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10.1: Annexure-1: Coal Mining Projects Covered Under IMS

A. PROJECTS IN WARDHA VALLEY COALFIELD

Projects boldfaced and boxed above are covered under the IMS. Details of these are given below.]

|Project Sanctions |

| | | |1 | | | |

|Initial 1 mty – Sept 1989, capital outlay Rs 66.7129 cr.|24.067 mt |Year |10.4.1986 |1398.27 Ha |31.031991 |17.5.2007 |

| |Grades E |2013 | |under CBA Act | | |

|Expansion 1.4 mty - Nov 2004, capital outlay 16.802 cr |28.42mt |2023 |2 | | | |

| |Grade E | |25.5.2006 | | | |

|PADMAPUR OC Project [POCP] PO: Padmapur, District: Chandrapur, Maharashtra – 442 404 |

|Initial 1.25 mty – 01.05.1`985, capital outlay 4748.41 |43.43 mt |Year 2025 | No.1972 |Ha under LA |(Ongoing) |19.05.2005 |

|Lakh Rupees; |Grades E |2012 |Dt:24.04198|350 Ha CBA Act | | |

|Expansion 2.40 mty - 01.10.2003 | | |7 | | | |

|DURGAPUR OC Project [DOCP] PO CSTPS District: Chandrapur, Maharashtra – 442 404 |

|Initial 1.8 mty – 1978 capital outlay Rs 3140.31 Lakhs |46.91 mt |Year 2012 | No. |567.72 Ha |1985 |April 2007 |

|Expansion to 2.3 mty. capital Rs 9237.00 Lakh Rupees |Grade D & E | |2190 | | | |

| | | |dt:29.04.19| | | |

| | | |82 | | | |

| | | |Revised | | | |

| | | |1998 | | | |

|Neeljay OC and Neeljay South OC Project [NOCP} PO: Bellora, District: Yeotmal , Maharashtra – 445304 |

|Initial 1.9 mty – April 1987 , capital outlay Rs 7689.25|53.45mt |2017 |623 |787.96Ha |1994 |19.05.2005 |

|Lakhs |Grade E/D | |dt:24.4.02 |under CBA | | |

| |G | | | | | |

|Ukni OC Project [UOCP PO: Ukni, Tah. Wani District: Yeotmal , Maharashtra – 445 304 |

|Initial 1.10 mty – January 1992 , capital outlay Rs |23.45mt |2010 |March |821.10Ha |31.03.1998 |31.10.06 |

|100.23 Crores |Grade D | |1993 |under CBA | | |

| | | | |74.49 Ha | | |

| | | | |under LA Act | | |

|New Majri OC Project Project [NMOCP] PO: Kuchana , District: Chandrapur, Maharashtra – |

|Initial 1.40 mty – July 1984 , capital outlay Rs |16.52mt |2018 |May 95 |774.44 Ha |31.03.1985 |May 2005 |

| |Grade E | |Sept 03 |under LA Act | | |

|Mugoli OC Project [MOCP} PO: , District: Yeotmal , Maharashtra – 4453 |

|Initial mty – , capital outlay Rs | | | | | | |

|Lakhs | | | | | | |

|Gauri I & II OC Projects PO: Sasti 442706, District: Chandrapur , Maharashtra |

|Initial mty – April 1987 , capital outlay Rs Lakhs |mt | | | | | |

| |Grade E | | | | | |

|Bhatadih OC Project [BOCP} PO: , District: Chandrapur , Maharashtra – 442404 |

|Initial mty – , capital outlay | | | | | | |

|Rs Lakhs | | | | | | |

|Pimpalgaon PO: , District: Yeotmal , Maharashtra – 445304 |

|Initial mty – , capital outlay Rs | | | | | | |

|Lakhs | | | | | | |

B. PROJECTS IN UMRER AND KAMPTEE COALFIELDS

[Projects boldfaced and boxed above are covered under the IMS. Details of these are given below.]

|Project Sanctions |

| | | |1 | | | |

|Initial 1.84 mty – May 79, March 85, Sept., 89 |21.35 mt |Year |Oct.1969 |807.21 Ha |Feb/March 1966 |20.05.2005 |

|capital outlay Rs 214.55 Crores. |Grades D |2017 | |under MCR 1960 | | |

| | | | |29.49Ha under LA | | |

|Expansion – 1.84+0.50 =2.34 | | | |885.38 Ha under | | |

| | | | |Private | | |

KAMPTEE Coalfield

• SAONER UG

• ADASA UG

[Projects boldfaced and boxed above are covered under the IMS. Details of these are given below.]

|Project Sanctions |

|Initial 0.75 mty – Aug.04 | | | | | | |

|capital outlay Rs 89.34 Crores. |33.81 Grades E |Year 2020 |Oct.95 | |1999 |17.10.06 |

C. PROJECTS IN PENCH - KANHAN AND PATHERKHERA COALFIELDS

[Projects boldfaced and boxed above are covered under the IMS. Details of these are given below.]

|Project Sanctions |

| | | | |…… Ha | | |

| | | | |under …….. Act | | |

|TANDSI 1&2 and 3&4 UG Project PO: Rampur Bhata District: Chhindwara, Madhya Predesh –480555 |

|Phome- 07160- 267022 |

|Initial- 73.88 Cr. Capacity –0.59mty |15.67mt |22 | |CBA- 524.557 Ha |Oct.93 |Sept.2005 |

|55.32 Cr. |WG II |years | |MCR1756.984 Ha | | |

| | | | |La Act 143.001 | | |

PATHERKHERA COALFIELD

[Projects boldfaced and boxed above are covered under the IMS. Details of these are given below.]

|Project Sanctions |

|Initial – NA Capacity 0.6mty |5.4mt |2016 | |460.844Ha | |Oct.2006 |

| |Gr. E | |Feb 1980 |under CBA Act | | |

10.2: Annexure-2: Management System Plan

(Each box shows a process of IMS, described in this manual under the referred section number – same as the clause no of ISO 9001:2008, while related clause numbers of ISO 14001:2004 are shown in parentheses)

10.3: Annexure-3A: Operational Process Flow for Opencast Projects

|MAIN PROCESSES |SUB-PROCESSES |Document |

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| |OPERATIONAL PLANNING |

| |Annual Coal Grade Declaration & Periodic Checking |(Coal Grades |

| | |Declaration Doc) |

| |Annual Operations/ Resources Planning & Benchmarking |(Record 9.8-A) |

| |Monthly Operations/ Resources Planning Deployment |(Record 9.9-A) |

| |Daily Operations/Resource Planning & Monitoring |(As decided) |

| |Environmental Management Programming |(Record 9.3) |

| |Statutory Recordings and Reporting |(CMR 1957) |

| | |

| |MINING ARRANGEMENTS |

| |Mine Surveying |OO.1 |

| |*Mine Preparations & Advance Stripping |OO.2 |

| |*Pit & Dump Slope Stabilization |OO.3 |

| |*Mine Dewatering Arrangement |OO.4 |

| |*Monsoon Preparation |OO.5 |

| |Electrical Power Arrangement |OO.6 |

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| |WORKING FACE PREPARATION |

| |Bench Preparation |OO.7 |

| |*Drilling and Blasting |OO.8 |

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| |COAL-OB LOADING/TRANSPORT & QUARRY REARRANGEMENT |

| |*Coal & OB Loading & Transportation |OO.9 |

| |Production Monitoring |(Record 9.9-A) |

| |*Haul Road Making/Modification |OO.10 |

| |*Drain Cutting/Modification | |

| |HEMM Relocation |OO.11 |

| |Other Machinery Rearrangement | |

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| |INFRASTRUCTURE MAINTENANCE & SUPPORT |

| |Material Storage, Receipt & Issue |(CIL Stores |

| | |Manual) |

| |*HEMM Maintenance |OMb.1 to OMb.11 |

| |*Maintenance of Other Machinery |OMc.1 to OMc.8 |

| |*Maintenance of Offices, Workplaces, Utilities and |OMa.1 to OMa.6 |

| |Townships | |

| |Mine Safety Arrangements |(DGMS norms) |

| |*Maintenance of support facilities – mining, beneficiating|OMd.1 to OMd.4 |

| |and supply | |

| |*Maintenance of support facilities – transport and |OMe.1 to OMe.2 |

| |communication | |

| |*Maintenance of support facilities – domestic and |OMf.1 to OMf.8 |

| |community | |

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| |COAL CRUSHING, HANDLING & STOCKING |

| |*Coal Crushing, Handling, Sizing |OO.12 |

| |Coal Grade Identification in Stockyard |(Section 7.5.3) |

| |Coal Stock Preservation |OO.13 |

| |*Shale Picking from Coal-stock | |

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| |COAL DELIVERY |

| |*Wagon Loading & Dispatch |OO.12 |

| |*Coal Dispatch by Road/Conveyers | |

| |Sampling of Coal | |

1. * - indicates that some parts of these sub-processes are outsourced. Details of these and their controls are given in the document specified under last column above.

2. Documents referred under last column above are contained in Operational/Maintenance Manuals; and contain process details, obligatory requirements, resource requirements, operational instructions with related responsibilities/authorities to control associated environmental impacts, and verification/monitoring & recording arrangement.

