Finance Aug 96 [WPF]
CITY OF WANNEROO
REPORTS FOR FINANCE & COMMUNITY SERVICES COMMITTEE
21 AUGUST 1996
FA106-08/96
CITY OF WANNEROO MEMORANDUM FA106-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
DATE: 21 AUGUST 1996
FILE REF: 018-1
SUBJECT: FUTURE REVALUATIONS - VALUER GENERAL'S OFFICE
Council, at its July 1996 meeting, resolved to invite the Valuer General or his nominee to address Council's Finance and Community Services Committee at its August 1996 meeting on the revised Local Government revaluation programme and the impact of the City of Wanneroo.
Advice from the Valuer General's Office is that Mr Mike Kennedy will attend Council's Finance and Community Services Committee to outline the Valuer General's requirements.
A copy of Council's July report is attached as Attachment A.
As far as this City is concerned, there is no doubt that a further revaluation this year (ready for 1997/98) will impact adversely should this eventuate. Council will not be in a position to effect a uniform rate increase across the district. This, together with the financial consequences of funding a revaluation 2 years earlier than would otherwise be the case (albeit at a cheaper discounted rate), will be an additional burden.
Investigation with the Water Corporation indicates that various tariff reforms are being examined by that body which could impact on its future requirements for Gross Rental Values as a basis for charging. It cannot, at this early stage however, give the City any firm commitment on whether it will require valuations in the future or whether costs will be distributed on a direct user pays basis.
As mentioned in the earlier report, the Valuer General is, in short, requesting local governments to advance their revaluation programme and to incur costs earlier than would otherwise be the case. While stating that it is his prerogative under the Valuation of Land Act to set valuation dates and times, the Valuer General is attempting to achieve this objective in a consultative manner. Hence his request to Council for agreeance to the revaluation programme.
Council will be better informed in relation to this matter following Mr Kennedy's address on Wednesday 21 August 1996.
Submitted for decision.
J B TURKINGTON
City Treasurer
JBT:LR
13 August
tre0606
ATTACHMENT A TO FA106-08/96
CITY OF WANNEROO REPORT NO: ATTACHMENT A TO FA106-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 17 JULY 1996
FILE REF: 018-1
WARD: ALL
SUBJECT: FUTURE REVALUATIONS - VALUER GENERAL'S OFFICE
The City is in receipt of a letter from the Valuer General advising of changes to the timing and cost of revaluations for Gross Rental Values - refer Attachment A.
As Councillors will be aware, for many years the Valuer General's Office has conducted Gross Rental General Valuations (revaluations) of all land within the Metropolitan Region on a three yearly cycle for both the Water Corporation and Local Government. The primary reason for treating the Metropolitan Region as a single entity was to satisfy the Water Corporation's need for a single set of values at a common valuation date.
The last three to four years has seen the Water Corporation move toward a user pays system with the likelihood that it will not require another General Valuation of all properties in the Metropolitan Region. The impact of this change for Local Government is that there will no longer be a second client with whom to share the cost of the values. The Water Corporation's withdrawal from the GRV programme would, without intervention lead to a doubling of charges to Local Government.
In an endeavour to minimise the financial burden to Local Government the Valuer General has implemented the following initiatives:-
? Restructured the valuation resource to improve productivity through specialisation and more particularly created a Gross Rental Value Section that concentrates entirely on the provisions of those values.
? Introduced an amended revaluation programme such that approximately one third of the Metropolitan Region is to be revalued each year with each Local Government area revisited on a three yearly cycle. This new approach will remove the extreme peaks and troughs of the previous programme which was inefficient in terms of resource utilisation and periodically lead to an unacceptable level of service in programmes such as Interim Values and Objection determination.
The Valuer General advises that each of the above incentives will lead to a reduction in costs and an improved service in relation to the quality of values and timeliness in the provision of those values.
The Valuer General also advises that the amended revaluation programme cannot be introduced without impacting on Local Government clients. Delaying the commencement of the new programme till 1997/98 was considered, however rejected on the basis that 1999/2000 was too late for the final third of the programme to commence. By that time those values recently completed and in force from 1 July 1996 will be some five years old in terms of their date of valuation and not sufficiently up to date to satisfy the requirements of the Valuation of Land Act.
The Valuer General further advises that the change to the revaluation cycle has financial consequences for those nominated to take values earlier than expected, particularly so for those programmed for 1996/97, and in an effort to minimise the impact has offered the following:-
? The charges for General Valuations for 1996/97 have been reduced from the 1995/96 level of $12.90 per value to an average of $9.75 per value largely through the projected productivity gains from an even annual programme and savings from the restructure of our valuation resources.
? For those Local Governments required to take values effective 1 July 1997 the cost of those values will be further discounted by 15% (fifteen per cent) on the published 1996/97 charges.
? Furthermore, for those required to take values effective 1 July 1997 consideration will be given to allowing the charges to be paid in two moieties, ie. 1996/97 and 1997/98.
These measures will only apply for the 1996/97 programme and are designed to provide assistance to those clients most affected by change to the General Valuation cycle.
The selection of those Local Government Areas (Valuation Districts) for inclusion in the forthcoming financial year (1997/98) programme has included the following considerations.
? An emphasis on developing areas where the rate of change in the retrospective values of property types tends to be more pronounced and where an early revaluation would be of greater benefit than the more stable areas.
? A need to create annual programmes that each comprise approximately 180,000 values and, allowing for growth, will remain reasonably equal over the medium to long term.
? Acknowledgement of particular problems for some Councils due to such matters as impending physical relocation, the introduction of new computer systems and the like which would make the take up of a revaluation more difficult than normal.
? The creation of groups of adjoining Valuation Districts with a degree of homogeneity within property types where concurrent valuation would lead to economies of scale.
The programme for General Valuations (GRV) for the next three years is as follows:-
1996/97 with values effective 1 July 1997
City of Wanneroo
City of Fremantle
Town of East Fremantle
City of Armadale
City of Gosnells
Shire of Kalamunda
Shire of Mundaring
1997/98 with values effective 1 July 1998
City of Cockburn
Town of Kwinana
City of Rockingham
Shire of Serpentine Jarrahdale
City of South Perth
Town of Victoria Park
City of Canning
City of Belmont
City of Melville
1998/99 with values effective 1 July 1999
City of Stirling
Town of Claremont
Town of Cottesloe
Town of Mosman Park
Shire of Peppermint Grove
City of Nedlands
City of Subiaco
Town of Cambridge
Town of Vincent
City of Bayswater
Shire of Swan
Town of Bassendean
The second and third years of the programme are not finally determined but provided as an indication of the likely programme.
As mentioned the Valuer General has included this City on the revaluation programme for 1996/97. This will have the following impact on the City:-
1. Wanneroo will have a general revaluation in successive years - 1996/97 and 1997/98 (remembering that revaluations of UV are now undertaken on an annual basis).
2. As a consequence of (1) above the current revaluation (1996/97) will only last for one year.
3. Council will need to finance $307,000 (78,500 values x $4.00) to fund the 1997/98 revaluation after having paid $250,000 for the 1996/97 revaluation which would normally have been operative for the following years:-
1996/97
1997/98
1998/99
with a further revaluation in 2000/01.
4. The revaluation impact is as follows:-
Current GRV Revaluation | Proposed GRV Revaluation
Programme | Programme
|
1996/97 Revaluation | 1996/97 Revaluation
1997/98 | 1997/98 Revaluation
1998/99 | 1998/99
1999/00 Revaluation | 1999/00
2000/01 | 2000/01 Revaluation
2001/02 |
2002/03 Revaluation |
5. Valuations throughout the City will be revalued again for the 1997/98 rating year which will not permit Council to have a uniform rate increase across the district.
The Valuer General is, in short, requesting Local Governments to advance their revaluation programme and to incur a cost earlier than would otherwise be the case. While stating that it is his prerogative under the Valuation of Land Act to set valuation dates and times, the Valuer General is attempting to achieve this objective in a consultative manner.
As an incentive to Local Governments scheduled for the revaluation in 1996/97 he has discounted the fee payable by 15% - bringing the cost per valuation to $4.14 (calculated as follows:-
$9.75 less 15% x 50% = $4.14). The 50% factor being the Government discount currently enjoyed by local governments.
Prior to assessing Council's options in this matter it is important for Council to realise the following:-
1. Future costs of valuations through the Valuer General's Office will increase with the withdrawal of the Water Corporation subsidy and also the Government subsidy which is currently 50%.
2. The accelerated revaluation programme will also have financial impacts.
3. As a consequence of (2) above it will not be possible to have a common rate increase across the district in 1996/97 and 1997/98.
In assessing this matter the following options emerge:-
Option A
Not accept the revaluation in 1997/98 and seek to defer the revaluation until either 1998/99 or 1999/2000.
Option B
Accept the revaluation in 1997/98.
The advantages/disadvantages of Option A are:-
Advantages
? Defer the impact of the valuations for a year or two.
Disadvantages
? Pay a higher price for valuations as the Valuer General will not offer a discounted price. In fact the Government is seriously considering deleting the 50% subsidy currently enjoyed by local governments.
The advantages/disadvantages of Option B are:-
Advantages
? Obtain the revaluation at a cheaper rate, ie. $4.14 per valuation.
? Have more up to date valuations on which to distribute the rate burden.
Disadvantages
? Unable to have a common rate increase in 1997/98 (as well as the current year 1996/97).
? Fund a revaluation earlier than would otherwise be the case.
Accepting that the rescheduled revaluation programme is inevitable and given that officers have met with the Valuer General and discussed this matter, it would seem that Council has a further option - Option C.
Option C
1. Accept the revaluation in 1997/98.
2. Advise the Valuer General that as an accelerated revaluation programme in 1997/98 will cause both ratepayer dissatisfaction and impact adversely on Council's works programme (having to find additional funding), the following payment plan is required:-
a) 30% discount on the published 1996/97 prices (ie. cost $3.41 per valuation);
b) a payment plan which allows the cost of the revaluation to be repaid over three years:-
1997/98
1998/99
1999/00.
3. Request the Valuer General or his representative to address the Finance and Community Services Committee at its August 1996 meeting.
If Council were to consider Option C it is suggested that it firstly request the Valuer General or his nominee to address Council's Finance and Community Services Committee at its August 1996 meeting.
RECOMMENDATION
That Council invites the Valuer General or his nominee to address Council's Finance and Community Services Committee at its August 1996 meeting on the revised Local Government revaluation programme and its impact on Local Government and, in particular, the City of Wanneroo.
J B TURKINGTON
City Treasurer
JBT:KL
8 July 1996
tre0591
FA107-08/96
CITY OF WANNEROO REPORT NO: FA107-08/96
TO: MAYOR
FROM: CHIEF EXECUTIVE OFFICER
FOR MEETING OF: FINANCE & COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 301-5
WARD:
SUBJECT: CITIZEN OF THE YEAR,
YOUNG CITIZEN OF THE YEAR AND
COMMUNITY EVENT OF THE YEAR AWARDS
Nomination forms and selection criteria for the 1997 Citizen, Young Citizen and Community Event of the Year Awards have been distributed to all Local Government Authorities by the National Australia Day Council.
Nominees must be Australian citizens and unless there are exceptional circumstances, must be residents of Australia. All Australian citizens resident within the City of Wanneroo will be eligible.
Eligibility for each category is:
* Citizen Award - persons 27 years or over as at 26 January 1997.
* Young Citizen Award - persons under 27 as at 26 January 1997.
* Community Group Award - group of four or more people in recognition of a contribution in the year prior to the Award, or for a long-standing commitment/service to the community.
Only one selection will be made from each category.
Council will be required to advertise the awards in the local press and distribute nomination forms on request. In line with the National Awards, nominations will close on 15 November 1996. Following the receipt of nominations, a selection panel will have to be convened to assess nominations. This panel should consist of one representative of Council and two other citizens.
Presentation of Awards will be made at the Australia Day Citizenship Ceremony on 26 January 1997.
RECOMMENDATION:
1. Nominations for the Awards be called for in the local media during September and October 1996.
2. A Councillor be appointed to the selection panel, and two other citizens approached to serve on the panel.
3. The appointment of the two "other" citizens be ratified and effected by the Mayor and Chief Executive Officer.
4. That Council host a cocktail party for all nominees and their nominators in January 1997, prior to Australia Day to announce the recipient of each category, and invite each recipient to attend the Australia Day Citizenship Ceremony to receive their Award.
MR LINDSAY DELAHAUNTY
Chief Executive Officer
cb
prre0166
FA108-08/96
CITY OF WANNEROO REPORT NO: FA108-08/96
TO: MAYOR
FROM: CHIEF EXECUTIVE OFFICER
FOR MEETING OF: FINANCE & COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 703-3
SUBJECT: CIVIC RECEPTIONS AND FUNCTIONS
The 1996/97 Calendar of Civic Receptions and Functions was approved at Council's Finance meeting on 19 June 1996 and ratified at full Council on 26 June 1996.
City Librarian, Ms Nerida Clifford, has requested that consideration be given to changing the afternoon tea for the Libraries Department Volunteers, originally scheduled for 3.00pm on 5 June 1997, to a cocktail reception at 6.30pm on the same day. This request was motivated by the inability of a number of volunteers to attend a function during working hours.
RECOMMENDATION:
That Council,
approve the changing of the Libraries Department Volunteers afternoon tea on Thursday, 5 June 1997 at 3.00pm to a cocktail reception to be held at 6.30pm on the same day.
MR LINDSAY DELAHAUNTY
Chief Executive Officer
prre0167
FA109-08/96
C I T Y O F W A N N E R O O R E P O R T NO : FA109-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
DATE: 21 AUGUST 1996
FILE REF: 021-1
WARD: ALL
SUBJECT: WARRANT OF PAYMENTS FOR THE PERIOD ENDING
31 JULY 1996
WARRANT OF PAYMENTS TO COUNCIL ON 28 AUGUST 1996
INCORPORATING PAYMENTS TO 31 JULY 1996
As Councillors will be aware, the Local Government (Financial Management) Regulations 1996 came into effect 1 July 1996.
Regulation 11 requires a local government to develop procedures for the authorisation and payment of accounts to ensure effective security over these matters. Regulation 12 also provides a minor change to the manner in which creditors cheques are presented to Council. A list of creditors is to be compiled for each month showing:-
(a) the payee's name;
(b) the amount of the payment;
(c) sufficient information to identify a transaction; and
(d) the date of the meeting of the Council to which the list
is to be presented.
The list of creditors is to be:-
(a) presented to Council at the next ordinary meeting, following the preparation of the list; and
(b) recorded in the minutes of the meeting at which it is presented.
As mentioned, the Local Government Regulations requires Council to develop procedures in relation to the proper treatment of a range of accounting matters. As these will take several months to develop, it is proposed, in the interim, to have the Chairperson of the Finance and Community Services Committee and the City Treasurer certify this list of creditors on a similar arrangement as in the past.
FUNDS VOUCHERS AMOUNT
Treasurer's Advance Account No 1 033313 - 03371 $ 5,751,626.97
Municipal 000260 - 000260 $ 37,290,744.58
000262 - 000273
_____________
$ 43,042,371.55
==============
CERTIFICATE OF THE CITY TREASURER
This warrant of accounts to be passed for payment, covering vouchers numbered as indicated and totalling $43,042,371.55 which is to be submitted to each member of Council on 21 August 1996 has been checked and is fully supported by vouchers and invoices which are submitted herewith and which have been duly certified as to the receipt of goods and the rendition of services and as to prices, computations and casting and the amounts shown are due for payment.
____________________
J B TURKINGTON
CITY TREASURER
CERTIFICATE OF CHAIRPERSON
I hereby certify that this warrant of payments covering vouchers numbered as indicated and totalling $43,042,371.55 submitted to the Finance and Community Services Committee on 21 August 1996 is recommended to Council for payment.
_____________________
CR M LYNN
CHAIRPERSON OF FINANCE AND COMMUNITY SERVICES COMMITTEE
EW:LR
7 August 1996
tre0604
FA110-08/96
CITY OF WANNEROO REPORT NO: FA110-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 020-0
WARD: ALL
SUBJECT: OUTSTANDING GENERAL DEBTORS - JULY 1996
Detailed below is a summary of the outstanding general debtors at 31 July 1996 together with comments on the action being taken with long outstanding accounts.
