General Specifications - Find RFP



BID #2313

SINGLE JET WATER METERS

General Specifications

The naming of a specific manufacturer’s catalog number, together with the performance details, is used for the purpose of defining the type and quality of material required. Other manufacturer’s products of approved quality may be accepted provided they can be demonstrated to be of approved equal quality.

Contract is valid from January 1, 2012 to December 31, 2012 with two one year option years as the sole discretion of the City of Westfield. Pricing must be held firm for each of the option years.

Bids are due in the Purchasing office no later than 11:00 am on Friday December 9, 2011, when at that time bids will be publicly opened and recorded. No bids will be accepted after this date and time. If for any reason City Hall is closed due to an unforeseen circumstance, the bid opening will be held on the next business day at the same time.

Bidders bidding on items other than those specified are requested to submit a complete technical description of items on which they are bidding.

Any changes in specifications on this bid shall be indicated by the vendor and inserted in RED.

If you need additional information, please contact the following:

Tammy Tefft, Director of Purchasing t.tefft@

413-572-6254; 413-572-1708 fax

All prices must include delivery to Westfield. The amount of meters to be supplied is an estimated quantity. The City of Westfield makes no guarantees as to the actual amount of meters to be purchased.

The Purchasing Director of the City of Westfield reserves the right to ask any additional questions regarding the bid.

The City of Westfield reserves the right to select the firm that best meets the requirements of the City.

The City of Westfield reserves the right to reject any or all bids wholly or in part; to waive technicalities and informalities; to amend and/or cancel bid prior to the time of opening; to make awards in a manner deemed best to the City; to correct any award erroneously made as a result of a clerical error on the part of the City.

The successful bidders shall comply with all applicable Federal, State, and Local laws and regulations.

Purchases made by the City are exempt from Federal excise taxes, and bid prices must exclude any such taxes. Tax exemption certification will be furnished upon request.

Unless otherwise specified by the bidder, proposal shall be guaranteed for thirty (30) days.

Bidding procedures and award of contracts will be in accordance with, Chapter 30B, effective May 1, 1990, plus all applicable Federal, State and Local Laws and regulations.

Part 1 General

01. WORK INCLUDED

A. Furnishing single jet water meters with encoder meter register.

1.02 REFERENCE STANDARDS

A. AWWA C712-02 - standard for cold-water meters – single jet type.

B. NSF 61, Annex G –Weighed Average Lead content evaluation procedure

03. QUALITY ASSURANCE

A. Water meters furnished under these specifications shall be the product of a manufacturer with at least ten (10) years experience in meter manufacturing for the American Market.

B. Prequalified manufacturers are Metron Farnier.

C. All meter equipment shall be suitable for continuous operation 24 hours per day, 7 days per week.

D. All meters and appurtenances shall be the product of a single manufacturer.

E. Meters shall be manufactured, tested and shipped in accordance with AWWA C712-02

F. CONTRACTOR shall provide certification that all meters have been factory calibrated.

04. PRODUCT DELIVERY, STORAGE AND HANDLING

A. Delivery Description:

1. All materials shall be handled in a manner to prevent damage.

2. Any flawed, damaged or inaccurate products shall be rejected and immediately

Removed from the site and replaced with operable products.

05. GUARANTEES

A. For a period of five years from date of delivery of the water meter, CONTRACTOR shall repair or replace (free of charge), any water meter which has been found defective in materials or workmanship under normal conditions of use and maintenance.

B. For a period of one year from date of delivery of the water meter, CONTRACTOR shall repair or replace (free of charge), any water meter which will not perform to the AWWA new meter accuracy standards.

C. For a period of 20 years from date of shipment, manufacturer shall repair or replace (free of charge), any bronze main case which has been found defective in materials or workmanship, or no longer properly functions.

06. SUBMITTALS

A. CONTRACTOR shall provide shop drawings, product data and published guarantee information and warranties at award of contract.

Part 2 Product

2.01 WATER METERS

A. Description:

1. Water meters shall comply with NSF 61 Annex G Weighed average lead content requirements

2. Water meters shall be sized, 1,” 1.5”, 2” and 4”. Meters shall meet AWWA requirements for accuracy over the entire operating range.

3. The 4” meter shall be rated for a maximum continuous flow of 260 gpm and have a normal operating range of 1.0 gpm to 500 gpm. Head loss at maximum continuous flow shall not exceed 7.25 psi. 4” meters shall be Metron-Farnier Spectrum 260 or equal..

4. The 1” meter shall be rated for a maximum continuous flow of 50 gpm and have a normal operating range of 0.5 gpm to 70 gpm. Head loss at maximum continuous flow shall not exceed 7.25 psi. 1” meters shall be Metron-Farnier Spectrum 50 or equal.