10.3: Annexure-3B: Operational Process Flow for Underground Projects

|MAIN PROCESSES |SUB-PROCESSES |Document |

| | |Reference |

| | |

| |OPERATIONAL ARRANGEMENTS |

| |Annual Coal Grade Declaration & Periodic Checking |(Coal Grades |

| | |Declaration Doc) |

| |Annual Operations/Resource Planning & Benchmarking |(Record 9.8-B) |

| |Monthly Operations/Resource Planning & Monitoring |(Record 9.9-B) |

| |Daily Operations/Resource Planning & Monitoring |(As decided) |

| |Environmental Management Programming |(Record 9.3) |

| |Statutory Recordings and Reporting |CMR 1957 |

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| |MINE ARRANGEMENTS |

| |Surveying of Underground Workings |UO.1 |

| |* Mine Dewatering Arrangements |UO.2 |

| |Mine Ventilation Arrangements |UO.3 |

| |Power Supply & Lighting Arrangements |UO.4 |

| |Installation/shifting of P&M |UO.5 |

| |Stabilization of Mined-out Areas |UO.6 |

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| |WORKING FACE ARRANGEMENTS |

| |Working Face Preparation |UO.7 |

| |* Drilling and Blasting of Underground Working Faces |UO.8 |

| |Coal Evacuation from Face to Surface |UO.9 |

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| |MINE MAINTENANCE |

| |Maintenance of Mine Entry, Roadways/Tunnels |Md.9.U |

| |Maintenance of Underground Water Dams |Md.10.U |

| |Maintenance of Underground Ventilation Stoppings |Md.11.U |

| |Maintenance of Underground Roof Supports |Md.12.U |

| |Mine Safety Arrangements |CMR 1957 |

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| |INFRASTRUCTURE MAINTENANCE & SUPPORT |

| |Materials Storage, Receipt, and Issue |(CIL Stores |

| | |Manual) |

| |Maintenance of Underground Machinery |Mb.1.U– Mb.10.U |

| |Maintenance of Plants & Installations |Mc.1– Mc.8 |

| |Maintenance of Cap / Safety Lamps and arrangements |Md.1.U– Md.2.U |

| |Maintenance of other Mine Support Systems |Md.3.U– Md.8.U |

| |Maintenance of other Utilities and Workplaces |Md.1– Md.4 |

| |Maintenance of Transport/Communication Arrangements |Me.1– Me.2 |

| |Maintenance of Office, Domestic & Community |Ma.1– Ma.6 |

| |Infrastructure |Mf.1– Mf.8 |

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| |COAL HANDLING AND STOCKING |

| |Coal Crushing, Handling and Sizing |O.1 |

| |Coal Grade Identification in Stockyard |(Section 7.5.3) |

| |Coal Stock Preservation |O.2 |

| |* Shale Picking from Coal Stock | |

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| |COAL DELIVERY |

| |* Wagon Loading and Dispatch |O.2 |

| |* Coal Dispatch by Road/Conveyors | |

| |Sampling of Coal | |

1. * - indicates that some parts of these sub-processes are outsourced. Details of these and their controls are given in the document specified under last column above.

2. Documents referred under last column above are contained in Operational/Maintenance Manuals; and contain process details, obligatory requirements, resource requirements, operational instructions with related responsibilities/authorities to control associated environmental impacts, and verification/monitoring & recording arrangement.

10.3: Annexure-3C: Operational Process Flow of Quality Control Department

|Sl |Main Processes |Sub-Processes |Methodology |Recording |

| | | |(Document reference) |(Serial ref of Annex-5, B.1) |

| | |Periodic checking of declared grades and feedback to | |6 |

| | |concerned Areas. | | |

|2 |Facilitating Quality |Appointment of third party agency for quality |Respective FSAs and/or MoUs; |7 |

| |Determination of Coal |determination of supplied coal. |CIL Sampling policy; IS | |

| |Supplies | |436(pt-1, Sec I) 1964; and IS| |

| | | |1350 (Pt 1) 1984 | |

| | |Facilitating/participation in joint/third-party | |8 |

| | |sampling and analysis for quality determination of | | |

| | |supplied coal. | | |

|3 |Liaising with WCL’s |Negotiations with customers for finalization of FSAs.|Directives of MoC, SLC, CIL; |9 to 11 |

| |Customers on Coal Quality | |and model FSAs. | |

| |Matters | | | |

| | |Complaints redressal of customers under FSAs/MoUs, |Respective FSAs and/or MoUs; |12 to 15 |

| | |processing of compensation claims of such customers |and Price Notifications. | |

| | |for poor supplies, and advising the Areas/other | | |

| | |departments accordingly. | | |

| | |Complaints redressal of customers not under FSAs/MoUs|- |16 |

| | |and advising the Areas/other departments accordingly.| | |

| | |Obtaining and analyzing customer feedback and quality|This manual’s section 8.2.1. |17 |

| | |complaints, and forwarding for remedial actions. | | |

|4 |Corporate Support |Maintaining and reporting information on delivered |- |18 to 32 |

| |Functions |coal quality for WCL, including coordination of the | | |

| | |analysis of referee samples for disputed analysis | | |

| | |results. | | |

| | |Maintaining and reporting information on coal |- |33 to 41 |

| | |dispatch weighment matters. | | |

| | |Making specifications and coordination for |Indents from the Areas |42 |

| | |procurement & maintenance of weighbridges in WCL | | |

| | |Assessing requirement of equipment in WCL’s coal |Case specific IS and other |43 |

| | |testing labs in field, and coordinating for their |technical standards | |

| | |purchase, repair and maintenance. | | |

| | |Promoting coal-quality awareness in WCL through |- |44 |

| | |various programs, eg, quality fortnights. | | |

| | |Administrative control of WCL’s central coal testing |- |45 |

| | |lab. | | |

| | |Providing information and support to management, as |- |46 |

| | |and when required | | |

10.3: Annexure-3D: Operational Process Flow of Safety Department

|Sl |Main Processes |Sub-Processes |Methodology |Recording |

| | | |(Document reference) | |

| | |Estimation of mine conditions and safety parameters |CMR 1957 and DGMS |Office file numbers 8.6, 8.8; |

| | |in WCL’s underground mines. |circulars |Related reports, eg, on RMR, Support |

| | | | |Design, Gas Survey, Rescue Details. |

| | |Liaison with DGMS and other external agencies for |- |Office file numbers 4.2, 4.3 |

| | |updating safety related statutes and technology. | | |

| | |Facilitating implementation of recommendations of |Related |Office file numbers 3.3, 3.4, 3.6, |

| | |different safety forums, eg, Safety Conferences, |recommendations and |3.7, and 3.13 |

| | |National Dust Prevention Committee, Bi- and |minutes | |

| | |Tripartite Safety Committees, Pit Safety Committee | | |

|2 | |Monitoring the implementation of risk assessment and |CIL/WCL guidelines |Office file numbers 8.16 |

| |Apex Monitoring of Safety |management plan in WCL mines | | |

| |Measures in WCL | | | |

| | |Arranging safety inspections and audits of WCL mines |CMR 1957 and DGMS |Office file numbers 8.5, 8.17; and |

| | |by internal and external experts |circulars |Safety Audit Report |

| | |Tracking statutory compliance by mines. | |Office file numbers 8.3; and |

| | | | |SSR 1; SSR 2 |

| | |Preparation of checklists for monsoon preparations, | |Office file numbers 8.10; |

| | |and monitoring monsoon impacts. | |Rainfall Report; |

| | | | |Monsoon Preparedness Report (7.2) |

| | |Conducting reviews through safety coordination |CIL safety policy |Office file numbers 3.6, 3.7; and |

| | |meetings. | |Minutes of Safety Coord. Meetings |

|3 |Corporate Support |Maintaining statistics on safety and statutory | |Office file numbers 8.2; |

| |Functions |manpower in WCL mines. | |Report of Statutory Manpower; Accident|

| | | | |Statistics of WCL (1.3); and |

| | | | |PME Status Report (8.1). |

| | |Assessing requirement of safety & survey equipment in|CIL Purchase Manual |Office file numbers 5.2, 9.1, 9.2; and|

| | |WCL, and processing the proposals for their purchase,| |Related work orders |

| | |repair and maintenance. | | |

| | |Technical scrutiny of safety equipment and materials |Issued supply orders |Office file numbers 5.3 |

| | |for use in WCL. | | |

| | |Promoting safety awareness in WCL through various |- |Office file numbers 6.1, 6.2 |

| | |programs, eg, seminars, safety drives, safety | | |

| | |awareness programs, etc. | | |

| | |Conducting enquiries into mine accidents |CMR 1957 and DGMS |Office file numbers 8.4; and |

| | | |circulars |Related Accident Enquiry Report |

10.3: Annexure-3E: Operational Process Flow of Welfare Department

|Sl |Main Processes |Sub-Processes |Methodology |Recording |

| | | |(Document reference) | |

| | |Preparation of welfare budget for all WCL units. |CIL/WCL guidelines |Office file numbers 41; and |

| | | | |Annual Welfare Budget |

| | |Scrutinizing the proposals from Areas for |Indents from the |Office file numbers 55 & 58 |

| | |purchase/hiring of materials, equipment, and services|Areas; and Welfare | |

| | |for welfare work; and facilitating the procurements. |Revenue Budget | |

| | |Facilitating implementation of recommendations of |Related |Office file numbers 62, 75, 76 |

| | |different welfare forums, eg, CIL and WCL welfare |recommendations and | |

| | |boards, WCL-Hq welfare committees, etc. |minutes | |

|2 |Apex Monitoring of Welfare|Arranging periodic inspections of welfare and |Annual Welfare |Office file numbers 72 |

| |Measures in WCL |community development activities and facilities. |Program | |

| | |Facilitating review meetings of various welfare |Norms set by Welfare |Office file numbers 62, 75, 76 |

| | |boards/committees. |Board | |

|3 |Corporate Support |Maintaining statistics on welfare activities and |- |Office file numbers 104; |

| |Functions |facilities in WCL, and sending reports to CIL. | |Welfare Measures Status Reports |

| | |Promoting employee involvement through welfare |Annual Welfare |Office file numbers 21, 26, 32, 36, |

| | |activities like sports/cultural activities, welfare |Program |47, 101, 156, 158,160, 182 |

| | |functions, etc. | | |

| | |Processing the proposals/references and advising the |Delegated Powers of |Office file numbers 6, 31, 114, 115, |

| | |management for grants to external / internal |Competent Authorities|135, 187 |

| | |agencies. | | |

| | |Arranging CIL scholarship disbursement. |CIL Scholarship |Office file numbers 47 |

| | | |Scheme |List of scholarship awardees |

| | |Coordination with other departments in WCL having |- |Office file numbers 107, 132, 166 |

| | |involvement in welfare activities, and other informal| | |

| | |groups like clubs, unions, etc. | | |

| | |Providing information and support to management, as |- |Office file numbers 25, 88 |

| | |and when required | | |

10.3: Annexure-3F: Operational Process Flow of Executive Establishment Department

|Sl |Main Processes |Sub-Processes |Methodology |Recording |

| | | |(Document reference) | |

|1 |Redressal of Executive |Resolving grievances on promotions |Common Coal Cadre, CDA |Personal File of Concerned |

| |Grievances | |Rules |Officer |

| | |Resolving grievances on pay-fixation | | |

| | |Resolving other grievances | | |

|2 |Processing Claims/Matters |Processing of applications for outside employment and |Common Coal Cadre | |

| |of Executives |deputations | | |

| | |Processing of applications for employment and/or |Common Coal Cadre; and | |

| | |compensation in case of death in harness |Workmen Compensation Act| |

| | |Processing applications for higher education |Common Coal Cadre | |

| | |Processing of applications for house rent allowance |HRA Rules | |

| | |Processing of applications for marriage advance for Hq |Internal directives | |

| | |employees | | |

| | |Processing cases of resignation, VRS, retirement, group |Common Coal Cadre, | |

