Incorporating a Raffle into your event



Incorporating a Raffle into your event

General Raffle Guidelines

- According to IRS tax guidelines, raffles are not considered tax deductible donations.

- If hosting a large raffle (ie., a Grand Raffle), your state may require you to get a raffle permit. Talk to your local Knights of Columbus, Rotary or other philanthropic organization to see if they will sponsor the raffle. Often, these organizations will have a raffle permit on file and simply need to add your raffle.

- Tax receipts will not be provided by ALS TDI for raffle “purchases”

- You may adapt these raffles to meet the needs of your audience – the outlined ticket prices are only suggestions which have worked at previous events. A lot will depend on the number of people attending the event, attendee demographics, committee involvement, etc.

• 50/50

o A 50/50 Raffle is easy and fun!

o Make sure you have enough outgoing raffle ticket sellers who will canvas the audience to sell tickets!

o Conduct two raffles – spaced out during the event.

▪ Sell one color of tickets – do the drawing.

▪ Sell the second colored tickets – do the drawing at a later time during the event.

o Give packets to volunteers/committee with pre-counted packets of tickets

o *Do not sell by the arm-length.

o A guideline for tickets prices:

▪ 10 tickets for 20 dollars

▪ 20 tickets for 30 dollars

▪ 50 tickets for 50 dollars

o RESULTS: The Sky’s the Limit!

• Balloon Raffle

o The “cast-offs” from a silent auction are perfect for this type of raffle!

o Donated items such as gift cards, coffee mugs, jewelry, beauty supplies, etc.

o Ask your committee, friends and family if they have new items (ie., gifts from Christmas that won’t be used) to donate.

o Market the raffle according to what you have packaged. For example, items valued from $10 - $X dollars!

o Put each item into a bag with tissue paper.

o Put a label on each bag with numbers 1-200.

o Get 200 balloons and tie a number (1-200) on each balloon

o People buy a balloon and get the corresponding numbered bag

o Sell them fast at the beginning of the night.

o RESULTS: $2,000!

• Champagne Raffle

o Ask a local jeweler to donate a desirable piece of jewelry to your event (ie., diamond necklace, pearl necklace, etc.) This offers great exposure for the jeweler!

o Expensive jewelry is difficult to sell on a live auction – this is a great alternative!

o Post a sign next to the sales table with an explanation and the jewelers name

o Have 200 champagne glasses ready on display

o Have bottles of champagne ready to be poured

o Sell tickets ($25 or $50 per ticket) for the chance to win the item

o Toss the tickets in a barrel once all tickets are sold and draw the winner

o Have the jeweler pull the winner for good promotion

o 2-part small forms needed (white is for the cashier, yellow is for the drawing) – purchaser prints their name, bid number and signs agreeing to pay regardless of winning.

o RESULTS: 200 tickets at $25 = $5,000 or 200 tickets at $50 = $10,000

• Grand Raffle

o If the event is incorporating a live auction – this is a must!

o However, a Grand Raffle could be held without a live auction too!

o Sell 100 tickets for $100

o Every ticket must sell before the live auction begins

o Prior to the start of the live auction, draw the winning “Grand Raffle” ticket

o Winner gets to choose any item off of the live auction

o If there are any live auction items to be excluded, make sure it is promoted in the program and by the auctioneer.

o Or, if a live auction is not included in the event, host a Grand Raffle for a desirable item (ie., a trip, donated motorcycle, etc.)

o RESULTS: $10,000

• Hope Raffle (aka Chinese Raffle)

o This raffle can be tailored to your event and demographics.

o Incorporating a Hope Raffle allows all of your guests to have a shot at winning something.

o One concept – showcase approximately 20 items valued from $250 - $500 on the Hope Raffle

o Each item has a glass vase in front of it with the corresponding numbers

o Tickets are sold that evening near the Hope Raffle table and by floating volunteers

o The purchaser puts tickets into corresponding vases for the items they hope to win.

o Each vase’s numbers are tossed independently in a barrel and winners are drawn.

o Have an easel with posters ready to enter the winner’s name or paddle number

o Create packets for volunteers, family, committee members to sell tickets for the Hope Raffle ahead of time to neighbors, colleagues, etc. All tickets must be received by the Hope Raffle committee two days ahead of time so tickets can be written out and dispersed properly.

o RESULTS: Dependent on number of attendees, ticket costs and items on the Hope Raffle.

• 52-card Raffles

o Depending on the demographics of the crowd, an organizer could have 1-3 52-card raffles for an event.

o Split up a deck of cards (52) and give each volunteer a determined number

o Have the auctioneer or the promoter explain how it works

o Sell 52 cards at $50 or $100 (depending on what they can win and what the audience can handle.)

o When the sellers find someone interested, tear the card in half. Give the purchaser one side of the card. Seller writes their name or bid number on the other side of the card.

o Putting some money out for the prize is ok since the organizer will know that they are going to raise $5200 (assuming selling for $100 – try to shoot for this amount)

o Once all 52 cards are sold, hold the drawing

o Some ideas for items:

▪ Large flat screen TV

▪ Moped

▪ (12) dinners for 4 at the area’s nicest restaurants – Epicurean Package

▪ 40 bottles of wine from around the world graded 93 or above

▪ Etc.

o Be sure to keep organized and clearly announce what card won the item.

o RESULTS: $2600 or $5200

• Appeal for Research Dollars

o The event chairperson or ALS TDI representative talks about the cost of research and need for funding

o Each table has a stack of forms explaining the research costs and asking for donation.

o Printed on a bright color

o Have volunteers “man” the tables and pick up forms from people who have completed the forms

o Straight cash donations – nobody is put on the spot.

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