Beall's Accounts Payable
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For Vendors
New Vendor Setup
1) Complete the Vendor Profile Form, sign Bealls Confidentiality Agreement for private label only, and email the buyer
a) Vendor Profile Form
b) Bealls Confidentiality Agreement for private label only
2) Review Bealls Vendor Partnership Guide. This is published twice a year, February and August. Changes to the Store Listing may not coincide with the twice a year publication schedule. Be sure to continually check for store listing updates.
a) Bealls Vendor Partnership Guide. Important to review and understand all sections, and specifically the following:
i) Bealls PO Terms and Conditions – Appendix
ii) Floor Ready Requirements
iii) Store Listing
iv) Transportation Routing Guide
v) Bealls Expense Offset Policies – Appendix
for Imports:
vi) C-TPAT Compliance – Appendix
vii) 10+2 Regulation – Appendix
3) Complete the Bealls UPC/Ticketing Request for Information and Vendor Services forms, and return to the Buyer
a) Bealls UPC/Ticketing Request for Information Form – Appendix
b) Vendor Services Form
The vendor is responsible for communicating to the Buyer any changes in the information initially supplied by the vendor in these forms as changes occur.
Existing Vendor
1) Update the Vendor Profile Form and/or Bealls Confidentiality Agreement for private label only, if any changes in these areas have occurred with your company, and return to the Buyer
a) Vendor Profile Form
b) Bealls Confidentiality Agreement for private label only
2) Review Bealls Vendor Partnership Guide. This is published twice a year, February and August. Changes to the Store Listing may not coincide with the twice a year publication schedule. Be sure to continually check for store listing updates.
a) Bealls Vendor Partnership Guide
b) Store Listing
3) Update the Vendor Services Form and/or Bealls UPC/Ticketing Request for Information Form, if any changes in these areas have occurred with your company, and return to the Buyer
a) Bealls UPC/Ticketing Request for Information Form – Appendix
b) Vendor Services Form
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Bealls Stores Inc,
Beall's Inc
VENDOR PARTNERSHIP GUIDE
Issued: February 1, 2018
Effective: February 15, 2018 through July 31, 2018
I. Introduction 4
Summary 4
Purchase Order Verification 5
How to Use this Manual 5
II. Purchase Order Requirements 6
Purchase Order Types 6
Store Cross-dock PO 6
Complex Case-pack PO 8
Simple Case-pack PO 11
Bulk PO 12
III. Floor Ready Requirements 13
Hanging Merchandise 13
Folded Merchandise 13
Retail Price Marking & Ticketing 13
Vendor UPC barcode ticket 15
Vendor ticket with Beall’s SKU and retail price 16
Beall’s tickets 16
Registered Identification Number (RN#) 17
IV. Packing and Marking Requirements 18
Unnecessary Materials Guidelines 18
Store Cross-dock Packing/Label Requirements 18
Complex Case-pack Packing/Label Requirements 19
Simple Case-pack Packing/Label Requirements 19
Bulk Packing/Label Requirements 20
Direct to Store Packing/Label Requirements 21
Beall’s Import Inc. PO Packing/Label Requirements 21
V. Transportation Routing Guide 27
VI. Store Listing (see separate attachment) 52
VII. Private Brand / Branded Direct Import Testing Requirements (see separate attachment) 52
VIII. Appendix 52
A. Contact List 52
B. Purchase Order Terms and Conditions (see separate attachment) 53
C. UPC/Ticketing Request for Information Form (see separate attachment) 54
D. EDI 55
Cross-dock Letter 55
EDI Trading Partner Agreement 56
EDI Mapping Specifications 57
E. Bealls Sample Ticket Types and Placement Requirements (see separate attachment) 89
F. Carton Label Samples 89
UCC128 Label Samples 89
UCC128 Label Placement 90
Complex Case-pack Label Sample 90
G. Expense Offset Policies 91
H. Bealls Import Vendor Chargeback Violation Key (see separate attachment) 94
Introduction
Summary
This Vendor Partnership Guide is valid for purchase orders issued by Bealls Stores Inc, Beall’s Inc. only. The instructions contained in this guide are only valid for shipments made February 15, 2018 through July 31, 2018. This guide supersedes all previous guides and exception routing issued by Beall’s. It is the responsibility of the vendor to obtain the current Transportation Routing Guide in this Vendor Partnership Guide in effect at the time of shipment. Beall’s does not mail guides.
All instructions in this Vendor Partnership Guide are terms and conditions of our purchase orders and must be carefully checked before forwarding any shipments to our Distribution Center / Stores. If the instructions in the Transportation Routing Guide section cannot be strictly followed, you must contact Beall’s Transportation Office prior to shipment. It is the responsibility of the vendor / shipper to access and comply with any changes to the Transportation Routing Guide.
Beall’s Transportation Office cannot give out routing instructions if the Purchase Order is:
a. not updated in Beall’s system,
or
b. cancelled,
or
c. past the cancellation date
or
d. prior to the start ship date
The vendor will be instructed to contact the buyer in any of these cases.
Any changes to routing instructions can only be authorized by Beall’s Transportation Office. Buyers should not be contacted for routing instructions.
Every routing exception expires on the effective date of each new guide. It is the vendor’s responsibility to re-negotiate the exception with Beall’s Transportation Office.
Our next update to the Vendor Partnership Guide will be August 1, 2018. The Bealls Stores Vendor Partnership Guide is available on our web site at .
Here’s a summary of the Vendor Partnership Guide and Routing Guide updates (appear in red throughout the guides):
• Effective Dates, Vendor Partnership Guide & Routing Guide – Changed
• Testing Requirements – Changed
• Routing Guides – Changed
• EDI- Changed
• Contacts- Changed
• Ecommerce Guidelines- Added under Packing and Marking Requirements
• Fineline Ticketing- Added under Appendix
Purchase Order Verification
You must verify that you have a duly approved PO from our buyer before you ship merchandise to Beall’s. Always ship merchandise quoting a valid 7-digit Beall’s PO number. You must ensure that you review the PO and verify that the details match your records, paying close attention to quantities, unit cost, discount terms, ship and cancel dates, and FOB point (city and state). Do not ship before the ship date. You may ship up to and including our cancel date. The FOB Point (city and state), if “SEE GUIDE” is not indicated, should be the actual point of origin for all shipments made to Bealls Stores Inc. Failure to ship from the FOB point specified in the PO can result in a non-compliance penalty. Our Buyers must be made aware of any changes to normal shipping points as soon as they are known to your company.
If our buyer agrees to substitutions, or any other PO change, you must verify that our PO has been updated accordingly by requesting a buyer copy of the change. If our PO does not match your records, or is incomplete, notify the buyer and request an updated copy of the corrected order before shipment is made.
How to Use this Manual
First, review the Purchase Order Requirements section to determine the type of PO you received.
Second, review the Floor Ready Requirements section as all merchandise shipped to Bealls Stores Inc must be ticketed with a scan-able barcode and correct retail price.
Third, review the Packing and Marking Requirements section and find the type of PO you received to pack the goods according to the PO.
Finally, review the Transportation Routing Guide section for appropriate routing instructions.
The Appendix contains a contact list, forms, expense offset policies, and other documentation referenced in the above sections.
If you have any questions on this manual, contact Diana Varela, Sr. Manager of EDI/ Merchandise Support, at (941)744-4544 or via email at EDIdepartment@.
Purchase Order Requirements
Purchase Order Types
Beall’s provides four types of POs, listed in order of preference as follows:
1. Store Cross-dock PO
2. Complex Case-pack PO
3. Simple Case-pack PO
4. Bulk PO
These PO types apply to all orders, domestic and import (POE, Direct Import, and Bealls Import).
Store Cross-dock PO
This type of PO has pre-defined store assortments to be packed / marked by store and is only sent via EDI to certified Store Cross-Dock vendors.
The TD505 element in the header of the EDI PO will have “Store Xdock PO- See Guide” to indicate that the PO is a Store Cross-dock PO. This type of PO will also have an ST qualified N1 segment at the header level with “050”, Beall’s Distribution Center, and SDQ segment(s) at the detail level with Beall’s 3 digit store number and quantity per store – sample of EDI PO data follows:
ST*850*1980001
BEG*00*SA*0683722**20060713
REF*DP*470
FOB*DF*AC*SEE GUIDE
SAC*N**VI*TC09***********Ticketing Service
ITD*05*3*****30*****NET 30
DTM*001*20060721
DTM*010*20060710
TD5*****Store Xdock PO-See Guide
N1*ST**92*050
PO1*001*..
CTP*RS*RES*..
SDQ*EA*92*004*1*008*1*010*2*011*1*012*1*013*1*014*1*015*2*016*1*017*2
SDQ*EA*92*022*1*025*1*026*1*029*1*030*2*032*2*037*1*038*1*039*2*040*2
Store Cross-dock Vendor Requirements:
• Mark 100% of goods with a scan-able UPC barcode ticket and either the manufacturer’s suggested retail price or Beall’s retail price as transmitted on EDI PO
• Make UPCs available on the GXS (formerly Inovis) UPC Catalog
• Receive an EDI PO (850) with:
o ST qualified N1 segment at the header level with ‘050’, Beall’s Distribution Center
o SDQ segment(s) at the detail level with Beall’s 3 digit store number and quantity per store
• Transmit an EDI Advance Ship Notice-(856) per BOL, for example 1 ASN with an order level for each store shipped in advance of merchandise receipt at the Beall’s DC. The ASN must include the UCC-128 SSCC that’s on the physical UCC1828 label as well as carton content details. If merchandise is shipped using a small package carrier like Fedex or UPS, transmit one 856-per carton. The tracking number should be the number used in the BM qualified REF segment at the shipment level of ASN.
• Transmit an EDI Invoice-(810) for each store
• Package goods for only one PO and one store destination
• Do not under pack cartons. Ideally, each store’s assortment should be contained in the least number of cartons possible.
Store Cross-dock Vendor Certification Process Overview:
1. Vendor signs and returns Cross-dock Letter and EDI Trading Partner Agreement in the Appendix, section name EDI
2. Vendor gets Beall’s Store Listing to setup in your system(s)
3. Vendor gets Beall’s EDI Mapping Specifications in the Appendix, section name EDI, to setup in your system(s)
4. Vendor receives a test blanket and release (store distro) PO but doesn’t ship PO
5. Vendor sends a test ASN against the release (store distro) PO, or for a past PO that has already shipped
6. Vendor submits a UCC-128 Carton Label Sample (see UCC128 Label Samples for specifications in Appendix) for Beall’s approval
Once steps 1-6 have been completed successfully, then:
7. Vendor receives an stand-alone, "Live" test PO to actually ship to Bealls DC with goods marked/packed by store and UCC128 labels on all cartons
8. Vendor sends a test ASN for this "Live" test PO shipment
9. Beall’s receives and inspects the shipment to match it to the ASN
Please note if any errors are found (including ticketing errors), the test fails and another PO is created to test again
10. Vendor sends a test Invoice for this test PO for Beall’s approval
Please note if you are sending invoices for our live test, you will not be paid against the test invoices. Paper invoices will need to be mailed, emailed or faxed to our Accounts Payable Department.
Once steps 7-10 have been completed successfully, then:
11. Bealls will notify the vendor to move the EDI partnership to production for all transactions tested
Please note the first production invoice transmission must also have either fax/e-mail paper copies of at least 20-25 individual store invoices for Beall’s to match against the EDI. If no issues are found, then paper invoices are no longer needed.
Complex Case-pack PO
This type of PO has pre-defined A,B,C… assortment groups with multiple style/colors/sizes and is not sent via EDI, only sent via fax/print copy – sample of fax follows:
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The Complex Case-pack PO information describes the assortment and quantities by case-pack type as seen above.
In the body of the document, the first line identifies the quantity of case-pack A’s, B’s, etc. to be shipped to Beall’s. The vendor will ship 10 case-pack A’s (#1), and 6 case-pack B’s (#2).
Each line item is listed by manufacturer style, color, size description, unit description, cost, unit of measure, SKU number, total quantity, quantity per case-pack, and UPC number.
Case-pack A’s will include two size small, (#3) and B’s zero size small (#4). This logic applies to all line items within the PO.
Simple Case-pack PO
This type of PO requires goods to be packed by individual style/color with an assortment of sizes if applicable. For Store Cross-dock certified vendors, it will be sent via EDI. The TD505 element in the header of the EDI PO will have “Simple Casepack PO- See Guide” to indicate that the PO is a Simple Case-pack PO. This type of PO will also have an ST qualified N1 segment at the header level with “050”, Beall’s Distribution Center and no SDQ segment(s).
For non-Store Cross-dock vendors, it may be sent via fax/print copy – sample of EDI follows:
ST*850*3760002
BEG*00*SA*0685129**20060713
REF*DP*100
FOB*DF*AC*SEE GUIDE
SAC*N**VI*TC09***********Ticketing Service
ITD*05*15*****30*****NET 30
DTM*001*20060925
DTM*010*20060825
TD5*****Simple Casepack PO-See Guide
N1*ST*050*92*050
PO1*001*..
CTP*RS*RES*..
Bulk PO
This is a traditional PO type with bulk quantities for each style/color/size. For Store Cross-dock certified vendors, it will be sent via EDI. The TD505 element in the header of the EDI PO will have “Bulk PO- See Guide” to indicate that the PO is a Bulk PO. This type of PO will also have an ST qualified N1 segment at the header level and an SDQ segment at the detail level with “050”, Beall’s Distribution Center.
For non-Store Cross-dock vendors, it may be sent via fax/print copy – sample of print copy follows:
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Floor Ready Requirements
Hanging Merchandise
All merchandise that is displayed on hangers in our stores must be shipped on a VICS Floor-ready hanger. Bealls has adopted the VICS change from clear to black plastic apparel “Department Store” hangers. The change does not impact infants, girls, boys, or intimates apparel. Bealls expects all deliveries to have these hangers. Click here for a sample list of approved hangers. For Bealls Import only, please click here for a list of approved hangers.
Please note:
• ALL TOPS must be shipped on the black VICS-approved hanger with a CS1Q crown sizer.
• ALL BOTTOMS must be shipped on the black VICS-approved “pincher type” grip hanger with a CS1Q crown sizer.
• ALL BRAS, PANTS, & SLIPS must be shipped on the clear VICS-approved “intimate apparel” hanger or Vendor hanger.
• ALL LADIES SWIMWEAR must be shipped on a VICS Style# 6212 Hanger (black 12” Soft Pinch Bottom Hanger) with a CS1Q crown sizer.
• ALL INFANT TOPS merchandise (sizes up to 24 months) must be shipped on a VICS Style# 495 Hanger with appropriate VICS Size Color sizer.
• ALL INFANT BOTTOMS merchandise (sizes up to 24 months) must be shipped on either a VICS Style# 9408 Hanger or VICS Style# 6108 Hanger with appropriate VICS Size Color sizer.