| | |insurance, and gratuity. |Insurance Scheme, | |

| | | |Gratuity Act | |

| | |Sanctioning of regular/special leaves, and leave |Leave Rules, Leave | |

| | |encashment. |Encashment Rules | |

| | |Issuing of ‘no objection certificates’ for passport/visa|- | |

| | |Changing of home town address of executives |Leave Travel Rules | |

| | |Handling legal cases with appropriate |Received notices | |

| | |controlling/appellate authority | | |

| | |Handling disciplinary cases, departmental enquiries, etc|CDA Rules | |

|3 |Corporate Support |Arranging intra-company postings and transfers. |Common Coal Cadre, and | |

| |Functions | |WCL Circulars 26 (dt | |

| | | |26.4.02) & 18 (dt | |

| | | |22.4.03) | |

| | |Facilitating management for promotions of executives. |Common Coal Cadre | |

| | |Conducting examinations for recruitment and/or | | |

| | |promotions of executives. | | |

| | |Processing for promotion from non-executive to executive| | |

| | |grades. | | |

| | |Liaison with officers’ associations. |- | |

| | |Management of Executive Evaluation Reports |EER Guidelines |EER Dossier of Concerned |

| | | | |Officer |

| | |Management of returns by executives, eg, property |CDA Rules |Return File of Concerned |

| | |returns | |Officer |

| | |Providing information and support to management, as and |- |Concerned office files |

| | |when required | | |

10.3: Annexure-3G: Operational Process Flow of Mines Rescue Establishments

|Sl No |Main Processes |Sub-Processes |Responsibility |

|1 |Apex Coordination |Rescue material budget preparation |MRS |

| | |Rescue manpower budget preparation |MRS |

| | |Provision of rescue personnel to rescue units |MRS |

| | |Coordination with different rescue units |MRS |

| | |Periodic inspection of rescue units |MRS |

| | |Liaison with DGMS |MRS |

| | |Preparation of training schedules for rescue personnel |MRS |

| | |Preparation medical examination schedule for rescue personnel |MRS |

| | |Tracking statutory compliance |MRS |

| | |Organizing rescue competitions |MRS |

|2 |Provision of Rescue |Assessing requirement and arranging procurement of rescue equipment, |MRS |

| |Equipment |spares and consumables | |

| | |Distribution of rescue equipment, spares and consumables to rescue units |MRS |

| | |Calibration of rescue apparatus & equipment |MRS, RRRT, RR |

| | |Periodic testing of rescue apparatus and equipment |MRS, RRRT, RR |

| | |Maintenance of rescue apparatus, equipment and other facilities |MRS, RRRT, RR |

| | |Arranging hydraulic testing of gas cylinders |MRS, RRRT, RR |

|3 |Provision of Rescue trained |Provision of rescue personnel to rescue units |MRS |

| |persons | | |

| | |Providing induction training to rescue personnel |MRS |

| | |Providing refresher trainings to rescue personnel |MRS, RRRT |

| | |Providing revalidation training to rescue personnel |MRS |

| | |Organizing mock rehearsals for rescue personnel |MRS, RRRT |

|4 |Undertaking Rescue & |Operating control room |MRS, RRRT, RR |

| |Recovery Work | | |

| | |Deployment of rescue brigade during emergencies |MRS, RRRT, RR |

| | |Providing assistance to mines for reopening/recovery of sealed off |MRS, RRRT, RR |

| | |portions of UG mines | |

| | |Assistance to other organizations outside WCL for rescue work, if |MRS, RRRT, RR |

| | |requisitioned | |

1. Abbreviations used under the last column of the above table are

MRS – Mines Rescue Station;

RRRT – Rescue Room & Refresher Training Center

RR – Rescue Room

2. Methodology to undertake all the above activities are through the following.

a. Mines Act, 1952

b. Mines Rescue Rules, 1985

c. DGMS Circulars

d. Maintenance Manuals by Equipment Manufacturers

e. CIL Purchase Manual

f. Hydraulic Stretch test, Gas Cylinder rules 1981

3. Heads of all units maintain the list of all the office records, files, registers, etc, for their respective units.

10.3: Annexure-3H: Generic Operational Process Flow for Repair and Overhaul of Mining Machinery

|Main Process |Sub-Process |

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| |WORK PLANNING |

| |Receipt of Work Order |

| |Initial Inspection |

| |Allocation of Job Number |

| | |

| |PREPARATION |

| |Cleaning/Dismantling of Parts and Components |

| |Material Requisitioning |

| |Identification of Parts/Components Through Job Number |

| | |

| |REPAIRING AND FABRICATION |

| |Repairing, Machining, Welding, Gas Cutting, Heat Treatment, Etc |

| | |

| |ASSEMBLING |

| |Collection of Parts and Components |

| |Assembling |

| | |

| |TRIAL TESTING |

| |Testing of Components / Sub-assemblies |

| |Trial-run |

| |Repairing & Adjustments |

| | |

| |FINISHING |

| |Final Adjustments |

| |Painting, Etc |

| | |

| |FINAL TESTING |

| |Final Testing |

| |Repairing, Calibration, and Adjustments |

| | |

| |PRESERVATION |

| |Preservation of Float Stock |

| |Preservation of Ready Stock |

| | |

| |DELIVERY AND POST DELIVERY SUPPORT |

| |Delivery |

| |Commissioning and/or Usage-Support at Site |

| |Repairs and Adjustments at Site |

| |Condition Based Monitoring |

1. The above process flow is generically applicable to Central Workshop Tadali and all other concerned workshops of Projects.

2. Further elaborations of this generic process-flow for different product realization processes are detailed under Operational Manual.

10.3: Annexure-3I: Generic Operational Process Flow for Employee Training

|Main Process |Sub-Process |

|[pic] |ANNUAL PLANNING |

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|[pic] | |

| |Preparation of annual training plan |

| |Obtaining competent approvals |

| |TRAINING ANNOUNCEMENT |

| |Announcing the training with all details |

| |Obtaining participant names |

| |Finalization of participant list and batches |

| |PREPROGRAMME ARRANGEMENTS |

| |Issuance of Faculty invitation letter |

| |Requisition and procurement of required inputs |

| |Ensuring adequate class room arrangements |

| |Ensuring adequate support facilities |

| |PROGRAMME DELIVERY |

| |Participant Registration |

| |Issuance of Training Kit |

| |Daily attendance |

| |Field – visits/ Practical training as necessary |

| |Midcourse correction if any |

| |Obtaining feedbacks on training |

| |Issuance of release orders |

| |PROGRAMME ASSESSMENT |

| |Evaluation of received feedback |

| |Preparation of training conformance report |

| |MAINITAINING TRAINING RECORDS |

| |Completing and closing program file |

| |Sending necessary communications, eg for updating training data base, etc |

| | |

10.4: Annexure-4: List of ‘Norms and Standards’ (External Documents)

(Internal support documents are contained in Operational Manual and Maintenance Manual)

|Document |Name of External Document (Norm & Standard) |Created By |

|ID | | |

|A. Statutes and Regulations |

|a. Mining and Allied Operations Related |

|Aa.1 |Permission/conditionalities for establishing mines / other concerned units |DGMS |

|Aa.2 |Explosive Storage and Usage License for the Project |Explosives Controller |

|Aa.3 |Mines Act, 1952 |Govt of India |

|Aa.4 |Mines Rules, 1955 | |

|Aa.5 |Coal Mines Regulations, 1957 | |

|Aa.6 |Colliery Control Order, 2000; and related guidelines | |

|Aa.7 |Mines Vocational Training Rules, 1966 | |

|Aa.8 |Mines Rescue Rules, 1985 (For underground mines) | |

|Aa.9 |Coal Mines (Conservation and Development) Act, 1974 | |

|Aa.10 |Coal Mines (Conservation and Development) Rules, 1975 | |

|Aa.11 |Indian Explosives Act, 1884 | |

|Aa.12 |Indian Explosives Rules, 1983 | |

|Aa.13 |Indian Electricity Act, 1910 | |

|Aa.14 |Indian Electricity Rules, 1956 | |

|Aa.15 |All DGMS Circulars (issued against the Mines Act 1952) |DGMS |

|Aa.16 |Recommendations of all conferences on safety in mines | |

|Aa.17 |Coal Controller’s Guidelines |Coal Controller |

|Aa.18 |IS 436, Pt-1, Sec-I:1964 – Methods for sampling of coal and coke; sampling of coal; manual sampling |BIS |

|Aa.19 |IS 436, Pt-1, Sec-II:1976 – Methods for sampling of coal and coke; sampling of coal; mech sampling | |

|Aa.20 |IS 1350, Pt-1:1984 – Methods of test for coal and coke; proximate analysis | |

|Aa.21 |Mines Rescue Rules, 1985 |Govt of India |

|Aa.22 |Hydraulic Stretch Test Gas Cylinder Rule, 1981 | |

|b. Environment Related |

|Ab.1 |Environmental clearance and conditionalities for the Project |MoEF |

| | |SPCB |

|Ab.2 |Consents to operate and conditionalities for the Project under Air & Water Acts | |

|Ab.3 |Environment (Protection) Act, 1986 |Govt of India |

|Ab.4 |Environment (Protection) Rules, 1986 | |

|Ab.5 |Indian Forest Act, 1927 | |

|Ab.6 |Forest Conservation Act, 1980 | |

|Ab.7 |Forest Conservation Rules, 2003 | |

|Ab.8 |Water (Prevention and Control of Pollution) Act, 1974 | |

|Ab.9 |Water (Prevention & Control of Pollution) Rules, 1975 | |

|Ab.10 |Water (Prevention and Control of Pollution) Cess (Amendment) Act, 2003 | |

|Ab.11 |Water (Prevention and Control of Pollution) Cess Rules, 1978 | |

|Ab.12 |Air (Prevention and Control of Pollution) Act, 1981 | |

| | |Contd…. |

|Document |Name of External Document (Norm & Standard) |Created By |

|ID | | |

|Ab.13 |Air (Prevention & Control of Pollution) Rules, 1982 |Govt of India |

|Ab.14 |Hazardous Wastes (Management and Handling) Rules, 1989 | |

|Ab.15 |Batteries (Management & Handling) Rules – 2001 | |

|Ab.16 |National Ambient Air Quality Standards, 1994 | |

|Ab.17 |Noise Pollution (Regulation and Control) Rules, 2000 | |

|Ab.18 |Municipal Solid Waste (Management and Handling) Rules, 2000 | |

|Ab.19 |Central Motor Vehicles Rules, 1989 | |

|Ab.20 |MoEF Schedule VI:1996 – Water quality standards for effluent water |MoEF |

|Ab.21 |IS 2216:1982 – Water quality standards for surface water bodies |BIS |

|Ab.22 |IS 10500:1991 – Water quality standards for drinking water | |

|c. Establishment Related |

|Ac.1 |Coal India (Regulation of Transfer and Validation) Act, 2000 |Govt of India |

