SAMPLE FORMAT FOR INTERNATIONAL SHOPPING
INVITATION TO QUOTERFQ #: JCAA00148Subject: The Procurement of Electrical EquipmentDear Sir/Madam,You are invited to submit your price quotation in a pro-forma invoice format for the procurement of electrical equipment for the Jamaica Civil Aviation Authority, 4 Winchester Road, Kingston 10, as laid down in Attachment 1 as follows:ItemDescriptionQuantityThe procurement of Electrical equipmentAs per attachment 1Price quotations will be evaluated, in accordance with the Priced Bill of Quantities and a Purchase Order issued to the most responsive bidder.The contract will not necessarily be awarded to the bidder with the lowest price but to the bidder who submits the best overall proposalEligibility Criteria Your bid should be accompanied by:Copy of a valid Tax Compliance Letter (TCL).(Please include print out that displays the expiry date)Copy of a valid National Contracts Commission (NCC) Registration Certificate under the category “Electrical Appliance and Equipment”Note: None submission of the TCL or NCC registration will deem the bid non-responsiveWhere applicable, adequate technical documentation and catalogue(s) and other printed material or pertinent information (in English) for each item quoted, including names and addresses of firms providing service facilities in the territory of Jamaica.The contractor should note any deviations and exceptions to the Technical Specifications.The deadline for receipt of your quotation is Thursday, September 20, 2018 at 3 p.m.Quotations will not be accepted electronically, same must be delivered to the address outlined below. Bid opening follows at 3:15 p.m. Your bid should be submitted as per the following instructions:Prices: Prices shall be quoted in Jamaican dollars indicating all applicable taxes. Payment termsTaxable amount clearly detailedEstimated delivery date Evaluation of Bid: Quotations determined to be substantially responsive to the technical specifications and will be evaluated by comparison of their prices. Arithmetical errors will be corrected as follows:Where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern.If a Supplier refuses to accept the correction, the quotation will be rejected.Award of Contract: The award will not necessarily be awarded to the bidder with the lowest price but to the bidder who submits the best overall proposal and substantially responsive to the technical specificationsPayment: The method and conditions of payment to be made to the supplier will be stipulated in the contract/purchase order. The supplier will be paid in Jamaican Dollars.Payment of any purchase order valued Two Million Jamaican Dollars or over, will be made via wire transfer: The following information will be required: Name on AccountAccount NumberFinancial Institution Branch Code and Bank CodeAccount Type Delivery Schedule: Not more than14 days from the issuing date of the Purchase Order. If this date is not achievable, please indicate a date of delivery on the quotation. Origin: There are no restrictions as to the origin of goods offered under this RFQ. Documentation: Subsequent to the delivery, the contractor is required to submit the following documentation:InvoiceAny other pertinent document Validity of the Offer: Your quotation should be valid for a period of 45 days from the date of submission of quotations as indicated in Paragraph 6 of this Invitation to Quote.Further information can be obtained from:Jacene Richards-HarrisProcurement Manager4 Winchester RoadKingston 10Email: procurement@.jmFax: 876-920-8910All responses to clarifications will be posted on the JCAA’s website at .jm Deadline for Request for Clarification is Friday, September 14, 2018 @ noonPLEASE NOTE ALL CLARIFICATIONS TO THIS RFQ MUST BE SENT TO procurement@.jm Bids are to be delivered in the tender box located in the lobby at the undermentioned address :Procurement ManagerRFQ# JCAA/00148“The Procurement of Electrical Equipment”Jamaica Civil Aviation Authority4 Winchester RoadKingston 10NB. The RFQ number must be clearly stated on the outside of the envelope containing the bidPlease Confirm by email/fax the receipt of this invitation and whether you will submit a price quotation.The Procuring Entity reserves the right to cancel the tender process or reject any or all quotations at its discretion.JAMAICA CIVIL AVIATION AUTHORITY-POWER