• ALL GIRLS/BOYS merchandise must be shipped on the following VICS-approved hangers:
Girls/Boys 2T-4T TOPS, VICS Style# 495 Hanger with appropriate VICS Size Color sizer
Girls/Boys 2T-4T BOTTOMS, VICS Style# 6108 Hanger with appropriate VICS Size Color sizer
Girls 4-6x/Boys 4-7 TOPS, VICS Style# 496 Hanger with appropriate VICS Size Color sizer
Girls 4-6x/Boys 4-7 BOTTOMS, VICS Style# 6110 Hanger with appropriate VICS Size Color sizer
Girls 7-16/Boys 8-18 TOPS, VICS Style# 485 Hanger with CS1Q sizer
Girls 7-16/Boys 8-18 BOTTOMS, VICS Style# 6010 Hanger with with CS1Q sizer
• ALL MEN’S SUITS AND SPORTSCOATS must be shipped on a wishbone-style hanger (pant bar if needed) with a CS1Q crown sizer.
Hanging merchandise will be identified through the buyer and the PO.
Folded Merchandise
All folded tops must meet Bealls standard requirements as follows:
|Category |Finished Neck Measurement |Finished Bottom Measurement |
|Mens |11 inches |10 inches |
|Young Mens |11 inches |10 inches |
|Juniors |8 ½ inches |7 ½ inches |
|Missy |9 ½ inches |8 ½ inches |
|Plus |11 inches |9 ½ inches |
|Youth |8 ½ inches |7 ½ inches |
Retail Price Marking & Ticketing
All merchandise shipped to Bealls Stores Inc must be pre-ticketed with a scan-able UPC-A formatted barcode and correct retail, at a minimum. Here’s a sample UPC-A formatted barcode:
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The ticket must be visible and easily accessible for scanning. Here’s a general vendor-produced label/hangtag sample that’s standard in the industry to use as a guideline:
|Zone 1{ |Merchandise Brand/Label Name |
|Zone 2{ |PO#: [Bealls 7 digit PO#] |
| |Vdr Style#: |
| |Dept#: [Bealls 3 digit dept#] |
|Zone 3{ |[pic] |
|Zone 4{ | |
|Zone 5{ |SIZE |
|Zone 6{ |Retail price |
|Zone 7{ | |
BOB & BEV Ticket Requirements:
1. Zone 7 must show the letters BOB or BEV, as instructed by the buyer
2. For BEV tickets, Zone 6 must show both the compare at and Bealls retail prices (sample follows)
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Vendors must use one of the 3 following options to comply with Bealls Stores Inc retail price marking and ticketing requirements.
Vendor UPC barcode ticket
This option is required for Store Cross-dock and Complex Case-pack orders – vendors must:
• Assign UPC at the product ID / color / size level
• Mark 100% of your merchandise with a UPC
• Make UPCs available on the GXS (formerly Inovis) UPC Catalog
note: for vendors with less than 100 UPCs, a paper UPC catalog may be faxed to 941-745-2813 and must include UPC,PID, description, color and color description, size and size description
• Use the National Retail Federation (NRF) Color and Size codes.
• Do not re-use UPCs or Product IDs prematurely (industry standards require a 30 month retention period for fashion goods and a 48 month retention period for non-fashion goods before re-using a UPC)
For Store Cross-dock certified vendors, Beall’s will transmit the retail price in the EDI PO in order for a vendor to:
a) print Beall’s retail price directly in “Zone 6” of the standard UPC ticket,
or
b) apply a plain, white, pressure-sensitive sticker with Beall’s retail price in “Zone 6” of the standard UPC ticket (the sticker should not be removable once the adhesive has set)
“Zone 6” is the space reserved on the standard UPC ticket for an item's retail price. (Refer to the “Apparel Guidelines: Format and Placement.”). “Zone 6” dimensions are 1” high by 1.25” wide.
The retail price must be printed in black ink in a minimum 10-point, bold font. If you cannot print/apply Beall’s retail price, we would prefer no retail instead of the wrong retail.
Complete the UPC/Ticketing Request for Information Form in the Appendix to be setup for this option.
Vendor ticket with Beall’s SKU and retail price
Beall’s requires the following Beall’s-generated information on each ticket (for vendors that cannot generate/apply UPC barcode ticket):
• Department number
• Vendor number
• Style number
• SKU number and barcode
• Retail price
Multi-pricing or “Compare At” pricing will be required at the buyer’s discretion.
This information will be communicated to you on the PO.
More specific guidelines for this ticketing information along with examples of each ticket type can be found in attachment “Beall’s Ticket Types”.
Beall’s requires specific placement of these tickets, based on merchandise type. Diagrams and examples can be found in attachment “Ticket Placement Guidelines”.
Beall’s must approve the ticket to ensure the data and ticket type are correct and to confirm that the tickets scan properly.
NOTE: If you are a vendor who provides Beall’s Private Brand Merchandise, and apply a price label to our Brand ID hang tag or joker tag, then:
• the label must be white
• the label should be placed on the back of the hang tag
• the label must not cover any name brand, picture, or item information
• the swiftach for all tag tickets should be 3" long
Beall’s tickets
This is the least desirable option. If you must choose this option, see the attachment “Beall’s Ticket Types” for information on how to read our tickets so you are able to match the correct tickets with the correct garments.
Also refer to “Beall’s Ticket Placement Guidelines” to see the acceptable location on each item to place the ticket. Please contact the Buyer if:
a) insufficient quantities of tickets are received, or
b) discrepancies are found when comparing the tickets to the PO, or
c) tickets are not received prior to the ship date of a PO
Registered Identification Number (RN#)
RN# is a number issued by the Federal Trade Commission, upon request, to a business residing in the U.S. that is engaged in the manufacture, importing, distribution, or sale of textile, wool, or fur products.
When Bealls is the Importer of Record:
• all apparel products that Bealls orders must have Bealls RN# on either the packaging or the product. The RN# must be clearly and legibly identified on the care label or the heat transfer.
• all other products that Bealls orders must have either Bealls RN# or Bealls legal line on the product itself or on the packaging/hangtag. If the product is in the vendor’s existing packaging, a sticker with Bealls RN# must be applied to cover the vendor’s RN#.
Please note that this does not apply to POE orders since Bealls is not the Importer of Record for POE orders.
Packing and Marking Requirements
Unnecessary Materials Guidelines
Beall’s recognizes the need to include certain packing or protective material on products. However a considerable amount of waste and labor is incurred to remove materials considered “unnecessary”.
• No safety pins, straight pins, or pins of any type, in any category of merchandise, for any reason, except Boy’s and Men’s folded dress shirts.
• No tiebacks or clips of any type, in any category of merchandise.
• No tissue or paper or other materials placed inside garments, in pockets or sleeves, or folds, or wrapped around hangers that will fall off while garment is on display on our selling floor or that requires removal at point of receipt. Plastic and cardboard collar inserts in Boy’s and Men’s folding dress shirts are OK.
• Use protective packing that can easily be removed in one motion. Example: poly bags covering garments should easily pull away; plastic and cardboard protecting handbags or luggage etc. must not require scissors or knives to remove. If protective plastic is necessary, wherever possible bundle multiple items NOT singles.
Store Cross-dock Packing/Label Requirements
Packing Requirements
1. Store Cross-dock merchandise is to be packed by store with the quantity assortment, style, color, and size as stated in the PO.
2. Pack each PO in separate cartons. Do not combine multiple POs in one carton.
3. Pack each store assortment in separate cartons.
4. Do not under pack cartons. Ideally, each store’s assortment should be contained in the least number of cartons possible.
5. Seal with distinctive tape, i.e. company name / logo or security tape. Do not use clear tape.
6. Do not use metal, plastic bands, or straps. Cartons must be of a construction that will withstand transportation handling.
7. Individual carton dimensions cannot be less than 9”L x 7”W or 4”H or exceed 351/2”L x 23”W x 22”H unless an individual item exceeds these dimensions.
8. Individual cartons cannot weigh less than 2 lbs or more than 50 lbs unless an individual item exceeds this weight.
9. Packing slips are not required for Store Cross-dock POs.
Label Requirements
1. All Store Cross-dock shipments to Beall’s Distribution Centers require a UCC128 label (see UCC128 Label Samples in Appendix).
2. UCC128 information must be included in the ASN.
3. Do not cover your UCC-128 label with tape of any type. Covering the label with clear tape creates “reflection” which causes your label to be unreadable.
4. UCC128 label must be placed on longest, shortest side of the carton, 1¼ inches from the natural bottom of the carton and 1¼ inches from the side of the carton. No labels can be on the top of the carton (see UCC128 Label Placement in Appendix).
Complex Case-pack Packing/Label Requirements
Packing Requirements
1. Complex Case-pack merchandise is to be packed by the style, color, size, and quantity assortment as stated in the PO.
2. Pack each case-pack assortment in separate cartons.
3. Pack each PO in separate cartons. Do not combine POs in the same carton.
4. Seal with distinctive tape, i.e. company name / logo or security tape. Do not use clear tape.
5. Do not use metal, plastic bands, or straps. Cartons must be of a construction that will withstand transportation handling.
6. Individual carton dimensions cannot be less than 9”L x 7”W or 4”H or exceed 351/2”L x 23”W x 22”H unless an individual item exceeds these dimensions.
7. Individual cartons cannot weigh less than 2 lbs or more than 50 lbs unless an individual item exceeds this weight.
Carton Marking / Label Requirements
Label each carton on at least one side with the following (see Complex Case-pack Label Sample in Appendix):
1. Vendor name and address
2. Beall’s Company name
3. PO number
4. Department number
5. Complex Case pack quantity (per carton)
6. Complex Case-pack assortment type i.e. “A, B, C” as defined on the PO
7. Carton count by assortment type, for example for Assortment Type A use A1 of 2, A2 of 2.
8. Total cartons in shipment
Simple Case-pack Packing/Label Requirements
Packing Requirements
1. Merchandise must be packed with only one style, one color per carton.
2. If the carton is a Master Carton with inner-packs of one style/color, then each inner-pack must be bundled (banded or poly-bagged in a sustainable pack).
3. Pack each PO in separate cartons. Do not combine POs in the same carton.
4. Seal with distinctive tape, i.e. company name / logo or security tape. Do not use clear tape.
5. Do not use metal, plastic bands, or straps. Cartons must be of a construction that will withstand transportation handling.
6. Individual carton dimensions cannot be less than 9”L x 7”W or 4”H or exceed 351/2”L x 23”W x 22”H unless an individual item exceeds these dimensions.
7. Individual cartons cannot weigh less than 2 lbs or more than 50 lbs unless an individual item exceeds this weight.
Carton Marking / Label Requirements
Label each carton on at least one side with the following information:
1. Beall’s Distribution Center address
2. PO number
3. Department number
4. Beall’s Style number or Manufacturer’s Style number
5. Color
6. Pack size breakdown, for example 1sm, 2med, 2lge, 1xl
7. If a Master Carton is applicable (i.e. inner-packs within an outer Master Carton), you must indicate on the carton label.
a. “MASTERCARTON”
b. Number of inner-packs per carton
c. Any carton with a pack quantity that is inconsistent with the rest of the cartons for that style or pack type must be labeled as “ODD CARTON”.
8. Carton count by PO, for example PO# 123456 1 of 3, 2 of 3, 3 of 3.
9. If shipped from outside the USA, “Made in:” (Country of Origin of Merchandise).
10. Attach packing slip to outside of lead carton for each PO.
Bulk Packing/Label Requirements
Packing Requirements
1. Merchandise must be packed with only one style, one color, and one size per carton. (Exception: less than 24 units per color by style.)
2. Pack each PO in separate cartons. Do not combine POs in the same carton.
3. Seal with distinctive tape, i.e. company name / logo or security tape. Do not use clear tape.
4. Do not use metal, plastic bands, or straps. Cartons must be of a construction that will withstand transportation handling.
5. Individual carton dimensions cannot be less than 9”L x 7”W or 4”H or exceed 351/2”L x 23”W x 22”H unless an individual item exceeds these dimensions.
6. Individual cartons cannot weigh less than 2 lbs or more than 50 lbs unless an individual item exceeds this weight.
Carton Marking / Label Requirements
Label each carton on at least one side with the following information:
1. Beall’s Distribution Center address
2. PO number
3. Department number
4. Beall’s Style number or Manufacturer’s Style number
5. Color
6. Size
7. Carton count by PO, for example PO# 123456 1 of 3, 2 of 3, 3 of 3.
8. If shipped from outside the USA, “Made in:” (Country of Origin of Merchandise).
9. Attach packing slip to outside of lead carton for each PO.
10. Attach packing slip to outside of lead carton for each PO and include the following information:
a. PO number
b. Department number
c. Carton count
d. Style number and description
e. Carton count per style
f. Total quantity of units per style / color / size.
Direct to Store Packing/Label Requirements
Packing Requirements
1. Pack each PO in separate cartons. Do not combine POs in the same carton.
2. Carton must not exceed 50 pounds gross weight unless one individual item exceeds 50 lbs.
3. Seal with distinctive tape, i.e. company name / logo or security tape. Do not use clear tape.
Carton Marking / Label Requirements
Label each carton on at least one (1) side with the following information:
1. “Bealls Stores Inc” Store Name, Address and Store number
2. PO number
3. Department number
4. Carton count by PO, for example PO# 123456 1of 3, 2 of 3, 3 of 3
Beall’s Import Inc. PO Packing/Label Requirements
Note: This supersedes all other carton marking instructions
Carton Marking / Label Requirements
Shipping Mark:
• Inner Carton: Color/Size assortment to be printed on front side of box.
• Export Carton: Carton Mark Front side/Back side
Beall’s Imports Inc.
PO #________________
Release #_____ of______
Dept #______________
Style #______________
Color_______________
Inner Pack Size Scale ________________
_______________________=____
Units Per Master Carton ___________
Master Carton #_________of_________
Country of Origin_______________
Destination: Beall’s Bradenton, Florida USA 34208
Release # only applies to Li & Fung orders so mark “Release # 1 of 1” when not a Li & Fung order.
If goods are not sized, mark “Inner Pack Size Scale N/A”.
• Side Mark: (one side only)
G.W._________
N.W._________
Measurement:____________
Bealls Florida Stores
Vendor Packaging and Shipping Guidelines for Ecommerce Merchandise
Note any orders for store #796 should be ecommerce ready. You can find the address on our store listing,
01) Packaging Standards for Bealls Ecommerce Merchandise – General Guidelines
A. Merchandise must be individually packaged – one selling unit per package.
B. Each selling unit of merchandise should be packaged so that the product is not damaged during receipt, stocking, shipment preparation, and shipment to the customer.
C. Each individual selling unit container (box or poly bag) must have attached to the exterior of the package, a UPC BAR CODE that also contains the human readable numeric rendering of the UPC, placed face up and scan-able without opening or unwrapping the Unit. This is in addition to the merchandise ticketing requirements in the Bealls Store Vendor Partnership Guide for ticket details.