5.The 1.5” meter shall be rated for a maximum continuous flow of 88 gpm and have a normal operating range of 0.5 gpm to 105 gpm. Head loss at maximum continuous flow shall not exceed 7.25 psi. 1.5” meters shall be Metron- Farnier Spectrum 88 or equal.

6.The 2” meter shall be rated for a maximum continuous flow of 130 gpm and have a normal operating range of 1.0 gpm to 165 gpm. Head loss at maximum continuous flow shall not exceed 7.25 psi. 2” meters shall be Metron-Farnier Spectrum 130 or equal

7. Meter register shall be programmable optical encoded (MP3) and allow for direct reading and register in US gallons with a capacity of 100 million gallons. Meter shall also be supplied with a meter interface unit for datalogging and AMR purposes. This unit shall be compatible with the Schlumberger DAP AMR and the Datamatic Mosaic systems now in use by the City.

Estimated Annual Quantities

1. 4” 2

2. 1” 15

4. 1-1/2 10

5. 2 10

Cost Schedule

Bid # 2313 Single Jet water meters for the Water Resources Department.

Meter Size Unit Price Est Quantity Total

1” $ _______________ 15 ___________

1 ½ $ _______________ 10 ___________

2” $ _______________ 10 ___________

4” $ _______________ 2 ___________

TOTAL ______________

FORM FOR BID

Having fully examined, read, and in understanding of the specifications for this job and being familiar with all of the conditions surrounding the proposed work and or supplies, including any addenda for which receipt of is acknowledged below, the undersigned proposes to complete all work as specified in this invitation to bid for the price stated below:

Company Information:

Name ___________________________________

Address ___________________________________

___________________________________

Telephone ___________________________________

Fax ___________________________________

E-Mail ___________________________________

FID # ___________________________________

This bid includes addenda numbered: ________________________________

BID SIGNATURES PAGE

Signature for Individual

________________________________ ____________________________

Name of Company Telephone Number

________________________________ __________________________

Name and Title of Individual Authorized to Sign Fax Number

________________________________ _____________________________

Signature Date

Signature for Partnerships (must be signed by ALL general partners)

________________________________ ________________________

Name of Partnership Date

________________________________ ________________________

Name and Title of Partner Signature

________________________________ ________________________

Name and Title of Partner Signature

________________________________ ________________________

Name and Title of Partner Signature

________________________________ ________________________

Telephone Number of Company Offices Fax Number of Company Offices

Use additional sheet it necessary

BID SIGNATURES PAGE CONTINUED

Signatures for Corporation

____________________________________________________________

Name of Corporation Date

____________________________________________________________

Printed Name and Title of Duly Signature

Authorized Company Officer

Corporate Seal (affix below)

________________________________

Telephone Number

________________________________

Fax Number

________________________________

E-Mail Address

________________________________

FID Number

________________________________

Signature of Clerk

Please furnish the following additional information:

Incorporated in what state? ____________________

President: __________________________________

Treasurer:__________________________________

Secretary: _________________________________

If you are a foreign (out of state) corporation, are you registered with the Secretary of the Commonwealth in accordance with the provisions of M.G.L. Chapter 156D § 15.03? ____________

If you are selected for this work, you are required, under M.G.L. Chapter 30 §391, to obtain from the Secretary of State, Foreign Corporation Section, a certificate stating that your corporation is registered, and to furnish said certificate to the City of Westfield before award.

NON-COLLUSION AFFIDAVIT

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

_________________________________________________

Signature of individual submitting bid or proposal

_________________________________________________

Name of Company

_________________________________________________

Date

AFFIDAVIT OF COMPLIANCE

_________ Massachusetts Corporation

_________ Foreign Corporation

_________ Non-Profit Corporation

_________ Partnership

_________ Sole Proprietorship *

Name of Corporation _________________________________________

Address _________________________________________

_________________________________________

As President, or authorized company officer, of the above named corporation, I do hereby certify that the above named corporation has filed with the State Secretary all certificates and annual reports required by M.G.L. Chapter156B §109 and by Chapter 181 §4

Signed under the penalties of perjury this __________ day of __________________, ________

____________________________________________________________

Signature and Title of Authorized Company Officer

Corporate Seal (affix below):

*If a sole proprietorship, you must indicate your status as a sole proprietorship; the person signing this bid shall be deemed to be the sole proprietor and legal entity for the purposed of this bid and contract.

ATTESTATION OF TAXES

Any person failing to sign the Attestation of Taxes shall not be allowed to obtain, renew, or extend a license, permit, or public contract.

Pursuant to M.G.L. Chapter 62C, §49A, I hereby certify, under the penalties of perjury, that, to the best of my knowledge and belief, I am in compliance with all the laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

_________________________________________________

Signature and Title of Authorized Company Officer

_______________________________

Date

Corporate Seal (affix below):

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