COMMISSIONER’S PROCEEDINGS



COMMISSIONER’S PROCEEDINGS

REGULAR SESSION

January 7, 2020

The Lyman County Commissioners met in regular session in the Conference Room in the Courthouse at Kennebec, South Dakota, January 7, 2020, at 9:00 a.m. with the following members present: Ryan Huffman, Bill Lengkeek, Zane Reis, Jared Schelske and Auditor Deb Halverson. Absent: Leslie Reuer.

CALL TO ORDER:

Auditor Halverson called the meeting to order with the pledge to the flag.

ADOPT AGENDA:

Motion by Reis, seconded by Schelske to adopt the agenda. All voting aye.

OATHS OF OFFICE:

Auditor Halverson administered the oaths of office to the Commissioners present.

2020 CHAIRPERSON:

Auditor Halverson called for nominations for 2020 Board Chairperson. Schelske nominated Bill Lengkeek as Chairperson. Motion by Schelske, seconded by Reis that nominations cease and cast a unanimous ballot for Lengkeek. All voting aye.

2020 VICE CHAIRPERSON:

Chairman Lengkeek called for nominations for 2020 Vice Chairperson. Reis nominated Leslie Reuer as Vice Chairperson. Motion by Reis, seconded by Huffman that nominations cease and cast a unanimous ballot for Reuer. All voting aye.

APPROVE MINUTES:

Motion by Huffman, seconded by Schelske to approve the minutes of December 31, 2019. All voting aye.

APPROVE BILLS:

Motion by Reis, seconded by Schelske to pay the following bills. All voting aye.

|AT&T - Sheriff's Office Cell Phones |188.16 |

| Emergency Management Cell Phone |45.48 |

| RB Cell Phone |48.60 |

|BJ's Food Center – Aud. Office Supplies |5.10 |

| Nurse Office Supplies |4.59 |

| RB Shop Supplies |100.06 |

| Courthouse Supplies |92.37 |

| Extension Supplies |46.47 |

|Burke Oil Company - RB Fuel |2,859.68 |

| RB Propane |1,312.64 |

|Byre Brothers Inc - Courthouse Utilities |726.00 |

| RB Utilities |1,382.00 |

|Chamberlain Building Supply - RB Supplies |109.87 |

|Coffee Cup Fuel Stops - Sheriffs Fuel |36.34 |

|Connecting Point - Auditor's Supplies - Yearly Backup |420.00 |

|December 2019 Apportionment - Schools |70,431.63 |

|December 2019 Apportionment - Cities |7,992.36 |

|December 2019 Apportionment - Townships |6,719.50 |

|December 2019 Apportionment - WR/LJ Water District |384.44 |

|December 2019 Apportionment - Lyman County Ambulance District |2,470.61 |

|Halverson, Deb - 2019 Daycare Flex |400.00 |

|Halvorson Oil - Sheriff's Office Vehicle Expenses |923.46 |

|Hickey Heating, AC and Plumbing - Courthouse Repairs |1,014.24 |

|Hieb's Cenex - RB Fuel |43.17 |

|Janssen Law - Rural Attorney Recruitment Agreement (3/5) |4,379.76 |

|Kennebec Telephone Co. - Commissioners Room Phone |46.04 |

| Auditor Phone, Modem & DSL |106.39 |

| Treasurer Phone & DSL |73.12 |

| States Attorney Phone & DSL |57.41 |

| DOE Phone & DSL |64.53 |

| ROD Phone & DSL |61.34 |

| VSO Phone & DSL |62.41 |

| Sheriff's Office Phone & DSL |348.55 |

| Extension Phone & DSL |59.48 |

| RB Office & Shop Phones & Fax Line |190.36 |

| 911 Phone |144.00 |

| Sheriff's Vehicle Repairs |19.50 |

| RB Supplies |26.21 |

| RB Parts & Repairs |16.72 |

| RB Gravel Hauling |812.34 |

| RB Culvert Replacement |5,840.37 |

|Lyman County Herald - Commissioners Publishing |230.33 |

| Treasurers Publishing |141.35 |

|Lyle Signs - RB Supplies |678.64 |

|Menards Pierre - RB Supplies |1,502.22 |

| RB Parts |40.69 |

|Office Products Center - Sheriff's Office Supplies |63.49 |

|Olinger, Lovald, McCahren, Van Camp & Konrad PC - Court Appointed Attorney Fees |541.05 |