D. For poly bagged merchandise, the Bealls merchandise ticket that is attached to the merchandise should be face up and visible on the merchandise inside the poly bag.
E. All packaging and packing materials should be environmentally friendly consisting of recycled and recyclable materials whenever possible.
02) Pack Guidelines for Bealls Ecommerce Orders
A. The goal of ecommerce Pack Guidelines is to facilitate the rapid sortation of merchandise to the style/color/size SKU when it is receipted at the Central Fulfillment Center.
B. To the greatest extent possible, vendor shipments for all merchandise should be packed and sorted by each individual SKU (style, color, size).
C. Single carton – Single SKU
01) Defined as one carton/box that contains multiple units of a single SKU (style, color, size).
02) This is the preferred pack for orders that contain 12 or more units per SKU.
D. Single Carton – Single SKU With Multiple Inner Packs
01) Defined as a carton that contains multiple inner packs that all contain the same single SKU.
02) Inner packs may consist of boxes, poly bags, shrink wrap packs or other bundling device.
E. Master Case – Multiple SKU’s
01) May contain multiple inner packs where each inner pack will contain a different SKU.
02) Each inner pack should contain only one SKU.
03) The inner pack may consist of boxes, poly bags, shrink wrap packs or other bundling device.
F. Just Enough orders and re-orders
01) Just Enough orders and re-orders may consist of cartons that contain many units with a composition of one unit or two units per SKU.
02) Receipts that contain one or two units per SKU are not preferred but are considered acceptable for Just Enough orders.
03) It is preferable to have receipts that consists of three or more units per SKU
03) Poly Bag Guidelines
A. The poly bag must be high clarity (clear) and of appropriate thickness (approximately .9 mil to 1.5 mil) in order to protect the product until opened by the final use consumer.
B. Poly bags must be adequately sealed in order to protect the product.
C. Poly bag or shrink wrap must not protrude more than 3" past the dimensions of the product.
D. Poly bags with a 5" opening or larger (measured when flat) are required to have a suffocation warning, either printed on the bag itself, or attached as a label.
E. For example:
01) "WARNING: To avoid danger of suffocation, keep this bag away from babies and children. Do not use this bag in cribs, beds, carriages or play pens. This bag is not a toy."
F. The warning should be placed in a prominent location on the bag, printed in black and in a legible font size for the size of the bag.
G. Print size of this warning should conform to the following table:
01) Total Length plus Width of Bag Minimum Print Size
02) 60 inches or more 24 point
03) 40 to 59 inches 18 point
04) 30 to 39 inches 14 point
05) less than 29 inches 10 point
04) Apparel and Lingerie
A. Apparel merchandise should be folded flat.
B. Each individual unit must be placed in a sealed poly bag or shrink-wrapped.
01) Place the Unit in a transparent poly bag with a suffocation warning and seal the bag to protect it from damage or dust. This is an approved variance to the Bealls Stores Vendor Partnership Guide and this exception may only be used for merchandise shipped to the CFC (Store #796) or, when specifically directed by Bealls.
02) DO NOT allow poly bag or shrink wrap to protrude more than 3 inches past the dimensions of the product.
C. DO NOT include hangers on or, with the product. This is an approved variance to the Bealls Stores Vendor Partnership Guide and this exception may only be used when specifically directed by Bealls.
D. The Bealls merchandise ticket with barcode should be attached to the merchandise with the UPC bar code face up and visible on the merchandise inside the poly bag. Please see Bealls Stores Vendor Partnership Guide for ticket type details.
05) Accessories, Handbags, Totes, Hats
A. Merchandise must be individually poly bagged or boxed with the bar code ticket readable or accessible (attached by string) from the exterior of the container.
06) Jewelry
A. Jewelry must be individually packaged in a sealed poly bag and labeled with the UPC bar code ticket in a readable/ scan-able location.
B. Items that are individually boxed should also be in a sealed poly bag.
C. Earrings must be attached to a card and the posts protected in order to protect them during shipping.
07) Beauty and Fragrance.
A. Merchandise must be individually packaged and labeled with the UPC bar code ticket.
08) Soft Home
A. Towels, Bath Rugs, Tablecloths and Napkins.
01) Each individual unit must be placed in a sealed poly bag or shrink-wrapped.
02) Place the Unit in a transparent poly bag with a suffocation warning if appropriate and seal the bag to protect it from damage or dust.
03) DO NOT allow poly bag or shrink wrap to protrude more than 3 inches past the dimensions of the product.
04) Any merchandise that is sold as a set must have all pieces included in the poly bag.
B. Bedding
01) Additional packaging is not required in the case of merchandise such as comforter sets and sheet sets that are contained in a fully enclosed “retail ready” vendor package with a visible UPC.
02) Merchandise that is not fully protected, such as banded blankets or throws must be individually poly bagged with a UPC label on the exterior of the bag.
09) Home Store (Hard Home) including Dinnerware, Glassware, Decorative Accessories
A. It is preferred that merchandise be individually packaged – one unit per package.
01) Small unbreakable items such as metal napkin rings or kitchen gadgets may be exempted from the individual pack requirement.
B. Small breakable/ fragile items and medium size hard home items.
01) Each unit of merchandise must be individually packaged in a protective box or, securely wrapped in bubble wrap or foam sheeting. The packaging must be adequate to protect the merchandise finish and structural integrity.
02) The box or bubble wrapped item must have an external UPC barcode attached to the container or, a UPC barcode attached to the merchandise with a string that extends out of the packing.
03) No additional packaging is required if each piece of merchandise is contained in a fully enclosed retail floor ready package with the appropriate Bealls ticket on the exterior of the package.
04) Styrofoam peanuts are NOT acceptable packing.
10) Large Hard Home Items.
A. Any item of merchandise will be considered Large if:
01) It weighs more than 20 pounds or,
02) exceeds either of the following dimensions:
(a) 18”X18”X18”
(b) Any single dimension greater than 24”
03) Large items must be delivered to Bealls individually packaged in a carton that is “ship ready” to the final customer.
04) The carton and internal cushioning must protect the merchandise integrity and finish during transit by a small package commercial carrier such as UPS.
B. Shippable Container Guidelines for Large Items
01) It is required that merchandise be packaged in a container that is shippable via small package common carrier such as UPS to the consumer. Merchandise should be individually packaged so that it will not break during receiving, storage, shipment preparation, or shipment to the customer.
02) Each individual item must be:
(a) Packaged in a six solid-sided box.
(b) Wrapped in protective cushioning such as bubble wrap, small-cell bubble sheeting, foam sheeting or kraft paper if needed to protect the integrity and the finish of the merchandise
(c) Styrofoam peanuts are NOT acceptable packing.
03) The merchandise should fit securely into the box with very little empty space to allow vibration or shifting of the product. The contents should not move when shaken.
04) The merchandise container/ package must have attached to the exterior of the package, a UPC BAR CODE that also contains the human readable numeric UPC, placed face up and scan-able without opening or unwrapping the Unit. This is in addition to the merchandise ticketing requirements in the Bealls Store Vendor Partnership Guide for ticket details.
05) Recommended Cushioning
(a) Foam sheeting is a lightweight, soft, resilient material made of thin polystyrene or polyethylene material. It comes in a variety of thicknesses, but sheeting with a minimum thickness of 1/16-inch-thick (0.16 cm) is recommended.
(b) provides surface protection as well as shock absorption
(c) Kraft Paper.
11) Vendor Drop Ship Merchandise.
A. Merchandise that is shipped directly to the end use customer as part of Bealls Vendor Drop Ship program must meet the standards outlined in the “Packaging and Shipping Guidelines for Ecommerce Merchandise”.
Transportation Routing Guide
Domestic Transportation Routing Guide
For international shipments in which Bealls is not the Importer of Record, please reference POE Shipments in Bealls International Routing Guide.
Issued February 1, 2018
Effective: February 15, 2018 – July 31, 2018
This Transportation Routing Guide is valid only for purchase orders issued by:
Bealls Stores Inc
The instructions contained in this guide are only valid for purchase orders shipped:
February 15, 2018- July 31, 2018
Please use the previous guide for all shipments prior to February 15, 2018.
This guide supersedes all previous Domestic Transportation Routing Guides and exception routing issued by Bealls Store Inc.
|All instructions shown in this routing guide are transportation compliant terms and conditions of our purchase orders and must be followed when shipping to Bealls|
|distribution center or direct to stores. All Bealls merchandise and non-merchandise vendors are required to use Bealls Routing Guide on all shipments that Bealls |
|is paying the freight charges. A charge back will result for any, all violations to this policy. It is the responsibility of the vendor (or the vendor’s agent) to|
|access and comply with all instructions of the most current issue of this guide. If you cannot fully comply with all instructions in this guide, you must contact |
|Bealls Transportation Office prior to shipping. Failure to fully comply with all instructions will result in a charge back of full freight costs and $275 handling|
|fee. |
Our next update to the Domestic Transportation Routing Guide will be released August 1, 2018. Bealls Domestic Transportation Routing Guides are available on our web site at . Click on “for vendors” and then select Bealls Florida Vendor Services, then select Routing Guides.
All changes within this routing guide are identified in red.
• Only Bealls Transportation Office can authorize changes to routing instructions.
• If a vendor receives any routing instructions from the Transportation Department, the vendor is still responsible for all of the routing requirements in this guide.
• Vendors may call for routing instructions prior to the start of the shipping window.
• It is the vendor’s responsibility not to ship prior to the start of the shipping window or after the cancellation date.
All vendors must submit shipment information using the web-based TMS system.
Bealls will not pay accessorial charges incurred with the loading or pick up of any shipment.
Accessorial charges include but are not limited to wait time, load & count charges, and canceled pick-up charges.
1st Offence $500
2nd Offence $1,000
3rd Offence $1500
Plus freight and additional handling fees
Failure to comply with Bealls Logistics routing instructions in full, may result in a Vendor chargeback for the full cost of transportation plus any applicable handling costs.
Vendor must ship freight with the Bealls approved carrier (provided at the time of routing approval). If the vendor uses a different carrier, it will be the vendor’s responsibility to cover the freight expense along with a chargeback.
If the vendor ships product without first receiving routing approval, the vendor will be responsible for all transportation expenses and the associated chargeback.
In the case of shipments being returned to the vendor due to routing violation, vendors will be responsible for all freight charges and chargeback will be applied.
Bealls Store Inc. Domestic Transportation Routing Guide
Table of Contents
I. Domestic Transportation Routing Guide Changes and Key Points
II. Distribution Center Shipments (Includes Non-Merchandise Shipments)
Shipments weighing 250 lbs. or less and under 25 cartons
Shipments weighing 251 lbs. to 7,999 lbs. or over 24 cartons and not exceeding 1,200 cu. ft. or 10-non-stackable pallets
Carrier Selection Chart based on Shipping Zip Codes
Consolidators and LTL Carrier's Addresses and Contact Information
National Retail Transportation Terminal Contact Information
Commercial Zone Zip Codes
Consolidator Information
Consolidator Requirements
Shipments weighing 8,000 lbs. or more or 1,200 cube or more or 10 non-stackable pallets or more
III. Bill of Lading Requirements
IV. Air Shipments
V. Direct to Store Shipments (Includes Non-Merchandise Shipments)
VI. Samples of VICS Bill of Ladings
Sample #1:
Within Commercial Zone, picked up by Consolidator
Within Commercial Zone, dropped off by Vendor
Within Commercial Zone, Vendor used 3rd party to make delivery
Sample #2:
Within Consolidation Area, outside of Commercial Zone
Sample #3:
Less than Truckload Shipments
Sample #4:
Direct to Store Shipments
Sample #5:
Truckload Shipments
Sample #6:
Blank VICS Bill of Lading
VICS Bill of Lading Supplement
|I. Domestic Transportation Routing Guide Changes and Key Points |
Issued: February 1, 2018
Effective: February 15, 2018 – July 31, 2018
Please read each section carefully.
Routing Key Points
• Bealls Distribution Center shipping address is:
Bealls Distribution Center
1806 38th Avenue East
Bradenton, FL. 34208
• Vendors must pack by style, color, and size if applicable based upon the purchase order’s level of detail. Cartons should be packed by solid style, color and size whenever possible.
• All shipments must contain a packing slip on the lead carton. Packing slips must include the number of units by style, color, and size if applicable based upon the purchase order’s level of detail.
• Bealls current return policy is that any merchandise that is refused by Bealls receiving docks, will be shipped freight collect back to the vendor on Bealls designated LTL carrier. These shipments are refused and sent back to the vendor without obtaining any return authorization.
• When completing the “Carrier Information” in the VICS bill of lading, Bealls will accept the carton quantities in either the “Handling Unit” or “Package” section. If your shipment is palletized enter the pallet quantity under the “Handling Units” and the carton quantity under the “Package” section. The total weight must include the pallet weight.
|BEALLS CONTACT LIST |
|Error Code Classification |For Requirements / Information |Contacts |Phone / Fax / e-mail |
| |Regarding | | |
|200 / 270 |Transportation / |Transportation Office |941.744.4658 |
| |Bill of Lading | |941.747.4378 (fax) |
| | | |traffic@ |
| |Delivery appointments |Transportation Office |941.744.4419 |
|250 |PO Compliance |Buyer |941.747.2355 |
|300 / 350 |Cross-Dock Vendor Compliance |EDI/ Merchandise Support |EDIDepartment@ |
| |Store X-Dock / Packing & Carton Label | | |
| |Marking | | |
| |UCC-128 Label–Inspection | | |
| |Case-Pack X-Dock / Packing & Carton | | |
| |Label Marking- Inspection | | |
|600 / 700 |Cross- Dock Operations |EDI Merchandise Support |EDIDepartment@ |
| |UPC Ticketing Accuracy | | |
| |Shipment Accuracy Issues | | |
| |Return to Vendors |38th Ave. D.C. |941.744.4669 |
| | |Or Buyer |941.750.8100 (fax) |
| | | |lenardi@ |
| |Transportation Routing Guide Violations|All vendors |941.744.4658 |
| |and Early / Late Shipments | |941.747.4378 (fax) |
| | | |traffic@ |
| |Accounts Payable / Vendor Relations |Vendors A-L |941.744.4369 |
| |Packing Violations |Vendors M-Z |941.744.4404 |
| | | |accountspayable@ |
|II. Distribution Center Shipments (Includes Non-Merchandise Shipments) |
All shipments must contain a packing slip on the lead carton. Packing slips must include the number of units by style, color, and size if applicable based upon the purchase order’s level of detail.
Shipments Weighing 250 lbs. or less (actual or dimensional weight), and under 25 cartons utilize United Parcel Service
• A shipment can contain one or more orders. Weight is based on all order’s combined weight.
• Ship to:
Bealls Stores Inc.
1806 38th Avenue East
Bradenton, FL. 34208
• From any U.S. origin, ship Collect via UPS Ground. Contact the Inbound Transportation Department for UPS account number.
• Do not ship 3rd Party Billing, Consignee Billing or UPS Hundred Weight.
