CS-214 Position Description Form .us



CS-214Rev 11/2013Position CodeState of MichiganCivil Service CommissionCapitol Commons Center, P.O. Box 30002Lansing, MI 48909POSITION DESCRIPTIONThis position description serves as the official classification document of record for this position. Please complete this form as accurately as you can as the position description is used to determine the proper classification of the position. 2.Employee’s Name (Last, First, M.I.)8.Department/AgencyTransportation/59013.Employee Identification Number9.Bureau (Institution, Board, or Commission)Bureau of Development4.Civil Service Position Code Description10.DivisionProperty Analyst-E (9-P11)Development Services Division5.Working Title (What the agency calls the position)11.SectionProperty AnalystReal Estate Services Section6.Name and Position Code Description of Direct Supervisor12.UnitKraus, Forest H; Property Manager-14Project Support Unit7.Name and Position Code Description of Second Level Supervisor13.Work Location (City and Address)/Hours of WorkVanis, Teresa R; State Administrative Manager-15Various locations / 7:30 a.m. - 4:30 p.m.14.General Summary of Function/Purpose of PositionThis position is responsible for a variety of real estate activities including appraisal, condemnation, acquisition, acquisition and property management.?This position may also be required to cross-train in one of the seven region offices or other units of the Real Estate Services Section in central office to gain experience in acquisition, relocation, and property management functions.15.Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty.List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary of Duty 1% of Time50Assists senior level property analysts in completing appraisal and appraisal review assignments. Individual tasks related to the duty.Assists in the preparation of appraisals and appraisal reviews on all types of properties.? This task includes taking pictures, entering data, inspecting the subject property, researching zoning, and collecting and reviewing comparable sales information.Works closely with municipalities, real estate agencies, and other appraisers to acquire information regarding the market value of property.Field inspections of properties acquired and of comparable market transactions.Monitors the work of contractors. Assists in reviewing documents that address going concern, business relocation, cost-to-cure, fixtures, development rights, damages and benefits.Prepares market studies.Assists in completing project right of way cost estimates.Assists senior level analysts involved in condemnation activities.Duty 2General Summary of Duty 2% of Time25Assists senior level property analysts with contracting for real estate appraisal and appraisal review services.Individual tasks related to the duty.Scopes projects with senior level analystsAssists in the preparation of appraisal scope of services.Estimates consultant appraisal fees. Assists in the selection of qualified contractors.Assists in the completion of performance evaluations and process payments to contractors.? Completes preliminary interviews with property owners.Duty 3General Summary of Duty 3% of Time10Negotiates the non-complex acquisition of property with private property and business owners and processes to closing.? Resolves non-complex acquisition related problems on a statewide basis in support of the Real Estate Services Unit, Regions, Litigation and Valuation Unit and contract acquisition/property management consultants.Individual tasks related to the duty.Makes offers to property owners to purchase land, building improvements, and fixtures.Prepares request for acquisition assignment proposals and estimates consultant acquisition fees.Prepares contractual documents for acquisition closing related functions.Acquires parcels of property for non-highway uses such as airports, port authority, non-motorized trails and maintenance facilities.Duty 4General Summary of Duty 4% of Time10Participates in the Statewide Development Services Division’s Quality Assurance/Quality Control (QA/QC) Program and serves on the QA/QC Review Team.Individual tasks related to the duty.Develops general Quality Assurance/Quality Control (QA/QC) technical expertise.Participates on QA/QC Review Team with Central Office and Region staff.Assists the QA/QC Review Team in developing Region Quality Control Plans and related documents.Assists in the development of QA/QC Critical Requirements and other QA/QC criteria.Assists the QA/QC Review Team in the drafting of QA/QC review reports, year-end reports, and other related documents (such as checklists and guidelines).Participates in developing and disseminating Best Practices and other innovations brought to light via the QA/QC review process.Assists in the modification and updates of Development Services Division Procedure Manual as necessary to accommodate changes resulting from QA/QC activities.Duty 5General Summary of Duty 5% of Time5Assists and completes other duties as assigned on a statewide basis in a professional, timely manner.Individual tasks related to the pletes general real estate activities as assigned by the Unit Supervisor, Section Manager or Division Administrator.Duty 6General Summary of Duty 6% of TimeIndividual tasks related to the duty.16.Describe the types of decisions made independently in this position and tell who or what is affected by those decisions.Decisions on how to appraise a property or prepare an appraisal review; negotiate acquisition of a parcel; write a relocation plan; determine a replacement housing and/or moving payment; solve a site clearance problem; and solve contract issues and contractor payments.?? These decisions may affect regions, other sections, property owners, and management.17.Describe the types of decisions that require the supervisor’s review.When policy guidelines or procedures are not available, and when the supervisor’s judgment is required for technical assistance or departmental approval.18.What kind of physical effort is used to perform this job? What environmental conditions is this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.May be required to transport heavy files and right of way plans, enter upon and traverse across all types of real property, including multi-leveled and non-handicap accessible property, extensive and overnight travel, and travel in high traffic areas where future improvements are planned.19.List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)NAMECLASS TITLENAMECLASS TITLE20.This position’s responsibilities for the above-listed employees includes the following (check as many as apply):Complete and sign service ratings.Assign work.Provide formal written counseling.Approve work.Approve leave requests.Review work.Approve time and attendance.Provide guidance on work methods.Orally reprimand.Train employees in the work.22. Do you agree with the responses for Items 1 through 20? If not, which items do you disagree with and why?Yes23.What are the essential functions of this position?All duties defined in duties 1-5.24.Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed.New position.25.What is the function of the work area and how does this position fit into that function?The Project Support Unit is responsible for all appraisal and litigation activities previously listed, including statewide policy, procedure, guidelines, technical expertise, problem solving, training and forms in conjunction with Real Estate Services, Regions, and the Attorney General’s office.26.What are the minimum education and experience qualifications needed to perform the essential functions of this position?EDUCATION:Possession of a bachelor’s degree in any major.EXPERIENCE:Property Analyst 9No specific type or amount is required.Property Analyst 10One year of professional experience in real estate equivalent to a Property Analyst 9.Property Analyst P11Two years of professional experience in real estate equivalent to a Property Analyst, including one-year equivalent to a Property Analyst 10.KNOWLEDGE, SKILLS, AND ABILITIES:Ability to travel extensively statewide effectively.?? Ability to learn from and attend training programs.? Ability to perform duties as described.? Knowledge of federal, state, and departmental laws, rules, practices, methods, and procedures related to the work.? Knowledge of landowner rights.? Ability to maintain records and prepare reports and correspondence related to the work.? Ability to communicate effectively with others.? Ability to maintain favorable public relations.CERTIFICATES, LICENSES, REGISTRATIONS:Valid driver's license.NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisor’s SignatureDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to statements of the employee(s) or supervisors.I certify that the entries on these pages are accurate and complete. Appointing Authority SignatureDateTO BE FILLED OUT BY EMPLOYEEI certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Employee’s SignatureDateNOTE: Make a copy of this form for your records. ................
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