The overall debtors' position at 31 July 1996 is summarised as follows:-
Total Outstanding
$
Current 229,935.69 9%
30 Days 1,950,303.99 74%
60 Days 37,595.43 1%
90 Days 116,868.45 3%
Deferred Debtors 4,643.88 1%
Deferred Sporting Club Debtors 313,378.04 10%
$ 2,652,725.48 100%
Included in the 30 days debtors is an amount of $1,551,160.00, charged to North Whitfords Estates Pty Ltd, representing bank guarantees relating to East Wanneroo Development Scheme - Cell 5. These have now been raised in Council's debtors ledger and the income reflected in the East Wanneroo Development Area - Cell 5.
Deferred Debtors are represented by:-
Floreat Plumbing Pty Ltd $ 406.29
Supa Valu Marmion $ 293.00
Nortis Pty Ltd $ 2,951.00
Supa Valu Kingsley $ 527.45
Pipe Systems International $ 111.34
Onta Foods $ 355.25
$ 4,643.88
Deferred Sporting Club Debtors are represented by:-
Quinns Rocks Bowling Club A/C No 1 $ 26,035.50
Balance of $30,000 Council grant funds expended by Club.
The Club has entered into a loan arrangement for the repayment of the debt, by regular monthly payments of $525 (including interest at the current Commonwealth Bank overdraft rate - currently 11.25%) over a period of 6 years, commencing 1 April 1996. A review of the repayment plan is to be undertaken on 31 March 1998. Club paid $525.00 on 13 March, 23 April, 24 May and 25 June 1996.
Wanneroo Districts Rugby Union Football Club $ 49,803.06
Principal and interest on self supporting loan as at 15/01/96. Loan matures 15/01/2008.
Wanneroo Trotting and Training Club $ 572.79
Principal on self supporting loan as at 30/01/96. Loan matures 30/07/96.
Wanneroo Districts Basketball Association $236,966.69
Variance as at 01/04/96 between principal and interest paid on self supporting loan and payments made by the Association under lease agreement. Principal on self supporting loan as at 01/07/95 was $125,644.59. Loan matures 01/10/98. Lease agreement matures 30/06/2007.
$313,378.04
Details of accounts which are outstanding in excess of 90 days are shown on Attachment A.
Analysis of the 90 Day accounts is as follows:-
Sorrento Soccer Club 4,090.74
Wanneroo Basketball Association 10,650.00
Olympic Kingsway Soccer Club 3,875.38
Sporting Clubs Clubrooms Facilities 3,001.45
Contributions
Smith Corporation 21,664.00
Wanneroo Football Club 5,500.00
AMP 771.00
Ongar Investments 11,352.00
Sundry 55,963.88
$116,868.45
__________
SORRENTO SOCCER CLUB - $4,090.74
The Club's total outstanding debt is $5,973.36 dissected as follows:
Property Rental $ 3,455.08
Utility Charges $ 386.82
Interest on Debt $ 2,131.46
$ 5,973.36
________
In April 1992 Council approved a payment programme of $500.00 per month for this account. The Club's outstanding account has been reduced from $18,204.02 in April 1993 to $5,973.36 in July 1996. The Club is continuing to pay $500.00 per month, together with current account charges as they fall due. The Club paid $500.00 on 26 July 1996.
WANNEROO BASKETBALL ASSOCIATION - $10,650.00
Lease fee for the period 1 January 1996 to 30 June 1995 $16,000.00 (less paid $5,350.00).
In December 1995 Council officers had a meeting with senior officials of the Association. The Association proposed the following payment plan:-
* a base monthly repayment for 1996 of $3,500 - representing a full payment of $42,000 in a year;
* a further payment of $6,500 between the months of April to August 1996; and
* a further payment of $5,000 in the months of October and November 1996.
Council, at its meeting held on 20 December 1995, resolved to accept this payment programme.
The Association paid $3,500.00 on 5 August 1996.
OLYMPIC KINGSWAY SPORTS CLUB (INC) - $3,875.38
The Club's total outstanding debt is $4,102.88 dissected as follows:-
$
Property Rental 984.00
Commercial Refuse Charges 1,374.19
Utility Charges 1,744.69
________
$4,102.88
________
The Club paid $500.00 on 26 March 1996 and has offered to repay this account at $500.00 per month. Club was advised on 26 April 1996 that Council has agreed to this offer on the condition that all other current debts were also settled as they fell due. The Club paid $1,000 on 18 July 1996 and has advised Council that due to unexpected expenses, it would commence the repayment of this account as soon as possible.
SPORTING CLUBS CLUBROOM FACILITIES CONTRIBUTIONS - $3,001.45
Contributions by various sporting clubs towards the use of clubrooms for 1991/92, 1992/93 and 1993/94 years.
Two clubs have outstanding contributions and these are detailed as follows:-
Girrawheen Senior Cricket Club $ 1,737.45
Whitford City Soccer Club $ 1,264.00
The Girrawheen Senior Cricket Club advised Council on 29 May 1996 that due to financial problems, it had folded up on 31 March 1996. In addition to this debt, the Club also has an amount of $1,303.37 for various ground hire charges outstanding (refer Account 81878). It is suggested a meeting be held with the Club officials.
The Whitford City Soccer Club will pay part of its account by 30 June 1996 and the balance by 30 June 1997.
SMITH CORPORATION - $21,664.00
The City of Wanneroo pre-funded the cost of an electric sub-station to Jenolan Way Community Centre. Council has an agreement with Smith Corporation where it will pay the cost of the pre-funded sub-station once it requires electricity in the area, or no later than 30 June 1996. On 17 June 1996 Barry Honey
of KPMG (Chartered Accountants) was appointed Administrator. At a meeting of creditors held on 5 July 1996 creditors voted in favour of the company executing a deed of company arrangement.
Council will rank as an ordinary unsecured creditor. It is the
Administrator's opinion that unsecured creditors will receive in the vicinity of 20 cents in the dollar. While Council had an agreement with Smith Corporation Pty Ltd in relation to this debt the agreement specifically omitted any security upon land owned by Smith Corp - "The City acknowledges that this Agreement does not entitle it to any security upon land owned by Smith Corporation or to lodge any caveat upon the title to any such land."
The Administrator advised on 11 July 1996 that an interim dividend is intended to be declared on 16 August 1996. Council wrote to the Administrator on 1 August 1996 requesting his advice as to whether Council could rank as a preferred creditor, given the agreement that exists.
Wanneroo Football Club - $5,500.00
Once only lease fee for period 1 January 1994 to 31 March 1996 $20,000.00 (less paid $14,500.00).
Council at its March 1996 meeting resolved to accept this fee payment with $10,000.00 to be paid on 1 April 1996 and thereafter at the rate of $1,500.00 on the first day of each month for five months, with the final payment of $2,500.00 being due on 1 October 1996.
Club paid $10,000.00 on 2 April 1996, $1,500.00 on 6 May 1996, $1,500.00 on 13 June 1996 and $1,500.00 on 4 July 1996 and is therefore up to date with its repayments.
AMP - $771.00
General claim being pursued for payment.
ONGAR INVESTMENTS - $11,352.00
Contribution to Berkley Road/Redcliffe Avenue intersection upgrade. Payment is to be made as and when the subdivision within the Berkley Road local structure plan areas occurs.
SUNDRY - $55,963.88
Other Recoupables - $1,473.69
Road and footpath repairs, other works.
Commercial Refuse - $3,648.84
Payments being pursued.
Licences/Fines and Penalties - $35,212.00
Dog registration fines and costs, food prosecutions and parking infringements and bush fire infringements.
Income from Property - $3,991.38
Hire of various reserves and buildings.
General - $9,786.57
Legal costs relating to summonses and Warrants of Execution issued, wages overpayment recoverable, reimbursement of workshop repairs, excursion fees, contribution to works, advertising fees, bus hire charges, account enquiries, licence agreement fees, bin damage charges and welfare fees.
Utilities - $1,096.23
Electricity charges recoverable.
Private Works - $755.17
Sand stabilisation of land and other works.
An amount of $523.92 is considered irrecoverable and in need of Council write-off approval. Details are listed on Attachment B to this report.
RECOMMENDATION
That Council writes out of its General Debtors Ledger an amount of $523.92, representing debts considered irrecoverable, as detailed in Attachment B to this report.
J B TURKINGTON
City Treasurer
HK:KL
7 August 1996
tre0603
FA111-08/96
CITY OF WANNEROO REPORT NO: FA111-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 851-3-1
WARD: ALL
SUBJECT: LOAN BORROWINGS - SHIRE OF WANNEROO AGED PERSONS' HOMES TRUST (INCORPORATED)
Council is in receipt of a request from the Shire of Wanneroo Aged Persons' Homes Trust (Incorporated) to borrow the sum of $800,000 for the purposes of completing the construction of the Wanneroo Community Nursing Home. A copy of the request is appended as Attachment A.
Pursuant to Clause 33 of the Trust's Constitution, the Shire of Wanneroo Aged Persons' Homes Trust (Incorporated) is to seek Council approval for any loan borrowings:-
"Subject to Council approval the Trust may accept borrow and raise money by any lawful means for the purpose of fulfilling the objects of the Trust and give security for the repayment of money borrowed."
The summarised Income and Expenditure Statements for this project are as follows:-
Expenditure
Consultants $ 133,723
Administration $ 34,040
Construction $2,323,710
Furniture $ 190,000
Equipment $ 104,000
Commissioning & Start-up $ 60,000
Interest $ 11,150
Contingency $ 80,000
_________ $2,936,623
Sources of Finance
D H & F S Capital Grant $1,210,000
Lotteries Commission Grant $ 400,000
Interest Received $ 23,090
Donations $ 7,000
Trust Funds $ 496,000
_________ $2,136,090
The shortfall of $800,000 is to be borrowed from the National Australia Bank. The bank will secure the loan against the land asset (Lot 504 Amos Road) upon which the nursing home is to be constructed and over which the Trust has unencumbered title. Repayment of the loan will be from proceeds of the resale of the Village units. Amounts received from this source over the last five years are as follows:-
1991/92 $103,279
1992/93 $114,679
1993/94 $184,789
1994/95 $187,958
1995/96 $108,749
Given the following scenario:-
Loan Amount $800,000
Loan Period 10 Years
Interest Rate 10%
Loan Repayments 2 Per Annum
the annual repayments would be approximately $128,000 per annum. The Trust would appear to be able to meet these repayments from revenue generated from the resale of Village units.
RECOMMENDATION
That Council, pursuant to the provisions of Clause 33 of the Constitution of the Shire of Wanneroo Aged Persons' Homes Trust (Incorporated), grants approval to the Trust to borrow $800,000 from the National Australia Bank for the purposes of completing the construction of the Wanneroo Community Nursing Home.
J B TURKINGTON
City Treasurer
JBT:LR
13 August 1996
tre0610
FA112-08/96
CITY OF WANNEROO REPORT NO: FA112-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 010-2-2
WARD: ALL
SUBJECT: DISPOSAL OF SURPLUS ASSETS
Council has the following item which is surplus to the City's requirements, due to the closure of Nanovich House.
Item: Hoover Commodore Deluxe
Washing Machine
Asset No: 9066
Date Purchased: 19.4.94
Purchase Price: $640
Depreciation to 31.7.96: $145
Written Down Value: $495
The washing machine is not in working order and will require a major overhaul, with the possibility of a new motor.
An offer of $150 has been received from Mr Alan Connell, 115 Aldersea Circle, Clarkson 6030.
Due to the condition of this item, it is recommended that the offer of $150 be accepted.
Section 3.58 (5)(d) of the Local Government Act 1995 provides for the disposition of property items. Regulation 30 (3)(a) of the Local Government (Functions and General) Regulations 1996 provides for an exemption from the disposition procedures if the value is less than $20,000.
RECOMMENDATION
That Council, pursuant to the provisions of Section 3.58(5)(d) of the Local Government Act 1995:-
1. accepts the offer of $150 from Mr Alan Connell for the purchase of a Hoover Commodore Deluxe Washing Machine;
and
2. approves the necessary amendments to the Fixed Assets Register to reflect the disposal.
J B TURKINGTON
City Treasurer
DKB:LR
6 August 1996
tre0600
FA113-08/96
CITY OF WANNEROO REPORT NO: FA113-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 209-6-95/96, 208-24-96/97
WARD: ALL
SUBJECT: ANNUAL SUPPLY TENDER - SUPPLY AND DELIVERY OF PROTECTIVE CLOTHING
Tender 24-96/97 for the supply and delivery of protective clothing was reported on at Council's Finance and Community Services Committee Meeting of 22 May 1996 (FA57-05/96).
Council decided, at its meeting held on 29 May 1996, that on the basis of the Finance and Community Services Committee's recommendation - "in view of trials being undertaken on UV clothing, not to accept any tender for the supply of protective clothing (Tender 24-96/97) and authorised the extension of the existing contract (6-95/96) with King Gee Clothing Co Pty Ltd to continue to supply protective clothing until 31 August 1996 subject to its agreement".
Trials on the range of UV clothing have been extended and do not appear likely to be completed in the near future.
RECOMMENDATION
That Council, in view of trials of UV clothing being extended, authorises the further extension of the existing Contract 6-95/96, with King Gee Clothing Co Pty Ltd to continue to supply clothing to 31 December 1996, subject to its agreement.
J B TURKINGTON
City Treasurer
JBT:LR
6 August 1996
tre0601
FA114-08/96
CITY OF WANNEROO REPORT NO: FA114-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE & COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 018-13
WARD: ALL
SUBJECT: WRITE OFF - RATES
In accordance with the provisions of Section 6.12 (1)(c) of the Local Government Act 1995, Council may, by an absolute majority, write off rates which have been imposed in respect of rateable property and payment of which is in arrears.
The request to write off rates relates to residential development in Joondalup City North.
Pursuant to Council's Town Planning Scheme the area of Joondalup City North is zoned Joondalup City Centre. The 1995/96 year rate in the dollar specified for the Joondalup City Centre zoning was the commercial rate of 6.8802 cents, or minimum rate of $688.00. The 1995/96 year residential rate in the dollar was 7.6447 cents, or minimum rate of $374.00.
As a consequence, the rates levied on these houses under the current zoning meant the commercial rate of $688.00 minimum applied, an amount which was greater than rates levied under Council's normal residential zoning.
The majority of the houses were completed within the 1995/96 year and therefore pro rata rates applied.
The affected properties and the difference in rates are detailed on Attachment A to this report.
RECOMMENDATION -
That Council, by ABSOLUTE MAJORITY, in accordance with the provisions of Section 6.12 (1)(c) of the Local Government Act 1995, writes off rates levied totalling $4,408.12 as detailed in Attachment A to Report .
J B TURKINGTON
City Treasurer
PW:KL
13 August 1996
tre0608
FA115-08/96
CITY OF WANNEROO REPORT NO: FA115-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 3500/ /63
WARD: CENTRAL
SUBJECT: RATE EXEMPTION - 63 KINROSS DRIVE, KINROSS
Council has received an application for rate exemption, detailed below:-
OWNER: Perth Diocesan Trustees
Anglican Church Office
Law Chambers, Cathedral Square
Perth
ASSESSMENT NO: 1/21143879/7
PROPERTY ADDRESS: 63 Kinross Drive, Kinross
CURRENT RATES: $380.00 Residential
CURRENT USE: Vacant Land
PROPOSED USE: Ecclesiastical Purposes: Worship Centre
AREA: 1866M2
Section 6.26(2)(d) of the Local Government Act 1995 states inter alia:-
The following land is non rateable land:-
"Land used or held exclusively by a religious body as a place of public worship or in relation to that worship a place of residence of a Minister of religion, a convent, nunnery or monastery or occupied exclusively by a religious brotherhood or sisterhood".
The property for which exemption is being sought meets all the necessary criteria for exemption and the application is supported by a Statutory Declaration.
RECOMMENDATION
That Council -
1. in accordance with the provisions of Section 6.26 (2)(d) of the Local Government Act 1995, declares the property 63 Kinross Drive, Kinross exempt from rating, with effect 1 July 1996; and
2. amends the rate book accordingly.
J B TURKINGTON
City Treasurer
PW:LR
13 August 1996
tre0611
FA116-08/96
CITY OF WANNEROO REPORT NO: FA116-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 2291/ /95
WARD: SOUTH
SUBJECT: RATE EXEMPTION - 95 RAWLINSON DRIVE, MARANGAROO
Council has received an application for a rate exemption, detailed below:-
OWNER: The Uniting Church in Australia
Synod of Western Australia
Third Floor Westminster House
10 Pier Street
PERTH
ASSESSMENT: 3/23149712/6
PROPERTY ADDRESS: 95 Rawlinson Drive, Marangaroo
CURRENT RATES: $1,468.99 Residential Vacant Land
CURRENT USE: 42 Bed Hostel
AREA: 8496M2
Section 6.26(2)(g) of the Local Government Act 1995 states:-
"Land used exclusively for charitable purposes is not rateable land".