• Bealls requires that first and second reference fields are utilized for Bealls information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the second reference as “ST50”, if you are completing the UPS bill of lading manually, enter this data on the first address line.
• If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton dimensions on your bill of lading. Please see “Shipments Weighing 251 lbs. up to 7,999 lbs. or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 non-stackable pallets.” within this section for instructions.
• Do not declare a value.
How to determine dimensional weight
Multiply the package length by the width by the height. The result is the cubic size in inches. Divide the cubic size by 300 to determine dimensional weight in pounds.
[pic]
Shipments weighing 251 lbs. to 7,999 lbs. or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 non-stackable pallets.
All shipments weighing between 251 lbs. and 7,999 lbs. (actual or dimensional weight), less than 1200 cubic feet, or less than 10 non-stackable pallets use the Carrier Selection Chart below. If your shipment exceeds any of these measurements please refer to “Shipments Weighing 8,000 lbs. or more or 1200 cube or more or 10 non-stackable pallets or more - Truckload Shipments"
Vendors are required to combine all shipments from the same location with the same destination to no more than one LTL shipment per week. However, this does not apply to Vendors shipping in each Commercial zone to the Consolidator.
|Carrier Selection Chart based on Shipping Zip Codes |
|State and Origin Zip Codes |Designated Carrier |Freight Terms |
| |Shipments that are 251 lbs. to 7,999 lbs. or over 24|“Freight Charge Terms” and “Special Instructions” to be |
| |cartons, are less than 1200 cubic feet or less than |completed by the vendor on a VICS Bill of Lading |
| |10 non-stackable pallets (Must meet all criteria) | |
|Commercial Zone |City Logistics & Transport |Freight Charge Terms: “Prepaid” |
|CA zip codes 900 to 930 | |Special Instructions: “Prepaid to consolidator, collect |
| | |beyond” |
|CA - All other Zip Codes |Submit routing through |Freight Charge Terms: “Collect” |
| |Please take the time to review the TMS Vendor | |
| |Operating Manual. This will guide you through the | |
| |registration (if you are not already registered). | |
|Commercial Zones |National Retail Transportation |Freight Charge Terms: “Prepaid” |
|NJ 070-079, 088-089 | |Special Instructions: “Prepaid to consolidator, collect |
|NY 100-116 | |beyond” |
|CT 068-069 | | |
|NJ - All other zip codes |National Retail Transportation |Freight Charge Terms: “Collect” |
|All Other States and Zip Codes |Submit routing through |Freight Charge Terms: “Collect” |
| |Please take the time to review the TMS Vendor | |
| |Operating Manual. This will guide you through the | |
| |registration (if you are not already registered). | |
|Consolidators Addresses and Contact Information |
|City Logistics & Transport Inc (CGMC) |VICS bill of lading addressed to: |Contact: Customer Service |
| |Bealls Stores Inc. |Telephone: 310.223.1010 |
| |C/o City Logistics & Transport Inc |Fax: 310.223.1018 |
| |2888 E El Presidio Street |Hours: 7:00 am to 6:00 pm |
| |Carson, CA 90810 |Monday-Friday |
| | |Deliveries: 10:00 am to 2:00 pm |
| | |Must call 24 business hours in advance to schedule a |
| | |pick up (weekends and holidays not included) |
|National Retail Transportation (NART) |VICS bill of lading addressed to: |To schedule a delivery or pickup appointment visit |
| |Bealls Stores Inc. | |
| |C/o National Retail Transportation |Must call 24 hours in advance to schedule a pick up |
| |1624 16th Street, Building “C” |(weekends and holidays not included) |
| |North Bergen, NJ 07047 |Delivery Appt.: 201.330.3635 |
| | |Delivery Hours: 7:00 a.m. - 1:00 p.m. |
National Retail Transportation Terminal Contact Information
Pickup requests should be made through the N.R.T. website or by calling 201.863.3200. First time users will need to create an account by choosing the “Sign In” link. For assistance with problems or questions with registration call 201.863.3200 and choose option 4. Direct all other questions or comments to customerservice@
Vendors must call to schedule a pick up no less than 48 hours prior to the order's cancel date and deliveries must be called in 24 hours prior to delivery (weekends and holidays not included).
Commercial Zone Zip Codes
• New Jersey Zip Codes 070 - 079 and 088 - 089
• New York Zip Codes 100 - 116
• Connecticut 068 - 069
• California Zip Codes 900 - 930
Defining Commercial Zone vs. Consolidation Zone
• Commercial Zone = Shipments made within this area are at the vendor’s expense from their dock to Bealls consolidator.
• Consolidation Zone = is the geographical area in which an agent for Bealls collects vendor shipments at Bealls direction and builds truckloads destined for Bradenton Florida.
Consolidator information
• Vendors must call to schedule a pick up no less than 24 hours prior to the order's cancel date and deliveries must be called in 24 hours prior to delivery (weekends and holidays not included).
• When vendors are scheduling a pickup with the consolidators and the time the shipment is ready for pick up is after 12:00 p.m., the consolidator will consider the next business day as the first available pickup day for that shipment.
• The vendor has the responsibility to arrange for the shipment to the consolidator.
• The vendor, at their discretion, within the Commercial Zone may select Bealls consolidator (at vendor’s expense) to make the pickup or utilize their own truck or a 3rd party carrier to make the delivery to the consolidator.
• Bealls recommends Vendors shipping from the CA Commercial Zone, to utilize City Logistics & Transport for the pickups. City Logistics & Transport Rates below.
$35.00 Minimum
0 to 1000 lbs. - $7.50 per cwt
1001 to 2000 lbs. - $7.00 per cwt
2001 to 5000 lbs. - $6.50 per cwt
5001 to 10,000 lbs. - $5.75 per cwt
Over 10,000 lbs. - $5.00 per cwt
• If a vendor selects to use their own truck or a third party provider to make deliveries to the consolidator, the date the merchandise is delivered to the consolidator is the official pickup date for Bealls. The carrier must provide vendor's bill of lading to the consolidator.
• It is the vendor’s responsibility to ensure that the consolidator picks up within the designated shipping window.
• The consolidators will not accept shipments sent via small package carriers (UPS, FedEx, etc.).
• If you arranged with the consolidator for a pick up and he does not make the pick up on the scheduled day, or if you have any problems with our consolidator, call the Bealls Transportation Department immediately at 941.744.4658.
• Vendors in the Commercial Zone are responsible for all freight charges to the consolidator. Therefore, vendors who choose to use our consolidator’s trucking services are required to pay our consolidator. Not doing so will result in a charge back from Bealls inclusive of full freight plus a $275.00 administrative fee.
• Palletize any order over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. One purchase order per pallet, do not mix purchase orders on pallets. Smaller orders can be loaded on the same pallet as long as the cartons are kept together (not mixed).
|Consolidator Requirements |
| |City Logistics & Transport Inc |National Retail Transportation |
|Consolidator notification for pickup. |Vendors must call to schedule a pick up no less than|Vendors must call to schedule a pick up no less than 48 |
| |48 hours prior to the order's cancel date (weekends |hours prior to the order's cancel date (weekends and |
| |and holidays not included). |holidays not included). |
| | | |
|Scheduling Delivery appointments |Deliveries must be called in 24 hours prior to |Deliveries must be called in 24 hours prior to delivery |
| |delivery (weekends and holidays not included). |of any shipments over 50 cartons (weekends and holidays |
| | |not included). |
|Palletizing Shipments |No Requirement |Palletize any shipment over 25 cartons. Pallets size |
| | |48X40 preferred. Do not mix purchase orders. |
|VICS bill of lading (BOL) requirements |Original plus one (1) copy per purchase order. The |Two options: 1) Have the NRT driver sign your completed |
| |pickup driver must sign all BOLs. |VICS BOL and then the vendor will make one copy per |
| | |purchase order of the signed BOL, or 2) Have the VICS |
| | |BOL original plus one (1) copy per purchase order and |
| | |the NRT driver will sign the original and all copies. |
General LTL Requirements
• Vendors are required to combine all shipments from the same location with the same destination to no more than one LTL shipment per week. However, this does not apply to Vendors shipping in each Commercial zone to the Consolidator.
• Palletize any order over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. One purchase order per pallet, do not mix purchase orders on pallets. Smaller orders can be loaded on the same pallet as long as the cartons are kept together (not mixed).
• All vendors must allow LTL drivers to perform the count on the largest handling unit. For example; on palletized shipments, driver will count pallets only.
• No “Shipper Load and Count” (SLC) allowed unless the shipment is a sealed full truckload.
• Any shipment with freight shortages and the Bill of Lading is signed STC / SLC / SWP the vendor will be charged for the shortage.
• LTL carriers require the original VICS bill of lading.
• If you need assistance in obtaining NMFC numbers contact the LTL carrier assigned to your shipping point.
• If a quote number is provided by Bealls, you must list it within the commodity description of the VICS bill of lading.
• If the carrier does not make the pick up on the date you requested through Sterling Webforms or if you have any problems with the service from our designated carrier, call the Bealls Transportation Department immediately.
Shipments Weighing 8,000 lbs. or more, or 1200 cube or more or 10 non-stackable pallets or more - Truckload Shipments
|If your shipment meets any of the following criteria: |
|Exceeds 1200 cubic feet or more, |
|Weights 8,000 lbs. or more, |
|10 non-stackable pallets or more. |
|Submit routing through Please take the time to review the TMS Vendor Operating Manual. This will guide you through the registration (if |
|you are not already registered); and gives step-by-step instructions for using the system. |
If the shipment is determined to be a volume or truckload quantity by the Bealls Transportation Department:
• Shipper is responsible for the carton count, loading, securing and sealing the trailer. Bealls authorized carrier does not require their drivers to count or assist in truck loading. Truckload shipments are to be sorted and loaded in the order specified by our Transportation Department.
• All truckload shipments must be sealed with a metal bolt seal only. Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Bealls Distribution Center will not accept deliveries without a metal bolt seal.
• Metal bolt seals can be purchased through American Casting 800.342.0333 or TydenBrooks Security Products Group 800.458.7325
• The pallet dimension that Distribution Center recommends is 48 x 40. One purchase order per pallet, do not mix purchase orders on pallets. Smaller orders can be loaded on the same pallet as long as the cartons are kept together (not mixed).
| III. Bill of Lading Requirements |
All shipments over 250 lbs. must use a VICS bill of lading. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.
Bill of lading must state the following:
• Ship from: Company name and shipping address (including zip code).
• “Ship to” address must be completed as shown in “Consolidator Addresses and Contact Information.” All LTL and Truckload shipments direct to the Bealls DC must be addressed to:
Bealls Stores Inc.
1806 38th Avenue East
Bradenton, FL 34208
• Freight terms must be marked on VICS bill of lading as outlined on the Carrier Selection Chart. All Truckload shipments to the Distribution Center must be marked as “Freight Collect.”
• List all purchase orders on one VICS bill of lading.
• Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons by purchase order on your bill of lading.
• Provide weight by purchase order.
• Provide Department number by purchase order (write in the section of “Additional Shipper Info”).
• Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, Class and NMFC number.
• Bealls will no longer require the National Motor Freight Classification number (NMFC) on shipments through our consolidators.
• The NMFC number is still required for shipments through LTL Carriers and Truckload shipments. The Commodity Description and Class Number are still required on ALL shipments and must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements. Carton quantities should be noted in either the “Handling Unit” or “Package” section of the VICS bill of lading.
• If a quote number is provided by Bealls, you must list it within the commodity description of the VICS bill of lading.
• Except for consolidator shipments, the total weight in the carrier information section must include the pallet weight.
Truck Load Shipments – Must include this additional information:
• Seal number and trailer number including all alpha and numeric characters must be noted on the VICS bill of lading. On multi stop truckloads, second stop vendor must note seal number trailer arrived with.
• Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.
• Vendor must provide 2 bills of lading to the assigned driver.
|IV. Air Shipments |
Bealls Stores, Inc. will accept collect and prepaid air shipments only when the following conditions have been met:
• You have negotiated with the buying office, and
• Contacted the Bealls Transportation Department to obtain shipment authorization and carrier information.
• Collect and Prepaid Air Shipments require a delivery appointment to be scheduled with the Transportation Department by calling 941.744.4377
Do not ship freight prepaid and add freight charges to the merchandise invoice. This will result in a charge back.
Advertised merchandise shipped past cancel date will be subject to air shipment at 100% vendor cost.
|V. Direct To Store Shipments (Includes Non-Merchandise Shipments) |
All direct to store orders require Transportation involvement. Send a routing request for all DTS orders regardless of shipment size and Transportation will provide the correct routing.
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Routing Request
Bealls Transportation Department
Phone: (941) 744-4658 / Fax: (941) 747-4378 Email: traffic@
The following information is required by our Bealls Transportation Department to provide the carrier selection for your shipment. Please email or fax this form at least 48 hours before this shipment is ready for pickup.
|Ready for pickup date: | | | |
|Vendor Name: | |Contact Name: | |
|Pickup Address: | |City/State Zip: | |
|Phone Number: | |Fax Number: | |
|Total Pallets: | |Are Pallets Stackable? | |
Double click table to enter shipment information.
[pic]
|Comments: |
All shipments are shipper load and count. Bealls will not authorize driver loads or counts. Please notify us of any changes to this information as soon as possible. Failure to provide accurate information may result in shipping violation penalties. If you have any questions, please contact us before you ship.
All Truckloads must be sealed with a metal bolt seal.
Follow these instructions if shipment is routed via UPS
• A shipment can contain one or more orders. Weight is based on all order’s combined weight.
• From any U.S. origin, ship 3rd Party Billing via UPS Ground. Contact the Inbound Transportation Department for new UPS account number.
• Do not ship Direct to Store via UPS Consignee Billing.
• 3rd Party Billing address is:
Bealls, Stores Inc.
2100 47th Terrace East
Bradenton, FL 34203-3774
• Bealls requires that first and second reference fields are utilized for Bealls information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Example: complete the first reference as “PO1234567” and the second reference as “ST83”, if you are completing the UPS bill of lading manually, enter this data on the first address line.
• Do not declare a value.
How to determine dimensional weight
Multiply the package length by the width by the height. The result is the cubic size in inches. Divide the cubic size by 300 to determine dimensional weight in pounds.
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Follow these instructions if shipment is routed via LTL
General LTL requirements
• A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.
• Palletize any order over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. One purchase order per pallet, do not mix purchase orders on pallets. Smaller orders can be loaded on the same pallet as long as the cartons are kept together (not mixed).
• All vendors must allow LTL drivers to perform the count on the largest handling unit. For example; on palletized shipments, driver will count pallets only.
• No “Shipper Load and Count” (SLC) allowed unless the shipment is a sealed full truckload.
• Any shipment with freight shortages and the Bill of Lading is signed STC / SLC / SWP the vendor will be charged for the shortage.
• Do not prepare a manifest or master bill of lading for total purchase orders shipped in one day.
Bill of lading must state the following:
• Ship from: Company name and shipping address.
