMANENT OBSERVER MISSION OF |
|2306 MASSACHUSETTS .AVE. NW | |LEBANON TO THE OAS |
|WASHINGTON DC 20011 A | |2560-28TH STREET NW |
| | |WASHINGTON DC 20008 B |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|THE KINGDOM OF MOROCCO | |THE NETHERLANDS TO THE OAS |
|TO THE OAS | |4200 LINNEAN AVE NW |
|1601-21ST STREET NW | |WASHINGTON DC 20008 B |
|WASHINGTON DC 20009 A | | |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|NORWAY TO THE OAS | |PAKISTAN TO THE OAS |
|2720-34TH STREET NW | |3517 INTERNATIONAL COURT NW |
|WASHINGTON DC 20008 A | |WASHINGTON DC 20008 B |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|THE PHILIPPINES TO THE OAS | |POLAND TO THE OAS |
|1600 MASSACHUSETTS AVE NW | |2640-16TH STREET NW |
|WASHINGTON DC 20036 B | |WASHINGTON DC 20009 B |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|PORTUGAL TO THE OAS | |ROMANIA TO THE OAS |
|2012 MASSACHUSETTS.NW | |1607-23RD STREET NW |
|WASHINGTON DC 2008 A | |WASHINGTON DC 20008 A |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|THE KINGDOM OF SAUDI ARABIA TO THE OAS | |SRI LANKA TO THE OAS |
|601 NEW HAMPSHIRE AVE NW | |2148 WYOMING AVE NW |
|WASHINGTON DC 20037 A | |WASHINGTON DC 20008 B |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|SWEDEN TO THE OAS | |SWITZERLAND TO THE OAS |
|1501 M Street NW | |2900 CATHEDRAL AVE NW |
|WASHINGTON DC 20005 B | |WASHINGTON DC 20008 B |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|THE KINGDOM OF THAILAND TO THE OAS | |TUNISIA TO THE OAS |
|1024 WISCONSIN AVE NW | |1515 MASSACHUSETTS AVE NW |
|WASHINGTON DC 20007 A | |WASHINGTON DC 20005 B |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|TURKEY TO THE OAS | |THE UKRAINE TO THE OAS |
|2525 MASSACHUSETTS AVE NW | |3350 M STREET NW |
|WASHINGTON DC 20008 A | |WASHINGTON DC 20007 A |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF |
|THE UNITED KINGDOM TO THE OAS | |YEMEN TO THE OAS |
|3100 MASSACHUSETTS AVE NW | |2319 WYOMING AVE NW |
|WASHINGTON DC 20008 A | |WASHINGTON DC 20008 B |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF ARMENIA TO THE OAS |
|AZERBAIJAN TO THE OAS | |2225 R STREET NW |
|2741-34th STREET NW | |WASHINGTON DC 20008 B |
|WASHINGTON DC 20008 A | | |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION |
|ESTONIA TO THE OAS | |OF THE SLOVAK REPUBLIC TO THE OAS |
|2131 MASSACHUSETTS AVENUE NW | |3523 INTERNATIONAL COURT, NW |
|WASHINGTON DC 20008 B | |WASHINGTON, DC 20008 B |
|PERMANENT OBSERVER MISSION | |PERMANENT OBSERVER MISSION OF |
|OF GEORGIA TO THE OAS | |SERBIA AND MONTENEGRO |
|1101 15 TH ST, NW SUITE 602 | |TO THE OAS |
|WASHINGTON, DC 20005 B | |2134 KALORAMA ROAD,NW |
| | |WASHINGTON,DC 20008- B |
|PERMANENT OBSERVER MISSION | |PERMANENT OBSERVER MISSION OF |
|STATE OF QATAR TO THE OAS | |REPUBLIC OF SLOVENIA TO THE OAS |
|4200 WISCONSIN AVE,SUITE 200 | |1525 NEW HAMPSHIRE AVE. N.W. |
|WASHINGTON, D.C. 20016 A | |WASHINGTON, D.C. 20036 B |
|PERMANENT OBSERVER MISSION OF REPUBLIC OF NIGERIA TO THE OAS | |PERMANENT OBSERVER MISSION OF |
|3519 INTERNATIONAL COURT N.W. | |LUXEMBOURG |
|WASHINGTON, D.C. 20008 B | |2200 MASSACHUSETTS AVE., N.W. |
| | |WASHINGTON, D.C. |
|PERMANENT OBSERVER MISSION OF | |PERMANENT OBSERVER MISSION OF ISRAEL TO THE OAS |
|THE PEOPLE’S REPUBLIC OF CHINA | |3514 INTERNATIONAL DR NW |
|TO THE OAS | |WASHINGTON DC 20008 |
|2300 CONNECTICUT AVE NW | | |
|WASHINGTON DC 20008 B | | |
ATTACHMENT II
GS/OAS OFFICIAL HOLIDAYS FOR 2006
|New Year’s Day |Monday, January 2* |
|Martin Luther King Jr. Day |Monday, January 16 |
|Presidents’ Day |Monday, February 20 |
|Good Friday |Friday, April 14 |
|Memorial Day |Monday, May 29 |
