Access Washington Home
STATE OF WASHINGTON
DEPARTMENT OF SOCIAL AND HEALTH SERVICES
Aging and Long-Term Support Administration
Home and Community Services Division
PO Box 45600, Olympia, WA 98504-5600
H20-020 – Procedure
March 24, 2020
Amended May 21 2020
Superseded H19-023 – during the COVID-19 Outbreak
|TO: |Home and Community Services (HCS) Division Regional Administrators |
| |Area Agency on Aging (AAA) Directors |
|FROM: |Bea Rector, Director, Home and Community Services Division |
|SUBJECT: |Revised Policies for the Kinship Caregivers Support Program |
|Purpose: |To notify staff that policies for the Kinship Caregivers Support Program (KCSP) have been revised. And |
| |Temporary policy changes due to COVID-19. |
|Background: |The policies for the Kinship Caregivers Support Program had its last revision in 2016. Policies were updated |
| |in May 2019. On February 29th, 2020, Governor Jay Inslee declared a state of emergency in response to the |
| |COVID-19 outbreak, directing state agencies to use all resources necessary to prepare for and respond to the |
| |outbreak. |
| | |
|What’s new, changed, or |The new COVID-19 temporary policy and procedure changes are: |
|Clarified |Increase the frequency that a kinship caregiver may request and/or receive services in a year from once to up |
| |to two times a year. |
| |Increase the dollar ceiling on services without needing an ETP. |
| |Computer/tablets may be purchased for kinship caregivers when necessary for tele-medicine, mental/behavioral |
| |health appointments and online support groups for child and/or caregivers when all other resources have been |
| |exhausted. ($800 cap) |
| |Eviction or shut off notice not required to consider rent or utility assistance. Other documentation will |
| |suffice. |
| | |
| |Previous COVID-19 temporary policy and procedure changes: |
| |Allow for electronic verification of relationship documents |
| |Telephonic or Video Conferencing Screening and consent |
| |Verbal Service Agreement process |
| | |
| |The KCSP policies have been revised in various areas, including: |
| | |
| |Requirement for the AAAs’ KCSP subcontractors to include information about KCSP on their website and/or |
| |programs/services brochure. |
| |Elimination of language prohibiting kinship caregivers who receive Adoption Support from requesting KCSP |
| |support. |
| |Adding language that caregivers raising a youth who is older than 18, who attends high school and has related |
| |documentation, may be eligible for the KCSP. |
| |Changing requirement for having a notarized parental consent agreement to a recommendation. |
| |Requesting current verification (produced within the last 12 months) of the kinship caregiver’s relationship |
| |with the child(ren) they are raising from a reliable source. |
| |Adding an official letter from the kinship caregiver’s Tribal Council or social service office as examples of |
| |verification paperwork. |
| |Criteria of having an “open case” in the child welfare system is replaced with language about a relative who |
| |is an unlicensed caregiver with an assigned Department of Children Youth and Families (DCYF) case worker for |
| |the child(ren) in their care. |
| |Clarification that children/youth’s clothing may include adult sizes. |
| |Addition under school related supplies and fees of computers/tablets when unavailable from other sources and |
| |required for academic use. |
| |Clarification that although the KCSP policies do not restrict what types of foods/beverages can be purchased |
| |with KCSP funds, ALTSA encourages kinship providers to encourage healthy food/beverage purchases. Policies can|
| |be developed at the AAA level to restrict certain food and/or beverage purchases. |
| |If the AAA operates a separate Kinship Navigator Program (KNP), KCSP recipients must be offered a referral to |
| |the local Kinship Navigator to discuss their other needs. |
| |Clarification that AAAs can choose to pass on their allocation for program administration to their |
| |subcontractor. |
| |Update to the service delivery lid from 10% to 15%. |
| |KCSP reporting section has been revised to require the AAAs/KCSP subcontractors to utilize the Community |
| |Living Connections (CLC) reporting system (GetCare) to enroll caregivers, record KCSP caregiver services and |
| |complete the Kinship Intake for each participating kinship caregiver family. |
| |Allow for electronic verification of relationship documents |
| |Telephonic or Video Conferencing Screening and consent |
| |Verbal Service Agreement process |
| | |
| | |
| |These revised polices will supersede H19-023. |
|ACTION: |Beginning March 23, 2020 until further notice, follow the attached, amended KCSP Policies and Procedures due |
| |to the COVID-19 Emergency. |
| | |
| |Begin using the revised KCSP policies as soon as possible, but with a target date of July 1, 2019. |
| | |
|ATTACHMENT(S): |2019 Revised Kinship Caregivers Support Program (KCSP) Policies: |
| | |
| |[pic] with edits shown: [pic] |
| | |
| |Revised COVID temporary version: |
| |[pic] |
| | |
| | |
| |Geené Delaplane, Kinship and Lifespan Respite Program Manager |
| |(360) 725-3544 |
| |Geene.delaplane@dshs. |
| | |
| | |
| |Hilarie Hauptman, Kinship and Lifespan Respite Program Manager |
|CONTACT(S): |Retired 6/30/19 |
| | |
| | |
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HCS MANAGEMENT BULLETIN
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