|Ac.2 |Coal Bearing Areas Acquisition and Development Act, 1957, and related notifications | |

|Ac.3 |Land Acquisition Act, 1894 | |

|Ac.4 |Land Acquisition (Mines) Act, 1885 | |

|Ac.5 |Industrial Disputes Act, 1947 | |

|Ac.6 |Workmen’s Compensation Act, 1923 | |

|Ac.7 |Trade Union Act, 1926 | |

|Ac.8 |Companies Act, 1956 | |

|Ac.9 |Mines Maternity Benefit Act, 1941 | |

|Ac.10 |Contract Labour (Regulation and Abolition) Act, 1970 | |

|Ac.11 |Payment of Gratuity Act, 1972 | |

|Ac.12 |Child Labour (Prohibition and Regulation) Act, 1986 | |

|Ac.13 |Mines Creche Rules, 1966 | |

|Ac.14 |Coal Mines Pithead Bath Rules, 1959 (For underground mines) | |

|Ac.15 |Coal Mines Provident Fund & Miscellaneous Provisions Act, 1948 | |

|Ac.16 |Coal Mines Provident Fund, Coal Mines Family Pension, Coal Mines Deposit Linked Insurance Schemes | |

|B. Rules/Procedures of CIL, WCL, Others as subscribed |

|a. Mining and Allied Operations Related (In addition to OEM manuals mentioned under Maintenance Manual) |

|Ba.1 |Schedule of Rates Book – CPWD and SR |CPWD |

|Ba.2 |Safe Usage of Explosives (in Hindi) |CMPDI |

|Ba.3 |Guidelines for Support Plans and Designs in UG Mines (in Hindi) | |

|Ba.4 |Code of Practice for Rear Dumper Operators (in Hindi) | |

|Ba.5 |Code of Practice for Safety and Support of Roof and Sides in UG (in Hindi) | |

|Ba.6 |Do’s and Don’ts for Belt Conveyors (both in English and Hindi) | |

|Ba.7 |Do’s and Don’ts for Crushers (both in English and Hindi) | |

|Ba.8 |Mine Winders and Winding Systems | |

|Ba.9 |Mine Pumps for UG Drainage | |

|Ba.10 |Mine Fans and Their Use in Mine Ventilation | |

|Ba.11 |Electricity in UG Coal Mining | |

|Ba.12 |Environment in UG Coal Mines | |

|Ba.13 |UG Mine Fire and Explosions | |

|Ba.14 |Manual on Colliery Survey – Code 75.21:75.52.231 (017.22) | |

|Ba.15 |Code for Uniform System of Maintenance, Control, and Verification of Coal Stock in All Mines of CIL |CIL |

| |( ie, Surveying Yellow Book) – Jan 1992 | |

|Ba.16 |Code for Uniform System of Maintenance, Control, and Verification of OB Removal in OC mines of CIL (| |

| |ie, Surveying Yellow Book) – Aug 1993 | |

|Ba.17 |CIL Note on OBR Accounting As In Vogue in CIL - 1995 | |

|Ba.18 |Community and Peripheral Development Policy of CIL | |

|Ba.19 |Occupational Health & Safety Policy of CIL | |

|Ba.20 |Coal Sampling Policy | |

|Ba.21 |Approved PRs /RPRs /RCEs of the Project |WCL |

|Ba.22 |Coal Price Notifications | |

|Ba.23 |Annual Coal Grades Declarations | |

|Ba.24 |CIL Purchase Manual |CIL |

|Ba.25 |CIL Stores Manual | |

|Ba.26 |CIL Contract Management Manual | |

|Ba.27 |CIL Resettlement and Rehabilitation Package | |

|Ba.28 |CIL Finance Manual | |

|Ba.29 |CIL Civil Engineering Manual | |

|b. Environment Related |

|Bb.1 |File containing CIL/WCL circulars, which set out some procedure or criteria on environmental |CIL/WCL |

| |controls, etc | |

|c. Establishment Related |

|Bc.1 |CIL Conduct Discipline and Appeal Rules |CIL |

|Bc.2 |CIL Leave Rules | |

|Bc.3 |CIL House Building Advance Rules | |

|Bc.4 |CIL House Rent Allowance Rules | |

|Bc.5 |CIL Leave Travel Rules | |

|Bc.6 |CIL Traveling Allowance Rules | |

|Bc.7 |CIL Conveyance Allowance Rules | |

|Bc.8 |CIL Conveyance Advance Rules | |

|Bc.9 |CIL Pension Scheme | |

|Bc.10 |CIL Leave Encashment Rules | |

|Bc.11 |CIL Medical Attendance Rules | |

|Bc.12 |CIL Common Coal Cadre | |

|Bc.13 |CIL Cadre Scheme for Non Executives | |

|Bc.14 |CIL Scholarship Scheme, 2001 | |

|Bc.15 |CIL EER Guidelines | |

|Bc.16 |CIL Gratuity Rules | |

10.5: Annexure-5: List of Operational Records

[Formats of all records listed below are available with the concerned functionary as under.

• If of ‘external origin’: Under the copy of related statute, rule, regulation, etc.

• If of ‘internal origin’: Under a specific office folder.]

|(A) For use in Projects * - for OC Projects; ** - for UG Projects; others common for both |

|Sl |Name of the Record |Periodicity |Maintained by |Sent to |

|I. COAL MINING AND ENVIRONMENT RELATED OPERATIONAL RECORDS |

|A. Records prescribed by CIL or WCL |

|1 |Contractual Production Report |Monthly |SH (Survey) |CGM/GM, SAM, Mine Manager|

|2 |Feeder Breaker Performance Report |Daily |SH (E&M) |SAM, |

| | | | |Area Office |

|3 |CHP Report |Shift wise | | |

|4 |Production, Dispatch & Manpower Report |Daily |Mine Manager |CGM/GM |

|5 |HEMM Performance Report* |Monthly |SH (EXC) |Hq, Area Office |

|6 |SDL/LHD/PSLW Performance Report ** |Monthly |SH (MIN) | |

|7 |POL Consumption Report |Monthly | | |

|8 |Statement of Tyres, Engines, Transmission, Sub-assemblies and Drill |Monthly |SH (EXC) | |

| |bits* | | | |

|9 |Cost sheet |Monthly |SH (FIN) |Area Office |

|10 |Rake Report |Rake wise |Dispatch Officer |Area Office |

|11 |Dispatch Report |Shift wise | | |

|12 |Analysis Result of coal samples collected jointly with major (linked)|Daily | | |

| |customers | | | |

|13 |Monthly Safety Report |Monthly |SH (Safety) |SAM, CGM/GM (Safety) |

|14 |Systematic Support Rule-II Report | | | |

|15 |Monthly Stowing Report | |SH (MIN) |SAM, CGM/GM |

|B. Internal records of Projects operations: |

|1 |Drilling / Blasting Record |Daily |SH (Blasting) |SAM |

|2 |Explosive Consumption Record |Daily | | |

|3 |Vibration Monitoring Record |Monthly |SH (Safety) | |

|4 |Mobile Water Tanker Trip Register * |Daily | | |

|5 |Air, Water and Noise Quality Monitoring Report |Monthly |PEO | |

|6 |Excavators Maintenance Record* |Daily, Weekly, |SH (EXC) | |

| | |Monthly | | |

|7 |Dumper Maintenance Record* | | | |

|8 |Drill Maintenance Record* | | | |

|9 |Dozer Maintenance Record* | | | |

|10 |Auxiliary Equipment Maintenance Record/Log Book (Grader, Crane, Pay | | | |

| |Loader, Tyre Handler, Vehicles)* | | | |

|11 |HEMM lubricants, Filters, Batteries issue, Recovery Record* |Monthly | | |

|12 |Conveyor Maintenance Record |Daily |SH (E&M) | |

|13 |Crusher/Feeder Breaker Maintenance Record | | | |

|14 |Transfer House / Bunker Maintenance Record | | |SAM, SH (E&M) |

|15 |Mine Discharge Pump Running Hours Record | | | |

|16 |Sub-station Oil Change Issue, Testing, and Recovery Record |Monthly | | |

|17 |Auto Section Lubricants, Filters, Batteries Issue, Recovery Record |Monthly | |SAM, SH (E&M) |

|18 |Haul Road Maintenance Record* |As and when |SH (CIV) |SAM |

| | |required | | |

|19 |Automatic Sprinkler Maintenance & Operation Record |Daily | | |

|20 |Plantation Record |Monthly |PEO | |

|21 |CHP Oil Recovery Record |Monthly |SH (E&M) | |

|22 |Winder System Maintenance Record** |Daily, Weekly, | | |

| | |Monthly | | |

|23 |Main Fan Maintenance Record** | | | |

|24 |Rope Haulage Maintenance Record** | | | |

|25 |UG Fans Maintenance Record** | | | |

|26 |Tipper Maintenance Record** | | | |

|27 |Tub Maintenance Record** | | | |

|28 |UG Stoppings Inspection Report** | |SH (SAF) | |

|29 |Wagon Loading Statement Register |Daily |SH (CDS) | |

|30 |Wagon Loading Register for Contractual Loading | | | |

|31 |Coal Transport Register for Contractual Movement of Coal | | | |

|32 |Local Sales Register | | | |

|33 |Coal Sampling Register | | | |

|34 |Sedimentation Tank Maintenance and Operation Record* |As & when reqd |SH (CIV) | |

|35 |Oil and Grease Trap Maintenance and Operation Record* | | | |

|36 |Civil Contract Works Register | | | |

|37 |Mine Survey Register |Monthly |SH (SUR) | |

|38 |Monsoon Preparation Plan |Yearly |SHs (CIV) & (E&M) | |

|39 |Magazine Register |Daily |Magazine Clerk |Mine Manager |

|40 |Explosive Transit Slip |Daily |SH (BLS) | |

|41 |Explosive Van Log Book* |Daily |Van Driver |SH (BLS) |

|42 |Monthly HEMM Flitting Program/ Report* |Monthly |SH (EXC) |SAM |

|43 |Monthly Other P&M Rearrangement Program/Report* |Monthly |SH (E&M) | |

|44 |Shale Picking Register (where needed) |Daily |SH (CDS) | |

|45 |Land Acquisition Register |Continuing |PEO |SAM and CGM/GM (ENV) |

|46 |Land Losers Compensation Register | | | |

|47 |Stores Receipts Register | |Storekeeper |SH (STO) |

|48 |Stores Issue Register | | | |

|49 |Material Inspection Report |As & when needed | | |

|50 |Routine Site Visit Register | |All SH |SAM |

| |

|II. STATUTORY RETURNS AND RECORDS: |

|A. Statutory Diaries, Registers and Records maintained with the Projects |

|1 |Manager’s charge report |On charge |Mine Manager |DGMS, DTs, CGM/GM |

| | |assumption & | | |

| | |relinquishment | | |

|2 |Manager’s diary |Daily | |SAM |

|3 |Safety officer’s diary |Daily |Safety Officer |Mine Manager |

|4 |Assistant manager’s diary |Daily |Asst Manager | |

|5 |Overman’s report |Shift-wise |Overman | |

|6 |Mining Sirdar’s report |Shift-wise |Mining Sirdar | |

|7 |Shot firer’s report |Shift-wise |Shot firer Sirdar | |

|8 |Workmen Inspector’s report |Twice a week |Workmen Inspector | |

|9 |Surveyor’s diary |Daily |Surveyor | |

|10 |Magazine Record |Daily |SH (BLS) | |

|11 |Welfare Officer’s Report |Annual |Welfare Officer | |

|12 |Gas Testing Record (CMR 145)** |Weekly |Ventilation Officer | |

|13 |Water Danger Inspection Record (CMR 126, 127)** |Monthly |Safety Officer | |