The property for which exemption is being sought meets all the necessary criteria for exemption and the application is supported by a Statutory Declaration.
RECOMMENDATION
That Council -
1. in accordance with Section 6.26(2)(g) of the Local Government Act, declares the property at 95 Rawlinson Drive, Marangaroo exempt from rating, with effect 1 July 1996; and
2. amends the rate book accordingly.
J B TURKINGTON
City Treasurer
PW:LR
13 August 1996
tre0612
FA117-08/96
CITY OF WANNEROO REPORT NO: FA117-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 009-1
WARD: ALL
SUBJECT: DONATIONS
Requests for financial assistance have been received from the following:-
1. Miss Tovi Addison, 169 Sequoia Road, Duncraig 6023
Miss Cassie Boylen, 5 Spinaway Street, Craigie 6025
Miss Lisa Curtis, 16 Dolphin Way, Beldon 6027
Mr Tim Elliott, 12 Milner Street, Quinns Rocks 6030
Miss Sarah Elliott, 12 Milner Street, Quinns Rocks 6030
Miss Ashlee Heasman, 9 Whitechapel Lane, Kingsley 6026
Miss Kristin Jones, 3 Godfrey Place, Kingsley 6026
Miss T'Neal Maher, 43 Tasman Road, Beldon 6027
Miss Louise Scally, 18 Hartleap Lane, Beldon 6027
Miss Naome Semple, 6 Wampum Place, Heathridge 6027
Miss Karen Slann, 4 Glenside Crescent, Craigie 6025
Miss Sinead Smyth, 6 Copperhead Avenue, Padbury 6025
Miss Cara Williams, 4 Kildare Place, Beldon 6027
The West Coast Skating Club junior skaters have been selected to represent Western Australia at the National Rollersports Championships in Adelaide during the period 28 September to 5 October 1996. Lisa Curtis, Kristin Jones and Naome Semple will also complete as members of the State's senior precision team.
2. Miss Krystyna Borowicki, 70 Eddystone Avenue, Craigie 6025
Krystyna is involved in the Masters Precision Rollerskating Team and has been selected to represent Western Australia at the National Rollersports Championships to be held in Adelaide in September 1996.
3. Mr Kim Hennessy, 7 Cresswell Place, Quinns Rocks 6030
Mr John Hopper, 5 Alice Drive, Mullaloo 6027
Kim and John have been selected to represent Western Australia in the Under 15 In-Line Hockey event at the National Rollersports Championships in Adelaide from 28 September to 5 October 1996.
- 2 -
4. Miss Sarah Castell, 3 Seville Close, Hillarys 6025
Sarah was selected to represent Western Australia at the Australian Soccer Championships held in Geelong from 3 to 9 August 1996.
5. Miss Jeanette Bell, 50 Farnley Way, Duncraig 6023
Jeannette has been selected to represent Western Australia in the Under 19 Basketball Team Championships to be held in Brisbane from 19 - 24 August 1996.
6. Mr Toby Wright, 11 Southern Terrace, Connolly 6027
Mr Andrew Brown, 8 Pillapai Court, Kingsley 6026
Toby and Andrew were selected to represent Western Australia in the Australian School Soccer Championships held in Geelong between 3 to 10 August 1996.
7. Mr Barry Williamson, 26 Gunida Street, Mullaloo 6027
Barry, who won "Player of the Tournament" in a recent soccer tournament, acknowledges support from Council and advises that he has been selected to represent Western Australia in the National Talent Identification Championships to be held in Brisbane from 28 September to 4 October 1996.
8. Mr Mark Pilbeam, 8 Augustus Way, Marangaroo 6064
Mark, who recently represented Western Australia in the Kanga Cup Soccer competition in Canberra, has now been selected in the State team to compete in the National Talent Identification Soccer Championships to be held in Brisbane from 28 September to 4 October 1996.
9. Miss Louisa Wood, 18 Jervis Way, Sorrento 6020
Louisa has been selected for the WA State Squad in Road Cycling to participate at the National Championships to be held in Sydney in September 1996.
10. Miss Nicole Ord, 297 Carabooda Road, Carabooda 6033
Nicole has expressed her appreciation for assistance by Council when she recently competed in the Junior World Karate Championships held in South Africa. Nicole, who is currently State Karate Champion in the 18 years Kumite Division, was selected to represent Western Australia at the National Championships held in Sydney from 2 - 4 August 1996.
11. Mr Brendan Meikle, 7 Lunar Court, Mullaloo 6027
Brendan was selected to represent Western Australia in the State Schoolboys Football Team which competed at the National 16's Championship held in Melbourne on 9 August 1996.
12. Mr Simon Wheeler, 4 Whitewood Street, Greenwood 6024
Simon was selected to represent Western Australia in the State Schoolboys under 16 Hockey team which competed in Canberra from 3 to 10 August 1996.
13. Miss Kate Lynch, 5 Ray Court, Sorrento 6020
Miss Kate Wrobel, 57 Harcourt Drive, Hillarys 6025
Miss Lisa Wilkinson, 10 Carrick Way, Kinross 6028
Miss Amber Gillies, 11 Alice Drive, Mullaloo 6027
The abovenamed girls have been selected by the WA Catholic Netball Association to represent WA in the Australasian Catholic Netball Championships to be held in Auckland, New Zealand in September 1996.
14. Teen Challenge WA, P O Box 277, Greenwood 6024
Council is in receipt of a circular letter from Teen Challenge WA seeking a donation to support 'hurting youth' with drug and alcohol problems.
15. Australian Paralympic Federation, P O Box 6049 Shopping World, North Sydney, NSW 2060
A letter, dated 25 July 1996, has been received from Australian Paralympic Federation, seeking support for the 1996 Australian Paralympic Team which represented our nation at the Paralympic Games in Atlanta on 15 August 1996.
16. Heart Foundation, P O Box 1133, Subiaco 6008
Council is in receipt of a letter dated 30 July 1996 from Heart Foundation, in which it seeks support for its research and education programs into heart and blood vessel disease.
17. 6PR Special Children's Christmas Party, 169 Hay Street, East Perth 6004
A request from 6PR Special Children's Christmas Party has been received seeking a donation in support of staging the Special Children's Christmas Party for children who are underprivileged, disabled or suffering from life threatening diseases. The event will be held at the Perth Entertainment Centre on Sunday 15 December 1996.
A schedule on the current status of the sundry donation accounts is attached as Attachment A.
RECOMMENDATION
That Council -
1. Donates $50.00 to each of the following persons to assist with costs to participate in his/her respective sport:-
Miss Tovi Addison
Miss Cassie Boylen
Miss Lisa Curtis
Mr Tim Elliott
Miss Sarah Elliott
Miss Ashlee Heasman
Miss Kristin Jones
Miss T'Neal Maher
Miss Louise Scally
Miss Naome Semple
Miss Karen Slann
Miss Sinead Smyth
Miss Cara Williams
Miss Krystyna Borowicki
Mr Kim Hennessy
Mr Jon Hopper
Miss Sarah Castell
Miss Jeanette Bell
Mr Toby Wright
Mr Andrew Brown
Mr Barry Williamson
Mr Mark Pilbeam
Miss Louisa Wood
Miss Nicole Ord
Mr Brendan Meikle
Mr Simon Wheeler
Miss Kate Lynch
Miss Kate Wrobel
Miss Lisa Wilkinson
Miss Amber Gillies
Such donations to be from Budget Item No 29470 - Sundry Donations - Recreation and Sport - Other.
2. Donates $50.00 to Teen Challenge WA.
3. Donates $50.00 to Heart Foundation.
4. Donates $100.00 to 6PR Special Children's Christmas Party.
Donations to be from Budget Item No 26531 - Sundry Donations - Other Welfare Services.
5. Donates $50.00 to Australian Paralympic Federation.
Donation to be from Budget Item No 26531 - Sundry Donations - Other Welfare Services.
J B TURKINGTON
City Treasurer
JBT:LR
13 August 1996
tre0605
FA118-08/96
CITY OF WANNEROO REPORT NO: FA118-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY PLANNER
CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE & COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 057-4
WARD: SOUTH
SUBJECT: PERRY'S PADDOCK
METRO SCHEME: Parks & Recreation Reserve
LOCAL SCHEME: Parks & Recreation Reserve
REPORT WRITTEN: 1.8.96
At its meeting of 24 July 1996, Council's Historical Sites Advisory Committee considered a memorandum from the City Planner and City Recreation and Cultural Services Manager regarding the Perry's Paddock project. A copy of the memorandum forms Attachment No 1 of this report. (The attachments to the memorandum are quite lengthy and have therefore not been attached to this report but instead forwarded to Councillors under cover of a separate memorandum).
The recommendation from the Historical Sites Advisory Committee was that Council:
1. reviews and modifies the draft Development and Management Plan for Perry's Paddock, taking into account:
(a) the concerns expressed by the National Parks and Nature Conservation Authority and Department of Environmental Protection, particularly in relation to protection of the wetland areas;
(b) the recommendations of the draft Aboriginal Heritage Survey report;
(c) the recommendations of the proposed Heritage Conservation Plan;
(d) further consideration of the practical management/operational aspects of the project,
(e) advice to be sought from the Department of Aboriginal Affairs as regards the appropriate Aboriginal groups to be consulted in relation to the project.
2. progresses the Perry's Paddock project pursuant to the following main steps:
Step 1: . Preparation of Heritage Conservation Plan by heritage consultant.
. Completion of study regarding Walluburnup Swamp and wetland edges/buffers by Dr Semeniuk.
. Finalisation of the Aboriginal Heritage Survey.
. Detailed study of project by Council Working Group to address:
- management/operational aspects of project;
- options for incorporation of Mr Garmson's and Mr Trump's proposals;
- preparation of guidelines for revised draft DMP, in consultation with main interested parties, and addressing all issues raised in submissions on the draft DMP.
Step 2: . Council approval to guidelines for revised draft DMP. (In doing so, Council will be determining whether Mr Garmson's and Mr Trump's proposals will be finally accepted by Council or not).
. Seek approval of relevant agencies (eg NPNCA, DEP, MFP) to guidelines for revised draft DMP.
Step 3: . Negotiate variation to contract with Whelans for it to revise the DMP document (report, Master Plan and Stage One plan) in accordance with the approved guidelines for the revision.
. Whelans to undertake the second phase of their contract being the preparation of detailed engineering drawings for the Stage One development.
3. prepare a Heritage Conservation Plan for the existing historic features within the boundaries of the land area known as Perry's Paddock, and that tenders be invited from heritage consultants for the undertaking of the Heritage Conservation Plan.
4. BY AN ABSOLUTE MAJORITY, in accordance with the provisions of Section 6.8 of the Local Government Act, authorises the expenditure of up to $20,000 for the purpose of preparing the Heritage Conservation Plan referred to in 3. above, such expenditure to be charged to the Perry's Paddock Reserve Account No 32361.
5. delegates authority to the Chief Executive Officer to select and appoint the successful tenderer.
6. forms a Working Group of membership to be determined by the Historical Sites Advisory Committee to undertake the tasks outlined in Point 4 of Step 1 of 2. above, and to thoroughly examine the potential and options concerning possible use of proposed buildings in the historical village by community groups with ongoing accommodation demands such as youth and the elderly.
7. endorses the proposed sub-lease terms agreed between the Council Working Group and Mr Garmson as detailed in this report, however, noting that should the proposed site for Mr Garmson's proposal be substantially different to that currently proposed, then the matter of contribution to infrastructure will need to be renegotiated;
8. endorses the conclusions of the Council Working Group regarding conditional acceptance of the historical content of Mr Garmson's proposal as detailed in this report, subject to verification to the satisfaction of the City Building Surveyor that the proposed architectural features of the proposed Inn building may be regarded as typical of the Kent area, particularly in the general vicinity of Chatham, with advice of the Chatham County Council to be sought on this matter. However, Council further advises Mr Garmson that prior to considering giving a final commitment to acceptance of his proposal within the Perry's Paddock area, it wishes to first ensure that a suitable site for his proposal can be identified and that this matter will be examined in the next phase of study of this project.
9. advises Mr Trump of the Gumnut Factory that it wishes to pursue further discussions with him concerning his proposal, and that it seeks his advice as to his current intentions in light of this current Council decision on the Perry's Paddock project, particularly the matter of a further degree of endorsement now having been given to Mr Garmson's proposal."
With regard to Item 6 of the Historical Sites Advisory Committee's recommendation dealing with formation of a Working Group of membership to be determined by that committee, it may be noted that the committee has decided that an approach be made to the following people to comprise that Working Group:
. Mr F Freame or nominee
. Mr W Marwick
. Mr P McKenzie
. City Building Surveyor or nominee
. Heritage Officer
. Acting Recreation Services Co-ordinator
. representative of Engineering Department
. representative of Town Planning Department
. representative of Parks Department
. Council's Human Services Co-ordinator
. representatives of other Council and State Government departments as required.
Items 2 to 9 of the above recommendation involves matters which are most appropriately dealt with by the Finance and Community Services Committee. These items are therefore submitted to this committee for consideration, while the other item relating to the draft Development and Management Plan is being submitted to the Town Planning Committee for consideration.
Regarding Items 3 and 5 above which refer to inviting tenders for the preparation of the Heritage Conservation Plan, the following recommendation has amended these to refer to inviting of 'submissions' as this is a more straightforward process. Under the 'submission' process, delegation of authority to the Chief Executive Officer is not required.
RECOMMENDATION:
THAT Council:
1 progresses the Perry's Paddock project pursuant to the following main steps:
Step 1: . Preparation of Heritage Conservation Plan by heritage consultant.
. Completion of study regarding Walluburnup Swamp and wetland edges/buffers by Dr Semeniuk.
. Finalisation of the Aboriginal Heritage Survey.
. Detailed study of project by Council Working Group to address:
- management/operational aspects of project;
- options for incorporation of Mr Garmson's and Mr Trump's proposals;
- preparation of guidelines for revised draft DMP, in consultation with main interested parties, and addressing all issues raised in submissions on the draft DMP.
Step 2: . Council approval to guidelines for revised draft DMP. (In doing so, Council will be determining whether Mr Garmson's and Mr Trump's proposals will be finally accepted by Council or not).
. Seek approval of relevant agencies (eg NPNCA, DEP, MFP) to guidelines for revised draft DMP.
Step 3: . Negotiate variation to contract with Whelans for it to revise the DMP document (report, Master Plan and Stage One plan) in accordance with the approved guidelines for the revision.
. Whelans to undertake the second phase of their contract being the preparation of detailed engineering drawings for the Stage One development.
2 prepares a Heritage Conservation Plan for the existing historic features within the boundaries of the land area known as Perry's Paddock, and that submissions be invited from heritage consultants for the undertaking of the Heritage Conservation Plan;
3 BY AN ABSOLUTE MAJORITY, in accordance with the provisions of Section 6.8 of the Local Government Act, authorises the expenditure of up to $20,000 for the purpose of preparing the Heritage Conservation Plan referred to in 2. above, such expenditure to be charged to the Perry's Paddock Reserve Account No 32361;
4 forms a Working Group of membership to be determined by the Historical Sites Advisory Committee to undertake the tasks outlined in Point 4 of Step 1 of 1. above, and to thoroughly examine the potential and options concerning possible use of proposed buildings in the historical village by community groups with ongoing accommodation demands such as youth and the elderly;
5 endorses the proposed sub-lease terms agreed between the Council Working Group and Mr Garmson as detailed in this report, however, noting that should the proposed site for Mr Garmson's proposal be substantially different to that currently proposed, then the matter of contribution to infrastructure will need to be renegotiated;
6 endorses the conclusions of the Council Working Group regarding conditional acceptance of the historical content of Mr Garmson's proposal as detailed in this report, subject to verification to the satisfaction of the City Building Surveyor that the proposed architectural features of the proposed Inn building may be regarded as typical of the Kent area, particularly in the general vicinity of Chatham, with advice of the Chatham County Council to be sought on this matter. However, Council further advises Mr Garmson that prior to considering giving a final commitment to acceptance of his proposal within the Perry's Paddock area, it wishes to first ensure that a suitable site for his proposal can be identified and that this matter will be examined in the next phase of study of this project;
7 advises Mr Trump of the Gumnut Factory that it wishes to pursue further discussions with him concerning his proposal, and that it seeks his advice as to his current intentions in light of this current Council decision on the Perry's Paddock project, particularly the matter of a further degree of endorsement now having been given to Mr Garmson's proposal.
