Mcintosh.k12.sd.us



REGULAR SCHOOL BOARD MEETING

OF THE BOARD OF EDUCATION

MCINTOSH SCHOOL DISTRICT

Wednesday, August 14, 2013 @ 8:00pm MT

Board President, Chris Bailey, called the meeting of the Board of Education for the McIntosh School District #15-1, McIntosh, South Dakota to order with the following members present: Chris Bailey, Marcia Schell, William Chase, John Powell Jr. and Robert Schuh. Also present: Superintendent –Dick Schaffan, Principal- Carole Schaffan, Business Manager-Kathy Sieck-Chase, Athletic Director- Heather Katus, Michele Hoffman, Narcel Clark, Marie Nehl, Kristie Baumeister and Dale Baumeister.

All motions carried unanimously unless otherwise stated.

President Bailey asked for additions to the agenda.

The following additions were made:

10e) Pett moving bonus

10f) Surplus Property

12d) Audit exit conference

Action #13-14-12

Motion by William Chase, second by Marcia Schell, to approve agenda with above additions.

Action # 13-14-13

Motion by Robert Schuh to approve minutes from July 10, 2013, second by Chris Bailey.

Athletic Director Update-Heather Katus. Girls maroon and Boys white basketball uniforms have been ordered. Parents’ meeting was Monday, August 11, 2013. There were no application for Assistant / Junior High Boys Basketball Coach and Elementary Girls Basketball. The district will advertise again for Boys Asst/JH Basketball Coach.

Action# 13-14-14

Motion by William Chase, second by Robert Schuh, to hire Tiann Schell as Asst. and Junior High Volleyball Coach. Marcia Schell abstained.

Action#13-14-15

Motion by William Chase, second by Marcia Schell, to hire Heather Katus as Elementary Girls Basketball coach.

Elementary Update-Carol Schaffan. All teachers have completed Common Core Training. Teacher In-Service will be August 20, 2013 on the PD 360 program. August 21, 2013 is the first day of school.

8:15 Opening of Bids. There were no bids received by the August 2, 2013 deadline.

Action#13-14-16

Motion by John Powell Jr., second by Chris Bailey, to re-advertise the bids for the car, tractor, and add 1998 Chevy Blue Bird bus for September 2013 Board meeting.

Close-Up Report-Kristie Baumeister. There will be 12 students going to Washington, DC November 17-23, 2013. Sandy Baumberger will chaperone along with Kristie Baumeister.

Action #13-14-17

Motion by William Chase to pay for ½ costs for Sandy Baumberger to chaperone for Close-Up trip. Second by John Powell Jr.

NWAS report given by Robert Schuh. Scott Vance was elected Board President and Robert Schuh was elected Board Vice-president. NWAS will be conducting In-service training August 16, 2013. The mobile units are in place for the new school year.

Action #13-14-18

Motion by Robert Schuh, second by William Chase to approve bills and payroll for August 2013.

Action #13-14-19

Motion by John Powell Jr., second by Chris Bailey, to charge paying adults $1.65 for Breakfast and $3.25 for lunch for school year 13-14. Students will eat free.

Action #13-14-20

Motion by Robert Schuh, second by Marcia Schell, to approve funds transfers of; $300,000.00 from Impact Aid to General Savings, $30,000.00 from Impact Aid to Special Ed, $7477.30 from Capital Projects to General Fund to close-out the Capital Projects Fund.

Action #13-14-21

Motion by Robert Schuh, second by Chris Bailey, to raise capitalization amount to $5000.00.

Action # 13-14-22

Motion by John Powell Jr., second by Robert Schuh to pay “per diem” for meals based on state rate for in-state travel and GSA rate for out-of-state travel for McIntosh School employees.

Action #13-14-23

Motion by John Powell Jr., second by Chris Bailey, to pay a moving bonus to Rebekah Pett of $500 from REAP Funds.

Action #13-14-24

Motion by John Powell Jr., second by Marcia Schell, to surplus the following items;

HP 4250 printer-Business Office-$0.00

(2) Old Wall Air Conditioner-$0.00

(2) Score Boards-$0.00

Minolta copier-Guidance-$0.00

1998 Chevy Blue Bird Bus -$500.00

Superintendent Report-Dick Schaffan. There is a need for additional time for Professional Development for teachers, due to the new common core requirements. Mr. Schaffan reviewed the Title VIII Policies and Procedures with McIntosh School Board. Robert Schuh and Mr. Schaffan reported on the Audit exit conference findings.

Action #13-14-25

Motion by William Chase, second by Chris Bailey to adopt Title VIII Policies and Procedures, with no changes from last year.

Action #13-14-26

Motion by William Chase, second by Chris Bailey, to have eight (8) full days for Professional Development for Teachers for FY 2014.

Action #13-14-27

Motion by Robert Schuh, second by William Chase, to have Richard Schaffan to serve as Superintendent/ High School Principal and Federal Programs Coordinator.

Action #13-14-28

Motion by Robert Schuh, second by William Chase to change direct deposit policy. The new policy will read “ all full-time employees will be required to direct deposit their payroll earnings and part-time employees may elect to choose direct deposit option for payroll.”