|14 |Fire Area Inspection Report (CMR 119)** |Daily | | |

|15 |Gas Emission Register (CMR 118)** |Monthly |Ventilation Officer | |

|16 |Old Workings Inspection Register (CMR 118)** |Monthly |Safety Officer | |

|17 |Ventilation Officer’s Diary** |Daily |Ventilation Officer | |

|18 |Attendance Register |Shift wise |Attendance Clerk | |

|19 |Cap Lamps & Safety Lamps Register |Continuing |Cap Lamp Cabin Incharge | |

|20 |Ventilation Plan** | |Ventilation Officer | |

|21 |Surface Plan** | |SH (SUR) | |

|22 |UG Plan** | | | |

|23 |Vertical Projection Plan** | | | |

|24 |Water Danger Plan** | | | |

|25 |UG Machinery Inspection Register (CMR 186)** |Weekly |SH (E&M) |Mine Manager |

|26 |Shaft / Incline Inspection Record (CMR 70)** | | | |

|27 |Winder Rope Maintenance Record (CMR 80)** |Monthly | | |

|28 |Winder System Inspection Report (CMR 83)** | | | |

|29 |Haulage Inspection Report (CMR 93, 94)** | | | |

|30 |Automatic Contrivances Test Register (CMR 76) ** |Weekly, Qtrly | | |

|31 |Shaft Sinking Signals Test Register (CMR 79) ** |Daily | | |

|32 |Winding Rope Recapping Register (CMR 80, 82) ** |Half Yrly | | |

|33 |Suspension Gear Inspection Register (CMR 81) ** |Monthly | | |

|34 |Tub Examination Register (CMR 89) ** |Fortnightly |SH (E&M) | |

|35 |Haulage/Traveling Roadways Inspection Register (CMR 94) ** |Weekly | | |

|36 |Contraventions Register (CMR 103) ** |When needed |SH (MIN) | |

|37 |Airborne Respirable Dust Test Register (CMR 123) ** |Fortnightly |Ventilation Officer | |

|38 |Dust Suppression Measures Inspection Register (CMR 123) ** |Weekly | | |

|39 |Dust Control Plan (CMR 123) ** |Continuing | | |

|40 |Dust Cleaning and Treatment Register (CMR 123) ** |Daily | | |

|41 |Air Quantity and Temperature Register (CMR 130) ** |Monthly | | |

|42 |Main Fan Inspection Register (CMR 133) ** |Weekly |SH (E&M) | |

|43 |Air Crossings, Ventilation Stoppings and Doors Inspection Register |Fortnightly |Ventilation Officer | |

| |(CMR 135) ** | | | |

|44 |Old Area Reopening Gas Inspection Register (CMR 141) ** |When needed | | |

|45 |Inflammable Gas Removal Register (CMR 142) ** |When gas detected| |Mine Manager |

|46 |Old Workings (unsealed) Gas Testing Register (CMR 143) ** |Weekly till | | |

| | |sealed | | |

|47 |Explosives & Detonators Register (CMR 162) |Continuing |Magazine Clerk | |

|48 |Compressors and Pressure Equipment Inspection Register (CMR 183) ** |On repairs and 3 |SH (E&M) | |

| | |yrly | | |

|49 |Manpower Survey Plan (CMR 193) ** |Monthly |SH (PER) | |

|B. Statutory returns sent to regulatory bodies: |

|1 |Notice of opening, closing or change in ownership of mine |1 month before |Sub Area Manager/ |Indian Bureau of Mines, |

| | |opening, closing |Mine Manager |Chief & Regional |

| | |or change in | |Inspectors of Mines, |

| | |ownership of mine| |District Magistrate |

|2 |Notice regarding hours of work in form-A |Not less than 7 | |Chief Inspector of Mines |

| | |days before start| | |

| | |of work | | |

|3 |Notice of abandonment or discontinuance for period > 60 days |Not less than 40 |Sub Area Manager/ |Chief Inspector of Mines,|

| | |days before such |Mine Manager |Regional Inspector of |

| | |abandon-ment | |Mines |

|4 |Notice of reopening in Form-I, after abandonment or discontinuance |One month before | |Chief & Regional |

| |for a period more than 60 days |such reopening | |Inspectors of Mines, |

| | | | |District magistrate |

|5 |Notice of change in name, address, or ownership of a mine |Within 7 days of | |Chief Inspector of Mines,|

| | |such change | |Regional Inspector of |

| | | | |Mines |

|6 |Notice of appointment or termination of employment of an Agent, Mine |Within 7 days of | | |

| |Manager, Assistant Manager, Engineer, Safety Manager and Surveyor |such appoint-ment| | |

| | |or termination | | |

|7 |Notice of accident/occurrence in Form-IVA |Within 24 hrs |Mine Manager |As above, plus District |

| | | | |Magistrate, Coal Mines |

| | | | |Labour Welfare |

| | | | |Commissioner |

|8 |Notice of Occupational Diseases in Form-V |3 days of being | |All above, plus Inspector|

| | |informed | |of Mines (Medical) |

|9 |Notice of New Installations ** |Within 60 days | |Chief Inspector of Mines,|

| | | | |Regional Inspector of |

| | | | |Mines |

|10 |Systematic Support Rules ** |Within 30 days of| | |

| | |start of | | |

| | |Operation | | |

|11 |Notice of initial/periodical medical examination in Form-M |While seeking |Safety Officer |To the concerned employee|

| | |employment; or 20| | |

| | |days before | | |

| | |examination | | |

|12 |Monthly Return in Form-II |On or before 14th|Mine Manager |Chief Inspector of Mines,|

| | |of every month | |Regional Inspector of |

| | | | |Mines |

|13 |Annual Return in Form-III |On or before 20th| |Chief Inspector of Mines,|

| | |of Feb. every | |Regional Inspector of |

| | |year | |Mines, District |

| | | | |Magistrate |

|14 |Particulars of deceased/injured persons in Form-IVB |Within 7 days |Mine Manager |Chief Inspector of Mines |

|15 |Printing out contraventions by CIM/RIM in Form-VI |For every mine |Safety Officer |Mine’s notice board; Mine|

| | |inspection | |Manager |

|16 |Return of accidents in Form-J |Once in a Quarter| |Chief Inspector of Mines |

|17 |Return of accidents in Form-K |Once in a year | | |

|18 |Renewal of Magazine license | |Blasting Officer |Controller, Explosives |

|19 |Air Consent Form-I |120 Days before |SAM |State Pollution Control |

| | |Lapse | |Board |

|20 |Water Consent Form-IV | | | |

|21 |Hazardous Waste Authorization Form-1 |Before expiry of | | |

| | |each | | |

| | |authorize-ation | | |

|22 |Water Consumption Report Form-I |5th day of |SAM |State Pollution Control |

| | |succeeding month | |Board |

|23 |Environmental Statement Form V |Yearly by 30th | | |

| | |Sept | | |

|24 |Environmental Monitoring Report |Quarterly | | |

|25 |EMP Compliance 6 Monthly Report |Half yearly by 31| |MOEF |

| | |Jan & 31 July | | |

|26 |Return for Bulk Consumer of New Batteries, Form-VIII | | |SRO, SPCB |

|27 |Return for Recycling of Used Batteries Form IX | | | |

|28 |Water Cess Payment |Upon Receipt of | |Member Secretary, SPCB |

| | |Assessment Order | | |

| | |Within one week | | |

|29 |Monitoring of Hazardous Wastes at Factory, Form-3 |Annually | |SRO, SPCB |

|30 |Information Regarding Handling of Hazardous Wastes & their Disposal | | | |

| |Form-4 | | | |

|31 |Accident Reporting, Form-5 |When accident | | |

|32 |Compliance of Consent Conditions |As per need | | |

|33 |Environmental Aspect & Pollution Control Measures in Mine |Half yearly | | |

|34 |Safety Committee Minutes |Monthly |Mine Manager |DGMS, CGM (S&R) |

|(B) For use in Hq-departments |

|Sl No |

|1 |Area wise Grade Declaration Proposals |Yearly |QC-1/.. |Concerned Officer |(Departmental Record) |

| | | |(Area) | | |

| | | | |[Work allocation list | |

| | | | |maintained by PA to | |

| | | | |CGM/GM (QC)] | |

|2 |Consolidated Grade Declaration Proposal |Yearly |QC-2 | |DT |

|3 |Mine/seam Opening Permission Correspondence |As and when |QC-3 | |Concerned, as required |

|4 |Correspondence with Coal Controller |As and when |QC-4 | |Concerned, as required |

|5 |Misc Correspondence on Grade Declaration |As and when |QC-5 | |Concerned, as required |

|6 |Check Sampling & Related Correspondence |As and when |QC-6 | |Concerned, as required |

|7 |SEB wise Third Party Tendering / Appointment / Work Orders|As and when |QC-7/.. | |Concerned, as required |

| |and Related Correspondence | |(SEB) | | |

|8 |Misc Correspondence on Quality Determination |As and when |QC-8 | |Concerned, as required |

|9 |SEB wise FSA / MoU Matters |As and when |QC-9/.. | |Concerned, as required |

| | | |(SEB) | | |

|10 |FSA/MoU Matters of SAIL |As and when |QC-10/SAIL | |Concerned, as required |

|11 |FSA/MoU Matters of other customers |As and when |QC-11/Others| |Concerned, as required |

|12 |Powerhouse wise Stone Compensation Claims and Related |As and when |QC-12/.. | |Concerned, as required |

| |Correspondence | |(Power | | |

| | | |House) | | |

|13 |Powerhouse wise Moisture Analysis Results |As and when |QC-13/.. | |Concerned, as required |

| | | |(Power | | |

| | | |House) | | |

|14 |General Correspondence regarding Moisture |As and when |QC-14 | |Concerned, as required |