• Ship to:
Bealls Store, Store Number
Store Address
City, State Zip
• List all purchase orders on one VICS bill of lading.
• Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.
• Provide weight breakdown by purchase order.
• Department number by purchase order (write in the section of “Additional Shipper Info”).
• Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.
• Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.
• Carrier must call to schedule a delivery appointment.
• Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as 3rd Party Billing to Bealls.
• The “Third Party Charges Bill To” must show as:
Bealls Stores Inc.
2100 47th Terrace E
Bradenton, FL 34203
• The total weight in the carrier information section must include the pallet weight
Follow these instructions if shipment is routed via Truckload
If the shipment is determined to be a volume or truck load quantity by the Bealls Transportation Department:
• Shipper is responsible for the carton count, loading, securing and sealing the trailer. Bealls authorized carriers do not require their drivers to count or assist in truck loading. Truckload shipments are to be sorted and loaded in the order specified by our Transportation Department.
• The shipper is responsible for properly securing truckloads to ensure load integrity while in transit.
• All truckload shipments must be sealed with a metal bolt seal only. Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Bealls will not accept deliveries without a metal bolt seal.
• Metal bolt seals can be purchased through American Casting 800.342.0333 or TydenBrooks Security Products Group 800.458.7325
VICS Bill of Lading Direct to Store
• A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.
• Bill of lading must state the following:
• Ship from: Company name and shipping address
• Ship to:
Bealls Store, Store Number
Store Address
City, State Zip
• List all purchase orders on one VICS bill of lading.
• Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.
• Provide weight breakdown by purchase order.
• Department number by purchase order (write in the section of “Additional Shipper Info”).
• Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.
• Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification (NMFC) and Uniform Classification requirements.
• Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. On multi stop truckloads, second stop vendor must note seal number trailer arrived with.
• Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as 3rd Party Billing to Bealls.
• The “Third Party Charges Bill To” must show:
Bealls Stores Inc.
2100 47th Terrace E
Bradenton, FL 34203
• The total weight in the carrier information section must include the pallet weight
• Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.
Air Shipments
Bealls, Inc. will accept collect air shipments only when the following conditions have been met:
• You have negotiated with the buying office, and
• Contacted the Bealls Transportation Department to obtain shipment authorization and carrier information.
Prepaid air shipments do not require air authorization from our Transportation Department. Do not ship freight prepaid and add freight charges to the merchandise invoice.
|I. Samples of VICS Bills of Lading |
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Store Listing
(see separate attachment)
Private Brand / Branded Direct Import Testing Requirements
(see separate attachment)
Appendix
1 Contact List
|Error Code |For Requirements / Information Concerning |Contacts |Phone / Fax / E-Mail |
|150 |Cross Dock Vendor Certification Requirements: |EDI / Merchandise Support| |
| |Ticketing | |EDIDepartment@ |
| |EDI Setup | | |
|200 |Transportation: |Transportation Office |(941) 744-4658 |
|270 |Bill of Lading | |(941) 747-4378 |
|900 |Carton Identification | |Traffic@ |
|250 |PO Compliance |Buyer |(941) 747-2355 |
|300 |Cross-Dock Vendor Compliance: |EDI / Merchandise Support| |
|350 |Store X-Dock / Packing & Carton Label Marking | |EDIDepartment@ |
| |Case-Pack X-Dock / Packing & Carton Label Marking | | |
| |UCC-128 Label – Inspection | | |
|600 |Cross- Dock Operations: |EDI / Merchandise Support| |
|700 |UPC Ticketing Accuracy | |EDIDepartment@ |
| |Shipment Accuracy Issues | | |
|800 |Accounts Payable |Vendors A-L |(941) 744-4369 |
| | |Vendors M-Z |(941) 744-4404 |
| | | |accountspayable@ |
| |Delivery Appointments |Transportation Office |(941) 744-4419 |
| |Return to Vendors |Area Manager 38th Ave. |(941) 744-4682 |
| | | |(941) 750-8100 |
| | | |lenardi@ |
| | |Distribution Center or | |
| | |Buyer |(941) 747-2355 |
| |Carton Packaging Information / Questions |EDI / Merchandise Support| |
| | | |EDIDepartment@ |
2 Purchase Order Terms and Conditions (see separate attachment)
3 UPC/Ticketing Request for Information Form
(see separate attachment)
4 EDI
Cross-dock Letter
|Bealls Stores Inc |
| |
|Dear Vendor, |
| |
|Beall’s has identified your company as a candidate to enter our EDI Store Cross-Dock Certification Program. There are several operational requirements that must |
|be met in order for your company to realize the benefits of this program. |
| |
|The Vendor requirements are: |
| |
|Mark 100% of merchandise with a scan-able UPC bar-code ticket and the retail price. |
|Make UPC data available to Beall's through the GXS (formerly Inovis) UPC catalog. |
|Receive an EDI PO and ship to Beall’s DC and mark for Beall's Store - store distribution will be transmitted 7 days prior to the start ship date. |
|Transmit an EDI Advance Ship Notice (ASN) indicating individual carton content by store. |
|Label all cartons with a Bealls-certified UCC-128 label that matches the ASN. |
|Do not under-pack cartons - ideally, each store’s assortment should be contained in the least number of cartons as possible. |
| |
|The benefits your company will receive are an 80% reduction in Distribution Center throughput, which in turn puts your merchandise on our sales floor faster. This |
|can create higher sales and accelerated reorders. |
|All of Beall’s vendors who are part of our EDI Store Cross-Dock Program will be assigned a Vendor Certification Rating, which will further reduce throughput time |
|for the most accurate vendor shipments. Beall’s strongly recommends the “scan and pack” method to create an ASN. If your ASN does not match the carton contents |
|at the UPC level, an expense offset will be assessed. |
| |
|If you have questions please call (941) 744-4544. |
| |
|Sincerely, |
| |
| |
| |
|Diana Varela |
|Sr. Manager of EDI/ Merchandise Support |
| |
| |
| |
|Company Name:_______________________, will comply with the EDI Store Cross-Dock requirements. |
|We will be able to start EDI setup for required Purchase Order / Advance Ship Notice, by {Date} |
| |
|Signature:_______________________________________ |
|Print:___________________________________________ |
|Title:___________________________________________ |
| |
EDI Trading Partner Agreement
|Bealls Stores Inc, Beall's Inc |
|EDI TRADING PARTNER AGREEMENT |
| |
| |
|________________________________________ |
|(Your Company Name) |
| |
|________________________________________ |
|(Your Company Address) |
| |
|________________________________________ |
|(City, State, Zip) |
| |
| |
|Since the Bealls Stores Inc system for electronic transmission of purchase order information does not permit the inclusion of standard terms and conditions with|
|each Beall’s purchase order, it is necessary that we have written acknowledgment from our vendors that such standard terms and conditions will be applicable to |
|all purchase orders sent electronically. |
| |
|The key components of this agreement are: |
| |
|Unless otherwise specified, all EDI orders must be shipped to: |
| |
|Beall’s Distribution Center |
|1806 38th Avenue East |
|Bradenton, Florida 34208 |
| |
|Conform to Beall’s PO terms and conditions. |
| |
|Beall’s will conduct electronic data interchange of business documents with its vendors as it deems feasible and appropriate. The interchange of any such |
|documents will occur via a third party VAN store and forward mailbox service of Sterling, IBM. Bealls’ will share with its vendors those costs that are directly|
|attributable to the interchange of business documents and will pay only those charges incurred due to the communication and processing of such documents between|
|Beall’s and its third party vendor. Any and all similar costs between the third party and the vendor will be borne entirely by the vendor. |
| |
|It is the vendors responsibility to monitor duplicate control numbers to avoid double shipments. |
| |
|Any arrangement other than described above, must receive prior approval form Beall’s Chief Merchandising Officer. |
| |
|BY: ________________________________________________ |
|(Beall’s DVP Merchandise Support) |
| |
|ACCEPTED AND AGREED: ________________________________________________ |
|(Your Company Name) |
| |
|DATE: _____________ BY: ________________________________________________ |
|(Authorized Signature) |
| |
EDI Mapping Specifications
Envelope and Group Mapping
The ISA segment marks the beginning of the transmission and provides sender/receiver identification. Each GS segment marks the beginning of a functional group. There may be more than one functional groups within each transmission. The ST segment marks the beginning of each transaction set (document). There can be up to 999,999 transaction sets within each functional group. The interchange control structure is common to all transaction sets.
Segment Hierarchy
|ISA | | |Transmission Envelope |
|GS | |Functional Group 1 | |
|ST |Transaction Set 1 | | |
|: | | | |
|SE | | | |
|ST |Transaction Set 2 | | |
|: | | | |
|SE | | | |
| |: | | |
|ST |Transaction Set n | | |
|: | | | |
|SE | | | |
|GE | | | |
| |: | | |
|GS | |Functional Group 2 | |
|: | | | |
|GE | | | |
| |: | | |
|GS | |Functional Group n | |
|: | | | |
|GE | | | |
|IEA | | | |
ISATRANSACTION SET HEADER Segment: ISA Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To start and identify an interchange of zero or more functional groups and interchange-related control segments
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|ISA01 |I01 |Authorization Information Qualifier |M |ID |2/2 |
| | |Code identifying the type of information in the Authorization | | | |
| | |Information | | | |
| | |00 No authorization information present | | | |
|ISA02 |I02 |Authorization Information |M |AN |10/10 |
| | |Information used for additional identification or authorization of the | | | |
| | |interchange sender or the data in the interchange; the type of | | | |
| | |information is set by the Authorization Information Qualifier | | | |
| | |blank | | | |
|ISA03 |I03 |Security Information Qualifier |M |ID |2/2 |
| | |Code identifying the type of information in the Security Information | | | |
| | |00 No authorization information present | | | |
|ISA04 |I04 |Security Information |M |AN |10/10 |
| | |This is used for identifying the security information about the | | | |
| | |interchange sender or the data in the interchange; the type of | | | |
| | |information is set by the Security Information Qualifier | | | |
| | |Blank | | | |
|ISA05 |I05 |Interchange ID Qualifier |M |ID |2/2 |
| | |Code indicating the system/method of code structure used to designate | | | |
| | |the sender ID element being qualified | | | |
| | |12 Phone | | | |
|ISA06 |I06 |Interchange Sender ID |M |AN |15/15 |
| | |Identification code published by the sender for other parties to use as| | | |
| | |the receiver ID to route data to them; the sender always codes this | | | |
| | |value in the sender ID element | | | |
| | |9417472355 Test ID for Beall’s | | | |
| | |8137472355 Production ID for Beall’s | | | |
|ISA07 |I07 |Interchange ID Qualifier |M |ID |2/2 |
| | |Code indicating the system/method of code structure used to designate | | | |
| | |the sender ID element being qualified | | | |
|ISA08 |I08 |Interchange Receiver ID |M |AN |15/15 |
| | |Identification code published by the sender for other parties to use as| | | |
| | |the receiver ID to route data to them; the sender always codes this | | | |
| | |value in the sender ID element | | | |
| | |UCC Assigned Communication ID | | | |
|ISA09 |I09 |Interchange Date |M |DT |6/6 |
| | |Date of the interchange, YYMMDD | | | |
|ISA10 |I10 |Interchange Time |M |TM |4/4 |
| | |Time of the interchange, HHSS | | | |
|ISA11 |I65 |Standard ID |M | |1/1 |
| | |U ANSI X12 | | | |
|ISA12 |I11 |Interchange Control Version Number |M |ID |5/5 |
| | |Code specifying the version number of the interchange control segments | | | |
| | |00401, 00402, 00403 | | | |
|ISA13 |I12 |Interchange Control Number |M |N0 |9/9 |
| | |A control number assigned by the interchange sender | | | |
|ISA14 |I13 |Acknowledgment Requested |M |ID |1/1 |
| | |Code indicating sender’s request for an interchange acknowledgment | | | |
| | |0 No Acknowledgment Requested | | | |
|ISA15 |I14 |Usage Indicator |M |ID |1/1 |
| | |Code indicating whether data enclosed by this interchange envelope is | | | |
| | |test or production | | | |
| | |T Test Data | | | |
| | |P Production Data | | | |
|ISA16 |I15 |Sub-element Separator |M | |1/1 |
| | |> | | | |
GSTRANSACTION SET HEADER Segment: GS Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To indicate the beginning of a functional group and to provide control information
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|GS01 |479 |Functional Identifier Code |M |ID |2/2 |
| | |Code identifying a group of application related transaction sets | | | |
| | |IN Invoice (810) | | | |
| | |PO Purchase Order (850) | | | |
| | |PD Product Activity Data (852) | | | |
| | |SH Advanced Ship Notice (856) | | | |
|GS02 |142 |Application Sender ID |M |AN |2/15 |
| | |Code identifying party sending transmission | | | |
| | |9417472355 Test ID for Beall’s | | | |
| | |8137472355 Production ID for Beall’s | | | |
|GS03 |124 |Application Receiver ID |M |AN |2/15 |
| | |Code identifying party receiving transmission | | | |
|GS04 |373 |Date |M |DT |8/8 |
| | |Date expressed as CCYYMMDD | | | |
|GS05 |337 |Time |M |TM |4/8 |
| | |Time expressed in 24 hour clock time: HHMM, or HHMMSS, or HHMMSSD, or | | | |
| | |HHMMSSDD | | | |
|GS06 |28 |Group Control Number |M |N0 |1/9 |
| | |Assigned number originated and maintained by the sender | | | |
|GS07 |455 |Responsible Agency Code |M |ID |1/2 |
| | |Code identifying the issuer of the standard | | | |
| | |X X12 | | | |
|GS08 |480 |Version |M |AN |1/12 |
| | |Code indicating version | | | |
| | |004010VICS, 004030VICS | | | |
GETRANSACTION SET HEADER Segment: GE Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To indicate the end of a functional group and to provide control information
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|GE01 |97 |Number of Transaction Sets Included |M |N0 |1/6 |
| | |Number of ST segments within the group | | | |
|GE02 |28 |Group Control Number |M |N0 |1/9 |
| | |Must be the same number value as is in the GS06 for the group | | | |
IEATRANSACTION SET HEADER Segment: IEA Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To define the end of an interchange of zero or more functional groups and interchange-related control segments
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|IEA01 |I16 |Number of Included Functional Groups |M |N0 |1/5 |
| | |Number of GS segments within the group | | | |
|IEA02 |I12 |Interchange Control Number |M |N0 |9/9 |
| | |Must be the same number value as is in the ISA13 for the transmission | | | |
EDI 850 (PO) Mapping
Bealls EDI 850 Purchase Order will be sent in version 4010 or 4030. It will be transmitted the day after the order has been updated in Bealls system at approximately 6:15am, Monday through Saturday.
Bealls may transmit pre-distributed or post-distributed orders. The SLN is enabled to communicate by UPC the quantity to ship in a pack (a pack may be an inner-pack within a master carton or a carton).
