Subject: - PTCL



IN THE NAME OF ALLAH THE MOST BENEFICIENT AND MOST MERCIFUL

PAKISTAN TELECOMMUNICATION COMPANY LIMITED

TENDER DOCUMENTS

FOR

TENDER REQUIRED FOR SUPPLY AND REPLACEMENT OF 800 AMPs MAGNETIC CONTACTORS AT 500 KVA DG set ATS panel Network OPERATION SWITCHING REGION KARACHI.

SENIOR ENGINEER

COORDINATION

NETWORK OPERATION SWITCHING, REGION

PAK CAPITAL BUILDING, UNIVERSITY ROAD

PTCL KARACHI

Rs. 1000/=

INSTRUCTION TO BIDDER

OFFER SUBMISSION

Sealed Offers

Bidders participating in tenders are requested to enclose one separate sealed envelope.

Tender Opening

The bidders shall not be allowed to attend any Tender Opening Committee ( T.O.C.) meetings shall be conducted in strict confidence by the PTCL committee members and thus must not to be revealed to any external party of any kind whatsoever.

1/09

PAKISTAN TELECOMMUNICATION COMPANY LIMITED

TERMS AND CONDITIONS

TENDER REQUIRED FOR SUPPLY AND REPLACEMENT OF 800 AMPs MAGNETIC CONTACTORS AT 500 KVA DG set ATS panel Network OPERATION SWITCHING REGION KARACHI.

The contractors registered with Network Operation Switching Region Karachi for this particular category would be eligible to participate in the Tender. The bidders in this regard are advised to attach copy of their payment receipt of pre-qualification fee.

1- The firm/contractor shall deposit equivalent to Rs. 2 % of bidding amount along with the Tender, as earnest money in shape of Cheque Draft Rupees (CDR) in the favor of Senior Manager Finance BZ South Karachi. The earnest money/CDR should be put in the envelope.

2- For the purpose of bid it must be kept in view that the items must be according to the detailed specifications enclosed herewith. Item, fixed service provided must be in good physical condition and fixed according to the PTCL specifications. The cost of any subsequent process required for the accomplishment of the job would be considered being included within the rates specified. The contractor may be asked to do the quoted jobs/supplies anywhere within the jurisdiction of General Manager Network Operation Switching Region, Karachi, would be mentioned in the work order. No additional charges on account of transportation would be allowed.

3- The Tender may be received from the Office of SE Coordination Pak Capital Exchange, Karachi during working hours from 15 - 08 - 2013 to 21- 08 -2013 on payment of Rs.1000/- (Non refundable) with the cashier of the Accounts Office. Bids may be submitted to the office of Senior Engineer, Pak Capital Switching Network Operation Switching Region Karachi till 15:00 hours on 21-08-2013 .

4- Bids should be neatly written in with permanent ink one copy should be rates along with compliance statement duly signed. Bids written with pencil and bearing cuttings/overwriting will not be accepted. (The earnest money/CDR should be included in this envelope).

5- PTCL reserves the right to accept or reject anyone or all the bids without assigning any reason.

6- Earnest money of all the bidders except three lowest responsive ones will be released as early as the assessment of the bids is finalized. While the earnest money of the three lowest responsive bidders would be retained till the approval of the bid by the competent authority followed by issuance of the letter of intent / PO to the lowest responsive bidder.

7- In case of the acceptance of the offer from the lowest responsive bidder, who here in after would be called contractor, the earnest money of the remaining two bidders will be also released.

8- While in case of failure of the lowest bidder to accept the offer within one week, his earnest money will be forfeited and the offer would be made to the second lowest one.

9- Rule 8 & 9 above may similarly be applied to the second and third bidder.

10- The earnest money of the contractor would be released upon completion of work.

02/09

11- During the said course of time the contractor may be asked to supply any of the said items in any number anywhere in the jurisdiction of G.M. Network Operation Switching Region, Karachi through written work order.

12- Number of items may vary as per need.

13- If Contractor fails to deliver any or all of the goods or perform the services within the time period (s) specified in the contract, PTCL, with out prejudice to its other remedies under the contract, shall have the right to terminate the contract forthwith and / or claim liquidated damages and contractor shall pay to PTCL as liquidated damages with respect to those delayed goods and services an amount equal to 1% (one percent) of the value of the goods / services delayed for each week of delay or part thereof until actual delivery or performance subject to maximum of 10% of the price of delayed goods / services. Once the maximum is reached, PTCL may forthwith terminate the contract.

14- If the items are found to be out of specification or having poor finish, the concerned work in-charge would be authorized to reject any/all items and in this regard his decision would be final. In this regard the work in-charge is authorized to collect the sample from the material under installation/installed during his visit to verify the work.

15- The contractor is advised to observe the safety precautions, any mishap/damage to PTCL property/public property/private property etc. due to negligence of the contractor or his representative or any of his worker would not only be borne by the contractor but PTCL reserves the right to reject such work.

16- After the successful completion of the total job or after the completion of an independent work, if the contractor likes to, he may raise bill. 80% of the billed amount will be paid upon completion of work and remaining 20% will be paid after completion and removal of deficiencies.

17- The work order must be accompanied with the bill. Further, the certification of the work in-charge regarding quality/quantity of the material supplied/quality of the workmanship will be necessary.

18- Taxes will be deducted from contractor’s bills as per prevailing laws of the Government of Pakistan. All rates mentioned are considered to be inclusive of all kind of tax deductible at the source.

19- In case of any dispute between the contractor and PTCL in connection with the supply of items, the Senior Manager, Network Operation Switching Region, Karachi will hear both the parties and will forward the case along with his recommendation to the General Manager Network Operation Switching Region, Karachi. The EVP Technical South, Karachi will be the final authority to decide the case and his decision will not be challenge-able in any court of law.