|Independence Day |Tuesday, July 4 |
|Labor Day |Monday, September 4 |
|Columbus Day |Monday, October 9 |
|Thanksgiving |Thursday, November 23 |
| |Friday, November 24** |
|Christmas |Monday, December 25 |
|New Year’s Day 2007 |Monday, January 1, 2007 |
___________________________________________________
* In lieu of Sunday, January 1, 2006 – New Year’s Day
** In lieu of Friday, November 10, 2006 - Veterans Day
ATTACHMENT III
GENERAL SECRETARIAT OF THE ORGANIZATION OF AMERICAN STATES
PERFORMANCE CONTRACT
| Source of Financing: [ ] Regular Fund [ ] Other Funds |
| Funds Reserved on: |/ / / |
| CPR Requisition No.: | |
|The Parties, the General Secretariat of the Organization of American States ("GS/OAS") and the Independent Contractor ("the Contractor"), identified as: |
|Name: | |
|Address: | |
|If Legal person (Corporation, Partnership, or Limited Liability Company), name and address of agent appointed to receive legal process: |
|i. Name: | |ii. Address: | |
|HEREBY AGREE AS FOLLOWS: |
|Product or Service: The Contractor shall furnish GS/OAS with the product or service ("the Work") described in the Terms of Reference attached as Annex I, |
|which is an integral part of this Contract. |
|The Project for which the Work is provided is | |
|The Place for delivery and/or performance of the Work is: | |
|The Dates for delivery and/or performance of the Work are: |From: | |To: | |
|Gross Compensation and Payments: GS/OAS shall pay the Contractor the total sum of | |
|as the entire compensation ("Gross Compensation") for the Work, payable in (type of currency) | |
|The Gross Compensation paid to a Natural Person who provides services to GS/OAS for more than one month in any calendar year under a Performance Contract or |
|series of such Contracts shall be itemized into two categories, "net compensation" and "overhead," as set out in Annex III. (Annex III is inapplicable to and|
|unnecessary for all other types of Performance Contracts.) |
|Payment of Gross Compensation shall be made in amounts, upon the approximate dates, and upon completion of the following benchmarks, unless otherwise stated |
|in the Terms of Reference. |
|Benchmark | |Estimated Date | |Amount |
|First: | | | |$ | |
|Second: | | | |$ | |
|Third: | | | |$ | |
|Fourth: | | | |$ | |
|Fifth: | | | |$ | |
|Sixth: | | | |$ | |
|All payments are subject to Contractor's presentation of evidence of completion of the Work and to certification by GS/OAS's certifying officer that the Work |
|is satisfactory. For purposes of this Contract, GS/OAS's certifying officer is: |
|Name: | |; |Title: | |
|GS/OAS may unilaterally change the certifying officer and shall notify Contractor of any such change. |
|General Terms and Conditions: The Parties are bound by the General Terms and Conditions set out in Annex II, which is an integral part of this Contract. |
|4. Contract Modification: This Contract may be modified only by a writing signed by the duly authorized representatives of the Parties, dated, and annexed |
|hereto. Those representatives are: |
|For GS/OAS: |Name: | |Title: | |
|For the Contractor: |Name: | |Title: | |
|Each Party may change its duly authorized representative by advising the other by way of prior written notice. |
|Signed by the Parties, or their duly authorized representatives, as the case may be, on the date and in the place indicated below: |
|FOR GS/OAS | |FOR THE CONTRACTOR |
|Signature: | | |Signature: | |
|Name: | | |Name: | |
|Title: | |Dat| | |
| | |e: | | |
ANNEX I
TERMS OF REFERENCE*
* The same representatives of the Parties that sign the first page of the Form must sign and date at the end of each Annex.