O G DRESCHER R BANHAM
City Planner CITY RECREATION AND CULTURAL SERVICES
MANAGER
pjt:gm
preo89603
6.8.96
FA119-08/96
CITY OF WANNEROO REPORT NO FA119-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: ACTING CITY ENGINEER
FOR MEETING OF: FINANCE & COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 220-0
WARD: ALL
SUBJECT: VEHICLE CROSSING SUBSIDY
Background
At its meeting held on 26 June 1996 Council, when deliberating on vehicle crossing fees for the 1996/97 fiscal year, resolved inter alia that a further report on the subsidisation of vehicular crossings be submitted (Item FA63-06/96 refers).
Details
Clause 15 of the new Local Government (Uniform Local Provisions) Regulations 1996 makes specific reference to Local Government's obligation with respect to contributing to the cost of vehicle crossings. This clause is shown on Attachment 1.
Local Government is obliged to bear 50% of the cost of its standard vehicle crossing in respect to the first crossing for a property.
Comment
Council is therefore obligated, pursuant to Clause 15 of the Local Government (Uniform Local Provisions) Regulations 1996, to continue to provide the 50% subsidy for a standard vehicle crossing on the first vehicular crossing to a property.
RECOMMENDATION
That Council receives the report dealing with its obligation, pursuant to Clause 15 of the Local Government (Uniform Local Provisions) Regulations 1996 to continue the 50% subsidy of a standard vehicle crossing where that crossing is the first crossing to a property.
D R Blair
Acting City Engineer
RGF:HY
fin2
ATTACHMENT 1 REPORT NO: PAGE NO: 1
LOCAL GOVERNMENT (UNIFORM LOCAL PROVISIONS)
REGULATIONS 1966
Contribution to cost of crossing - Sch. 9.1, cl. 7 (4)
15. (1) Where -
8 a local government -
(i) under regulation 12 constructs or approves the construction of; or
(ii) under regulation 13(1) requires the construction of,
a crossing giving access from a public thoroughfare to private land or a private thoroughfare serving the land;
9 the crossing is the first crossing in respect of the land; and
10 the crossing is a standard crossing or is of a type that is superior to a standard crossing,
the local government is obliged to bear 50% of the cost, as estimated by the local government, of a standard crossing, but otherwise the local government is not obliged to bear, nor prevented from bearing, any of the cost.
(2) In subregulation (1) -
"first crossing" in respect of land, means the first crossing to the land or a private thoroughfare serving the land constructed under regulation 12 or section 358 of the Local Government Act 1960 as in force as any time before 1 July 1996;
"standard crossing" means, subject to any local law as to what is or is not a standard crossing, a crossing of a kind that the local government, by resolution, decides is a standard crossing.
FA120-08/96
CITY OF WANNEROO REPORT NO: FA120-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 004-2
SUBJECT: ADJUSTMENT TO BALANCE SHEET - ASSET REGISTER
Council is required to create and maintain appropriate records of the local governments non current assets and their depreciation together with information designed to facilitate the location and identification of assets.
In accordance with this, listed below are assets purchased and recorded as additions and those assets sold, scrapped, traded in, stolen or written off and recorded as a disposal for the financial year ended 30 June 1996.
| | | | |
| ADDITIONS | DISPOSALS | WRITTEN | VALUE |
| AND NEW | DEEMED | DOWN VALUE | RECOUPED |
| ASSETS | VALUE | OF DISPOSED | FROM TRADE |
| | | ASSETS | INS, |
| | | | INSURANCE |
| | | | CLAIMS OR |
| | | | DISPOSALS |
| | | | |
| | $ | $ | $ | $ |
| | | | | |
| Artworks | 15,105 | - | - | - |
| Buildings | 3,131,924 | 34,878 | 25,418 | 8,000 |
| Furniture and | 562,419 | 581,476 | 55,136 | 935 |
| Equipment | | | | |
| Freehold Land | 585,000 | 477,769 | 477,769 | * 55,000 |TPS 7A PTB
| Mobile Plant | 726,951 | 208,396 | 62,018 | 92,348 |
| Other Plant and | 296,696 | 102,006 | 42,749 | 18,619 |
| Equipment | | | | |
| Reserves, Parks | - | 14,900 | 450 | - |
| and Tennis Courts | | | | |
| Vehicles | 4,507,911 | 3,044,494 | 1,923,305 | 2,699,390 |
| | | | | |
| | | | |
TOTAL $ | 9,826,006 | 4,463,919 | 2,586,845 | 2,874,292 |
| | | | |
* Land Disposed - Road Reserve transferred to Crown, with the exception of Town Planning Scheme 7A Part B - Lot 51 Giralt Road, Marangaroo deemed value $56,000, disposed $55,000.
In accordance with this requirement a physical check of assets by location was conducted to determine the reliability of the particulars shown in the register.
As the details regarding the acquisitions and disposals is voluminous these are tabled for Council's perusal - refer document laid on the table.
RECOMMENDATION
That Council -
1. Authorises the recording of assets, with a purchase value exceeding $300 in Council's Fixed Asset Register, as summarised in Report ;
2. Authorises the write-off of disposed assets with a written down value amounting to $1,877,074, as summarised in Report .
J B TURKINGTON
City Treasurer
DKB:KL
13 August 1996
tre0607
FA121-08/96
CITY OF WANNEROO : REPORT NO FA121-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 006-2
SUBJECT: AUTHORISATION OF REALLOCATION OF FUNDS
Councillors will be aware that the Local Government Act 1995 makes specific provisions relating to expenditure from the Municipal Fund not included in the annual budget:-
"6.8 (1) A local government is not to incur expenditure from its municipal fund which is not included in its annual budget except where the expenditure -
(a) is incurred in a financial year before the adoption of the annual budget by the local government;
(b) is authorized in advance by resolution*; or
*Absolute majority required.
(c) is authorized in advance by the mayor or president in an emergency.
(2) Where expenditure has been incurred by a local government =
(a) pursuant to subsection (1) (a), it is to be included in the annual budget for that financial year; and
(b) pursuant to subsection (1) (c), it is to be reported to the next ordinary meeting of the council."
While the Local Government (Financial Management) Regulations 1995 specifically requires comparatives with the original budget estimates, it has been adopted practice, for budgetary control purposes, to have "revised budget figures" which reflect the reallocations adopted each month.
In some instances the necessity to seek a reallocation of funds is to accommodate oversights during budget preparation or to include items which have eventuated since budget adoption. Other requests represent a re-assessment of priorities. In each instance, brief explanations have been provided by the respective Department Heads and these are duplicated within the schedule.
The net result of these reallocations and adjustments is a budget surplus of $10,000.00.
RECOMMENDATION
That Council authorises, BY ABSOLUTE MAJORITY, in accordance with the provisions of Section 6.8(1) of the Local Government Act, amendments to the "revised budget figures" of the 1996/97 Budget as detailed in the Schedule of Budget Reallocations Requests - 21 August 1996.
J B TURKINGTON
City Treasurer
TO:LR
13 August 1996
tre0609
FA122-08/96
CITY OF WANNEROO REPORT NO: FA122-08/96
TO: COUNCILLORS
FROM: MAYOR
FOR MEETING OF: FINANCE & COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 702-3-2
WARD:
SUBJECT: PRESENTATION LUNCHEON - LATE COUNCILLOR KIM WOOD
In recognition of the contributions made by the late Councillor Kim Wood to the Wanneroo community, permission is sought from Council for the approval of a luncheon at which a commemorative plaque will be presented to Mrs Peggy Wood and family.
The above luncheon will be held on Friday, 6 September 1996, at 12.30 pm. Invitations will be extended to Councillors, Department Heads, Mrs Peggy Wood and children, and the late Cr Kim Wood's parents, Mr and Mrs Wood (Snr).
RECOMMENDATION
That Council:
1 give approval for an appropriate presentation luncheon to be held on Friday, 6 September 1996, in honour of the late Cr Kim Wood;
2 extend invitations to all Councillors, Department Heads, Mrs Peggy Wood and children, and the parents of the late Cr Kim Wood.
A V DAMMERS
Mayor
cb
prre0168
CS130-08/96
CITY OF WANNEROO REPORT NO: CS130-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY ENVIRONMENTAL HEALTH MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 250-1 241-5
WARD: ALL
SUBJECT: IMPROPERLY DISCARDED NEEDLES AND SYRINGES (SHARPS) - ex C361-07/96
SUMMARY
At the Council meeting of 24 July 1996 it was resolved that a report be submitted to Council on problems associated with discarded hypodermic needles outlining suggested methods of reducing this problem. The following report outlines the City's previous involvement with this community problem, the finding of a recent Health Department of Western Australia survey and an evaluation of current procedures in line with the survey recommendations. Specific recommendations are made relating to the collation of specific data and theneed for community education.
BACKGROUND
In 1991 the City's Environmental Health Department investigated and reported (F41203) on the handling and disposal problems associated with improperly discarded needles and syringes in public areas. At that time the key findings were:
1 Collection services were operating via the City Environmental Health and Engineering Departments.
2 Safety procedures were in place for Council employees.
3 A mobile needle exchange was being operated by the AIDS Council of WA in the Girrawheen area.
4 Tamperproof disposal bins were in the process of being trialled in the Koondoola area.
Since that time the number of needles and syringes distributed in Western Australia to injecting drug users has increased markedly, (1.6 million in 1994).
In 1995 the Health Department of Western Australia surveyed all 144 Local Government Authorities in Western Australia with respect to the disposal of discarded needles and syringes. The results of this survey indicated:
1 Substantially less than 1% of needles and syringes are being improperly discarded.
2 Metropolitan Local Governments are collecting the vast majority of improperly discarded needles and syringes.
3 Local Government collection is both impractical and unnecessary.
4 Community perception of the risks associated with discarded needles and syringes are unrealistic.
5 There is a need for uniformity in Local Government policies and procedures.
6 There is a need for a community awareness campaign to realistically communicate the risk associated with needles and syringes.
As a result of the survey findings, the Western Australian Municipal Association circulated a "Draft Policy for Local Government (Attachment 1 refers). Essentially the policy is advice and procedures for the collection and disposal of discarded needles.
COMMENTS
The City Parks Manager advises that currently 1-5 needles and syringes are found on Council Parks and Reserves each week. Additionally, Parks staff now rake all sandpits on Parks and Reserves for needles and syringes as a matter or procedure. This is done at least weekly and more regularly in problem areas. Particular problem areas are currently the Whitfords Nodes area and Emerald Park in Edgewater. The Resources Engineer, Waste Management Section, advises that 5-20 needles and syringes are collected by the City's employees each week. This increases up to about 50 per week during the summer months.
The City Safety Officer confirms that safety procedures are in line with the "draft" policy and that no needle stab injuries have occurred within the City's outside workforce in the last two years. Disposal practises are currently being reviewed.
The Administration Officer at Hainsworth Leisure Centre (Koondoola Park) has indicated that trials previously conducted of tamperproof needle disposal bins indicate that the units were well used. However, the Resources Engineer has expressed concerns that the bin was used to assist climbing onto the roof of the ablution block and lead to increased vandalism. Approximately 20 needles and syringes were collected from this unit over a six months period. The Health Department of Western Australia advises that disposal bins are more effective if located within ablution blocks, however, the vast majority of the City's ablution facilities are locked each evening.
As a matter of procedure Council Departments, in the first instance, encourage residents reporting needles and syringes to dispose of them in accordance with the "draft" policy. Only if a resident refuses to collect and dispose of needles and syringes do City employees then collect the same.
It is apparent from the statistical and anecdotal information available that those needles and syringes being discarded in public places represent a very small percentage, but a significant number, of the needles and syringes distributed to intravenous drug users.
Internal procedures are effective and well documented and staff response to the problem is in line with Health Department of Western Australia recommendations. Recording of all instances where needles and syringes are found has not been possible. Community education by both the City and Health Department of Western Australia with respect to this problem has been limited.
RECOMMENDATION
That Council endorses:
1 a one (1) month trial during the Spring/Summer months to accurately identify the areas where needles and syringes are being disposed of;
2 the trial findings being the subject of a further report to Council;
3 consideration being given to a community education programme utilising the local newspaper and/or the City Newsletter to convey safe needle and syringe collection and disposal advice to the general public.
M L AUSTIN
City Environmental Health Manager
hre0896006
ps:rej
CS131-08/96
CITY OF WANNEROO REPORT NO: CS131-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY ENVIRONMENTAL HEALTH MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 30/3513-M3, 851-7
WARD: ALL
SUBJECT: FOOD COMPLAINT - SAMPLE 107C
SUMMARY
Council is advised of a complaint received on 24 April 1996 regarding a wire tie allegedly found in a sausage manufactured and sold by Advantage Supermarket, Joondalup. The complainant had cooked the sausages and was preparing to use them in lunches when the protruding tie was observed. The Analyst's Report confirmed that the tie was embedded and had been cooked in the sausage.
ASSESSMENT
Under Sections 246L and 246M of the Health Act a person who either prepares for sale or sells food that is:
a) unfit for consumption by man;
b) adulterated; or
c) damaged, deteriorated or perished;
commits an offence.
RECOMMENDATION
That Council, in accordance with the provisions of the Health Act 1911 instigates legal proceedings against Advantage Supermarkets Pty Ltd, trading as Advantage Supermarket, Lakeside Shopping Centre, Joondalup Drive, Joondalup 6027, in respect of food complaint sample number 107C.
M L AUSTIN
City Environmental Health Manager
hre0896002
db:rej
CS132-08/96
CITY OF WANNEROO REPORT NO: CS132-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY ENVIRONMENTAL HEALTH MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 859-2
WARD: ALL
SUBJECT: MEDICAL PRACTITIONER - IMMUNISATION
SUMMARY
Council is advised of two tenders received to supply immunisation services to this City for the 12 months period commencing on/after 13 September 1996.
BACKGROUND
Tenders for this service were advertised in The West Australian on 29 June and 3 July 1996 seeking a Medical Practitioner for a 1 - 3 year contract.
Two submissions, each offering a 12 months service, were received from:
1 Dr G Courtney Rate $75.00 per hour
2 Dr C Wong/Dr J Cox Rate $65.00 per hour
ASSESSMENT
Dr Courtney is the current practitioner coming up to two years service which has been without incident.
Dr Wong commenced as an Immunisation Doctor with the Health Department of Western Australia in 1981 and was the Senior Medical officer (Immunisation) from 1986 until his retirement in 1995.
Dr Cox is a medical practitioner with 10 years experience in Community Health/School Health at Kalgoorlie and a further 10 years providing immunisation services to metropolitan Councils, including Perth, South Perth and Stirling. It is understood that Doctors Wong and Cox share immunisation services in which they are involved, but only one would work on any occasion.
RECOMMENDATION
That Council accepts the submission from Dr C Wong/Dr J Cox for a 12 months contract to provide immunisation services to the City of Wanneroo on/after 13 September 1996 at an hourly rate of $65.00.
M L AUSTIN
City Environmental Health Manager
hre0896005
mla:rej
CS133-08/96
CITY OF WANNEROO REPORT NO: CS133-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 727-8-1-3
WARD: NORTH
SUBJECT: YANCHEP BEACH HOUSE - YANCHEP BEACH ROAD
SUMMARY
Correspondence has been received from Mrs K Duncan of the Mundaring Ranger Guides seeking a refund of hire fees for the use of the Beach House, Yanchep Beach Road, on the weekend of 5-7 July 1996. The guide leader draws attention to several maintenance issues which caused difficulties for the group during the camp. She also indicates that the house was not clean and presentable when the group arrived. Mrs Duncan has requested a refund of the hire fee of $52.00.
BACKGROUND
In 1988 Council was approached by the Department of Conservation and Land Management to see if it would be interested in leasing this house which is located on the outskirts of Yanchep National Park adjacent to Yanchep Beach Road.
It is significant to note that this house was the first dwelling in the area. The original resident, Mr Henry White, guided tourists through the caves when the park was under the control of the State Gardens Board. More recently, the property was used by one of the Yanchep National Park staff until it was taken over by the City of Wanneroo.
Council agreed to lease the premises late in 1988 and allow it to be used by community groups with an interest in the natural environment. Since that time, the house has been used by a variety of organisations such as the Quinns Rocks Environmental Group, West Australian Naturalists Club and scouts and guides groups.
Although a local resident has acted as a caretaker of the property, groups are expected to leave the premises in a clean and tidy condition, at the conclusion of their booking. The venue is isolated and vandalism has always been a problem.
The maintenance issues referred to in Mrs Duncan's letter include a blocked kitchen sink, an overflowing toilet, an element on the stove that was not working and a damaged wall panel which prevented the premises from being properly secured.