|Patrick Oil Co - RB Fuel |3,581.10 |

|Planning & Development District III - 2020 Membership Dues |12,221.00 |

|Precision Reporting - Court Appointed Attorney Expense |130.00 |

|Presho City - Acquire Right of Way for County 14 Project |3,135.30 |

|Presho Oil Co Inc - RB Fuel |5,185.06 |

| Sheriff's Fuel |1,333.89 |

|Quill - County Owned Office Supplies |21.98 |

| DOE Office Supplies |28.99 |

|Rees Communications - RB Radio Equipment |8,816.00 |

|Riverview Chevrolet Buick - RB Parts & Repairs |82.82 |

|Runnings Supply Inc - RB Supplies |30.97 |

|Schreiber Law Firm - Court Appointed Attorney Fees |351.05 |

|ScottE Enterprises - RB Supplies |21.68 |

|SD Attorney General’s Office - December Scram Fees |781.00 |

|SD Dept. of Public Safety - Sheriff's Office Utilities |2,340.00 |

|SD Dept. of Revenue - December Collections - SMV |9,944.55 |

|SD Dept. of Revenue - December Collections - State Hiway Patrol |204.00 |

|SD Dept. of Revenue - December Collections - Driver's License |451.00 |

|SD Dept. of Revenue - December Collections - 4% |28,189.05 |

|SD Dept. of Revenue - December Collections - ROD |50.00 |

|SDACO - ROD M&P Funds |144.00 |

|SD State Treasurer - Refund to State for Overpayment |153.23 |

|Sturdevant's Auto Parts - RB Parts |41.22 |

| RB Supplies |131.31 |

|Tony's Custom & Repair - RB Supplies |207.98 |

|Willrodt Motor Co Inc - RB Parts & Repairs |1,144.43 |

|  |$191,984.68 |

|Langenbau, Brittany - Nurse Meals |98.00 |

|Sletto, Gary - VSO Travel |57.60 |

|Total Salary Reimbursements |$155.60 |

AUDITOR’S ACCOUNT & ROD FEE REPORT:

Motion by Reis, seconded by Huffman to approve the following December 2019 reports. All voting aye.

AUDITOR’S ACCOUNT: Cash on hand: $2,881.33; Checks in Treasurer’s possession less than 3 days old: $6,558.82; BankWest Checking: $23,133.46; BankWest Savings: $2,195,541.22; 1st Dakota Bank CD’s: $212,715.26; Dakota Prairie CD’s: $664,410.47 for a total of $3,105,240.56. General Fund: $2,044,363.09; Special Revenue Funds: Road & Bridge Assigned: $772,297.84; 911 Fund: $15,294.93; Fire: $65,422.84; Emergency Management: $10,529.93; Domestic Abuse: $185.00; 24/7 Sobriety: $16,814.32; Register of Deeds M&P: $38,250.90; Trust & Agency Funds: $142,081.71. Of this amount the following entities received: State of SD: $38,838.60; School Districts: $70,431.63; Cities & Towns: $7,992.36; Townships: $6,719.50; WR/LJ Water District: $384.44; Lyman County Ambulance District: $2,470.61 for a total of $126,837.14.

REG. OF DEEDS FEES: $4,156.00 less $144.00 sent to SDACO for the Reg. of Deeds Modernization & Preservation Fund.

APPROVE ANNUAL PROCEDURES:

Motion by Reis, seconded by Schelske to approve the following 2020 Commission procedures and appointments. All voting aye.

COMMISSION MEETING DATES: 1st and 3rd Tuesday of the month as regular meeting dates.