|15 |Powerhouse wise General Quality Complaints and Related |As and when |QC-15/.. | |Concerned, as required |

| |Correspondence | |(Power | | |

| | | |House) | | |

|16 |Quality Complaints and Related Correspondence from |As and when |QC-16/Others| |Concerned, as required |

| |Customers not under FSAs/MoUs | | | | |

|17 |Customer Feedback Records and Related Correspondence |Quarterly |QC-17 | |Concerned, as required |

|18 |Powerhouse wise Third-party/Joint Sampling Analysis |As and when |QC-18/.. | |(Departmental Record) |

| |Results | |(Power | | |

| | | |House) | | |

|19 |Sampling/Analysis Results of Supplies to SAIL |As and when |QC-19/SAIL | |Concerned, as required |

|20 |SEB wise Third Party Sampling / Analysis Reports |Monthly |QC-20/.. | |(Departmental Record) |

| | | |(SEB) | | |

|21 |SEB wise Analysis Results Reconciliation |As and when |QC-21/.. | |Concerned, as required |

| | | |(SEB) | | |

|22 |SEB wise Referee Analysis Results |As and when |QC-22/.. | |(Departmental Record) |

| | | |(SEB) | | |

|23 |SEB wise Correspondence with Referee Agencies |As and when |QC-23/.. | |Concerned, as required |

| | | |(SEB) | | |

|24 |SEB wise Referee Agencies’ Bill Processing |As and when |QC-24/.. | |(Departmental Record) |

| | | |(SEB) | | |

|25 |MIS Reports for GM Coordination Meets |Monthly |QC-25 | |Concerned, as required |

|26 |MIS Reports for CMD Meets |Monthly |QC-26 | |Concerned, as required |

|27 |Sampling/Analysis Status Reports of Grade Slippages and |Monthly |QC-27 | |DT and CIL |

| |Referee Sampling Status for CIL | | | | |

|28 |Sampling Coverage Report for CIL |Quarterly |QC-28 | |CIL |

|29 |Quality Complaints Reported to CIL |Weekly |QC-29 | |CIL |

|30 |Ash % Report of Coal Supply to Powerhouses having MoEF |Monthly |QC-30 | |DT and CIL |

| |Impositions | | | | |

|31 |Clean Coal Production and Dispatches form Nandan Washery |Weekly, Monthly|QC-31 | |CIL |

|32 |Raw Coal Analysis Results and Other Matters of Nandan |As and when |QC-32 | |Concerned, as required |

| |Washery | | | | |

|33 |Under-loading/Overloading Reports and Related |Monthly |QC-33 | |Concerned, as required |

| |Correspondence | | | | |

|34 |Weighbridges/Weighment MIS Reports |Monthly |QC-34 | |Head MIS Cell |

|35 |CIL Correspondence About Weighbridges / Weighment |As and when |QC-35 | |Concerned, as required |

|36 |Exception Reports on Weighbridges Breakdown |Daily |QC-36 | |DT and CMD |

|37 |EPO Status Report |Daily |QC-37 | |DT and CMD |

|38 |Weighbridges, Feeder Breakers, Crushers & Belt-weigher |Daily |QC-38 | |(Departmental Record) |

| |Status Register | | | | |

|39 |Weighbridges Correspondences, Agency wise |As and when |QC-39/.. |Concerned Officer |Concerned, as required |

| | | |(Agency) |[Work allocation list | |

| | | | |maintained by PA to | |

| | | | |CGM/GM (QC)] | |

|40 |Weighbridges Correspondences, Area wise |As and when |QC-40/.. | |Concerned, as required |

| | | |(Area) | | |

|41 |Weighbridges/Weighment Miscellaneous Correspondence |As and when |QC-41 | |Concerned, as required |

|Sl No |Name of Record |Periodicity |Format Under|Record Maintained by |Record Sent to |

|43 |Laboratory/Sampling Equipment Requirements, and Related |As and when |QC-43 | |Concerned, as required |

| |Standards and Correspondence | | | | |

|44 |Quality Fortnights & Awareness Programmes |As and when |QC-44 | |Concerned, as required |

|45 |Matters Relating to CCTRL Indora |As and when |QC-45 | |Concerned, as required |

|46 |Misc Information to Management, eg, Parliament Questions |As and when |QC-46 | |Concerned, as required |

|II: SAFETY DEPARTMENT |

|1 |Safety Audit Report |2-yearly |Office |CGM/GM (S&R) |Area CGM/GM |

| | | |Folder | | |

|2 |Safety Budget of WCL |Yearly |Office |CGM/GM (S&R) |DT |

| | | |Folder | | |

|3 |Information for National Dust Prevention Committee Meeting|Yearly |Office |CGM/GM (S&R) |CIL |

| | | |Folder | | |

|4 |Information for CIL Safety Board Meetings |Yearly |Office |CGM/GM (S&R) |CIL |

| | | |Folder | | |

|5 |Monsoon Preparedness Report |Yearly |Office |CGM/GM (S&R) |DT |

| | | |Folder | | |

|6 |Information for Standing Committee on Safety |Yearly |Office |CGM/GM (S&R) |Ministry of Coal, |

| | | |Folder | |Ministry of Labour |

|7 |Minutes of Bipartite Safety Meetings |Half-yearly |Office |CGM/GM (S&R) |DGMS |

| | | |Folder | | |

|8 |Minutes of Tripartite Safety Committee Meetings |Half-yearly |Office |CGM/GM (S&R) |DGMS, Unions |

| | | |Folder | | |

|9 |Information for Safety Review Meeting at CIL |Half-yearly |Office |CGM/GM (S&R) |CIL |

| | | |Folder | | |

|10 |Report on Accidents Statistics of WCL |Monthly |Office |CGM/GM (S&R) |CIL |

| | | |Folder | | |

|11 |Monthly Performance Report of Department |Monthly |Office |CGM/GM (S&R) |DT |

| | | |Folder | | |

|12 |Safety Status Reports for UG Mines (SSR-1) |Monthly |Office |CGM/GM (S&R) |CIL |

| | | |Folder | | |

|13 |Safety Status Reports for OC Mines (SSR-2) |Monthly |Office |CGM/GM (S&R) |CIL |

| | | |Folder | | |

|14 |Minutes of Safety Coordination Meetings |Monthly |Office |CGM/GM (S&R) |(Internal office record) |

| | | |Folder | | |

|15 |Rescue Details Report |Monthly |Office |CGM/GM (S&R) |DT and DGMS |

| | | |Folder | | |

|16 |Report of Statutory Manpower |Monthly |Office |CGM/GM (S&R) |DGMS |

| | | |Folder | | |

|17 |PME Status Report |Monthly |Office |CGM/GM (S&R) |DT, CIL, DGMS |

| | | |Folder | | |

|18 |Rainfall Report |Daily |Office |CGM/GM (S&R) |DT |

| | | |Folder | | |

|19 |Accident Enquiry Report |When Required |Office |CGM/GM (S&R) |DT, Area CGM/GM |

| | | |Folder | | |

|20 |RMR and Support Design Report |When Required |Office |CGM/GM (S&R) |DGMS |

| | | |Folder | | |

|21 |Gas Survey Report |When Required |Office |CGM/GM (SAF) |DGMS |

| | | |Folder | | |

|III: WELFARE DEPARTMENT |

|1 |Welfare Measures Status Report |Yearly |Office |CGM/GM (WLF) |Ministry of Coal |

| | | |Folder | | |

|2 |Welfare Measures Status Report |Monthly |Office |CGM/GM (WLF) |CIL |

| | | |Folder | | |

|IV: EXECUTIVE ESTABLISHMENT DEPARTMENT |

|(This Department prepares no specific reports/returns. Only office files are maintained, as mentioned under Annexure-3F.) |

| |

|(C) For use in Mines Rescue Station and its Field Units |

|A |Operational Records |Lists maintained by respective units, as mentioned under Annexure-3G |

|B |Statutory Diaries and Records |Periodicity |Maintained by |Sent to |

|1 |Rescue Superintendent Diary |Daily |Rescue Suptd. |- |

|2 |Rescue Practice/Medical Register |Contd. |In-charge, Rescue |- |

|3 |Self Contained Breathing Apparatus Testing Record |As per periodicity by |In-charge, Rescue |- |

| | |manufacturer | | |

|4 |Annual Report |Annually |Rescue Suptd. |DGMS |

|5 |Mine Emergency/Eventuality Operation Completion Report |Within 3 days of completion |Rescue Suptd. |DGMS |

| | |of operation | | |

| |

|(D) For use in Central Workshop Tadali |

|Lists maintained by respective Sections of CWS, as mentioned under related documents in Operational Manual |

10.6: Annexure-6: Personnel Competence Requirements

Note: Apart from the training requirements shown below under last column, all technical workers are statutorily required to undergo refresher training, relating to their respective skills and mine safety, at least once every 3 years at vocational training centers.

|Sl No |

|A. Overall Project Management: |

|1 |Sub Area Manager (SAM) |Matriculation |3 yrs in E-5 grade |1st class Mine |Management training |

| | | | |Manager’s Competency | |

| | | | |Certificate (Coal) | |

|B. Mining Section: |

|1. For Mining Operations |

|1 |Mine Manager/SH (MIN) |Matriculation |3 yrs in E-3 grade |1st Class Mine |Management training |

| | | | |Manager’s Competency | |

| | | | |Certificate (Coal) | |

|2 |Quarry In-charge | |3 years in E-2 grade | | |

|3 |Assistant Manager | | | | |

|4 |Under Manager | | |2nd Class Mine | |

| | | | |Manager’s Competency | |

| | | | |Certificate (Coal) | |

|5 |Jr. Mining Engineer | |5 years in E-2 grade |Overman’s Competency |- |

| | | | |Certificate, Gas | |

| | | | |Testing Certificate, | |

| | | | |First Aid Certificate | |

|6 |Subordinate Min. Engr | |5 yrs as Overman | |- |

|7 |Overman | |3 years as Mining | |- |

| | | |Sirdar | | |

|8 |Mining Sirdar | |3 years in coal mine |Mining Sirdar’s | |

| | | | |Competency | |

| | | | |Certificate, Gas | |

| | | | |Testing Certificate, | |

| | | | |First Aid Certificate | |

|9 |Tanker Operator |Class VIII |2 yrs as helper |HMV Driving License |Training at company’s |

