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IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK January 20, 2009

The Allen County Board of Commissioners met in regular session at 8:30 a.m. with Chairperson Dick Works, Commissioner Gary G. McIntosh, Commissioner Robert A. Francis and Sherrie L. Riebel, County Clerk.

Bob Johnson, Iola Register representative, was present to observe the meeting.

Commissioners corrected and approved the minutes of the January 12, 2009 meeting.

Nathan Cunningham, EMS Director, reported he has not heard anything back from the City of Iola concerning ambulance.

Chairman Works reviewed a Cereal Malt Beverage license request from Rhenda Whitworth on behalf of the Humboldt Speedway. Commissioner Francis moved to approve the Cereal Malt Beverage license from Humboldt Speedway. Commissioner McIntosh seconded, motion passed 3-0-0.

Bill King, Public Works Director, discussed the State of Kansas cuts to Special City/County Highway funds. Discussion followed.

Bill reported there was a fire at the Allen County Landfill caused by a “HOT” load. He explained in detail what had happened. Discussion followed.

Bill reported on an incident at Monarch Cement Company involving a county bridge. Bill will have a bridge inspector come and inspect the bridge.

Bill requested to go into executive session to discuss non-elected personnel. Commissioner Francis moved to go into executive session for 10 minutes to discuss non-elected personnel. Commissioner McIntosh seconded, motion passed 3-0-0. Those in the room will be Chairman Works, Commissioner McIntosh, Commissioner Francis, and Bill King, Public Works Director. The time is now 9:05 a.m. Commissioners reconvened at 9:15 a.m. No action was taken.

Commissioner Works requested a motion to hire two positions in Public Works department. Commissioner Francis so moved. Commissioner McIntosh seconded, motion passed 3-0-0.

Bill discussed some road preparation for an upcoming project around the Savonburg area.

Bill reported on a call from the City of LaHarpe requesting aid on their roads.

Commissioners discussed the Homeland Security Board. Commissioner Francis moved to reappoint Sheriff Thomas R. Williams to serve on the SEK Regional Homeland Security Council for January 1, 2009 through December 31, 2010. Commissioner McIntosh seconded, motion passed 3-0-0. Sheriff Williams was actually appointed in 2008 to serve a three-year term.

Sandra Drake, Allen County Appraiser, presented bids for a colored copier and printer. Mark Henry, Copy Products, was present to speak about his bid. Bids were received from Modern Copy Systems for a Kyocera CS-2550 Digital Laser Color Copier, Network Printer Color Scanner with 25 copies or prints per minute in color or black and white, reversing automatic document feeder, unlimited duplex (automatic 2-sided copying), two universal 300 sheet paper tray, 50 sheets multi-purpose tray, 25% to 400 % reduction and enlargement, electronic & rotate sort, copier stand, 3 year or 150,000 copy warranty for $2,695.00 plus $500 fax option or Kyocera 2525E Digital Laser Copier, Network Printer with 25 copies or prints per minute, reversing automatic document feeder, unlimited duplex (automatic 2-sided copying), two universal 500 sheet paper tray, 100 sheets multi-purpose tray, Standard 40 GB Hard Drive, 25% to 400 % reduction and enlargement, electronic & rotate sort, copier stand, 3 year or 150,000 copy warranty for $4,175.00 plus $750 fax option or Kyocera FS-C5015N Digital Laser Copier, Network Printer with 17 Color prints per minute, 500 sheet paper tray, Standard 10/100 Base TX Network Interface, 100 sheets multi-purpose tray for $495.00; Total Copy Systems of Kansas, Inc. for a Copy Star 2550 System with 2 - 300 sheet paper desk, electronic sort, RDF document feeder, toner, developer, sheet by-pass tray 100 sheets, Network print ready, Network FAX, scanner, includes full service maintenance for the first 12 months, agreement covers all equipment, parts, labor, preventative maintenance and service visit on copier excludes paper and toner with delivery and installation at no charge for $3,682.00 or a E-Studio 220 CP, color laser printer, 4800 print quality, 128MB memory, toner set, 250 sheet tray includes full service Maintenance for first 12 months agreement covers all equipment, parts, labor, preventative maintenance, and service visit on printer excludes paper and toner, delivery and installation at no charge for $398.00. Copy Products, Inc.bid was for a Toshiba E-Studio 233 (23 copies per minute), reversing automatic document feeder, unlimited automatic duplexing, 2 - 500 sheets paper cassettes, 1 - 100 sheet bypass tray, electronic rotate sorting, 80 Gig hard drive for E-filling (scan documents to copier hard drive, retrieve and print at any time, scan forms, letterheads, handbooks, etc.- 200 user boxes, 100 folders per box, 400 pages per folder), 15 Amp surge protector for $3,099.00 plus fax option of $595.00 or a Konica Minolta Bizhub 250 (25 copies per minute) reversing automatic document feeder, unlimited automatic duplexing, 2 - 550 sheets paper cassettes, 1 - 150 sheet bypass tray, electronic rotate sorting, Network print – PCL 5/6 & post script – standard, Network Scan – Standard, console & 15 Amp surge protector for $3,408.00 plus fax option of $529.00 and an E-Studio 220 CP Color Printer with 24 pages per minute Black/22 pages per minute Color, 1 – 250 sheet paper cassette, Network print – PCL 6 & PostScript 3 – standard for $580.00. Discussion followed. Commissioner Francis moved to accept the bid from Copy Products, Inc. for the Konica Minolta Bizhub 250 for $3,408.00 plus fax option of $529.00. Commissioner McIntosh seconded, motion passed 3-0-0.