OFFICIAL NEWSPAPER DESIGNATION: Lyman County Herald.

OFFICIAL DEPOSITORIES: Dakota Prairie Bank of Presho, BankWest of Pierre-Kennebec & First Dakota Bank of Chamberlain-Oacoma.

EDUCATIONAL RESOLUTION:

WHEREAS, SDCL 7-7-25 provides that the County Commissioners, Highway Superintendent, Auditor, Register of Deeds, Treasurer, States Attorney, Sheriff and the principal assessing officers are authorized to attend the educational meetings, conferences and conventions held and conducted within the State of South Dakota and outside the State of South Dakota with preauthorization, pertaining to the betterment and advancement of County Government.

NOW, THEREFORE, BE IT RESOLVED that the above-mentioned officers and the Veterans Service Officer be authorized, as set forth and be in effect for the year of 2020.

Dated this 7th day of January, 2020.

__________________________________________ ATTEST:______________________________________

Bill Lengkeek, Chairman Deb Halverson

Lyman County Commission Lyman County Auditor

ELECTION BOARD MEMBERS RATE OF PAY: $200.00 per day, $30.00 for attending election school and county mileage rate for returning election supplies to the Auditor’s Office.

COUNTY BURIAL RATES: $2,000.00 (includes burial, services & local mileage) plus opening and closing at actual cost not to exceed $475.00. Cemetery lot at cost.

Cremation - $2,000.00 (includes service, cremation, & local mileage) plus opening and closing at actual cost not to exceed $375.00.

Cemetery lot at cost.

PLANNING & DEVELOPMENT DISTRICT III: Commissioner Jared Schelske.

MRC REGIONAL RAILROAD AUTHORITY BOARD: Commissioner Zane Reis.

TRI-COUNTY LANDFILL BOARD: Commissioner Bill Lengkeek.

SANFORD ADVISORY BOARD: Commissioner Leslie Reuer.

COUNTY CORONER: Sheriff Steve Manger and Deputy Coroners Don Jennings and Ryan Bottjen.

MILEAGE RATES & MEAL REIMBURSEMENT: .48 cents (.06 cents above the state rate per actual mile traveled) and meal allowance Breakfast - $8.00; Lunch - $10.00; Dinner - $15.00.

BUDGET SUPPLEMENTS: Authorize Auditor Halverson to perform applicable automatic budget supplements throughout 2020.

SALARIES:

The Commission were provided information on current salaries and discussed proposed salaries for 2020. A decision will be made January 21, 2020, with an effective date of January 1, 2020.

EMPLOYMENT ADVERTISING:

Due to two employees who have given notice that they will be leaving at the end of this month, motion by Huffman, second by Reis to authorize advertising for a 32-40 hour per week Nurse’s Office Secretary position and a Full-Time Deputy Sheriff position. All voting aye. Formal resignations will be presented at the next meeting.

HWY/WEED DEPT:

Supt. Walt Nagel met with the Commission and discussed current projects. A culvert at Ft. Hale Bottom was extended, FEMA is still in the works for 2 disasters, and he plans to set up a meeting with Tribal Chairman Boyd Gourneau to discuss County/BIA roads. Motion by Reis, second by Schelske to approve Chairman Lengkeek signing the Joint Powers Force Account Agreement with SD State DOT for Emergency Relief monies. All voting aye. Motion by Huffman, second by Schelske to approve Chairman Lengkeek signing the Right of Way agreement with Presho City at the negotiated rate of $3,000 per acre being acquired along with 7% ($210/acre) for any temporary easements and the Agreement for Voluntary Right of Way Donation for Dakota Mill & Grain. All voting aye.

ADJOURNMENT:

Motion by Huffman, seconded by Schelske to adjourn until January 21, 2020 at 9:00 a.m. All voting aye.

_______________________________________________ ATTEST:_______________________________________

Bill Lengkeek, Chairman Deb Halverson

Lyman County Commission Lyman County Auditor

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