| | | | | |VTC |

|10 |Shovel Operator | |2 yrs as helper | | |

|11 |Dumper Operator | |2 yrs as helper | | |

|12 |Dozer Operator | |3 yrs as helper | | |

|13 |Drill Operator | |3 yrs as helper | | |

|14 |Grader Operator | |5 yrs as helper | | |

|15 |Pay Loader Operator | |2 yrs as helper | | |

|16 |Tipper Driver | |1 yr post training | | |

|17 |Haulage Khalasi/Trippler | | |- | |

| |Operator/Compressor Operator | | | | |

|18 |Winding Engine Operator | |3 yrs as Haulage |2nd Class Winding | |

| | | |Khalasi |Engine Khalasi | |

| | | | |Certificate | |

|19 |Drill Helper | |3 yrs as Cat-I |- | |

|20 |Wireless Operator | |3 yrs in Cat-IV |- | |

|21 |Lamp Mistry | |3 yrs as Lamp Mazdoor | | |

|22 |Lamp Mazdoor | |- | | |

|23 |Lamp Fitter | |3 yrs as Lamp Mistry | | |

|24 |Lamp Issue Clerk |Matriculation |3 yrs in Company | | |

|25 |Lamp Room In-charge | |3 yrs as Lamp Fitter |- | |

|26 |Miner Loader |Class VIII |- |- | |

|27 |Trammer | |- |- | |

|28 |Timber Mistry | |- |- | |

|2. For Surveying: |

|1 |Survey Incharge |Matriculation |3 years as Asst Survey|Coal Mines Surveyor’s |Management training |

| | | |Officer |Certificate | |

|2 |Asst Survey Officer | |7 years post | | |

| | | |qualification | | |

| | | |experience | | |

|3 |Chainman | |2 yrs as survey |- |- |

| | | |mazdoor | | |

|4 |Survey Mazdoor |Class VIII |- |- |- |

|5 |Draftsman |Matriculation |3 yrs as tracer |- |- |

|3. For Safety Functions: |

|1 |Safety Officer |Same as for Asst Manager |

|2 |Overman - Safety |Same as for Mining Operations |

|3 |Mining Sirdar- Safety | |

|4. For Blasting Operations: |

|1 |Blasting In-charge |Matriculation |1 yr in E-1 grade |2nd Class Mine |Management training |

| | | | |Manager’s Competency | |

| | | | |Certificate (Coal) | |

|2 |Blasting Overman | |3 years as Mining |Overman’s Competency |- |

| | | |Sirdar |Certificate, Gas | |

| | | | |testing Certificate, | |

| | | | |First Aid Certificate | |

|3 |Shot Firer Sirdar | |3 yrs in coal mine |Shotfirer’s |- |

| | | | |Certificate, Gas | |

| | | | |Testing Certificate, | |

| | | | |First Aid Certificate | |

|4 |Explosive Carrier Mazdoors |Class VIII |- |- |VTC Training |

|5. For Ventilation: |

|1 |Ventilation Officer |Matriculation |1 yr in E-1 grade |2nd Class Mine |Management training |

| | | | |Manager’s Competency | |

| | | | |Certificate (Coal) | |

|2 |Overman – Ventilation |Same as for Mining Operations |

|3 |Mining Sirdar – Ventilation | |

|4 |General Mazdoor |Class VIII |- |- |VTC Training |

|6. For Stowing Operations: |

|1 |Stowing Officer |Matriculation |1 yr in E-1 grade |2nd Class Mine |Management training |

| | | | |Manager’s Competency | |

| | | | |Certificate (Coal) | |

|2 |Overman – Stowing |Same as for Mining Operations |

|3 |Mining Sirdar – Stowing | |

|4 |Fitter |Class VIII |3 yrs as Cat-II helper|- |VTC Training |

|5 |Helper | |3 yrs as Cat-I |- | |

|C. Electrical and Mechanical Engineering Section: |

|1 |Sectional Head (E&M) |Diploma in Electrical/|3 years in E-5 grade |- |Management training |

| | |Mechanical Engg | | | |

|2 |Engineer In-charge | |3 years in E-2 grade |- | |

|3 |Foreman/Asst Foreman |Class VIII |4 yrs as Asst |- |Training in company’s |

| | | |Foreman/Fitter | |VTC |

|4 |Mechanical Fitter | |3 yrs as Cat-II helper|- | |

|5 |Mechanical Fitter Helper | |3 yrs as Cat-I |- | |

|6 |Electrical Fitter/Electrician | |3 yrs as Cat-II helper|- | |

|7 |Electrician Helper | |3 yrs as Cat-I |- | |

|8 |Machinist | |3 yrs as machinist |- | |

| | | |helper | | |

|9 |Welder | |4 years as welder |- | |

| | | |helper | | |

|10 |Sub Station Attendant | |3 yrs in Cat-I |- | |

|11 |CHP Operator | |3 yrs as helper | | |

|12 |Pump Khalasi | |- |- | |

|13 |Crane Operator | |3 yrs as helper |HMV License | |

|14 |Crusher Attendant | | |- | |

|15 |Truck Driver | |1 yr post training |HMV License | |

|16 |Conveyor Khalasi | |3 yrs as conveyor |- | |

| | | |mazdoor | | |

|17 |Tub Repairing Mazdoor | |3 yrs as Cat-I |- |Training in company’s |

| | | | | |VTC |

|18 |Hammerman | |3 yrs as Tub Mazdoor |- | |

|19 |Bit Sharpener | |3 yrs as Cat-III |- | |

|20 |Blacksmith | |3 yrs as Hammerman |- | |

|21 |Line Man (Telephone) | |3 yrs as Cat-II |- | |

|D. Coal Dispatch Section: |

|1 |Sectional Head (CDS) |Matriculation |3 yrs in E-2 grade |- |Management Training |

|2 |Dispatch Clerk | |3 yrs in company |- |- |

|3 |Technical Inspector |B.Sc.(Chem) |1 yr in company |- |Training in company’s |

| | | | | |VTC |

|4 |Siding Clerk |Matriculation |3 yrs in company |- |- |

|5 |Lab Assistant |Class-VIII |3 yrs as Sampling |- |Training in company’s |

| | | |Mazdoor | |VTC |

|6 |Coal Sampling Mazdoor | |- |- |- |

|E. Excavation Section: |

|1 |Sectional Head (EXC) |Diploma in Electrical/|3 yrs in E-5 grade |- |Management training |

| | |Mechanical Engg/ | | | |

| | |Mining Machinery | | | |

|2 |Shop/Site Engineer | |3 yrs in E-2 grade |- | |

|3 |Foreman/Asst Foreman |Class VIII |4 yrs as Asst |- |Training in company’s |

| | | |Foreman/Sr fitter | |VTC |

|4 |Excavation Plant (EP) Fitter | |4 yrs as EP helper |- | |

|5 |Electrician | |4 yrs as helper |- | |

|6 |Auto Electrician | |4 yrs as helper |- | |

|7 |Machinist | |4 yrs as helper |- | |

|8 |Welder | |4 years as welder |- | |

| | | |helper | | |

|9 |Blacksmith | |3 yrs in helper |- | |

|10 |EP General Helper | |4 yrs as EP mazdoor |- | |

|11 |Electrical Helper | |4 yrs as helper |- | |

|12 |Crane Operator | |5 yrs as helper |HMV License | |

|13 |Fork Lift Operator | |2 yrs as helper | | |

|14 |Dumper Driver | |2 yrs as helper | | |

|15 |Truck Driver | |1 yr post training | | |

|16 |HEMM Washing Attendant | |- |- | |

|F. Civil Engineering Section: |

|1 |Sectional Head (Civil) |Diploma in Civil Engg |3 yrs in E-4 grade |- |Management training |

|2 |Engineering Assistant |Civil Engg Diploma |3 yrs as Sr Overseer |- |Training in company’s |

| | | | | |VTC |

|3 |Overseer | |- |- | |

|4 |ETP Operator |Class VIII |- |- | |

|5 |ETP Attendant | |- |- | |

|G. Personnel Section: |

|1 |Sectional Head (PER) |PG Diploma in labor |3 yrs as Personnel |- |Management training |

| | |welfare |Officer | | |

|2 |Welfare Officer | |2 yrs post |- | |

| | | |qualification | | |

|3 |Office Superintendent |Matriculation |5 years as Sr Clerk |- |- |

|H. Finance Section: |

|1 |Sectional Head (FIN) |Graduation |3 yrs as Accounts |- |Management training |

| | | |Officer | | |

|2 |Finance Officer | |2 yrs as Asst Accounts|- | |

| | | |Officer | | |

|Sl No |Functionary |Minimum Required |Minimum Required |Minimum Required |Minimum Required |

| | |Education |Experience |Skills |Training |

|4 |Asst Cashier | |3 years in clerical |- |- |

| | | |grade III | | |

|I. Stores Section: |

|1 |Sectional Head (Stores) |Graduation in Engg |1 year as JET |- |Management training |

|2 |Storekeeper |Matriculation |3 years as Asst |- |- |

| | | |Storekeeper | | |

|3 |Stores Issue/Receipt Clerk | |3 years |- |- |

|J. Environment Section: |

|1 |Project Environment Officer (PEO) |Degree in any Engg |3 yrs in E-2/3 grade |- |Environment management|

| | |discipline; or PG | | |training (CIL |

| | |degree in Geology | | |approved) |

|K. Medical Section: |

|1 |Medical Officer |MBBS Degree |- |- |- |

|2 |Compounder |Matriculation |10 yrs in grade E |- |- |

|3 |Pharmacist | |Experience as |- |- |

| | | |Pharmacist | | |

|4 |Staff Nurse | |1 year |A grade Nursing |- |

| | | | |Certificate | |

|5 |Dresser | |1 year as dresser |- |- |

| | | |trainee | | |

| | | | | | |

|FOR AREA FUNCTIONS: |

|1 |Area CGM/GM |Matriculation |Working in M-1/2 grade|- |Management training |

| | | |in mining discipline | | |

|2 |Area Environment Officer (AEO) |Degree in any Engg |3 yrs in E-2/3 grade |- |Environment management|

| | |discipline; or PG | | |training (CIL |

| | |degree in Geology | | |approved) |

|3 |Area Sales Officer (ASO) |Any Engg Degree; or PG|2 yrs in E-2/3 grade |- |Management training |

| | |degree in | | | |

| | |Science/Commerce/Econo| | | |

| | |mics | | | |

|4 |Area Training Officer (ATO) |Degree in any Engg |2 yrs in E-2/3 grade |- |Management training |

| | |discipline | | | |

| |

|FOR HQ FUNCTIONS: |

|1 |CGM/GMs |Matriculation |Working in M-1/2 grade|- |Management Training |

| | | |in related discipline | | |

| | | | | | |

|FOR MINES RESCUE STATION AND ITS FIELD UNITS, AS APPLICABLE: |

|1 |Rescue Superintendent |Matriculation |5 years practical |1st Class Mine Manager|A medically fit |

| | | |experience of below |Competency Certificate|‘rescue trained |

| | | |ground work in mines |(coal); and First-aid|person’ with regular |

| | | | |Certificate |statutory refresher |

| | | | | |practices |

|2 |Officer In-charge |Matriculation |3 years practical |Mine Manager | |

| | | |experience of below |Competency Certificate| |

| | | |ground work in mines |(coal) as per DGMS | |

| | | | |permission; and | |

| | | | |First-aid Certificate | |

|3 |Instructor |Matriculation | |As per DGMS | |

| | | | |permission; and | |

| | | | |First-aid Certificate | |

|4 |Rescue Room In-charge / Brigade |Matriculation |1 years practical |Overman ‘s competency | |

| |Captain | |experience of below |certificate; Gas | |

| | | |ground work in mines |testing certificate; | |

| | | | |First aid certificate | |

|5 |Brigade member |- |- |- | |

| | | | | | |

|FOR CENTRAL WORKSHOP: |

|Same as under ‘C’ and ‘E’ to ‘K’ above for Project Functions; and under Area Functions as relevant. |

