Home - Shohola Falls Trails End



January 21st, 2017Shohola Falls Trails End Property Owners Association, Inc. held a Board of Directors meeting in the Association Office on Saturday, January 21st, 2017 at 10:00a.m.ROLL CALLROLL CALL:Officers PresentPresident - Thomas MillerVice President - Jo-Ann PollackSecretary - GerryLynn HaakTreasurer - Lori Ann Bush Members PresentIris AltrechePatricia CareyVinny D’Eusanio Jr.Michele MurphyRobert PersonetteOthers PresentRichard Henry, AttorneyMaegan Herington, Office & Personnel Mgr.Kellyanne Spinning, Property Mgr.President Miller called the meeting to order at 10:00a.m. Called for a motion to approve the December 10th, 2016 Minutes.MOTION: by Lori Ann Bush to accept the December 10th, 2016 minutes. Second: Iris Altreche Vote: All in favor Property OwnersLot 3211 – Asked if we can add more detail to the agenda – the agenda is just an outline of the meeting the details of the reports are not for the agenda but the detail will be posted online once the minutes are approved.Property owner stated that maintenance has been doing a good job getting out clearing the roads during the recent snow/iceProperty owner asked to meet with the board in executive session to discuss a lot purchased at tax saleProperty Manager’s ReportKellyanne Spinning, Property ManagerLots 1402 & 425 were both abandoned and now removedLots 704, 927, 928 & 4638 are next on the list to be removedPermanent resident letters were sent to 3 lots Water usage - the wells have pumped an average of 70,000 gallons a day over the last month which is the same as we were last yearWilliam Owens & Co. was here January 5th to begin the 2016 Audit Rich Henry’s retainer needs to be signed by GerryLynn and Tom today and it will be completeSecurity has found several open doors with no signs of a break-in. It seems this is due to wind and the ground shifting from the freezing temps. One citation was issued for an unattended fire and a warning was issued for reckless endangerment. We are ordering new golf cart stickers for the upcoming season – they will be larger so it is easier for security to read as the golf carts are being drivenComfort Station #4 – the construction has begun for the re-opening of the bath house and trees are being removed for the entrance and exit.The Sports complex - maintenance still has to remove a few more trees. Currently waiting on quotes for a bocce ball court and removing the bump around the edge of the basketball court. We are also looking into adding a volley ball courtAssociation Insurance for Trails End renews Feb. 2nd. Includes: workers compensation, general liability, liquor liability, Directors & Officers, Auto, equipment, employee theft and volunteer accident insuranceAM Skier turned in their proposal this week – the proposal is $21,000 less than what the projected budget was due to our workers comp. coverage being decreased significantly We have representatives from another insurance company, Brown & Brown Insurance Co., he will be presenting to the board to go over what they have to offerDiscussion and Presentation given by new insurance company – the board will review the details in executive sessionOffice Manager’s ReportMaegan Herington, Office & Personnel ManagerAs of January 20th, 2017 we have collected 26% of current Dues Current Dues collected as of Jan. 20th is approx. $739,125 – Jan. 20th, 2016 we collected $729,335 so we are roughly $10,000 ahead of 20164 Repos were purchased as of Jan. 20th, 2017 - $100,000 eachA Civil Complaint for a former employee was officially filed last week in the amount of $3,500 – the cost is made up of $3,000 to replace all keys and locks necessary and $500 for legal feesA new full time maintenance employee started January 2nd – he was hired as a lead carpenter and will be working on all of our major projects planned right now. We are looking to hire one more person with general knowledge in that field to be an assistant to our lead. Clover Machines (credit card machines in the office) - reviewing the cost vs. income of the machines, the Land Co. machine is mainly used during the season, we have not used it since but the machine used for the POA has been used steadily throughout the year. We may look into only leasing the Land Co. machine for the season and return it once the season is over just have to see if it is cost effective to only have it for 3-4 months as the monthly rental amount may increaseStrategic Planning (our employee retirement company) came out on January 11th to review our IRA plans and advised us of necessary changes needed so we are in compliance with the IRSNeed a motion to move $7,175 from the maintenance mortgage account to our Capital Reserves account. Also, need a motion to close the accounts related with that account. MOTION: by Michele Murphy to close the Maintenance Mortgage account and move the remaining amount of $7,175 into our Capital Reserves account. Second: Iris Altreche Vote: All in favorStarting to post job listing for summer 2017 – going to reach out to the Pike county workforce program to hopefully hire 2 or 3 guys for the maintenance staff through that program. Listings are posted on as well as on the home page for Trails End’s websiteWe have had 2 requests for the special (one-time) payment plan so far LEGALRichard Henry, Attorney Completed the 2017 RetainerTreasurer’s ReportLori Bush, Treasurer –Asked for a motion to pay the billsMOTION: by GerryLynn Haak to pay the bills. Second: Iris Altreche VOTE: All in favorRules Enforcement CommitteeBob PersonetteThere are no meetings over the winter – the next meeting will most likely be May 2017We have 5 citations carrying over to next yearRecreation/EntertainmentMichele Murphy - Going to be booking our entertainment soon and will get the info ready so we can attach a page to the 2017 Rec Calendar Booking Elvis but not going book the entire bandWe have been in touch with the comedian we used last year – he will be able to get some new comedians for this yearMaintenanceJo-Ann Pollack -Comfort Station #4 is being worked on – that will be open by Memorial DayMaintenance has been doing a good job clearing the roads and maintaining themLand Use & DevelopmentIris Altreche & Lori BushLetters sent out to property owners:17 letters sent to POs’ for their first notification of a violation1 letters sent to POs’ for their second notice of a violation5 Lots have contacted us and their violations were put on hold until they come up for the season22 lots have compliedNo lots have been fined since last reportedExecutive Session opened at 11:22am - Regular Session opened at 12:18amMOTION: by GerryLynn Haak to accept the terms discussed in executive session for the back dues owed on lot 132 which was recently purchased at tax sale. Second: Jo-Ann Pollack Vote: All in favorMOTION: by Jo-Ann Pollack to close the meeting at 12:22am. Second: GerryLynn Haak VOTE: All in favor Respectfully submitted,Maegan Herington ................
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