FOR GS/OAS FOR THE CONTRACTOR
Signature: _______________________________ Signature: ____________________________
Date: __________________ Date:
ANNEX II
GENERAL TERMS AND CONDITIONS
1. Contractor is neither an employee nor a staff member of GS/OAS and is not entitled to any of the rights, benefits, and emoluments of GS/OAS staff members.
2. Contractor undertakes to perform Contractor’s functions under this Contract and to regulate Contractor’s conduct in conformity with the nature, purposes, and interests of the GS/OAS. Contractor shall complete the Work in accordance with the highest professional standards and shall conform to all governmental pertinent laws and regulations.
3. Contractor accepts full legal responsibility for the Work, including all liability for any damages or claims arising from it, and agrees to hold GS/OAS and its staff members harmless from all such damages or claims. Contractor shall provide certificates of insurance coverage as GS/OAS may require for proof of ability to cover such liability.
4. Contractor does not legally represent GS/OAS, shall not hold himself out as having such powers of representation, and shall not sign commitments binding GS/OAS.
5. Contractor shall not have any title, copyright, patent, or other proprietary rights in any Work furnished under this Contract. All such rights shall lie with GS/OAS. At the request of GS/OAS, the Contractor shall assist in securing the intellectual property rights produced under this Contract and in transferring them to GS/OAS.
6. All information (including files, documents, and electronic data, regardless of the media it is in) belonging to GS/OAS and used by Contractor in the performance of this Contract shall remain the property of GS/OAS. Unless otherwise provided in the Terms of Reference (Annex I), Contractor shall not retain such information, and copies thereof beyond the termination date of this Contract, and Contractor shall not use such information for any purpose other than for completion of the Work.
7. Administrative Memorandum No. 90, "Information Systems Security Policy", Executive Order No. 95-07 "Prohibitions Against Sexual Harassment", and Executive Order No. 05-07, Prohibition Against Workplace Harassment are readily available at . Contractor certifies that he has read those documents and agrees to comply fully with them.
8. The Gross Compensation paid Contractor constitutes full consideration for the Work. It covers all fees, expenses, and costs incurred by Contractor in providing the Work, as well as Contractor's direct compensation for same.
9. Because Contractor is an independent contractor, GS/OAS is not responsible for providing social security, workmen's compensation, health, accident and life insurance, vacation leave, sick leave, or any other such emoluments for Contractor and his employees under this Contract. Contractor is solely responsible for providing those benefits, and the Parties have agreed upon the Gross Compensation hereunder to enable Contractor to satisfy that responsibility. At the request of GS/OAS, the Contractor will provide satisfactory evidence of workman's compensation and other insurance coverage that may be required for all its employees or such Contractors.
10. Contractor warrants that his performance of the Work will not violate applicable immigration laws, and Contractor shall not employ any person for the performance of this Contract where such employment would violate those laws.
11. GS/OAS is not responsible for travel, visa, or customs arrangements related to or required for the performance of this Contract. Contractor shall have the sole responsibility for securing such arrangements.
12. This Contract shall be null and void in the event the Contractor is unable to obtain a valid visa and other permits or licenses necessary to complete the Work in the country where the Contract is to be performed.
13. Unless otherwise specified in this Contract, Contractor shall neither seek nor accept instructions regarding the Work from any government or from any authority external to the Organization of American States ("OAS"). During the period of this Contract, Contractor may not engage in any activity that is incompatible with the discharge of Contractor’s obligations under this Contract. Contractor must exercise the utmost discretion in all matters of official business for GS/OAS. Contractor may not communicate at any time to any other person, government, or authority external to GS/OAS any information known to him by reason of his association with GS/OAS which has not been made public, except in the course of the performance of Contractor’s obligations under this Contract or by written authorization of the Secretary General or his designate; nor shall Contractor at any time use such information to private advantage. These obligations do not lapse upon Contract termination. Failure to comply with these obligations is cause for termination of this Contract.