20- The rates quoted/accepted and all other term and conditions mentioned in this Tender will remain unchanged during the period of validity of the bid. All the terms and conditions mentioned herein shall be binding upon the contractor.

03/09

21- This Tender will be valid for till completion of work as specified in PO & will be placed subject to requirements under the jurisdiction of G.M. Network Operation Switching Region. Karachi.

22- The PTCL reserves the right to cancel the contract with out assigning any reason.

I hereby solemnly declare that I have carefully read/understood all clauses mentioned above and the same are acceptable to me in letter and sprit for this Tender.

r Contractor Name & signature with seal Senior Engineer

Coordination Network Operation Switching

Karachi.

04/09

TENDER REQUIRED FOR SUPPLY AND REPLACEMENT OF 800 AMPs MAGNETIC CONTACTORS AT 500 KVA DG set ATS panel Network OPERATION SWITCHING REGION KARACHI.

1. SCOPE

This tender covers all the works regarding supply, Installation and complete functioning of the 800 Amps magnetic contactors in 500 KVA DG set ATS panel in Pak Capital Exchange Network Operation Switching Region, Karachi. The Tender shall be complete in all respects and ready for use condition according to the functional and technical specification as specified. Any material and services omitted from lists, which may be reasonably implied and obviously necessary for the completion and efficient performance of the System in accordance with the prescribed specifications shall be deemed to have in the contract price.

2. WARRANTY

The contractor, warrants that the Magnetic contactors install in 500 KVA DG set ATS in Pak Capital Exchange, supplied under the contract are brand new, unused , of the most recent or current models and incorporate all the latest improvements in design. The contractor further warrants that the all good supplied under this contract shall have no defect arising from design ,

This warranty shall remain valid for 12 months after successful operation of issuance of PAC . 5% Security deposited in shape of Guarantee.

3. TRANSPORTATION

The transportation charges for all goods up to the final destination / site of installation as shall be specified in the contract shall be arranged and paid for by the contractor and the cost thereof shall be included in the coated price.

4. SPECIFICATION

1. Must provide Magnetic Contactors of four poles, 800 Amps Capacity.

2. Must provide all relevant electrical and mechanical inter locking setup in between the two magnetic contactors.

3. Must be reliable to standard.

4. Engineering survey will be the responsibility of Vendor and any omission will be laid on vendor, while PTCL will extend access for survey.

5. Any omission will be the responsibility of Vendor and any additional material/equipment required.

05/09

5. QUNTITY REQUIRED

02 nos.

6. WARRANTY

5.1 Warranty period shall be for minimum of one year from the date of award of provisional acceptance certificate (PAC).

7. Documentation

6.1 The bidder shall provide the following manuals with Magnetic Contactors.

i) Operational Manual

ii) Maintenance Manual

iii) Trouble shooting Manual

All manuals should be in English

8. PTCL RESERVES THE RIGHTS

8.1 PTCL reserves the rights to make changes in the specification at any time without any notice.

8.2 PTCL cannot guarantee that any of the requirements, standards, regulations and conditions of this specifications are not covered or protected by copy right or patent of third party.

8.3 Will made available to complete the task/project by Vendor at no additional cost at PTCL.

06/09

COMPLIANCE STATEMENT

|S# |CLAUSE OF STATEMENT |COMPLIANCE |REMARKS |

|1 |SCOPE | | |

|2 |WARRANTY | | |

|3 |TRANSPORTATION | | |

|4 |TECHNICAL SPECIFICATIONS | | |

| |WARRANTY | | |

|5 |5.1 | | |

|6 |2.2 | | |

| |DOCUMENTATION | | |

|8 |6.1 | | |

| |ACCEPTANCE TESTING / PRE SHIPMENT INSPECTION | | |

| |PTCL RESERVES THE RIGHTS | | |

|9 |7.1 | | |

|10 |7.2 | | |

Clause by clause compliance statement

The bidder shall furnish a clause by clause compliance for each clause/sub-clause of this specification. The Bidder shall provide technical description in detail for each compliance statement. The clauses which need description/figures, must be provided otherwise bid will be considered non compliant.

a. "Fully compliant", if the offered Magnetic contactors fully meet the tender requirement.

b. "partially compliant", if the offered Magnetic Contactors and their functions meet the tender,

c. "Non compliant", if the offered Magnetic Contactors and their functions not meet the requirements, the bidder shall state the reason for it.

07/09

d. In case of unclear statement of compliance for any specified requirement will interpret that particular requirement as “Non compliant ".

The bidder shall include in this proposal the detailed technical Information, drawings and functional descriptions of the Magnetic Contactors and their functions to support the compliance to the technical requirements.

e. For every clause, the Bidder must mention in the same table the reference- of document (document name/number and page number) where evidence has been provided in support of the clause.

f. The bidder must submit soft (CDs / flash memory disc) and hard copy of compliance statement of each clause of technical specification as in the given format

|Clause/Sub clause # |Compliance statement |Reference (Document & Page #) |Remarks (if any) |

| |(C/PC/NC)* | | |

| | | | |

C for Complaint

PC for Partially Compliant

NC for Not Compliant

The Bidder must fill the under given Performa and submit it along with the bid.

Name of bidder

Name of Manufacture

|S.No |Description |Bidder to state |

|1 |Type of Magnetic Contactors | |

|2 |Model No | |

08/09

I/ We hereby certify and confirm that while the quoting above rates for providing above noted items. I have carefully read the tender specification BOQ general and detailed terms and conditions of the tender documents and other details. In confirmation there of I put my Signature and Seal on this tender Bid as under on this day of _________________.

TOTAL COST BID ______________________

Signature of Contractor ___________________

09/09

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