The following scenarios describe the possible format of the 850:
Pre-distributed (shipped to Bealls DC or, in rare cases, direct to stores)
Vendor to pack-by/mark-for each store
1. Blanket/future order: “BK” in BEG02, pre-distributed by Bealls to Bealls stores. The ST N1 and SDQ segments will show “050” (Bealls DC). The PO1 will show the number of cases ordered by vendor style#, and subsequent SLN segments will show the inner pack/case pack quantity per carton by UPC.
a. Release/store-distro order: “RL” in BEG02. The ST N1 will show “050”. The SDQ segments will show each store’s quantity per the UPC in the PO1 segment (no SLN). The release is transmitted based on the previously agreed to number of days prior to the start ship date.
or
b. Stand-alone order: “SA” in BEG02. No predistribution. PO is re-transmitted as a Simple Case-pack or Bulk order with no pre-distro and re-sent w/ an SA in the BEG02, an N1 ST with 050, the PO1 w/ the number of cases ordered by vendor style#, and subsequent SLN segments will show the case-pack qty per carton by UPC
2. An immediate Store Cross-dock Order, SA in BEG02, pre-distributed by Bealls showing the ST N1 w/ 050 and SDQ segments w/ each store & qty per UPC in a PO1 segment
NOTE: no blanket order was ever sent
A pre-distributed order may be changed to be post-distributed.
Post-distributed (shipped to Bealls DC only)
Bealls to distribute to stores after goods are received in Bealls DC
3. A stand-alone Simple Case-pack Order, SA in BEG02, w/ an N1 ST with 050, the PO1 w/ the number of cases ordered, and subsequent SLN segments with the case-pack qty per carton by UPC - this order will never be changed to be pre-distributed, therefore no release will ever be sent
4. A stand-alone Bulk Order, SA in BEG02, w/ an N1 ST with 050 and 1 SDQ segment for each line item w/ 050
An EDI 997 Functional Acknowledgment is expected from vendors for all documents sent by Bealls.
Order changes are communicated via the EDI 850 (Bealls does not transmit the EDI 860) after Bealls receives a signed “PO Changes – Request to RE-EDI” form from a vendor.
Header
|SEG. ID |NAME |REQ. DES. |MAX USE |LOOP REPEAT |
|ST |Transaction Set Header |M |1 | |
|BEG |Beginning Segment for Purchase Order |M |1 | |
|REF |Reference Identification |M |2 | |
|FOB |F.O.B. Related Instructions |M |4 | |
|LOOP ID – SAC |7 |
|SAC |Service, Promotion, Allowance, or Charge |M |>1 | |
| |Information | | | |
|ITD |Terms of Sale/Deferred Terms of Sale |M |1 | |
|DTM |Date/Time Reference |M |2 | |
|TD5 |Carrier Details (Routing Sequence/Transit |M |1 | |
| |Time) | | | |
|LOOP ID – N1 |5 |
|N1 |Name |O |1 | |
|N3 |Address Information |O |1 | |
|N4 |Geographic Location |O |1 | |
Detail
|LOOP ID – PO1 |9999 |
|PO1 |Item Identification |M |1 | |
|LOOP ID – PO1/CTP |2 |
|CTP |Pricing Information |M |2 | |
|LOOP ID – PO1/PID |7 |
|PID |Product/Item Description |M |>1 | |
|PO4 |Item Physical Details |O |1 | |
|SDQ |Destination Quantity |O |8 | |
|TC2 |Commodity |O |3 | |
|LOOP ID – PO1/SLN |60 |
|SLN |Item Identification |O |1 | |
Summary
|CTT |Transaction Totals |M |1 | |
|SE |Transaction Set Trailer |M |1 | |
Header
STTRANSACTION SET HEADER Segment: ST Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To indicate the start of a transaction set and to assign a control number
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|ST01 |143 |Transaction Set Identifier Code |M |ID |3/3 |
| | |Code uniquely identifying a Transaction Set | | | |
| | |850 Purchase Order | | | |
|ST02 |329 |Transaction Set Control Number |M |AN |4/9 |
| | |Identifying control number that must be unique within | | | |
| | |the transaction set functional group assigned by the | | | |
| | |originator for a transaction set | | | |
RXEQPORTING DATE/ACTION Segment: BEG Beginning Segment for Purchase Order
Usage: Mandatory
Max Use: 1
Purpose: To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
105 Notes: If BEG02 contains code RL, then BEG04 is required. BEG03 contains the blanket purchase order number which is being released against and BEG04 contains the release number.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|BEG01 |353 |Transaction Set Purpose Code |M |ID |2/2 |
| | |Code identifying purpose of transaction set | | | |
| | |00 Original | | | |
| | |07 Duplicate | | | |
|BEG02 |92 |Purchase Order Type Code |M |ID |2/2 |
| | |Code specifying the type of Purchase Order | | | |
| | |BK Blanket Order, for future delivery of a | | | |
| | |pre-distributed order only | | | |
| | |RL Release Order, that will exhaust all units from the| | | |
| | |Blanket Order | | | |
| | |SA Stand-alone Order, for immediate delivery that may | | | |
| | |be pre/post-distributed | | | |
|BEG03 |324 |Purchase Order Number |M |AN |7/7 |
| | |Identifying number for Purchase Order assigned by | | | |
| | |Bealls, the original 7 character Purchase Order number| | | |
| | |that always starts with a zero | | | |
|BEG04 |328 |Release Number |O |AN |1/1 |
| | |Number identifying a release against a Purchase Order | | | |
| | |previously placed by Bealls. Since Bealls exhausts | | | |
| | |all units from the Blanket Order in one Release Order,| | | |
| | |the value sent in BEG04 is always 1 if the value in | | | |
| | |the BEG02 is RL | | | |
|BEG05 |373 |Date |M |DT |8/8 |
| | |Date expressed as CCYYMMDD, Bealls original Purchase | | | |
| | |Order date | | | |
RNE9FERENCE IDENTIFICATION Segment: REF Reference Identification
Usage: Mandatory
Max Use: 2
Purpose: To transmit identifying information as specified by the Reference Identification Qualifier
105 Notes: Bealls transmits at a minimum one REF segment with Bealls Department Number.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|REF01 |128 |Reference Identification Qualifier |M |ID |2/2 |
| | |Code qualifying the Reference Identification | | | |
| | |DP Bealls assigned department number | | | |
| | |PD Bealls assigned promotion number | | | |
|REF02 |127 |Reference Identification |C |AN |3/6 |
| | |Bealls assigned 3 character numeric department number,| | | |
| | |or Bealls assigned promotion date formatted as YYMMDD | | | |
| | |for a Purchase Order that has been ad-dated at the | | | |
| | |header level only | | | |
RNE9FERENCE IDENTIFICATION Segment: FOB F.O.B Related Instructions
Usage: Mandatory
Max Use: 4
Purpose: To specify transportation instructions relating to shipment
105 Notes: For domestic orders, Bealls will always transmit at a minimum 1 FOB segment with AC in the FOB02 and either the city and state shipping point or SEE GUIDE, referring to Bealls Routing Guide online at . For import orders, Bealls will transmit up to 4 FOB segments specifying freight forwarder, country of origin, factory name, and origin shipping point in that sequence.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|FOB01 |146 |Shipment Method of Payment |M |ID |2/2 |
| | |Code identifying payment terms for transportation | | | |
| | |charges | | | |
| | |DF Defined by Bealls and Vendor | | | |
| | |PP Prepaid by Vendor | | | |
|FOB02 |309 |Location Qualifier |C |ID |2/2 |
| | |Code identifying type of location | | | |
| | |AC City and State, for domestic orders only | | | |
| | |FF Freight Forwarder, for import orders only | | | |
| | |CA Country of Origin, for import orders only | | | |
| | |FA Factory, for import orders only | | | |
| | |OR Origin (Shipping Point) , for import orders only | | | |
|FOB03 |352 |Description |O |AN |1/80 |
| | |For domestic orders, Vendor’s City and State shipping | | | |
| | |point, or the literal SEE GUIDE. | | | |
| | |For import orders, Freight Forwarder, Country of | | | |
| | |Origin, Factory Name, and/or the Origin Shipping Point| | | |
| | |in that sequence. | | | |
RNE9FERENCE IDENTIFICATION Segment: SAC Service, Promotion, Allowance, or Charge Information
Usage: Mandatory
Max Use: 7
Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|SAC01 |248 |Allowance or Charge Indicator |M |ID |1/1 |
| | |Code which indicates an allowance or charge for the | | | |
| | |service specified | | | |
| | |A Allowance | | | |
| | |N No Allowance or Charge | | | |
|SAC02 |1300 |Service, Promotion, Allowance, or Charge Code |C |ID |4/4 |
| | |Code identifying the service, promotion, allowance, or| | | |
| | |charge | | | |
| | |COOO Defective Allowance | | | |
| | |B720 Co-op Allowance | | | |
| | |C310 Discount (percent off invoice) | | | |
| | |C350 Distribution Allowance | | | |
| | |D240 Freight (discount off cost), or Prepaid Freight | | | |
| | |E170 Labeling | | | |
| | |I000 Testing | | | |
|SAC03 |559 |Agency Qualifier Code |C |ID |2/2 |
| | |Code identifying the agency assigning the code values | | | |
| | |VI Voluntary Inter-Industry Commerce Standard (VICS) | | | |
| | |EDI | | | |
|SAC04 |1301 |Agency Service, Promotion, Allowance, or Charge Code |C |AN |1/10 |
| | |Agency maintained code identifying the service, | | | |
| | |promotion, allowance, or charge | | | |
| | |TC09 Ticketing Service as agreed to by Trading | | | |
| | |Partners | | | |
| | |HA Hanger Service | | | |
| | |E170 Labeling | | | |
|SAC05 |610 |Amount |O |N2 |1/15 |
| | |Monetary amount | | | |
| | |When SAC01 contains code A, then this data element is | | | |
| | |sent. | | | |
|SAC06 |378 |Allowance/Charge Percent Qualifier |C |ID |1/1 |
| | |Code indicating on what basis allowance or charge | | | |
| | |percent is calculated | | | |
| | |3 Discount | | | |
| | |6 Base Price Amount | | | |
|SAC07 |332 |Percent |C |R |1/6 |
| | |Percent expressed as a percent | | | |
| | |The percent is sent with a decimal point only when | | | |
| | |needed, e.g., 10.5% is sent as 10.5, and 2% is sent as| | | |
| | |2 | | | |
|SAC12 |331 |Allowance or Charge Method of Handling Code |O |ID |2/2 |
| | |Code indicating method of handling for an allowance or| | | |
| | |charge | | | |
| | |02 Off Invoice | | | |
| | |05 Charge to be Paid by Vendor | | | |
|SAC15 |352 |Description |O |AN |1/80 |
| | |A free-form description to clarify the related data | | | |
| | |elements and their content | | | |
RXEQPORTING DATE/ACTION Segment: ITD Terms of Sale/Deferred Terms of Sale
Usage: Mandatory
Max Use: 1
Purpose: To specify terms of sale
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|ITD01 |336 |Terms Type Code |M |ID |2/2 |
| | |Code identifying type of payment terms | | | |
| | |05 Discount Not Applicable | | | |
| | |12 10 Days After End of Month | | | |
| | |14 Previously agreed upon | | | |
|ITD02 |333 |Terms Basis Date Code |O |ID |1/2 |
| | |Code identifying the beginning of the terms period | | | |
| | |3 Invoice Date | | | |
| | |15 Receipt of Goods | | | |
|ITD03 |338 |Terms Discount Percent |O |R |1/6 |
| | |Terms discount percentage, expressed as a percent, | | | |
| | |available to the purchaser if an invoice is paid on or| | | |
| | |before the Terms Discount Due Date | | | |
| | |The percent is sent with a decimal point only when | | | |
| | |needed, e.g., 10.5% is sent as 10.5, and 2% is sent as| | | |
| | |2 | | | |
|ITD07 |386 |Terms Net Days |O |N0 |1/3 |
| | |Number of days until total invoice amount is due | | | |
| | |(discount not applicable) | | | |
|ITD12 |373 |Description |M |AN |1/80 |
| | |A free-form description to clarify the related data | | | |
| | |elements and their content | | | |
RXEQPORTING DATE/ACTION Segment: DTM Date/Time Reference
Usage: Mandatory
Max Use: 2
Purpose: To specify pertinent dates and times
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|DTM01 |374 |Date/Time Qualifier |M |ID |3/3 |
| | |Code specifying type of date | | | |
| | |001 Cancel After | | | |
| | |010 Requested Ship | | | |
|DTM02 |373 |Date |C |DT |8/8 |
| | |Date expressed as CCYYMMDD, Bealls requested ship / | | | |
| | |cancel date | | | |
RXEQPORTING DATE/ACTION Segment: TD5 Carrier Details (Routing Sequence/Transit Time)
Usage: Mandatory
Max Use: 1
Purpose: To specify routing
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|TD505 |387 |Routing |M |AN |1/35 |
| | |Free-form description of the routing | | | |
| | |Store Xdock PO-See Guide, or | | | |
| | |Simple Casepack PO-See Guide, or | | | |
| | |Direct to Store PO-See Guide, or | | | |
| | |Bulk PO-See Guide | | | |
RXEQPORTING DATE/ACTION Segment: N1 Name
Usage: Mandatory
Max Use: 1
Purpose: To identify a party by type of organization, name, and code
105 Notes: For direct to store orders, Bealls will not transmit this segment.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N101 |98 |Entity Identifier Code |M |ID |2/3 |
| | |Code identifying an organizational entity, a physical | | | |
| | |location, property or an individual | | | |
| | |AG Agent, for Bealls Imports Inc orders only | | | |
| | |BY Buyer, for Bealls Imports Inc orders only | | | |
| | |MF Factory, for Bealls Imports Inc orders only | | | |
| | |SE Seller, for Bealls Imports Inc orders only | | | |
| | |ST Ship to | | | |
|N102 |93 |Name |O |AN |3/3 |
| | |Free-form name | | | |
|N103 |66 |Identification Code Qualifier |M |ID |2/2 |
| | |Code designating the system/method of code structure | | | |
| | |used for Identification Code (67) | | | |
| | |92 Assigned by Buyer, when N101 is ST, or | | | |
| | |1 DUNS#, when N101 is SE for Bealls Imports Inc orders| | | |
| | |only; otherwise, not sent | | | |
|N104 |67 |Identification Code |M |AN |3/3 |
| | |Code identifying a party or other code | | | |
| | |050 Bealls DC ID, when N101 is ST, or | | | |
| | |Vendor’s DUNS# Bealls for Bealls Imports Inc orders | | | |
| | |only; otherwise, not sent | | | |
RXEQPORTING DATE/ACTION Segment: N3 Address Information
Usage: Optional
Max Use: 1
Purpose: To specify the location of the named party
105 Notes: Bealls will transmit this segment for Bealls Import orders only.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N301 |166 |Address Information |M |ID |1/30 |