14. Unless specifically provided for in this Contract, Contractor may not directly supervise a GS/OAS staff member or direct a project or mission that requires the Contractor to supervise GS/OAS staff members.
15. Contractor shall not openly participate in campaign activities for or otherwise openly support and or promote any candidate for elected positions in the OAS; nor shall Contractor use the facilities of the General Secretariat and/or its staff provided to him/her under this Contract to support and promote the candidacy of any candidate for an elected position in the OAS.
16. GS/OAS may terminate this Contract for cause with five days notice in writing to the Contractor. Cause includes, but is not limited to: failure to complete the Work in accordance with professional standards or to otherwise deliver conforming goods and services; failure to meet deadlines; conduct which damages or could damage relations between the OAS and a member state; fraudulent misrepresentation; criminal indictment; sexual harassment; workplace harassment; bankruptcy; conduct incommensurate with the requirements for participation in OAS activities; and breach of any of the provisions of this Contract.
17. Either party may terminate this Contract for unforeseen circumstances by giving at least thirty days notice in writing to the other. Unforeseen circumstances include, but are not limited to, modifications to the Program-Budget of the OAS; lack of approved funds in the OAS Program-Budget for the corresponding program or project; failure of a donor to provide fully the specific funds which were to finance this Contract; an act of God; and the Secretary General’s or a member state's desire to discontinue the Work.
18. In the event this Contract is terminated with or without cause, Contractor shall submit to GS/OAS all of the Work completed and shall receive payment for only that portion of the Work completed to the satisfaction of GS/OAS up until the date of termination.
19. Contractor certifies that:
a. Neither the Contractor nor any of its senior officers and employees, on the date of the signing of this Contract, are relatives of GS/OAS staff members above the P-3 level or of a representative or delegate to the OAS from an OAS Member State. The term relative includes spouse, son or daughter, stepson or stepdaughter, father or mother, stepfather or stepmother, brother or sister, half brother or half sister, stepbrother or stepsister, father or mother-in-law, son or daughter-in-law, brother or sister-in-law.
b. He is not incompetent to enter into a contract, is not on trial in a criminal court of any of the member states, and has never been convicted of a felony in one of the member states.
c. Completion of the Work shall not interfere with the completion of work for which he is responsible under any other contract with GS/OAS.
20. Contractor shall not employ a staff member of GS/OAS or a relative of a staff member as defined in Paragraph 19 (a) above to perform the Work, nor shall Contractor permit any staff member of GS/OAS or any relative of the staff member, as defined in that Paragraph, to receive any personal financial benefit deriving from this Contract or the Contractor's contractual relationship with GS/OAS.
21. Contractor shall not assign this Contract or any element thereof, without the prior written consent of GS/OAS.
22. Upon written notice by either Party to the other, any dispute between the Parties arising out of this Contract may be submitted to either the Inter-American Commercial Arbitration Commission or the American Arbitration Association, for final and binding arbitration in accordance with the selected Commission’s rules. The law applicable to the Arbitration proceedings shall be the law of the District of Columbia, USA, and the language of the arbitration shall be English.
23. Nothing stated in this Contract constitutes a waiver, express or implied, of the privileges and immunities either Party and its employees enjoy under law.
24. This Contract shall enter into effect on the date on which it is signed by both Parties. Provided, further, that this Contract shall have no legal effect until it has been signed by both Contractor and a duly authorized representative of the GS/OAS.
25. The law applicable to this Contract is the law of the District of Columbia, United States of America.
26. This Contract, including Annexes I-III, Constitutes the entire agreement between the Parties, and any representation, inducement, or other statements not expressly contained herein shall not be binding on the Parties and shall have no legal effect.
27. The masculine terms employed in this Contract should be understood to apply to males, females and legal persons; singular pronouns should be understood to apply to the plural, when appropriate.
FOR GS/OAS FOR THE CONTRACTOR
Signature: _______________________________ Signature: ____________________________
Date: _________________ Date: __________________
................
................
In order to avoid copyright disputes, this page is only a partial summary.
To fulfill the demand for quickly locating and searching documents.
It is intelligent file search solution for home and business.