Larry Tucker, City of Humboldt Administrator and Robert Sharp, City of Humboldt Mayor, discussed the Humboldt area ambulance service. He reported the City of Humboldt really appreciates the ambulance service in Humboldt and requested the continued presence of an ambulance in the City of Humboldt. Discussion followed on types of service available from the Allen County Ambulance.

Larry reported they would be having a meeting on Feb 23 to discuss and plan for projects within the City of Humboldt. He explained in detail what some of the ideas would be.

Larry reported the City of Humboldt is studying the possibility of recruiting a Director for Economic and Business Development for Humboldt, Allen and Neosho County. Because of Humboldt’s geographical location, they believe this position could be located at Humboldt to serve the county areas. Jana Taylor, Iola Area Chamber of Commerce, was present for discussion. Discussion followed. Although a formal job description has not yet been completed, some of the major job duties for this position could be as follows:

1. Promote new business development in Allen and Neosho County.

2. Counsel new and small business in areas of business planning, marketing, cash forecasting and accounting.

3. Provide resources for business development training through regional and local colleges.

4. Provide access to resources for business financing.

5. Report to local governing bodies periodically to updates progress.

6. Coordinate business development with area Chamber of Commerce and Job recruitment agencies.

Humboldt is also exploring the idea of hosting a business incubator site for the Director of Business Development and to provide space for those wanting to start a business. Business incubator programs are designed to proved support, counseling and resources to help small business become successful. Larry stated they do not believe this would be any duplication of effort, because the need is so great, other agencies are spread too thin and cannot give the effort needed to support developing Allen and Neosho County businesses. To start this program, the City of Humboldt is asking Allen County to provide funding to help cover the salary, benefits, clerical costs, office supplies and transportation expenses for the Economic Business Development director position.

The City of Humboldt would also provide similar in-kind funding plus provide local office space, access to computers, Internet, telephone and other office equipment. It is expected that to operate such a position, a budget of approximately $78,000 would be needed the first year and $93,000 the second. To fund the position, and assessment based upon the current tax valuation between the entities could be allotted as follows:

Agency Assessed 2009 2010

2007 Valuation Assessment Assessment

City of Humboldt N/A $26,000 $31,000

Allen County $84,632,201 $23,823 $28,405

Neosho County $100,097,608 $28,177 $33,595

$184,729,809 $78,000 $93,000

Larry presented several scenarios he feels would work for the area. Discussion followed on how the person would be supervised. Commissioner McIntosh stated he felt it would need to be a long time commitment if the plan were to work and that other cities within Allen County would need to be included. Larry stated he would like to see a 5-year plan. Commissioners will take his request under consideration.

Terry Beck, Midwest Insurance Technicians Vice President of Marketing Operations, gave a history of himself to the new commission. He explained he had a service to offer to the commission, which would help lower the cost of health insurance. He is a broker who would consolidate all the bid information to find the best option for the county. Mr. Beck explained the process and cost his company would provide would be $10 per employee, which would include families. The company, to get lower costs uses a report called Healthy Data. Commissioners stated they would take this option under consideration.

Alan Weber, Allen County Counselor, reported on the Tax Foreclosure Sale.

Alan discussed the meeting at Fire District #3 last week. Discussion followed. Alan will touch base with the Fire Chief.

Commissioners reviewed the annual Elsmore Township financial report.

Commissioners approved the following documents:

a) Clerk’s Vouchers Totaling $286,350.67 signed 1/16/2009

b) Payroll Changes

c) Journal Entries # 3-5

d) Abatements – PP Value 1095, $162.42, Year 1994

e) Abatements – PP Value 188, $28.08, Year 1996

f) Abatements – PP Value 188, $26.08, Year 1997

g) Abatements - PP Value 30145, $4377.36. Year 2008

h) Abatements – 16/20TK Value 108, $12.06, Year 1998

i) Abatements – RE Value 19101, $2296.56, Year 2008

With no further business to come before the board, the meeting was adjourned until January 27, 2009, at 8:30 a.m. in the Commission room of the courthouse.

__________________________________ ___________________________________

Dick Works, Chairperson Gary G. McIntosh, Commissioner

__________________________________ __________________________________

Sherrie L. Riebel, County Clerk Robert A. Francis, Commissioner

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