|N302 |166 |Address Information |O |ID |1/30 |
RXEQPORTING DATE/ACTION Segment: N4 Name
Usage: Optional
Max Use: 1
Purpose: To specify the geographic place of the named party
105 Notes: Bealls will transmit this segment for Bealls Import orders only.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N401 |19 |City Name |M |AN |2/30 |
|N402 |156 |State or Province Code |O |ID |2/2 |
|N403 |116 |Postal Code |O |ID |3/15 |
|N404 |26 |Country Code |M |ID |2/3 |
Detail
ILTINEM IDENTIFICATION Segment: PO1 Baseline Item Data
Usage: Mandatory
Purpose: To specify basic and most frequently used line item data
105 Notes: The multi-SKU case pack is used to order cases packed with specific items, each with a specific quantity. PO103 will contain code CA, and no Product/Service ID in the PO1 segment is sent. The use of code CA in PO103 and the presence of the SLN segments implies goods should be packed in a case with the SKUs and quantities in the SLN segments. The quantity in PO102 is the number of cases being ordered. Each SLN segment, that follows the PO1 segment, lists the Product ID, e.g., U.P.C., and the quantity of the SKU that is to be in the case. The total units in each case is the sum of the quantities in the SLN segment.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|PO101 |350 |Assigned Identification |M |AN |1/3 |
| | |Alphanumeric characters assigned for differentiation | | | |
| | |within a transaction set | | | |
|PO102 |330 |Quantity Ordered |M |R |1/15 |
| | |Quantity ordered | | | |
|PO103 |355 |Unit or Basis for Measurement Code |M |ID |2/2 |
| | |Code specifying the units in which a value is being | | | |
| | |expressed, or manner in which a measurement has been | | | |
| | |taken | | | |
| | |EA Each | | | |
| | |CA Cases when SLN is sent | | | |
|PO104 |212 |Unit Price |C |R |1/17 |
| | |Cost per unit of product when the SLN is not sent; | | | |
| | |when the SLN is sent the cost is in the SLN06 | | | |
|PO105 |639 |Basis of Unit Price Code |C |ID |2/2 |
| | |Code identifying the type of unit price for an item | | | |
| | |WE Wholesale price per each when the SLN is not sent | | | |
|PO106 |235 |Product/Service ID Qualifier |C |ID |2/2 |
| | |Code identifying the type/source of the descriptive | | | |
| | |number used in Product/Service ID (234) | | | |
| | |UP UPC (1-5-5-1) | | | |
| | |VA Vendor Style Number when SLN is sent | | | |
|PO107 |234 |Product/Service ID |C |AN |1/12 |
| | |UPC or Vendor Style Number | | | |
|PO108 |235 |Product/Service ID Qualifier |C |ID |2/2 |
| | |Code identifying the type/source of the descriptive | | | |
| | |number used in Product/Service ID (234) | | | |
| | |VA Vendor Style Number | | | |
|PO109 |234 |Product/Service ID |C |AN |1/12 |
| | |Vendor Style Number | | | |
|PO110 |235 |Product/Service ID Qualifier |C |ID |2/2 |
| | |Code identifying the type/source of the descriptive | | | |
| | |number used in Product/Service ID (234) | | | |
| | |CB Bealls assigned SKU | | | |
|PO111 |234 |Product/Service ID |C |AN |1/12 |
| | |Bealls assigned SKU | | | |
|PO112 |235 |Product/Service ID Qualifier |C |ID |2/2 |
| | |Code identifying the type/source of the descriptive | | | |
| | |number used in Product/Service ID (234) | | | |
| | |VE Vendor color | | | |
|PO113 |234 |Product/Service ID |C |AN |1/12 |
| | |Vendor color description | | | |
RXEQPORTING DATE/ACTION Segment: CTP Pricing Information
Usage: Mandatory
Max Use: 2
Purpose: To specify pricing information
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|CTP01 |687 |Class of Trade Code |M |ID |2/2 |
| | |Code indicating class of trade | | | |
| | |RS Resale | | | |
|CTP02 |236 |Price Identifier Code |M |ID |3/3 |
| | |Code identifying pricing specification | | | |
| | |RES Retail price | | | |
| | |ALT Multi-price | | | |
| | |FCP First cost price | | | |
|CTP03 |212 |Unit Price |M |R |1/17 |
| | |Retail price per unit in first occurrence of the CTP; | | | |
| | |Retail price for multiple units; First Cost for Bealls| | | |
| | |Import orders only | | | |
|CTP04 |380 |Quantity |C |R |1/15 |
| | |Quantity, sent for Retail price only | | | |
|CTP05 |C001 |Composite Unit of Measurement |C |ID |2/2 |
| | |Code specifying the units in which a value is being | | | |
| | |expressed, or manner in which a measurement has been | | | |
| | |taken | | | |
| | |EA Each | | | |
| | |CA Cases when SLN is sent | | | |
|CTP11 |380 |Multiple Price Quantity |C |R |1/15 |
| | |Quantity of units for a given price, i.e. 3 for $12.00| | | |
RXEQPORTING DATE/ACTION Segment: PID Product/Item Description
Usage: Mandatory
Max Use: 7
Purpose: To describe a product in free-form format
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|PID01 |349 |Item Description Type |M |ID |1/1 |
| | |Code indicating the format of a description | | | |
| | |F Free-form | | | |
|PID02 |750 |Product/Process Characteristic Code |M |ID |2/2 |
| | |Code identifying the general class of a product or | | | |
| | |process characteristic | | | |
| | |08 Product description | | | |
| | |73 Vendor color description | | | |
| | |74 Vendor size description | | | |
| | |91 Buyer’s item size description | | | |
| | |BND Buyer’s label description for Bealls Imports Inc | | | |
| | |orders only | | | |
| | |GEN Buyer’s item description for Bealls Imports Inc | | | |
| | |orders only | | | |
| | |ZZ Buyer’s packing requirement description for Bealls | | | |
| | |Imports Inc orders only | | | |
|PID05 |352 |Description |M |AN |1/80 |
| | |A free-form description to clarify the related data | | | |
| | |elements and their content | | | |
RXEQPORTING DATE/ACTION Segment: PO4 Item Physical Details
Usage: Optional
Max Use: 1
Purpose: To specify the physical qualities, packaging, weights, and dimensions relating to an item
105 Notes: Bealls will transmit this segment for Bealls Import orders only.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|PO401 |356 |Pack |M |N0 |1/3 |
| | |The number of inner packs, or the number of units when| | | |
| | |there are no inner packs per carton | | | |
|PO414 |750 |Inner Pack |O |N0 |1/3 |
| | |The number of units per inner pack | | | |
SDDEQSTINATION QUANTITY Segment: SDQ Destination Quantity
Usage: Optional
Max Use: 8
Purpose: To specify destination and quantity detail
431 Notes: This segment is used to distribute item quantity to various locations.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|SDQ01 |355 |Unit or Basis for Measurement Code |M |ID |2/2 |
| | |Code specifying the units in which a value is being | | | |
| | |expressed, or manner in which a measurement has been | | | |
| | |taken | | | |
|SDQ02 |66 |Identification Code Qualifier |M |ID |1/2 |
| | |Code designating the system/method of code structure | | | |
| | |used for Identification Code (67) | | | |
| | |92 Assigned by Buyer or Buyer’s Agent | | | |
|SDQ03 |67 |Identification Code |M |AN |2/80 |
| | |Code identifying Beall’s Store Number | | | |
|SDQ04 |380 |Quantity |M |R |1/15 |
|SDQ05 |67 |Identification Code |M |AN |2/80 |
| | |Code identifying Beall’s Store Number | | | |
|SDQ06 |380 |Quantity |M |R |1/15 |
|SDQ07 |67 |Identification Code |M |AN |2/80 |
| | |Code identifying Beall’s Store Number | | | |
|SDQ08 |380 |Quantity |M |R |1/15 |
|SDQ09 |67 |Identification Code |M |AN |2/80 |
| | |Code identifying Beall’s Store Number | | | |
|SDQ10 |380 |Quantity |M |R |1/15 |
|SDQ11 |67 |Identification Code |M |AN |2/80 |
| | |Code identifying Beall’s Store Number | | | |
|SDQ12 |380 |Quantity |M |R |1/15 |
|SDQ13 |67 |Identification Code |M |AN |2/80 |
| | |Code identifying Beall’s Store Number | | | |
|SDQ14 |380 |Quantity |M |R |1/15 |
|SDQ15 |67 |Identification Code |M |AN |2/80 |
| | |Code identifying Beall’s Store Number | | | |
|SDQ16 |380 |Quantity |M |R |1/15 |
|SDQ17 |67 |Identification Code |M |AN |2/80 |
| | |Code identifying Beall’s Store Number | | | |
|SDQ18 |380 |Quantity |M |R |1/15 |
|SDQ19 |67 |Identification Code |M |AN |2/80 |
| | |Code identifying Beall’s Store Number | | | |
|SDQ20 |380 |Quantity |M |R |1/15 |
|SDQ21 |67 |Identification Code |M |AN |2/80 |
| | |Code identifying Beall’s Store Number | | | |
|SDQ22 |380 |Quantity |M |R |1/15 |
RXEQPORTING DATE/ACTION Segment: TC2 Commodity
Usage: Optional
Max Use: 3
Purpose: To identify a commodity or a group of commodities or a tariff page commodity
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|TC201 |23 |Commodity Code Qualifier |M |ID |1/1 |
| | |Code identifying the commodity coding system used for | | | |
| | |Commodity Code | | | |
| | |J Harmonized System-Based Schedule B | | | |
|TC202 |22 |Commodity Code |M |ID |1/30 |
| | |Code describing a commodity or group of commodities | | | |
ILTINEM IDENTIFICATION Segment: SLN Subline Item Detail
Usage: Optional
Purpose: To specify product subline detail item data
105 Notes: The multi-SKU case pack is used to order cases packed with specific items, each with a specific quantity. PO103 will contain code CA, and no Product/Service ID in the PO1 segment is sent. The use of code CA in PO103 and the presence of the SLN segments implies goods should be packed in a case with the SKUs and quantities in the SLN segments. The quantity in PO102 is the number of cases being ordered. Each SLN segment, that follows the PO1 segment, lists the Product ID, e.g., U.P.C., and the quantity of the SKU that is to be in the case. The total units in each case is the sum of the quantities in the SLN segment.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|SLN01 |350 |Assigned Identification |M |AN |1/3 |
| | |Alphanumeric characters assigned for differentiation | | | |
| | |within a transaction set | | | |
|SLN03 |662 |Relationship Code |M |ID |1/1 |
| | |Code indicating the relationship between entities | | | |
| | |I Included | | | |
|SLN04 |380 |Quantity |M |R |1/15 |
| | |Quantity per case | | | |
|SLN05 |C001 |Composite Unit of Measurement |C |ID |2/2 |
| | |Code specifying the units in which a value is being | | | |
| | |expressed, or manner in which a measurement has been | | | |
| | |taken | | | |
| | |EA Each | | | |
|SLN06 |212 |Unit Price |C |R |1/17 |
| | |Cost per unit of product | | | |
|SLN09 |235 |Product/Service ID Qualifier |C |ID |2/2 |
| | |Code identifying the type/source of the descriptive | | | |
| | |number used in Product/Service ID (234) | | | |
| | |UP UPC (1-5-5-1) | | | |
|SLN10 |234 |Product/Service ID |C |AN |1/12 |
| | |UPC | | | |
|SLN11 |235 |Product/Service ID Qualifier |C |ID |2/2 |
| | |Code identifying the type/source of the descriptive | | | |
| | |number used in Product/Service ID (234) | | | |
| | |SZ Vendor Alphanumeric Size Code | | | |
|SLN12 |234 |Product/Service ID |C |AN |1/12 |
| | |Vendor Alphanumeric Size Description | | | |
Summary
RXEQPORTING DATE/ACTION Segment: CTT Transaction Totals
Usage: Mandatory
Max Use: 1
Purpose: To transmit a hash total for a specific element in the transaction set
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|CTT01 |354 |Number of Line Items |M |ID |1/1 |
| | |Total number of line items in the transaction set | | | |
| | |The number of PO1 segments present in the transaction | | | |
| | |set | | | |
STERANSACTION SET TRAILER Segment: SE Transaction Set Trailer
Usage: Mandatory
Max Use: 1
Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|SE01 |96 |Number of Included Segments |M |N0 |1/10 |
| | |Total number of segments included in a transaction set| | | |
| | |including ST and SE segments | | | |
|SE02 |329 |Transaction Set Control Number |M |AN |4/9 |
| | |Identifying control number that must be unique within | | | |
| | |the transaction set functional group assigned by the | | | |
| | |originator for a transaction set | | | |
| | |9 This will be the same number as is in the ST segment| | | |
| | |(ST02) for the transaction set. | | | |
EDI 850 (PO) Samples
Generic, sample EDI 850 data
Domestic, future, pre-distributed PO (blanket and release/store distribution)
Store Cross-dock
1 ST*850*000000001
2 BEG*00*BK*0488351**20090624
3 REF*DP*701
4 FOB*DF*AC*SEE GUIDE
5 SAC*N**VI*TC09***********Ticketing Service
6 ITD*05*15*****30*****NET 30
7 DTM*001*20090930
8 DTM*010*20090915
9 TD5*****Simple Casepack PO-See Guide
10 N1*ST*050*92*050
11 PO1*001*20*CA***VA*123456
12 CTP*RS*RES*9.99*20*EA
13 PID*F*08***BLACK NOTHING
14 PID*F*73***WHITE
15 PID*F*75***WHITE
16 SLN*001**I*2*EA*5***UP*123456545663
17 SLN*001**I*2*EA*5***UP*123456545779
18 SLN*001**I*2*EA*5***UP*123456545878
19 CTT*1
20 SE*20*000000001
1 ST*850*000000001
2 BEG*07*RL*0488351*1*20090624
3 REF*DP*701
4 FOB*DF*AC*SEE GUIDE
5 SAC*N**VI*TC09***********Ticketing Service
6 ITD*05*15*****30*****NET 30
7 DTM*001*20090930
8 DTM*010*20090704
9 TD5*****Store Xdock PO-See Guide
10 N1*ST**92*050
11 PO1*001*40*EA*5*WE*UP*123456545663*VA*123456*CB*84351431*VE*WHITE
12 CTP*RS*RES*9.99*40*EA
13 PID*F*08***BLACK NOTHING
14 PID*F*73***WHITE
15 PID*F*75***WHITE
16 PID*F*91***001
17 SDQ*EA*92*012*2*015*2*018*2*021*2*024*2*030*2*036*2*043*2*051*2*053*2
18 SDQ*EA*92*057*2*060*2*061*2*066*2*067*2*070*2*075*2*078*2*084*2*099*2
19 PO1*002*40*EA*5*WE*UP*123456545779*VA*123456*CB*84351444*VE*WHITE
20 CTP*RS*RES*9.99*40*EA
21 PID*F*08***BLACK NOTHING
22 PID*F*73***WHITE
23 PID*F*75***WHITE
24 PID*F*91***002
25 SDQ*EA*92*012*2*015*2*018*2*021*2*024*2*030*2*036*2*043*2*051*2*053*2
26 SDQ*EA*92*057*2*060*2*061*2*066*2*067*2*070*2*075*2*078*2*084*2*099*2
27 PO1*003*40*EA*5*WE*UP*123456545878*VA*123456*CB*84351456*VE*WHITE
28 CTP*RS*RES*9.99*40*EA
29 PID*F*08***BLACK NOTHING
30 PID*F*73***WHITE
31 PID*F*75***WHITE
32 PID*F*91***003
33 SDQ*EA*92*012*2*015*2*018*2*021*2*024*2*030*2*036*2*043*2*051*2*053*2
34 SDQ*EA*92*057*2*060*2*061*2*066*2*067*2*070*2*075*2*078*2*084*2*099*2
35 CTT*3
36 SE*36*000000001
Domestic, immediate, pre-distributed PO (stand-alone with release/store distribution)