It is unfortunate that the caretaker was out of the State at the time and the abovementioned maintenance issues had not been reported to this office.
Following receipt of Mrs Duncan's letter an on-site meeting was arranged with a representative of Council's Building Department to assess the situation. A written report has now been received from the City Building Surveyor. Mr Fischer advises that the building requires major restoration to bring it up to an acceptable standard and it would seem doubtful if the required expenditure would be justifiable.
The inherent problems with this facility include:
1 blue asbestos roof and wall sheeting, ridge and hip cappings;
2 very high water table causing:
. subsidence to footings on east and west sides;
. constant problems with sanitary drainage;
. flooding to entry, exit and yard;
3 wood rot to timber posts;
4 termite damage to timber wall frames and roof timbers;
5 ongoing vandal damage due to isolation and poorly supervised user groups;
6 poor security - access as easy as kicking in asbestos wall sheeting; and
7 minimal income in comparison to expenditure.
It was also noted that the Building Department is not responsible for cleaning this facility. It is the responsibility of user groups to make sure the venue is left in a clean and tidy condition.
The City Building Surveyor advises that during the on-site meeting it was resolved that in light of the extensive restoration needed it may be appropriate to hand this building back to the Department of Conservation and Land Management.
In view of this, contact has been made with the Regional Manager of CALM to discuss this issue. It would appear that the Department of Conservation and Land Management would agree to Council relinquishing the lease on Beach House as the venue could be incorporated into a newly structured programme currently under consideration by that department.
RECOMMENDATION
That Council:
1 agrees to donate the sum of $52.00 to the Mundaring Ranger Guides being reimbursement for hire fees for the use of Beach House, Yanchep on 5-7 July 1996; and
2 relinquishes its lease with the Department of Conservation and Land Management for the use of the property known as Beach House in Yanchep Beach Road, Yanchep.
R BANHAM
City Recreation and
Cultural Services Manager
RB:GH
rre60809
CS134-08/96
CITY OF WANNEROO REPORT NO: CS134-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 880-8-10
WARD: ALL
SUBJECT: TERMS OF REFERENCE - DISABILITY ACCESS ADVISORY COMMITTEE
The Disability Access Advisory Committee was established to coordinate the development of the City of Wanneroo's Disability Service Plan.
Following the submission of the completed Disability Service Plan to the Disability Services Commission in December 1995 and the recent appointment of the Disability Access officer there necessitated a review of the role and membership of the Committee.
At the Disability Access Advisory Committee meeting of 1 August 1996 it was agreed that the current Terms of Reference needed to be changed to reflect:
. the appointment of the Disability Access Officer;
. the changing role of the Committee given that the major objective had been to produce the Disability Service Plan.
It was further resolved that the membership be increased to include two people with a disability and one carer of a person with a disability to provide a consumer perspective on access issues. It is proposed that an advertisement be placed in the local newspaper calling for Expressions of Interest in the positions.
The new draft of the Terms of Reference is outlined in Attachment 1. With the establishment of the new Committee a strategic planning session will be organised to establish a twelve month plan for the Committee.
RECOMMENDATION
That Council
1 adopts the redrafted Terms of Reference of the Disability Access Advisory Committee as listed in Attachment 1;
2 approves BY AN ABSOLUTE MAJORITY the appointment of the Disability Access Officer to the Disability Access Advisory Committee;
3 approves advertising in the local newspaper for representatives from the community to fill the additional three positions.
P STUART
Manager Welfare Services
JE:CJ
wre960803
ATTACHMENT: 1 REPORT No: PAGE No: 1
D R A F T
CITY OF WANNEROO
DISABILITY ACCESS ADVISORY COMMITTEE
TERMS OF REFERENCE
11 DEFINITIONS
"Disability" - the loss or reduction of functional ability and activity that is consequent upon impairment. Disabilities can be sensory, neurological, physical, intellectual, cognitive or psychiatric and people may have more than one disability.
"Access" the absence of environmental and/or social barriers to the full participation in their community of people with disabilities.
"Council" - the Council of the City of Wanneroo.
"Committee" - the Disability Access Advisory Committee.
12 MEMBERSHIP
The Committee shall be constituted by the City of Wanneroo pursuant to Section 5.9(2)(c) of the Local Government Act, 1995, and shall consist of the following members:
1 three members being appointed Councillors of the City of Wanneroo;
2 Manager Corporate Services or his nominee;
3 City Recreation and Cultural Services Manager or his nominee;
4 City Building Surveyor or his nominee;
5 Manager Welfare Services or her nominee.
vi Disability Access Officer.
v Three members with direct experience of disability comprising two people with disabilities and one family carer of a child or adult with a disability; ideally these members should be residents of the City of Wanneroo.
ATTACHMENT: 1 REPORT No: PAGE No: 2
13 OBJECTIVES
1 To steer the implementation of the Disability Service Plan for the City of Wanneroo.
2 To inform Council on access issues being faced by people with disabilities or the carers of people with disabilities.
3 To provide a link between Council and people with disabilities, families and carers of people with disabilities, disability organisations and community groups wishing to raise issues and concerns.
14 MANAGEMENT
1 Chairperson
The Chairperson shall be an appointed Councillor of the City of Wanneroo. In the absence of the Chairperson the meeting shall appoint an Acting Chairperson for that particular meeting.
2 Meetings
Meetings shall be arranged at regular intervals as determined by the Committee at an appointed time and place.
3 Deputations
The Committee may invite any persons or organisations to attend any meetings but such persons shall not be entitled to vote on any decision arising at such meetings.
4 Sub-Committees
The Committee may appoint a sub-committee of its members and delegate the exercise of such of the powers and performance of such of the duties as the Committee thinks fit. A sub-committee shall not exercise a power or perform a duty without the approval of the Committee.
5 Quorum
A quorum will be by simple majority.
6 Voting
At all meetings each member of the Committee shall be entitled to one vote and, in the case of equality of voting, the Chairman shall have the casting vote.
ATTACHMENT: 1 REPORT No: PAGE No: 3
7 Minutes
Minutes shall be made of all proceedings and recommendations and a copy of these minutes submitted to Council within one month of the date of the meeting. Minutes of all Committee meetings shall be forwarded to all members at least seven days prior to the following meeting.
viii Reporting
A three (3) monthly report shall be provided to Council on the progress of the Disability Service Plan.
ix Terms of Appointment
All terms of office shall be for twelve months from the first Council meeting in May. Members may be reappointed for consecutive terms pending ratification by Council.
x Powers of the Council
Nothing herein shall restrict the powers of the Council.
JE:CJ
wdo05021
CS135-08/96
CITY OF WANNEROO REPORT NO: CS135-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 880-1
WARD: ALL
SUBJECT: NATIONAL LOCAL GOVERNMENT COMMUNITY DEVELOPMENT CONFERENCE
The 6th Biennial National Local Government Community Development Conference is being held in Melbourne from 20-23 October 1996. Approval is being sought from Council for the Manager Welfare Services and a Councillor to attend the conference.
The theme for this conference is 'Developing Local Communities'. In putting together the programme for the conference, organisers have reflected on
. how large Council's such as Brisbane and recently amalgamated Councils are maintaining a focus on local communities;
. how smaller rural Councils with diminished resources are monitoring a sense of community;
. how social planners, community development workers and managers are ensuring that local people's values and aspirations are maintained;
. how the needs of disadvantaged groups such as the disabled, low income and poorly housed are incorporated into the national framework of dignity and equity;
. how community services staff in Local Government are managing and shaping the massive change agendas such as the National Competition Policy to the benefit of Local Government and their communities.
An outline of the conference agenda is listed in Attachment 1.
The following lists the cost involved per delegate.
Registration 500.00
Accommodation 560.00
Air Fares 1,500.00
Daily Allowance 200.00
TOTAL $2,760.00
This conference is held every two years and is always of significant value to Councillors and staff. Traditionally it presents issues which are topical and relevant to the changing role of Local Government in the community service area. It would be most appropriate for both the Manager Welfare Services and a nominated Councillor to attend. Provision has been made in the 1996/197 budget for the Manager Welfare Services to attend.
RECOMMENDATION
That Council
1 endorses the attendance of the Manager Welfare Services at the National Local Government Community Development Conference in Melbourne from 20 to 23 October 1996;
2 nominates a Councillor to attend the National Local Government Community Development Conference in Melbourne from 20 to 23 October 1996;
3 authorises the payment of conference expenses for the Councillor from Allocation Number 20006 - Members' Conferences.
P STUART
Manager Welfare Services
PS:CJ
wre960804
CS136-08/96
CITY OF WANNEROO REPORT NO: CS136-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 880-9-1
WARD: ALL
SUBJECT: MULTICULTURAL ADVISORY COMMITTEE 1996/97
Council at its meeting of June 1996 (CS104-06/96) endorsed nominations for the above Committee for the 1996/97 term of office.
A late nomination was received from Ms Patricia Chin due to the resignation of Mrs J Ong of the Chinese community.
Council is therefore requested to formally appoint Ms Chin as the representative of the Chinese community.
RECOMMENDATION
That Council BY AN ABSOLUTE MAJORITY endorses the appointment of Ms Chin as the Chinese community nominee to the Multicultural Advisory Committee for 1996/97 pursuant to Section 5.10(1) of the Local Government Act.
P STUART
Manager Welfare Services
GM:CJ
wre960802
CS137-08/96
CITY OF WANNEROO REPORT NO: CS137-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 303-9-10
WARD: ALL
SUBJECT: CHILDREN'S WEEK CELEBRATIONS
The state wide Children's Week has been programmed for the week 19 - 27 October 1996. The Council's Childrens Services Advisory Committee has set up a sub committee to promote and coordinate activities at a local level.
Children's Week is a time to recognise children, to reflect on their role within the community and to organise activities which involve children.
Council's Childrens Services Advisory Committee has been involved in Children's Week celebrations since the Committee's inception in 1990. The Committee has supported and encouraged participation by local groups and in return has had an excellent response from community groups, child care providers, parents and children.
Council, in its 1996/97 budget has set aside a budget of $2,650 to be used for activities and projects held during Children's Week. This year the Advisory Committee is proposing that $2,000 of this budget be made available as small grants of up to $200 for groups organising a special activity or event. The Committee would allocate the funds to agencies assessed on the extent of participation and creativity involved. All groups participating would be further promoted in Council's diary of events publicising Children's Week in the local newspaper.
RECOMMENDATION
That Council
1 endorses the proposal put forward by the Childrens Services Advisory Committee to invite applications from interested groups for funds to organise activities during Childrens Week 1996;
2 approves grants to a maximum of $200 to those agencies assessed by the Childrens Services Advisory Committee as proposing the most creative activity during Children's Week 1996.
P STUART
Manager Welfare Services
PS:CJ
wre960808
CS138-08/96
CITY OF WANNEROO REPORT NO: CS138-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 880-1
WARD: ALL
SUBJECT: LICENCE AGREEMENT - WANNEROO EMPLOYMENT SKILLS TRAINING NETWORK INC
A request has been received from the Wanneroo Employment Skills Training Network (WESTN Inc) to utilise a section of the Community Services Centre - Merriwa for the period 1 October 1996 until 30 June 1997.
The group has been operating a pilot project at the Jenolan Way Community Centre for the past few months and has proven a need to provide employment training, particularly for the long term unemployed in this area. The group intends operating an extension of its existing Wanneroo Regional Skillshare programme and Rolling Jobclub Service.
The group is requesting that it have sole use of the vacant activity area and a small office. It will provide its own mobile partitioning and furnishings. The area in question is 100 square metres of space.
Given that the group is reliant on grant funding for its operations and it is providing a much needed service to disadvantaged people in the area, it is being proposed that the area be rented to them on a full cost recovery basis for the period requested.
The operating and maintenance cost for the Merriwa Centre is costed at $69.05 per square metres per annum. It is estimated that the group would use approximately 10.5 square metres of public area plus the 100 square metres of sole use area. Given this, the calculated cost would be $7,630 per annum or $146.73 per week.
It is further recommended that the Council enters into a licence agreement with the group.
RECOMMENDATION
That Council
1 enters into a licence agreement with the Wanneroo Employment Skills Training Network Inc for sole use of an activity room and office encompassing an area of 100 square metres at the Community Services Centres - Merriwa for the period 1 October 1996 to 30 June 1997;
2 charges a rental of $146.73 per week for the area as put forward in this report.
P STUART
Manager Welfare Services
PS:CJ
wre960806
CS139-08/96
CITY OF WANNEROO REPORT NO: CS139-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 858-3
WARD: ALL
SUBJECT: REQUEST FOR FUNDING - COMMUNITY PHYSIOTHERAPY SERVICES
A request has been received from the Inner City Health Service for ongoing funding to operate an exercise programme by physiotherapists for senior citizens. (Attachment 1 refers.)
The programme, which has been in operation for 17 years, runs eight classes in the City of Wanneroo. It has until now been funded by the Home and Community Care Programme (HACC).
The service has recently been informed by HACC that it will only fund services for clients who fit the HACC guidelines that is those who are frail aged or disabled. Only two of the eight classes fit the criteria and the service is seeking alternative funding. To keep classes running in the City of Wanneroo, the service would require $258.90 per week ($10,356 per year) for salaries.
The Welfare Department staff acknowledge the value of the service provided by the community physiotherapists. However, it is felt that it would not be appropriate for Council to consider this request based on the following:
. the service is part of the State Government's community health service and should therefore not be the responsibility of Local Government;
. the Council's Welfare Programme relies on HACC funding to provide the majority of its services for aged residents and therefore abides by the same eligibility criteria which is required of this group;
. it is not the normal practice of Council to fund operational grants to groups.
RECOMMENDATION
That Council advises the Inner City Health Service that it is unable to provide funds to operate community physiotherapy classes in the City of Wanneroo.
P STUART PS:CJ
Manager Welfare Services wre960807
ATTACHMENT: 1 REPORT No: PAGE No: 1
ATTACHMENT: 1 REPORT No: PAGE No: 2
CS140-08/96
CITY OF WANNEROO REPORT NO: CS140-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY ENVIRONMENTAL HEALTH MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 241-0
WARD: ALL
SUBJECT: AUSTRALIAN INSTITUTE OF ENVIRONMENTAL HEALTH NATIONAL CONFERENCE - SYDNEY
SUMMARY
Council is advised that the National Conference of the Australian Institute of Environmental Health will be convened at the Hyatt Regency Sydney Hotel, Sydney, NSW, between 14-18 October 1996.
BACKGROUND
The main themes of the conference will focus on the following issues:
Local Actions - Global Reactions
Managing Local Actions
Man and Nature - Disasters Created
Towards a Healthy and Safe Environment.
The conference will also incorporate the 1996 Australian Institute of Building Surveyors' Annual State Conference and the programme will feature concurrent sessions of particular interest to Building Surveyors, Environmental Health Officers, elected members, etc.
ATTENDANCE
The City Environmental Health Manager has nominated to attend this conference to ensure that this local authority maintains the commitment to remain informed with current information and trends affecting the profession and the community's expectations in Environmental Health. Costs associated with this conference are shown on Attachment 1.
It is suggested that a Councillor attends.
RECOMMENDATION
That Council:
1 endorses the attendance of Mr M L Austin at the Australian Institute of Environmental Health National Conference in Sydney, NSW between 14-18 October 1996 and authorises his registration, air fare and accommodation expenses estimated to cost between $2204 - $2713;
2 nominates a Councillor to attend the Australian Institute of Environmental Health Conference at the Hyatt Regency Hotel, Sydney, NSW between 14-18 October 1996;
3 authorises, by ABSOLUTE MAJORITY, the payment of the conference registration fee, accommodation and air fares from allocation 20006 Members Conferences.
M L AUSTIN
City Environmental Health Manager
hre0896007
mla:rej
ATTACHMENT: 1 REPORT NO: PAGE NO: 1
COSTINGS
1 Conference Registration $825
Accommodation (Hyatt Regency 870
$145 x 6 nights
Airfare : Qantas Economy 718
Group Bookings Ph 225 8344 Quote
"AUNSW393 for 45% Group Discount
Flight $1306 - 588 (45%)
Allowance 6 x $50 300
$2713
2 Conference Registration $825
Accommodation (Crescent on
Bayswater) Freecall 1800
257327 $100 x 6 nights
* Airfare " Qantas "Night Owl" flight 479
* Subject to availabiliity
Flight ETD Perth 0035 Sun 13/10/96
ETA Sydney Via Melbourne 0835 13/10/96
Allowance 6 x $50 300
$2204
BUDGET $3000 ALLOCATION 22451
CS141-08/96
CITY OF WANNEROO REPORT NO: CS141-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 680-1
WARD: ALL
SUBJECT: ROLLERBLADING - CRAIGIE LEISURE CENTRE
SUMMARY
Rollerblading has been conducted at Craigie Leisure Centre by John Plaxton for approximately 2 years. Mr Plaxton conducts the sessions on a commercial basis. The costs of permitting this activity have, on review, proven to be substantial. As there is significant community interest in activities for young people, it is appropriate for Council to consider the future of rollerblading at the Centre.