SUPPLY UPGRADECONSTRUCTION CRITERIA FOR PROPOSED 2000A SWITCHBOARD?Preferred Manufacturer: Siemens, Cutler Hammer, General Electric?Busbar Rating - 2000A?Main circuit breaker – 1600A?Nominal Operating Voltage – 220V, 50 Hz, 3 Phase, 4 W?Voltage Rating: 240V ac rating?Busbar and connectors short circuit rating: 65,000 AIC?Busbar Material: Standard Tin-plated aluminum bus?Microprocessor based metering and monitoring device?Capability for adding accessories for protective devices.?Sub-Main and sub circuit breaker are fixed mounted molded case type?Provision for future circuit breakers?Minimum blank slot – 5 eachENCLOSURE? Type NEMA 1 enclosure? ANSI 61 grey powder coated painted finish? Top feed and bottom feed - main cable access? Bottom feed – sub circuit cable access? Free standing floor mounted sub circuit breakers enclosure section? Front access switchboard (Back to be aligned)STANDARDS? Switchboard shall meet NEMA standard PB-2? Switchboard shall meet UL 891DIMENSIONS? Height - Not more than 7 ft? Width – Varies? Depth – As necessaryItemDescriptionUnitQty3.1.213.1.23.1.43.403.7.43.7.53.803.8.23.8.23.8.33.903.9.24.1.24.804.8.14.8.24.8.34.8.44.8.54.8.6MNoNoNoNoMMMMMMM MMNo. No.No. No. No. No. No.212160552051553510501111222Proposed 1600A Circuit Breakers- (CB-1 and CB-2)Supply 1600A, 600V, 3 Phase main circuit breaker in NEMA 1 free standing floor mounted enclosure . Breaker shall be rated at 65,000 AIC, fixed molded case type . Enclosure to be UL rated. Provide commissioning and testingProposed Switchboard (S1) - REVISEDSupply "Eaton Cutlar Hammer" fully assembled two section switchboard as per the following specification : floor mounted, 1600A, 600v rated, 3 Phase, 4 wire, complete with sub circuit breakers and NEMA 1 enclosure. Switchboard to be installed as per specification and drawing . (See appendix for full specification)Proposed 250A Circuit Breaker- (CB-3 & CB-4)Supply 250A, 600V, 3 Phase main circuit breaker in NEMA 1 wall mounted enclosure . Breaker shall be fixed molded case type . Enclosure to be UL rated. Provide commissioning and testingIsolatorSupply 240V, 200A, 3 phase isolator in nema 1 enclosure. (For the extension of the simulator room circuit to the proposed critical areas panel)Proposed 4 X 240mm, 4-core swa to ATS (master)Supply 4 X 240mm, 4 core swa cables from circuit breaker CB #2 to ATS (master)Proposed 4 X 240mm, 4-core swa to proposed switchboardSupply 4 X 240mm, 4 core swa cables from CB #2 to proposed switchboardCRITICAL AREAS CIRCUITSProposed 150mm, 4-core swa from 110V generator to ATS (slave) Supply 150mm, 4 core swa cables between the 110V generator and the ATS (slave)Proposed 150mm, 4-core swa (for CB 3, CB 4 , ATS (slave ) Supply 150mm, 4 core swa cables for connections from (CB 3 to ATS -slave) and (CB4 to ATS -slave)Proposed 150mm, 4-core swa from CB #3 to proposed switchboardSupply 150mm, 4 core swa cables for from CB #3 to proposed switchboard.Proposed 150mm, 4-core swa from CB #4 to Critical Areas panelSupply 150mm, 4 core swa cables for from CB #4 to critical areas panel.OTHER CIRCUITSCommissioning of Proposed 95mm, 4-core (for Security office panel)Supply 95mm, 4 core swa cables between the security office to the proposed switchboardSupply 95mm. Sq., 4 core, pvc (Additional cable to extend simulator room circuit to new location for critical areas panel)Supply 120mm bare copper conductor as earth continuity conductor for equipment groundingGeneral Purpose Panel Supply and wire panelboard with plug in branch breakers complete with ground and neutral bar and latching door as Cutlar Hammer or approved equal and connect to circuits(Panel Type: 24 way, 240V/120V, 3 Phase, 4 wire100A, T.P. main circuit breaker70A, D.P. circuit breaker30A, D.P. circuit breaker20A, D.P. circuit breaker20A, S.P. circuit breaker15A, S.P. circuit breakerSWITCHBOARD PROTECTIVE DEVICES LISTEquipment #Sub CircuitBreaker SizeNo. ofPoles11600AF / AT 3 Phase 2500A AF/ 500 AT3 Phase3100A AF/ 100 AT3 Phase4175A AF/ 175 AT3 Phase5175A AF/ 175 AT3 Phase6175AF / 175AT3 Phase7175A AF/ 175 AT3 Phase8250AF/250AT3 Phase9225AF /225AT 3 Phase1070AF / 70AT3 Phase11100AF/ 70AT3 Phase12100A AF/ 100 AT3 Phase13100A AF/ 100 AT3 Phase14250AF/250AT3 Phase155 Blank Slot - Future Load**Note: (AF – Amps Frame size / AT – Amps Trip Size) ................
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