10.7: Annexure-7: Data Analysis Plan

|Data to be analyzed |Data Source |Analysis Method/Technique (for unit-wise analysis) |Responsibility |

|A. Relating to Performance against Quality Objectives – for all units (Achievements against quality objectives – section 5.4.1; and field units’ monthly performance) |

|i. Achievement against quality objectives |Record 9.2 |Every month, plotting line graph for each objective / parameter, to show trends of monthly achievements |Unit Heads |

| | |over the year. | |

|ii. Operational cost of concerned Project/field-unit |Cost sheet | |Unit Heads |

|B. Relating to Customer Satisfaction – for all units (section 8.2.1) |

|i. Satisfaction of major coal customers |As listed under procedure |Every quarter, plotting bar charts separately for each of the five questions under Customer Feedback Record|CGM/GM (QC) |

| |8.2.1.A, i to iv |(refer procedure 8.2.1.B), to show percentage of positive feedback every quarter over the year. | |

|ii. Satisfaction of other customers |All collected/received |Every quarter, plotting bar charts separately for percentages each undertaken action over the total (refer |Unit Heads |

| |feedbacks/complaints |procedure 8.2.1.D), to show trends of every quarter over the year. | |

|C. Relating to Conformity of Coal Supply to Requirements – for Projects (sections 8.2.4 & 8.3) |

|i. Penalty payment for overloading/under-loading of railway wagons |Sales Registers |Every month, plotting line graphs to separately show trend of penalty payments and grade slippages in the |SH (CDS) |

| | |monthly coal supplies by the Project over the year | |

|ii. Percentage of samples where grade slippage was seen | | | |

|iii. Actual sales realization as compared to declared grade of coal |Coal dispatch register & |Every month, plotting line graphs to show trend of the ratio of sales realization against value of coal | |

| |customer payments |dispatched – taking declared grade into account over the year. | |

|D. Relating to Process Performance during Mining and Allied Operations – for all concerned units (sections 6.2, 6.3, 6.4, 7.1, and 7.5.1) |

|i. HEMM utilization, and productivity (only for OCPs) |Monthly HEMM performance |Every month, plotting line graphs to show trends of monthly utilization, and productivity of HEMM over the |SH (EXC) |

| |reports |year. | |

|ii. Reasons for HEMM break-downs (only for OCPs) | |Every month, plotting pie charts to show the trends of different causes of breakdowns of HEMM over the | |

| | |year. | |

|iii. Explosive Utilization (for OCPs and UGPs) |Blasting Reports |Every month, plotting bar charts to show the trend of average monthly value of powder factor over the year.|SH (MIN) |

|iv. Reasons of UG production losses (only for UGPs) |Daily Production Reports |Every month, plotting pie charts to show the trends of different causes of production-losses in underground| |

| | |mining Projects over the year. | |

|v. Percentage of goaved area stowed (only for UGPs) |Stowing Reports |Every month, plotting bar charts to show the trend of % of goaved area covered/filled-up by stowing in | |

| | |underground mining Projects over the year. | |

|vi. Ratio of average quantity of ventilation air at pit bottom and last |Gas monitoring records |Every month, plotting line graphs to show trend ratio of air quantity at pit-bottom to air quantity at the | |

|working face (only for UGPs) | |last working coalface in underground mining Projects over the year. | |

|vii. Average production (TPD) per SDL/LHD/PSLW Equipment (only for UGPs)|Production Reports |Every month, plotting line graphs to show the trend of productivity (in tonnes per day – TPD) of |SH (MIN) |

| | |SDL/LHD/PSLW equipment in underground mining Projects over the year. | |

|viii. Percentage utilization of CHP (for OCPs and UGPs) |CHP operations |Every month, plotting line graph to show trend of % running hours of CHP during the month against standard |SH (E&M) |

| |registers/log-books |running hours. | |

|ix. Manpower utilization (for all field-units) |Manpower reports |Every month, plotting bar chart to show trend of OMS (in case of Projects) / productivity (in case of other|SH (PER) |

| | |field-units) over the year. | |

|x. Environmental performance (for all field-units) |Air, Water, Noise Quality |Every month, plotting a bar chart to show the number of instances when the measurement results exceed the |AEO |

| |Monitoring Report |statutory limits. | |

|xi. Diesel consumption (for all field-units) |POL consumption report |Every month, plotting a bar chart to show trend of diesel consumption during the year. |SH (EXC) |

|xii. Inventory control (for all field-units) |Stores Receipt/Issue |Every month, making data sheet to show the trend (over the year) of percentage of inventory against the |SH (STO) |

| |Register |norms for optimum inventory | |

|xiii. Industrial relations (for all field-units) |Personnel department |Every month, making a data sheet to show the trend (over the year) of man-hours lost due to strike/ |SH (PER) |

| |office-files |dharnas, etc. | |

|ivx. Cost and budgets (for all field-units) |Finance department |Every month, making a data sheet to show the variations in budgeted and actual expenditures. |SH (FIN) |

| |office-files | | |

|xv. Training provision (for all field-units) |Personal competence record |Every month, making a bar-chart to show the trend (over the year) of number of persons actually trained |SH (SAF) |

| | |against the target. | |

|xvi. Mine safety performance (for OCPs and UGPs) |Record 9.9 |Every month, making a data sheet to show the number of reportable accidents. |SH (SAF) |

|E. Relating to Suppliers’ Performance – for all units (sections 7.4.1 & 7.4.3) |

|i. Conformity of purchased materials |Stores Receipt/Issue |Every month, making a data sheet to show percentage of rejected supplies (in terms of numbers) over the |Unit Heads |

| |Register |month for each major supplier. | |

| | |Every month making a data sheet to show the number of times suppliers failed to supply the material in time| |

| | |(full lot/module) - for each major supplier. | |

|ii. Conformity of outsourced services |Contractual works registers |Every month, making a data sheet to show percentage of unsuitable/inadequate services (in terms of rupee |Unit Heads |

| |and payment records |value or volume of work, as suitable) over the month for each major service contractor. | |

-----------------------

WARDHA Valley Coalfield

AREAS

Chandrapur

Ballarpur

Majri

Wani North

Wani

• UKNI OC

• PIMPALGAONUKNI OC

• PADMAPUR

• DURGAPUR OC

• BHATADIH OC

• NEELJAY OC

• NEELJAY SOUTH OC

• NILJAI OC

• SASTI OC

• Gauri I & II

• Pauni OC

•

• NEW MAJRI OC

Umrer Coalfield

AREA

UMRER

Projects

• UMrer OC

NAGPUR AREA

Projects

• GONDEGAON OC

PENCH & KANHAN Coalfield

AREA

KANHAN

PENCH PENCH

Projects

• NEHARIA UG

TANDSI 1&2 and 3&4 UG

PATHERKHERA

AREA

Projects

• SHOBHAPUR UG

6.4: Work Environment Maintenance, including operational safety and employee welfare

8.2.3: Process Monitoring

4.2.3 and 4.2.4: Control of Documents and Records (4.3.2, 4.4.5, 4.5.3, 4.5.4)

(Applicable to all the processes)

8.5.1 & 8.5.2: Improvement Actions through Brainstorming and Correction, Environmental Mitigation, Corrective Actions, and Preventive Actions (4.5.3)

8.1: IMS & Environmental Monitoring, & Compliance Evaluation

(4.5.1, 4.5.2)

5.4.2: IMS Planning & Emergency Preparedness (4.4.7)

5.3: Declaration of Management Policy (4.2)

Resource Management

6.3: Infrastructure Maintenance

6.2: Competence & Awareness Management (4.4.2)

6.1: Provision of Resources (4.4.1)

5.4.1: Setting of Management Objectives and Environmental Management Programme (4.3.3)

5.5.3: Arrangement for Communication (4.4.3)

Apex Management Controls

5.5.1: Responsibility & Authority Allocation (4.4.1)

4.1: Establishing IMS, Identifying Environmental Aspects and Related Obligations, and Establishing Environment-related Operational Controls (4.1, 4.3.1, 4.3.2, 4.4.6) (4.2)

8.3: Nonconforming Product Control

Measurement, Analysis and Improvement

8.2.4: Product Measurement

8.2.1: Customer Feedback Measurement

8.2.2: Internal Auditing (4.5.5)

8.4: Data Analysis

5.6: Management System Review (4.6)

7.4: Purchasing of Explosives, POL, Services (4.4.6.c)

7.4: Purchasing of Spares, Materials, Services (4.4.6.c)

Product Realization (Coal Mining & Supply)

7.1, 7.5.1, 7.5.3, 7.5.5, 7.6:

CONTROLS OVER COAL MINING AND SUPPLY

(Details under Annexure-3)

(4.5.1)

7.2: Customer Requirements Finalization

COAL DELIVERY

Operational Planning

Coal and OB Loading/Transport & Quarry Rearrangements

Infrastructure Maintenance and Support

Mining Arrangements

Working Face Preparation

Coal Delivery

Coal Crushing, Handling and Stocking

Coal Delivery

Coal Handling and Stocking

Infrastructure Maintenance and Support

Mine Maintenance

Working Face Arrangements

Mine Arrangements

Operational Arrangements

Repairing and Fabrication

ASSEMBLING

PREPARATION

Fail

PRESERVATION

Float Stock

Ready Stock

Pass

Fail

FINISHING

Pass

TRIAL TESTING

FINAL TESTING

DELIVERY & POST-DELIVERY SUPPORT

WORK PLANNING

PREPROGRAMME ARRANGEMENTS

ANNUAL PLANNING

TRAINING ANNOUNCEMENT

MAINTAINING TRAINING RECORDS

PROGRAMME ASSESSMENT

PROGRAMME DELIVERY

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