DETAIL
Rollerblading is attracting, on average, 48 children per week to the Saturday night session from 6.00pm to 10.00pm. The sessions are held on Courts 2, 3 and 4. Unfortunately, the activity is having a detrimental impact on the parquetry sports floor which has long term financial consequences if allowed to continue. Rollerblading is producing deep scaring in the floors which, to eliminate, require the floor to be sanded back.
The wear and tear also impacts on the day to day operation of the Centre as it significantly increases the operating costs of the Centre. Financial analysis of the activity reveals on a per annum basis:
Income $10,000
Expenditure $15,850
Deficit $ 5,850
These figures are based on the current rental of $200 per session plus $1.00 per head when more than 40 children attend. The expenditure includes the kiosk which loses money by being open for the rollerblading, staff who would otherwise not be required, cleaning and building operating costs.
Over the life of the building (40 years), permitting rollerblading to continue will necessitate the replacement of the sports floors every 10 years. With normal sports the floor would not require replacement. In today's dollars the additional expenditure over the life of the building is estimated at $1,168,160.
Alternative locations have been investigated. Margaret Cockman Pavilion at the Wanneroo Showgrounds has a concrete floor and is available almost every Saturday evening.
While rollerblading provides a valuable community service to young people in the City of Wanneroo, the financial objectives set by Council for Craigie Leisure Centre conflict with this goal. Another location is available which will adequately meet the needs of this activity.
Mr Plaxton is aware of these concerns. He is anxious, however, to continue at the Centre, citing the distance to Wanneroo as a problem, along with having to drive in the dark. Another concern voiced by parents is that of safety; Wanneroo Showgrounds being a relatively dark area at night.
It is considered inappropriate to permit a commercial operator to continue to hire Craigie Leisure Centre for an activity that will result in significant costs to Council.
RECOMMENDATION
That Council:
15 advises Mr John Plaxton, operator of rollerblading at Craigie Leisure Centre, that due to the operating losses incurred by Council and the long term cost for permitting rollerblading to be conducted at the Centre, future hire after 21 September 1996 must be refused; and
16 offers Margaret Cockman Pavilion as an alternative venue for rollerblading sessions on a Saturday evening.
R BANHAM
City Recreation and
Cultural Services Manager
MAS:MAS
rre60813
CS142-08/96
CITY OF WANNEROO REPORT NO: CS142-08/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 264-3
WARD: ALL
SUBJECT: MATTERS ARISING FROM MANAGEMENT AND ADVISORY COMMITTEES
The following matters have been extracted from the minutes for Council endorsement.
Cultural Development Advisory Committee
Meeting held 24 June 1996.
Item 5 Public Art Works - Copyright
It was brought to the Committee's attention a book released by the State Government entitled "Metropolitan Transport Strategy" outlining transport strategies associated with Metrobus.
The book included the reproduction of one mural sponsored by the City of Wanneroo, without the artist's permission and without crediting the artist. The artist partially owns copyright on this work, therefore the reproduction of the mural was a breach.
It was recommended that Council writes to the State Government outlining the breach of copyright and the possibility of reprinting the photograph crediting the artist.
Item 8 News Extra
It was reported that a Council quarterly newsletter, entitled "News Extra", will be developed for the residents of the City of Wanneroo, detailing events that will be occurring in the next twelve months.
It was recommended that Council considers using new and emerging technologies such as the Internet and World Wide Webb to further cultural development, communication and advertising of cultural events in the City of Wanneroo.
RECOMMENDATION
That Council:
1 writes to the State Government outlining the breach of copyright in the publication entitled "Metropolitan Transport Strategy", requesting the possibility of reprinting the photograph crediting the artist;
2 considers using new and emerging technologies such as the Internet and World Wide Webb, in conjunction with the City Libraries Department, to further cultural development, communication and advertising of cultural events in the City of Wanneroo.
R BANHAM
City Recreation and
Cultural Services Manager
AC:SS
rre60807
CS143-08/96 NOT FOR PUBLICATION
CITY OF WANNEROO REPORT NO: CS143-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 680-1
WARD: SOUTH WEST
SUBJECT: CRAIGIE LEISURE CENTRE
SUMMARY
Council will recall that the Recreation Services Co-ordinator has been seconded to Craigie Leisure Centre for a twelve month period commencing July 1996, in an endeavour to achieve a "break even" position at the Centre. This report details a number of issues that focus on this goal.
DETAIL
Management of Zone
The Recreation Facilities Manager - Craigie Regional Zone is responsible for the day to day management of the Centre and the zone. An Administration Officer is employed to handle the day to day tasks associated with the zone.
This penalises the Centre with costs that do not provide additional benefits to the Centre. Labour costs for example are estimated at $36,000.
It would be appropriate therefore to reallocate these costs against the various facilities within the zone. This could be achieved in consultation with the City Treasurer
Cleaning - Craigie Leisure Centre
Investigations into the cleaning budget for Craigie Leisure Centre reveal:
Wages $135,330
Superannuation $ 8,120
Cleaning Materials $ 30,500
Total $173,950
Discussions with the Building Department indicated that this amount was substantially greater than what could be expected if the cleaning was contracted out. Subsequently, 3 cleaning companies who had previously tendered for cleaning contracts with Council were requested to provide estimates on cleaning the Centre.
Cleaning staff were informed that Contractors had been asked to provide estimates to provide a benchmark against which the cleaning programme at the Centre could be assessed. Subsequently two of the Centre cleaners expressed interest in undertaking the cleaning themselves as private contractors and also submitted a quote.
Prices were on a performance basis maintaining the current seven nights per week cleaning programme and excludes stripping and sealing the sports floors. This costs approximately $5,000 per annum. The estimates indicate savings in the vicinity of $70,000 to $80,000 are achievable.
It is apparent from the cleaning estimates that Council is not getting value for money. The hours taken to clean the building at present are far in excess of what a private contractor would take to complete the work to the same standard.
Discussions with Cleaning staff to change work practices have the potential to save over $20,000 per annum.
There is a general recognition from all other staff at the Centre that the cleaning area contains excessive expenditures and opportunities exist to reduce cleaning costs without lowering centre standards.
The budgeted deficit for Craigie Leisure Centre for 1996/97 is $94,320. The potential savings in cleaning would dramatically improve the Centre's financial position.
Should Council wish to contract out the cleaning of Craigie Leisure Centre, there are a number of staff to consider. At present there are 6 cleaning staff. Their status is as follows:
2 permanent, 1 @ 38 hours per week, 1 @ 10 hours per week
3 casual but due to their length of service (over 6 months in the same position) could be considered permanent under the Local Government Officers Award.
1 @ 36 hours per week, 1 @ 22 hours per week, 1 @ 8 hours per week
1 casual @ 6 hours per week
The options available to Council are:
* require the successful contractor to employ say 2 of the existing staff;
* redeploy staff to other areas of Council operations. At present there is a cleaning position of 25 hours per week available at Ocean Ridge Community Centre. This position could be offered to a staff member at Craigie Leisure Centre.
Building Department has indicated there are no opportunities available to redeploy Craigie Leisure Centre cleaning staff into their operations;
* voluntary redundancy for interested staff; and
* forced redundancy, casual staff hours of work can be changed at Council's discretion. There may however be permanent cleaning staff who may have to be made redundant after the above process.
Council at its meeting in February 1996 resolved to:
agree in principle to maintaining a day labour workforce and the uptake of additional cleaning created by new facilities coming on-line and the natural attrition of the day labour workforce by contracting out
(Item P8-02/96 refers)
Placing the cleaning at Craigie Leisure Centre out to contract is consistent with this policy.
Kiosk
Council will be aware that the Kiosk at Craigie Leisure Centre has been unprofitable; in 1995/96 it returned a deficit of $16,646. The budget for this year indicates a deficit of $21,560. Enquiries have been made with several business brokers concerning the potential revenue that could be generated if the Kiosk and Pro Shop were put out to contract.
Estimates indicate potential revenue would be in the vicinity of 7.5% of gross turnover. Based on 1995/96 figures, this would result in up to $35,000 in lease fees. The consultants indicate however that with the potential to expand the business the return to Council could be greater.
There is however a serious issue to be addressed before Council can assess the future operations of the kiosk. In 1995/96 the sum of $671,788 was distributed as control costs against the functional areas of the Centre on a simple percentage basis. Control represents the costs associated with the operation of reception, office, Administration Officer and Facilities Manager.
In allocating these costs, the factors that drive them at Craigie Leisure Centre were not assessed. This can lead to erroneous assumptions concerning the performance of an activity area. The kiosk for example could be performing better or worse than the current position indicates.
The kiosk in 1995/96 was allocated $33,587 in control costs basis. Allocation of costs on the basis of their cost drivers has been performed and whilst accuracy may have suffered some what due to time constraints, reveals the kiosk incurred control costs of $34,046. Whilst the kiosk allocation remains relatively unaltered other sections of the Centre have changed significantly.
The kiosk's financial position as revealed at 30 June 1996 is therefore accurate and provides a sound basis to assess performance.
The Kiosk Supervisor has reviewed the kiosk operations and has offered a number of suggestions to improve its performance (Attachment one refers). In summary:
Estimated Revenue
Catering - Seminars $1,000
Catering - Birthday Parties $4,000
Price Increases $15,000
Lease at night to a Baker $5,000
Vending Machines $3,000
The catering for birthday parties has been undertaken on a greater scale than is occurring currently. Catering for Seminars has been an option previously. The Centre has not been particularly successful in attracting this type of activity to the Centre. Seminars are not the Centre's core business, it is unlikely this area will expand significantly in the near future if the kiosk is continued to be operated "in house".
Price increases inevitably are absorbed by cost increases and simply retain the status quo. A lease to a Baker and Vending Machines could be incorporated into a lease with Council still benefiting from their introduction.
Estimated Expenditure
Reduced Trading Hours (Peak Periods) $1,500
Cleaning (Dry Side) $4,750
Pay for Actual Power
Own Maintenance and Repairs
Currently energy costs are spread across the Centre on a percentage basis. Whether paying for actual power used may reduce the cost to the kiosk is uncertain. Certainly the facility to do this is available as the kiosk has its own meter which would be used should the kiosk be operated privately.
Council currently has annual contracts for services such as maintenance and repairs. It may be possible to negotiate cheaper prices with a smaller operator. The issue of control and maintenance of satisfactory standards are difficult to quantify. It is possible in the short term savings could be achieved, however in the longer term inadequate maintenance procedures could lead to significant increases in costs.
The Kiosk Supervisor's proposals on a conservative basis could save Council in the order of $9,250 being the income from the vending machines, reduced hours in winter and undertaking the cleaning on the dry side of the kiosk. This leaves a deficit of $7,400 for last financial year. For the current financial year $(12,310).
Should Council wish to tender the Kiosk, after allocation of the control costs of $32,670 for the current financial year the kiosk would yield a budgeted return of $2,330. This offers a turn around of $23,890.
While the operation remains "kiosk based" the returns to Council will be little more than break even when control costs are considered. Should the kiosk be leased the potential to undertake external catering provides the operators with an opportunity to generate substantial additional income which will generate additional rental to Council.
It may be possible for Council staff to improve the financial performance of the kiosk. Catering is however not the core business of the Centre. In the medium to long term the potential for far greater returns lie with private operators. It is therefore considered the kiosk operation should be put out to tender.
The Kiosk staff complement is as follows
Kiosk Supervisor (permanent)
Cooks x 2 (permanent)
Kitchen Staff x 4 (casual)
The same scenario as outlined with the Cleaning Staff applies to the Kiosk staff.
A Consultant has been engaged to assist in the assessment of the kiosk, identify potential business opportunities and develop lease specifications.
RECOMMENDATION
That Council:
17 agrees to reallocate expenditures associated with the management of recreation facilities within the Craigie Regional Zone out of Craigie Leisure Centre; and
18 offers for tender the cleaning services and kiosk operation at Craigie Leisure Centre.
R BANHAM
City Recreation and
Cultural Services Manager
MAS:MAS
rre60806
REVIEW OF KIOSK OPERATIONS - CRAIGIE LEISURE CENTRE
INCREASE REVENUE:
Promote use of the function room for seminars. We are currently doing the catering for Pool Manager Courses which has proven to be extremely popular, as well as an excellent income earner. However this has not been advertised at all, so this is certainly an area for consideration.
Promote birthday parties. These are quite popular, but not enough is being done to advertise them. All the parties we have done have had positive feedback, however, we could make them more interesting by putting a games component into the package and offering a private area for the party.
Price increases. We have tried to remain as competitive as possible, however price increases are now due on a large number of items that have increased in price for us to purchase, but we haven't passed the increase on to the public.
Lease Kitchen space during the night for a baker etc. This would increase revenue, with a small cost to make the kitchen secure.
Vending machines. This is still an area I have problems with due to past experiences, where machines were vandalised to the point where several vending companies withdrew their machines. It may however be pertinent to put a food/drink machine in place in the foyer for a trial period.
REDUCE COSTS:
During the winter months reduce trading hours to peak periods only. In the past we have been committed to staying open as a service eg for roller blading, to keep the customer happy, but for no significant financial gain. This will impact on wages as well as power saving.
The Kiosk Staff will take over the cleaning of the dry side tiled area with a saving of approximately $10,000 p.a. This will be at no extra cost to the kiosk in terms of wages.
The kitchen will have its own meter and pay for actual power consumed, rather than a percentage of the building.
The kiosk to organise its own maintenance and repairs. It is my experience dealing personally with your own contractors and negotiating prices, makes for significant cost savings as well as improved services.
CONSIDERATIONS:
Eradication of private groups or clubs being allowed to bring in their own food and beverages and selling them to their members etc, will obviously impact on the kiosk.
Erection of signs in kiosk areas advising patrons that food not purchased at the kiosk may not be consumed at kiosk tables. This only causes us work in the way of cleaning tables and floors for no monetary return.
The kitchen at Craigie Leisure Centre, in terms of what is necessary to service the public is certainly surplus to requirements. Whilst this makes for pleasant working conditions, it means that the cleaning component of the operation is extremely time consuming. We are responsible for 392 square metres of floor space, as well as all the equipment and fixtures therein.
The kitchen maintains a high standard of cleanliness which will be confirmed by the Health Department. This obviously has an impact on our wage bill and it is not an area that I would want to compromise on.
With two service areas, it makes it unreasonable to try and staff the kiosk with any less than two people. We do however do this on very limited occasions. However, in terms of safety I have my reservations and feel that either a two-way be made available on these occasions or the Duty Manager check on the staff member periodically.
CONCLUSION:
I am of the opinion that whilst there is the opportunity to increase revenue and reduce costs there is only so much that can be done in this area. The public that visit Craigie Leisure Centre do not come here because of the kiosk, unlike a coffee lounge or restaurant where people specifically go to eat and have allowed a certain amount of money to do so. It must be remembered that patrons have probably spent money on a particular activity, creche facilities etc so the kiosk is very much at the end of the queue.
Also, in all fairness to the public, both eating areas are hardly suitable for extended periods of dining. The pool side is extremely noisy, with a constant battle to keep chairs and floors dry. The dry side is cold to the point of ridiculous in winter and the decor is extremely unattractive and uninviting. The clientele that do frequent the dry area regard it as somewhere that they can let their offspring run riot and leave us with the aftermath. It is quite obvious by their general attitude that the kiosk is literally operating for their convenience and certainly not as a business unit. We have a very different relationship with our customers than one that you would experience in a normal situation. I have no problems with this, as ultimately I will always regard the kiosk as a service, rather than a huge money spinner. I do appreciate that it shouldn't however lose substantial amounts of money, however, Council must decide how many areas that do receive revenue from the kiosk will be affected should the kiosk be privatised, eg cleaning, control etc.
I remain optimistic in terms of financial viability of the kiosk. The bottom line figure will depend on how many of the recommendations that I have made are adopted.
J Field
Kiosk Supervisor
Craigie Leisure Centre
B131-08/96
CITY OF WANNEROO REPORT NO: B131-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 002-3
WARD: ALL
SUBJECT: FINANCIAL REPORT FOR THE PERIOD ENDED 30 JUNE 1996
GENERAL
The books of account for the City for the 1995/96 financial year have been finalised.