Action #13-14-29

Motion by William Chase, second by Chris Bailey, to enter into executive session per SDCL 1-25-2-4 at 9:40 pm MT

Declared out of executive at 10:04 pm MT

Action #13-14-30

Motion by John Powell Jr., second by Marcia Schell to grant 6 ½ days of unpaid maternity leave to Roxie Hovda.

President Bailey adjourned the meeting at 10:07 pm MT.

Next meeting September 11, 2013 at 7pm MT

__________________________________________Chris Bailey-President

__________________________________________Kathy Sieck-Chase-Business Manager

ATTACHMENT “A”

Financial Status for Month of July 2013

GENERAL FUND

Balance on Hand (06/30/2013) $3663.90

Revenues $293,946.08

Expenditures $244,573.57

Balance to Date (07/31/2013) $53,036.41

CAPITAL OUTLAY

Balance on Hand (06/30/2013) $178,736.24

Revenues $110.00

Expenditures $21,044.00

Balance to Date (07/31/2013) $157,802.21

SPECIAL EDUCATION

Balance on Hand (06/30/2013) $11,940.92

Revenues $2782.76

Expenditures $15,784.62

Balance to Date (06/30/2013) -$1060.94

FOOD SERVICE

Balance on Hand (06/30/2013) $22,425.99

Revenues $112.70

Expenditures $8201.66

Balance to Date (07/31/2013) $14,337.03

TRUST & AGENY

Balance on Hand (06/30/2013) $38,502.35

Revenues $3761.73

Expenses $2157.97

Balance to Date (07/31/2013) $40,106.11

PENSION

Balance on Hand (06/30/2013) $87,799.77

Revenues $54.81

Interest $0.00

Balance to Date (07/31/2013) $87,854.58

IMPACT AID FUND

Balance on Hand (06/31/2013) $3,921,740.33

Revenues $0.00

Expenses $0.00

Balance to Date (07/31/2013) $3,921,740.33

ATTACHMENT “B”

Payroll/ Payroll related activities for August 2013

General Fund $145,762.84

Special Education Fund $14,160.71

Food Service Fund $6201.76

Pension $25,888.51

Total Payroll/Payroll related $192,013.82

| | | | | | |

|BEST WESTERN RAMKOTA | | |COACHING CLINIC | |181.98 | |

|BEST WESTERN RAMKOTA | | |SUPT TRVL | |266.97 | |

|BOULDEN PUBLISHING | | | |RE| |37.93 |

| | | | |AP| | |

| | | | |SU| | |

| | | | |PP| | |

| | | | |LI| | |

| | | | |ES| | |

|CAMPBELL, AMANDA | | | | |

|CENGAGE LEARNING | | | | |JH SUPPLIES | |

|COURTNEY, TERRIN | | | | |REAP SUPPLIES | |

|DURA WAX CO., INC. | | | |CREDIT | |

|HARMON LAW OFFICE | | | | |LEGAL SERVICES | |

|HOUGHTON MIFFLAN/HARCOURT | |SINGAPORE MATH | |3,345.53 | |

|IMPACT SCHOOLS OF SD | | | |IM| |4,500.|

| | | | |PA| |00 |

| | | | |CT| | |

| | | | |AI| | |

| | | | |D | | |

| | | | |DU| | |

| | | | |ES| | |

|LOWES | | | | | | |

|MOREAU GRAND ELECTRIC | | |F/B FIELD LIGHTS | |64.52 | |

|NASCO | | | | | | |

|NIMCO, INC. | | | | | | |

|PEARSON EDUCATION | | | | |TITLE I JH | |

|SADDLEBACK EDUCATIONAL | | |TITLE I HOFFMAN | |47.90 | |

|SCHAFFAN, DICK | | | | | |SPANIS|

| | | | | | |H |

| | | | | | |BOOKS |

|SCHOOL SPECIALTY/CLASSROOM |JH TITLE SUPPLIES | |1,497.03 | |

|SDSSA | | | | | | |

|STAPLES ADVANTAGE | | | | |FACS |

| | | | | |SUPPLI|

| | | | | |ES |

|TEACHER DIRECT | | | | |

|VO WAC | | | | | | |

|ZANNER-BLOSER EDUCATION | | |JH TITLE I | |1,507.73 | |

| | | | | |

|GREAT WESTERN BANK | | | |CR| |500.00|

| | | | |ED| | |

| | | | |IT| | |

| | | | |CA| | |

| | | | |RD| | |

|BRAIN TRAIN, INC | | | | |SPED SUPPLIES | |

|NORTHWEST AREA SCHOOLS | | |NWAS ASSESSMENT | |4,802.50 | |

|REMEDIA PUBLICATION | | | |SP| |78.99 |

| | | | |ED| | |

| | | | |SU| | |

| | | | |PP| | |

| | | | |LI| | |

| | | | |ES| | |

|CENTRAL RESTAURANT | | | |F/| |681.89|

| | | | |S | | |

| | | | |EQ| | |

| | | | |UI| | |

| | | | |PM| | |

| | | | |EN| | |

| | | | |T | | |

| | | | | |Fund Total: | |

| | | | | | | | | | | | | |

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