The Operating Statement compiled in accordance with AAS27, both by function and nature, are appended on pages 1 and 2. The Cash Flow Statement compiled in accordance with the requirements of AAS28 is appended as page 3. The Municipal Fund Summary of Financial Activity is attached on pages 4 - 6 inclusive.
General purpose income (untied government grants and rates) is shown on page 7. Rating details are shown on pages 8 and 9.
The Financial Statements and Council's financial records will now be submitted to Council's auditor for the annual audit, following which the Annual General Meeting of Electors will be conducted.
In broad terms, the 1995/96 financial year was again a successful one, with revenue gains in interim rates and interest earnings outstripping expectations.
Cost savings in most areas also assisted Council in turning the year with a carried forward balance of $21.5M. Carried forward works represented $16.7M.
RATES
Rates levied at 30/6/96 totalled $46.428M. When allowance is made for legal fees etc for collection of outstanding rates and taking into account receipts for the year, the outstanding balance at 30/6/96 was $2,603,316 inclusive of $1,120,711 for pensioners. This represented 5.4% of rates indicating a collection percentage of 94.6%. This compares favourably with collection statistics in other local governments:-
Shire of Swan 90.8%
City of Stirling 93.3%
City of Canning 95.6%
The balances outstanding by ward were:-
Ward Balance including %
Pensioners Outstanding
$
Central 740,751 5.2
North 358,483 6.3
South 1,010,674 6.2
South West 493,408 4.0
_________ ___
TOTAL $2,603,316 5.4
_________ ___
Details of rating, refuse and swimming pool inspection fees are shown on pages 10, 11 and 12.
REFUSE
Total refuse outstanding at 30/6/96 was $128,781, including pensioners, representing 1.7%.
SWIMMING POOL INSPECTION FEES
The amount outstanding at 30/6/96 was $1,059, representing 0.9%.
INTEREST ON INVESTMENT
Council's earnings to 30/6/96 from investments, was $4,997,890 against an annual budget of $3,392,202. Of this amount $1,108,048 represented earnings for the reserve accounts.
The investment portfolio at 30/6/96 was as follows:-
$
National Bank 1,369,310
Westpac Bank 6,177,536
ANZ Bank 4,981,230
Commonwealth Bank 27,952,180
Town & Country Bank 4,715,926
Bankwest 7,101,460
PBS (in liquidation) 95,266
__________
$52,392,908
__________
At 30/6/96, interest rates were 7.51%.
A more comprehensive presentation of Council's investment portfolio is shown in the attachments - refer pages 13 and 14.
SALARIES AND WAGES
Payroll paid for 1995/96 was $25.729M.
CRAIGIE LEISURE CENTRE
In broad terms, the financial position for the Craigie Leisure Centre for the 12 months was as follows:-
Budget Subsidy Actual Subsidy
$ $
Control 12,861 2,727
Pool 102,782 110,372
Sports/Function 57,707 64,010
Fitness Centre (127,725) (128,839)
Aerobics (4,576) (23,202)
Kiosk 16,612 16,101
Creche 97,852 70,803
_______ _______
TOTAL $155,513 $111,972
_______ _______
Turnover for the Centre for the year was $2,386,802, $33,992 in excess of budget with expenditure at $2,498,774 - only $9,549 less than budget estimates.
Main contributing factors to the better than budget position were:-
Creche $27,000 savings
Aerobics $15,000 additional revenue.
With a total clientele of 853,522 for the year, the total Council contribution represented an individual subsidy of 13.2¢ per client. Full details are shown on the attachments - refer pages 15 to 34.
AQUAMOTION
Again, in broad terms, the financial position for Aquamotion for the 12 months ended 30/6/96 was:-
Budget Subsidy Actual Subsidy
$ $
Control - 722 Pool
334,379 298,602
Fitness Centre 15,140 11,912
Recreation Room 34,090 27,636
Kiosk (3,630) (2,546)
Creche 13,740 10,219
_______ _______
TOTAL $393,719 $346,545
_______ _______
Revenue for 1995/96 was $443,590 with expenditures $790,135, leaving a subsidy of $346,545. Attendances at this Centre for the 12 months were 196,983 - generating an individual subsidy of $1.76 per person.
Full details are shown on the attachments - refer pages 35 to 48.
MARANGAROO GOLF COURSE
In summary, the operating profile for this course for 1995/96 was:-
Budget Actual
$ $
Revenue 914,340 935,235
Expenses 440,480 439,819
_______ _______
SURPLUS $473,860 $495,416
_______ _______
Attendances for the year were 107,551 of which 71,417 (66%) played week days and 36,134 (34%) on weekends.
As was agreed in the 1995/96 Budget these funds were retained in the Municipal Fund during 1995/96.
Details are shown on pages 49 to 51.
CARRAMAR GOLF COURSE
In summary, the operating profile of this course for 1995/96 was:-
Budget Actual
$ $
Revenue 917,010 890,775
Expenses 485,440 482,161
_______ ________
SURPLUS $431,570 $408,614
_______ ________
Yearly attendances at this course were 79,276, with 47,764 (60.0%) playing mid week and 31,512 (40.0%) playing on weekends.
Again, as was agreed in the Budget, these funds were retained in the Municipal Fund during 1995/96
Full details are shown on pages 52 to 54.
RECREATION CENTRES
In summary, the combined position for the recreation centres was:-
Budget Actual
$ $
Revenue 1,178,629 1,067,720
Expenses 1,965,922 1,704,692
_________ _________
TOTAL SUBSIDY $ 787,293 $ 636,972
_________ _________
While actual revenue was $100,000 less than budget, expenses were $265,000 less, thus reducing the Council subsidy to these Centres.
Details are shown on page 55.
RESERVE ACCOUNTS
The reserve account position is summarised as follows:-
$
Opening Balance 1/7/95 19,082,420
Transfers to 6,041,376
__________
Sub Total 25,123,796
Transfers from 4,512,707
__________
Closing Balances 30/6/95 $20,611,089
__________
Interest earnings amounted to $1,108,048.
The majority of the transfers referred to above were associated with refuse disposal and plant replacement:-
Refuse $
Domestic Collection 760,577
Domestic Collection - Plant Replacement 468,843
Refuse Disposal 1,563,375
Trade Refuse 271,170
Trade Refuse - Plant 83,108
Plant Replacement
Depreciation $1,401,612
Full details of the reserve account activity is shown on pages
56 to 76 of the attachments.
LOAN ACCOUNTS
With Council refraining from borrowing funds, these amounts are rapidly dwindling. At 30/6/96 the balance outstanding was in 2 loans:-
$
Land Acquisition
- East West Road # 8 17,500
Road Works - Karoborup Road 21,079
_______
$38,579
_______
TOWN PLANNING SCHEME ACCOUNTS
These are shown in Schedule 14 of Council's Financial Statements. For administrative convenience, they are shown in summary in the attachments - refer pages 78 to 89.
TRUST FUNDS
Balances at 30/6/96 were:-
$
Yanchep/Two Rocks Community Bus 47,644
Unclaimed Salaries 775
Unclaimed Monies 68,296
________
$116,715
________
Submitted for information.
J B TURKINGTON
City Treasurer
JBT:KL
12 August 1996
tre0598
B132-08/96
CITY OF WANNEROO REPORT NO: B132-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 011-6
WARD: ALL
SUBJECT: 1996/97 LOCAL GOVERNMENT ASSISTANCE GRANTS
Council will be aware from 1996/97 Budget discussions that General Purpose Grants were estimated in Council's Budget papers as follows:-
General Purpose Grant $2,770,000
Local Roads Grant $1,830,210
Recent advice from the Western Australian Local Government Grants Commission is that, while the notional grants are still to be approved by the Federal Minister for Local Government, indications are that this City's 1996/97 grants will be:-
General Purpose Grant $2,881,680
Local Roads Grant $1,831,240
These grants represent a major increase over those actually received last year.
1995/96 1996/97 Increase
General Purpose Grant $2,680,294 $2,881,680 $201,386 7.5%
Local Roads $1,530,956 $1,831,240 $300,284 19.6%
_________ _________ _______ ____
TOTAL $4,211,250 $4,712,920 $501,670 11.9%
_________ _________ _______ ____
Submitted for information.
J B TURKINGTON
City Treasurer
JBT:LR
B133-08/96
CITY OF WANNEROO : REPORT B133-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY TREASURER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 404-10
SUBJECT: STAFF AND OUTSIDE WORKERS' OVERTIME -
JULY 1996
The staff overtime return for the month of July 1996 is submitted for Council's information, together with details of the outside workers' overtime for the same period.
Details are shown on a Programme and Location basis and include comparative summaries showing monthly and cumulative totals for the same period last year - Attachment A refers.
In order to compare actual costs against budgeted expenditure, details of overtime included in the 1996/97 budget are also provided.
Submitted for information.
J B TURKINGTON
City Treasurer
LC:LR
6 August 1996
tre0602
B134-08/96
CITY OF WANNEROO REPORT NO: B134-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: MANAGER WELFARE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 858-3-5
WARD: ALL
SUBJECT: VOLUNTARY SERVICES - TWO ROCKS/YANCHEP
A petition was tabled at the July 1996 Council meeting from 297 signatories objecting to the closure of the voluntary services office at the Two Rocks Recreation Centre.
BACKGROUND
The Council, has since 1995, received funding from the Home and Community Care Programme (HACC) to coordinate a pool of volunteers to provide a range of services to frail aged and disabled people living in the City of Wanneroo. These services include:
. transport to medical appointments;
. assistance in day centre programmes;
. home visiting;
. visit residents in nursing homes who lack family or social supports;
. podiatry reception.
The service operates from referrals from clients, family or other agencies. The request is matched to a suitable volunteer. volunteers are paid $3 per ten kilometres if they use their own vehicles. Clients contribute $1 per ten kilometres towards this cost. The balance is paid from the HACC grant.
Volunteers have, until July of this year, been employed in the Kingsley Community Services office. Their role in the office is to receive and match requests for assistance.
The supervision and training of volunteers, the management of the services and the accountability to the HACC programme is the responsibility of the Council employed Voluntary Services Coordinator.
In 1993 volunteers from Two Rocks and Yanchep requested that they be able to coordinate requests at a local level in Two Rocks. A small group of volunteers initially used the home of a volunteer. When the service became busier a temporary space was found in the office area of the Two Rocks Recreation Centre.
RECENT DEVELOPMENTS
In early 1996, following discussions with volunteers, a decision was made to relocate the service to the Merriwa Community Centre. The reasons for this decision were based on:
. the inclusion of a purpose build volunteer service centre in the new building at Merriwa;
. the relocation of voluntary services from Kingsley to Merriwa;
. the operation of the service from a computerised data base at Merriwa;
. the increasing difficulty associated with supervision and accountability of a service which was isolated from the central service;
. the need for the Regional Recreation Manger to use the office at the Two Rocks Recreation Centre;
Though initially in support of the relocation, the Two Rocks/Yanchep volunteers now are opposed to the move. They base their opposition on
. the significant number of locally recruited volunteers;
. the rapport and trust which has developed between volunteers and clients;
. the reluctance of volunteers to travel to Merriwa for office duties;
. the sense of removing a service from the local area.
Since the tabling of the petition a meeting has been held with a representative of the Yanchep/Two Rocks volunteers, the Mayor, the Chief Executive Officer, Cr Lyn O'Grady and the Manager Welfare Services. Following discussion it was resolved that
. the Two Rocks/Yanchep service would be relocated to the Yanchep Community House;
. the service will be linked by modem to the computerised data base at Merriwa;
. the day to day supervision of the service will be the responsibility of the newly appointed Yanchep Community House Coordinator;
. the overall management will remain the responsibility of the Voluntary Services Coordinator at Merriwa;
. the service will be reviewed after six months to establish whether any further changes are required.
A further meeting was held between the Manager Welfare Services and local volunteers at Two Rocks to discuss the proposed options. Volunteers were accepting of the new arrangement.
Submitted for Council's information.
P STUART
Manager Welfare Services
PS:CJ
wre960805
B135-08/96
CITY OF WANNEROO REPORT NO: B135-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY LIBRARIAN
FOR MEETING OF: FINANCE AND COMMUNITY SERVICE
MEETING DATE: 21 AUGUST 1996
FILE REF: 240-6
WARD: NORTH
SUBJECT: CLOSURE - YANCHEP/TWO ROCKS LIBRARY
The Yanchep/Two Rocks Library will be closed for recarpeting from Monday 2 to Wednesday 4 September 1996 inclusive.
Yanchep is Council's smallest static library. The size will enable the necessary packing, furniture movement, carpet laying and reorganisation to take place in the minimum timeframe. Library users will experience an interruption to service for two days only as the library is not normally open on Tuesdays. The closure will be advertised.
Submitted for information.
N CLIFFORD
City Librarian
nfc:mdp
whre080196
13.8.96
B136-08/96
CITY OF WANNEROO REPORT NO: B136-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 17 JULY 1996
FILE REF: 260-0
WARD: ALL
SUBJECT: RECREATION AND CULTURAL SERVICES DEPARTMENT MONTHLY REPORT
CULTURAL SERVICES
Mural Arts Programme
Hall of Fame: The young people on the programme have requested a "Hall of Fame" similar to other sites throughout Perth, ie McGiver Station. Funding is currently being sought from Arts WA, Main Roads and Transperth. The preferred locality for this mural is Edgewater overpass.
Bus Shelters: The Mural Arts Officer is currently negotiating with ten primary schools to paint shelters adjacent to the school grounds.
Writers Night: The weekly writers' nights are developing a strong core group on Thursday nights.
LEAP course: The City of Wanneroo has been approached to supply an aerosol artist/youth worker to the Wanneroo Youth Activities Centre LEAP course.
PUBLIC ART SUB-COMMITTEE
The Cultural Development Advisory Committee has agreed to the concept of forming a public art sub-committee specifically for the future development of public art works within the City of Wanneroo. The sub-committee will include a representative from the Cultural Development Advisory, Parks, Building, Town Planning, Libraries and Recreation and Cultural Services Departments. The diverse range of skills from the contributing sub-committee members will ensure the successful implementation of public art within the municipality.
GIRRAWHEEN LIBRARY PUBLIC ART WORK
A fantastic piece of public art work has been installed in the Girrawheen Library, giving the Centre a much needed "face lift".
The art work, by artists Mark Illich and Jeni Shillington, depicts the flora and fauna of the Girrawheen area. The project was produced with the help of some of the Library's users, and incorporates techniques in tile mosaic and copper work. The official opening is scheduled for September 1996.
CREATIVE WRITING WORKSHOPS
The City of Wanneroo is holding another series of creative writing workshops for residents interested in developing their writing skills. The workshops, to be held in October 1996, will be facilitated by two professional co-ordinators and will be held at Edith Cowan University, Joondalup.
RECREATION SERVICES
CRAIGIE REGIONAL ZONE
Learn to Swim
Enrolments in the swimming programme are close to capacity for this term. Pre-school classes were slow to fill, however, due to the colder weather.
Fitness Suite
There has a been a strong level of membership renewals in July to avoid the membership fee increase scheduled for August 1996.
Aquatic Centre
Education swimming classes have recommenced and are again making significant use of the pool during the day time, Monday to Friday.
GREENWOOD WARWICK ZONE
School Holiday Workshops
Warwick Leisure Centre held a successful Holiday Workshop programme during the July school holidays. Children participated in a variety of two hour activities from cartooning and cottage crafts to pottery and street dance. Due to its success, a similar programme is planned for the October school holidays.
NORTH WARD ZONE
Gumblossom Community Centre
Activities taking place at the Gumblossom Community Centre during July included the Junior Sports Development Programme.
The programme involved a number of different sporting activities including Basketball, Volleyball, Netball, Tennis and Badminton. The programme ran over the July School Holiday period and catered for 8 to 14 year old children. The programme was very successful with a full compliment on most days .
Leisure Programme Courses
Leisure Programme Course bookings were undertaken towards the end of July for the Gumblossom Community Centre and the Yanchep/Two Rocks Recreation Centre. A considerable number of courses will be taking place during August.
Community Open Day, Yanchep/Two Rocks
Planning is under way for the Community Open Day at the Yanchep/Two Rocks Recreation Centre on Monday 30 September 1996. Numerous art and craft, leisure and club activities will be taking place at the centre on this day. Resources for this programme were obtained from the City of Wanneroo Recreation Development Fund.
OCEAN RIDGE ZONE
July Kids Holiday Programme
The July Holiday Programme was undoubtedly the most successful programme run by the Centre since it opened. A total of 660 children were involved throughout the two weeks bringing an income into the Centre of $6,500.00. The most popular activities were holiday club, chocolate making, pottery and basketball.
The Centre also hosted a number of popular Coca Cola Wildcats basketball clinics which featured players Gavin Van der Putten, Ricky Grace and James Crawford.
SORRENTO DUNCRAIG ZONE
Record Enrolment Numbers
This past month was notable for the record number of people enrolled in the Term 3 Leisure Programme at Sorrento Duncraig Recreation Centre. The centre is running at virtually full capacity at present.
Mildenhall Renovations
Mildenhall is scheduled for major renovations to commence in October or thereabouts. All groups currently using the facility will need to be accommodated elsewhere. The Senior Citizens will be accommodated largely at the Recreation Centre, while a number of other groups are to be temporarily housed at Sorrento Community Hall and Percy Doyle Football Teeball Clubrooms.
Vandalism
Unfortunately the Recreation Centre has been targeted a number of times in the past month by vandals and thieves. The Aerobics Stereo was stolen in the most recent attack, causing substantial disruption to the programme and a downturn in business.
Parking
Parking is still an enormous problem at the Recreation Centre. Twenty extra parking bays have been budgeted for this coming year and if granted, will alleviate the problem somewhat.
YOUTH SERVICES
YOUTH FORUM - YANCHEP/TWO ROCKS
Council's Youth Forum conducted at the Community Centre, Two Rocks on Friday, 28 June 1996, highlighted a number of issues for young people living in the area. Predominantly, these issues relate to geographic and social isolation. In response to the identification of these needs a submission has been presented to the 'Gordon Reid Foundation for Youth' to fund a minimum youth service operating out of the community centre in Two Rocks. Should this submission be successful, a service, functioning in a similar manner to that of Anchors Youth Centre in Ocean Ridge Community Centre, Heathridge, will operate. The service envisaged for Yanchep/Two Rocks, however, will operate only on a Saturday from 2.00 pm to 10.00 pm.
VOLUNTEER TRAINING PROGRAMME
Twenty participants enrolled in Council's Volunteer Training Programme and eighteen completed the eight week introduction to youth work. This programme continues to remain popular with potential volunteers and to link youth services with access to staff resources they could not otherwise afford.
R BANHAM
City Recreation and
Cultural Services Manager
MGRS
rre60802
B137-08/96
CITY OF WANNEROO REPORT NO: B137-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 680-2
WARD: ALL
SUBJECT: MERGER BREAKERS AND WANNEROO SWIMMING CLUBS
SUMMARY
The two swimming clubs based at Craigie Leisure Centre have decided to merge. This report provides details on the merger and the relationship between the new Club and the Craigie Leisure Centre Learn to Swim Programme.
BACKGROUND
Breakers and Wanneroo Swimming Clubs have been evaluating the potential benefits of a merger for some time. The objective of the merger being to establish a larger club that offers a complete programme with sufficient coaching sessions for all levels of swimmer with regular competition and a social environment that attracts all age groups.
A name for the new club is yet to be determined.
This process has been actively supported by the West Australian Swimming Association. Their policy in relation to the number of clubs per facility is to support only one club except where the facility was large enough to meet the needs of two clubs. It is their view that Craigie Leisure centre is not large enough to cater for the range of swimmers usually associated with a swimming club if there are two clubs.
Whilst the Learn to Swim programme has been entirely separate from both Clubs the great majority of Breakers swimmers have been participants in the Learn to Swim programme. The Learn to Swim programme Coaches are responsible to Council and do not take any direction from the Breakers Swim Club. Breakers Swimming Club does not have any coaches of their own. The members make their own training arrangements; either with Council's programme or elsewhere.
Wanneroo Swim Club had their own volunteer coaches and club members were coached by these individuals.
Under the newly amalgamated Club, most members will be participants in Council's programme as the Club will not employ their own Coaches.
The merger provides an opportunity to free up pool space and increase the number of participants in the Learn to Swim programme.
Submitted for information.
R BANHAM
City Recreation and
Cultural Services Manager
MAS:MAS
rre60815
B138-08/96
CITY OF WANNEROO REPORT NO: B138-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 330-4 c301-5-1
WARD: SOUTH
SUBJECT: KINGSLEY-WOODVALE COMMUNITY AND RECREATION ASSOCIATION - AUSTRALIA DAY BREAKFAST 1997
SUMMARY
In April 1996 Council received a report outlining a request from the Kingsley-Woodvale Community and Recreation Association seeking approval to conduct its 1997 Australia Day Breakfast at Craigie Leisure Centre, with entry fees being waived between 8.00 am - 10.00 am on that day.
At its meeting on 24 April 1996, Council resolved to defer consideration of this matter pending an investigation to be carried out by the South Ward and South West Ward Councillors, the City Recreation and Cultural Services Manager, the Kingsley-Woodvale Community and Recreation Association and Whitford Recreation Association (Item CS48-04/96 refers).
A meeting was subsequently arranged with representatives of the Kingsley-Woodvale Community and Recreation Association on 22 May 1996 to discuss the various issues associated with this proposal.
DETAIL
From the Association's point of view, Craigie Leisure Centre is the ideal venue for this event. The only problem is that patrons have to pay an entry fee before they can enjoy the breakfast. Quite obviously the Manager of Craigie Leisure Centre is unable to support a situation where those attending the centre for an activity are expected to pay and those attending the breakfast receive free entry, and the opportunity to access the amenities after the breakfast. Also it seems appropriate that Craigie Leisure Centre should not be financially disadvantaged through hosting the event.
At the conclusion of the discussions it was agreed that it might be preferable for the Kingsley-Woodvale Community and Recreation Association to examine alternative venues for the breakfast. Advice has now been received that the Association has decided to conduct the 1997 event at Kingsley Reserve. At this stage it is not known whether the Whitford Recreation Association will join forces with Kingsley-Woodvale or conduct a separate breakfast at an appropriate location in their area.
Submitted for Council information.
R BANHAM
City Recreation and
Cultural Services Manager
RB:AB
rre60801
B139-08/96
CITY OF WANNEROO REPORT NO: B139-08/96
TO: CHIEF EXECUTIVE OFFICER
FROM: MANAGER - MUNICIPAL LAW & FIRE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 905-1
WARD: ALL
SUBJECT: MUNICIPAL LAW AND FIRE SERVICES DEPARTMENT - ACTIVITIES FROM 1 APRIL 1996 TO 30 JUNE 1996
Attached is a table covering the Municipal Law & Fire Services Department's activities from 1 April 1996 to 30 June 1996.
Submitted for Council's information.
T M TREWIN
Manager - Municipal
Law & Fire Services
dw/8961
1/01/96 1/04/95
TO TO
CURRENT 31/03/96 30/06/95
COURTS
Prosecutions dealt with in the Court of Petty Sessions, Joondalup:
Local Government Act 1960 0 0 0
Litter Act 0 0 0
Bushfire Act 0 0 0
Reserves & Foreshores By-laws 0 0 0
Control of Vehicles Act (Off Road) 0 0 0
Parking Facilities By-laws 0 0 0
Disabled Parking By-laws 0 0 0
Dog Act 1976 5 3 0
City of Wanneroo By-laws Relating to Dogs 0 0 0
Court matters dismissed by Magistrate 0 0 1
Court matters adjourned to next Court date 0 0 1
5 3 2
INFRINGEMENT NOTICES
Control of Vehicles (Off Road Areas) Act 4 3 2
Dog Act 1976 354 251 257
Litter Act 7 13 7
Bushfires Act 0 8 0
Parking/Reserves & Foreshores/Disabled
and Commercial Parking 212 361 186
577 636 452
FINES ENFORCEMENT REGISTRY
Infringement notices lodged with the Fines Enforcement Registry:
Dog Act 1976 22 21 30
Parking/Disabled 16 4 33
38 25 63
1/01/96 1/04/95
TO TO
CURRENT 31/03/96 30/06/95
COMPLAINTS AND OTHER MATTERS
Complaints and requests for service to this Department:
General complaints including abandoned
motor vehicles, rubbish dumping and
hooliganism at City buildings and reserves 112 197 167
Off road vehicle complaints 40 18 27
Commercial vehicle parking complaints 66 77 23
Parking complaints 85 105 76
Theft & Vandalism Investigations/Alarm callouts 88 88 38
Fire hazard investigations 3 49 4
Special duties 25 5 11
Disabled parking complaints 9 7 15
Abandoned motor vehicles 83 72 59
511 618 420
DOG AND CATTLE COMPLAINTS
Dog and stock complaints received from City residents:
General (dogs wandering and stray dogs,
including horses and cattle on roads) 1,154 947 620
Barking dog nuisances 127 128 142
Dog bites and attacks 15 23 25
1,296 1,098 787
DOGS IMPOUNDED 316 369 329
DOGS CLAIMED AND SOLD 181 186 199
DOGS PUT DOWN 135 183 125
CATTLE IMPOUNDED 0 3 6
1/01/96 1/04/95
TO TO
CURRENT 31/03/96 30/06/95
TELEPHONE CALLS
- received at Main Office during office hours - 8,227 9,419 8,976
(as per computer printout)
DELIVERIES AND ESCORTS
Deliveries and escorts by Patrol Officers and Rangers:
Council Agendas 298 328 330
Other Deliveries 7 21 2
305 349 332
HALL AND RESERVE PATROLS - PRIVATE FUNCTIONS 35 34 100
FIRE REPORTS AND CALL OUTS
Call outs attended by Patrol Officers and Brigade Volunteers:
Grass fires 4 7 13
Bush fires 7 B10 20
Vehicle fires 1 2 7
Property fires 0 0 5
False alarms 1 1 5
Not described/Other 5 1 0
18 21 50
NEIGHBOURHOOD WATCH
Meetings held during the quarter within the 2 2 4
City which were attended by residents, the
Crime Prevention Bureau of the Police Department
and the Council's Neighbourhood Watch Liaison
Officer.
The meetings covered topics such as home security
and self protection against physical attack by intruders.
1/01/96 1/04/95
TO TO
CURRENT 31/03/96 30/06/95
WANNEROO STATE EMERGENCY SERVICE
Hours expended on operations by the Wanneroo State Emergency Service:
Search 0 5 39
Storm Damage Assistance 496 8 199
Mass Rescue 0 0 0
Support Operations 55 21 51
Training 1,827 1,037 1,425
Community Service 585 323 281
Fire Assistance 0 20 0
2,963 1,414 1,995
Kilometres travelled 3,645 3,217 6,500
B140-08/96
CITY OF WANNEROO REPORT NO: B140-08/95
TO: CHIEF EXECUTIVE OFFICER
FROM: MANAGER - MUNICIPAL LAW & FIRE SERVICES
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES COMMITTEE
MEETING DATE: 21 AUGUST 1996
FILE REF: 905-1
WARD: ALL
SUBJECT: MUNICIPAL LAW AND FIRE SERVICES DEPARTMENT ACTIVITIES
FROM 1 JULY 1995 TO 30 JUNE 1996
Attached is a table covering the Municipal Law & Fire Services Department's activities from 1 July 1995 to 30 June 1996.
Submitted for Council's information.
T M TREWIN
Manager - Municipal
Law & Fire Services
dw/8962
1/07/95 1/07/94
TO TO
30/06/96 30/06/95
COURTS
Prosecutions dealt with in the Court of Petty Sessions, Joondalup:
Local Government Act 1960 0 3
Litter Act 0 0
Bushfire Act 1 0
Reserves & Foreshores By-laws 0 6
Control of Vehicles Act (Off Road) 0 0
Parking Facilities By-laws 0 4
Disabled Parking By-laws 0 0
Dog Act 1976 8 2
City of Wanneroo By-laws Relating to Dogs 5 1
Court matters dismissed by Magistrate 2 2
Court matters adjourned to next Court date 4 9
20 27
INFRINGEMENT NOTICES
Control of Vehicles (Off Road Areas) Act 16 7
Dog Act 1976 1,052 1,023
Litter Act 28 28
Bushfires Act 368 259
Parking/Reserves & Foreshores/Disabled
and Commercial Parking 1,207 833
2,671 2,150
FINES ENFORCEMENT REGISTRY
Infringement notices lodged with the Fines Enforcement Registry:
Dog Act 1976 167 147
Parking/Disabled 81 98
248 245
1/07/95 1/07/94
TO TO
30/06/96 30/06/95
COMPLAINTS AND OTHER MATTERS
Complaints and requests for service to this Department:
General complaints including abandoned
motor vehicles, rubbish dumping and
hooliganism at City buildings and reserves 530 880
Off road vehicle complaints 116 100
Commercial vehicle parking complaints 255 219
Parking complaints 373 357
Theft & Vandalism Investigations/Alarm callouts 272 86
Fire hazard investigations 121 137
Special duties 53 45
Disabled parking complaints 41 48
Abandoned motor vehicles 350 160
2,111 2,032
DOG AND CATTLE COMPLAINTS
Dog and stock complaints received from City residents:
General (dogs wandering and stray dogs,
including horses and cattle on roads) 4,093 2,823
Barking dog nuisances 555 538
Dog bites and attacks 78 105
4,726 3,466
DOGS IMPOUNDED 1,396 1,310
DOGS CLAIMED AND SOLD 740 767
DOGS PUT DOWN 656 523
CATTLE IMPOUNDED 9 17
1/07/95 1/07/94
TO TO
30/06/96 30/06/95
TELEPHONE CALLS
- received at Main Office during office hours - 38,506 37,938
(as per computer printout)
DELIVERIES AND ESCORTS
Deliveries and escorts by Patrol Officers and Rangers:
Council Agendas 1,306 1,305
Other Deliveries 28 9
1,334 1,314
HALL AND RESERVE PATROLS - PRIVATE FUNCTIONS 1,029 420
FIRE REPORTS AND CALL OUTS
Call outs attended by Patrol Officers and Brigade Volunteers:
Grass fires 35 68
Bush fires 31 42
Vehicle fires 6 22
Property fires 2 14
False alarms 6 16
Not described/Other 11 19
91 181
NEIGHBOURHOOD WATCH
Meetings held during the quarter within the 14 18
City which were attended by residents, the
Crime Prevention Bureau of the Police Department
and the Council's Neighbourhood Watch Liaison
Officer.
The meetings covered topics such as home security
and self protection against physical attack by intruders.
1/07/95 1/07/94
TO TO
30/06/96 30/06/95
WANNEROO STATE EMERGENCY SERVICE
Hours expended on operations by the Wanneroo State Emergency Service:
Search 191 332
Storm Damage Assistance 629 558
Mass Rescue 0 62
Support Operations 76 51
Training 6,574 4,805
Community Service 2,112 1,817
Fire Assistance 20 788
9,602 8,413
Kilometres travelled 12,762 9,008
B141-08/96
CITY OF WANNEROO REPORT NO: B141-08/96
TO: TOWN CLERK
FROM: CITY RECREATION AND CULTURAL SERVICES MANAGER
FOR MEETING OF: FINANCE AND COMMUNITY SERVICES
MEETING DATE: 21 AUGUST 1996
FILE REF: 260-0
WARD: ALL
SUBJECT: "WA ALIVE" - FORMERLY COMMUNITY
SPORTING AND RECREATION FACILITIES FUND
SUMMARY
On 7 August 1996, Council received advice that the Minister for Sport and Recreation will make $8 million available for the "WA Alive" programme, formerly the Community Sporting and Recreation Facilities Fund (CSRFF), for the 1997/98 financial year.
Local Government bodies and legally constituted, non-profit making clubs and community groups are invited to submit applications for funding to make modifications and additions to existing facilities and to construct new ones. A third of the total cost of the project may be funded by the State Government and this must be matched by the applicant's own cash contribution to the project, with other funding bodies being sourced as required.
DETAIL
The procedure for making grant applications from "WA Alive":
. potential applicants contact the Ministry of Sport and Recreation (MSR) to discuss the project and its eligibility for funding;
. applicants then contact Council (Recreation and Cultural Services Department) to further discuss the project and to obtain a "WA Alive" applicants kit;
. applications to be submitted to Council by 20 September 1996;
. Council to prioritise all projects to be built within its municipality, regardless of whether it is contributing funds to the project or not;
. Council to lodge all applications with the Ministry of Sport and Recreation by 1 November 1996;
. Minister announces approved applications in early 1997.
Grants will be available in the 1997/98 financial year or in
another financial year nominated by the applicant.
Council will be notified of the successful applicants soon after the Minister's announcement and funds, where appropriate, will be listed for consideration in the 1997/98 draft budget.
Submitted for information.
R BANHAM
City Recreation and
Cultural Services Manager
KK:SS
rre60811
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