Store Cross-dock
1 ST*850*000000001
2 BEG*07*SA*0461243**20090601
3 REF*DP*701
4 FOB*DF*AC*SEE GUIDE
5 SAC*N**VI*TC09***********Ticketing Service
6 ITD*05*15*****30*****NET 30
7 DTM*001*20090630
8 DTM*010*20090612
9 TD5*****Store Xdock PO-See Guide
10 N1*ST**92*050
11 PO1*001*60*EA*0.01*WE*UP*123123132127*VA*1*CB*83482678*VE*1
12 CTP*RS*RES*0.02*60*EA
13 PID*F*08***1
14 PID*F*73***1
15 PID*F*75***BLACK
16 PID*F*91***101
17 SDQ*EA*92*001*6*009*6*012*6*014*6*041*6*061*6*062*6*081*6*088*6*734*6
18 CTT*1
19 SE*19*000000001
Domestic, future or immediate, post-distributed PO
Simple Case-pack
1 ST*850*000000001
2 BEG*00*SA*0483770**20090623
3 REF*DP*701
4 FOB*DF*AC*SEE GUIDE
5 SAC*N**VI*TC09***********Ticketing Service
6 ITD*05*15**********NET
7 DTM*001*20090616
8 DTM*010*20090615
9 TD5*****Simple Casepack PO-See Guide
10 N1*ST**92*050
11 PO1*001*80*CA***VA*1
12 CTP*RS*RES*0.02*80*EA
13 PID*F*08***1
14 PID*F*73***1
15 PID*F*75***WHITE
16 PID*F*91***101
17 SLN*001**I*1*EA*0.01***UP*111111111117
18 SLN*001**I*1*EA*0.01***UP*222222222224
19 CTT*1
20 SE*20*000000001
Bulk
1 ST*850*000000001
2 BEG*07*SA*0461243**20090624
3 REF*DP*701
4 FOB*DF*AC*SEE GUIDE
5 SAC*N**VI*TC09***********Ticketing Service
6 ITD*05*15*****30*****NET 30
7 DTM*001*20090630
8 DTM*010*20090602
9 TD5*****Bulk PO-See Guide
10 N1*ST**92*050
11 PO1*001*42*EA*0.01*WE*UP*123123132127*VA*BEALLSSTYL*CB*83482678*VE*BLACK
12 CTP*RS*RES*0.02*42*EA
13 PID*F*08***ANOTHER STYLE
14 PID*F*73***BLACK
15 PID*F*75***BLACK
16 PID*F*91***101
17 SDQ*EA*92*050*42
18 CTT*1
19 SE*19*000000001
Import, future or immediate, post-distributed PO
1 ST*850*000000001
2 BEG*07*SA*0461084**20090603
3 REF*DP*702
4 REF*PD*090901
5 FOB*DF*FF*Expeditors International of Washington, Inc.
6 FOB*DF*CA*ALGERIA
7 FOB*DF*FA*Z
8 SAC*N**VI*TC09***********Ticketing Service
9 SAC*N*E170*VI*E170***********PAXAR .
10 SAC*N*I000*************Per Bealls Private Brand Testing Requirements: see
11 ITD*05*15*****30*****NET 30
12 DTM*001*20090630
13 DTM*010*20090615
14 DTM*015*20090901
15 N1*ST**92*050
16 PO1*001*100*EA*0.04*WE*UP*123123123323*VA*2*CB*83485865*VE*2
17 CTP*RS*RES*0.08*100*EA
18 CTP*RS*ALT*0.02
19 PID*F*08***2
20 PID*F*73***2
21 PID*F*75***WHITE
22 PID*F*91***SMALL
23 SDQ*EA*92*001*100
24 CTT*1
25 SE*25*000000001
EDI 810 (Invoice) Mapping
EDI 810 (Invoice) must contain a valid Beall’s Purchase Order number in order to match the invoice for payment.
Beall’s must receive a separate individual invoice for each store per Purchase Order. Consolidated Invoices cannot be accepted at this time. Purchase Orders should be billed in eaches (by UPC).
In the event that the vendor’s invoice errors out of the Beall’s Accounts Payable system, Beall’s EDI/Merchandise Support will communicate via e-mail any failed invoice information for correction and re-transmission with a new invoice number (append a letter to the current invoice number or generate a new invoice number).
It is mandatory to list the correct Bill of Lading (BOL) number within the EDI transmission. The BOL ties directly with the 856 Advance Ship Notice. With the correct information, invoices can be processed more swiftly and accurately.
Deviation from the below EDI 810 (Invoice) format may impact our ability to expedite payment in a timely fashion.
Note: Functional Acknowledgments will be sent for all documents transmitted to Beall’s by vendors
Header
|SEG. ID |NAME |REQ. DES. |MAX USE |LOOP REPEAT |
|ST |Transaction Set Header |M |1 | |
|BIG |Beginning Segment for Invoice |M |1 | |
|REF |Reference Identification |M |1 | |
|LOOP ID – N1 |4 |
|N1 |Name |M |1 | |
|N2 |Additional Name Information |O |1 | |
|N3 |Address Information |O |1 | |
|N4 |Geographic Location |O |1 | |
|ITD |Terms of Sale/Deferred Terms of Sale |O |1 | |
|DTM |Date/Time Reference |O |2 | |
|FOB |F.O.B. Related Instructions |O |1 | |
Detail
|LOOP ID – IT1 |9999 |
|IT1 |Baseline Item Data |M |1 | |
|LOOP ID – IT1/PID |3 |
|PID |Product/Item Description |O |>1 | |
Summary
|TDS |Total Monetary Value Summary |M |>1 | |
|CAD |Carrier Detail |M |>1 | |
|LOOP ID – SAC |1 |
|SAC |Service, Promotion, Allowance, or Charge |O |1 | |
| |Information | | | |
|ISS |Invoice Shipment Summary |M |1 | |
|CTT |Transaction Totals |M |1 | |
|SE |Transaction Set Trailer |M |1 | |
Header
STTRANSACTION SET HEADER Segment: ST Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To indicate the start of a transaction set and to assign a control number
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|ST01 |143 |Transaction Set Identifier Code |M |ID |3/3 |
| | |Code uniquely identifying a Transaction Set | | | |
| | |810 Invoice | | | |
|ST02 |329 |Transaction Set Control Number |M |AN |4/9 |
| | |Identifying control number that must be unique within | | | |
| | |the transaction set functional group assigned by the | | | |
| | |originator for a transaction set | | | |
RXEQPORTING DATE/ACTION Segment: BIG Beginning Segment for Invoice
Usage: Mandatory
Max Use: 1
Purpose: To indicate the beginning of invoice transaction set and transmit identifying numbers and dates
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|BIG01 |373 |Invoice Date |M |DT |8/8 |
| | |Date expressed as CCYYMMDD | | | |
|BIG02 |76 |Invoice Number |M |AN |1/10 |
| | |Identifying number assigned by issuer | | | |
|BIG04 |324 |Purchase Order Number |M |AN |7/7 |
| | |Identifying number for Purchase Order assigned by | | | |
| | |Bealls, the original 7 character Purchase Order number| | | |
| | |that always starts with a zero | | | |
|BIG08 |353 |Transaction Set Purpose Code |M |ID |2/2 |
| | |Code identifying purpose of transaction set | | | |
| | |00 Original | | | |
RNE9FERENCE IDENTIFICATION Segment: REF Reference Identification
Usage: Mandatory
Max Use: 1
Purpose: To specify identifying information
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|REF01 |128 |Reference Identification Qualifier |M |ID |2/2 |
| | |Code qualifying the Reference Identification | | | |
| | |DP Bealls assigned department number | | | |
|REF02 |127 |Reference Identification |C |AN |3/6 |
| | |Bealls assigned 3 character numeric department number | | | |
RXEQPORTING DATE/ACTION Segment: N1 Name
Usage: Mandatory
Max Use: 1
Purpose: To identify a party by type of organization, name, and code
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N101 |98 |Entity Identifier Code |M |ID |2/3 |
| | |Code identifying an organizational entity, a physical | | | |
| | |location, property or an individual | | | |
| | |BY Buying Party, Bealls Store Number | | | |
| | |SF Ship from | | | |
| | |RI Remit-to | | | |
| | |ST Ship to, Bealls DC or Store Number for a direct to | | | |
| | |store order | | | |
|N102 |93 |Name |O |AN |3/3 |
| | |Free-form name | | | |
|N103 |66 |Identification Code Qualifier |M |ID |2/2 |
| | |Code designating the system/method of code structure | | | |
| | |used for Identification Code (67) | | | |
| | |92 Assigned by Buyer, when N101 is BY or ST, or | | | |
| | |1 DUNS#, when N101 is RI or SF | | | |
|N104 |67 |Identification Code |M |AN |3/3 |
| | |Code identifying a party or other code | | | |
| | |050 Bealls DC ID, when N101 is ST and goods shipped to| | | |
| | |Bealls DC, or, for a direct to store order, | | | |
| | |3-character Bealls Store Number | | | |
| | |When N101 is BY and order is pre-distributed, Bealls | | | |
| | |3-character Store Number, otherwise Bealls DC ID | | | |
| | |When N101 is SF, Vendor’s DUNS# | | | |
| | |When N101 is RI and remit directly to the vendor, | | | |
| | |Vendor’s DUNS#; otherwise, Bealls Factor Number for | | | |
| | |factor payment | | | |
|N106 |98 |Entity Identifier Code |O |ID |2/3 |
| | |Factor Code, for factor payments only | | | |
| | |O4 Factor | | | |
RXEQPORTING DATE/ACTION Segment: N2 Additional Name Information
Usage: Optional
Max Use: 1
Purpose: To specify additional names or those longer than 35 characters in length
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N201 |93 |Name |M |AN |1/30 |
|N202 |93 |Name |O |AN |1/30 |
RXEQPORTING DATE/ACTION Segment: N3 Address Information
Usage: Optional
Max Use: 1
Purpose: To specify the location of the named party
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N301 |166 |Address Information |M |ID |1/30 |
|N302 |166 |Address Information |O |ID |1/30 |
RXEQPORTING DATE/ACTION Segment: N4 Name
Usage: Optional
Max Use: 1
Purpose: To specify the geographic place of the named party
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N401 |19 |City Name |O |AN |2/30 |
|N402 |156 |State or Province Code |O |ID |2/2 |
|N403 |116 |Postal Code |O |ID |3/15 |
|N404 |26 |Country Code |M |ID |2/3 |
RXEQPORTING DATE/ACTION Segment: ITD Terms of Sale/Deferred Terms of Sale
Usage: Mandatory
Max Use: 1
Purpose: To specify terms of sale
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|ITD01 |336 |Terms Type Code |M |ID |2/2 |
| | |Code identifying type of payment terms | | | |
| | |14 Previously agreed upon | | | |
|ITD02 |333 |Terms Basis Date Code |O |ID |1/2 |
| | |Code identifying the beginning of the terms period | | | |
| | |3 Invoice Date | | | |
| | |15 Receipt of Goods | | | |
|ITD12 |373 |Description |O |AN |1/80 |
| | |A free-form description to clarify the related data | | | |
| | |elements and their content | | | |
|ITD14 |107 |Payment Method Code |O |ID |1/2 |
| | |A free-form description to clarify the related data | | | |
| | |elements and their content | | | |
| | |C Pay by Check | | | |
| | |L Letter of Credit | | | |
| | |T Wire Transfer | | | |
RXEQPORTING DATE/ACTION Segment: DTM Date/Time Reference
Usage: Optional
Max Use: 2
Purpose: To specify pertinent dates and times
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|DTM01 |374 |Date/Time Qualifier |M |ID |3/3 |
| | |Code specifying type of date | | | |
| | |001 Cancel After | | | |
| | |010 Requested Ship | | | |
|DTM02 |373 |Date |C |DT |8/8 |
| | |Date expressed as CCYYMMDD, Bealls requested ship / | | | |
| | |cancel date | | | |
RNE9FERENCE IDENTIFICATION Segment: FOB F.O.B Related Instructions
Usage: Optional
Max Use: 1
Purpose: To specify transportation instructions relating to shipment
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|FOB01 |146 |Shipment Method of Payment |M |ID |2/2 |
| | |Code identifying payment terms for transportation | | | |
| | |charges | | | |
| | |CC Collect | | | |
| | |DF Defined by Bealls and Vendor | | | |
| | |PP Prepaid by Vendor | | | |
|FOB02 |309 |Location Qualifier |C |ID |2/2 |
| | |Code identifying type of location | | | |
| | |DE Destination | | | |
| | |FA Factory | | | |
Detail
ILTINEM IDENTIFICATION Segment: IT1 Baseline Item Data
Usage: Mandatory
Purpose: To specify basic and most frequently used line item data
105 Notes: Items must be billed in eaches by UPC.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|IT102 |358 |Quantity Invoiced |M |N0 |1/15 |
| | |Quantity ordered as a whole number only, decimal | | | |
| | |values will not post to Bealls A/P system | | | |
|IT103 |355 |Unit or Basis for Measurement Code |M |ID |2/2 |
| | |Code specifying the units in which a value is being | | | |
| | |expressed, or manner in which a measurement has been | | | |
| | |taken | | | |
| | |EA Each | | | |
|IT104 |212 |Unit Price |C |R |1/17 |
| | |Cost per unit of product when the SLN is not sent; | | | |
| | |when the SLN is sent the cost is in the SLN06 | | | |
|IT106 |235 |Product/Service ID Qualifier |C |ID |2/2 |
| | |Code identifying the type/source of the descriptive | | | |
| | |number used in Product/Service ID (234) | | | |
| | |UP UPC (1-5-5-1) | | | |
|IT107 |234 |Product/Service ID |C |AN |1/12 |
| | |UPC or Vendor Style Number | | | |
RXEQPORTING DATE/ACTION Segment: PID Product/Item Description
Usage: Optional
Max Use: 3
Purpose: To describe a product in free-form format
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|PID01 |349 |Item Description Type |M |ID |1/1 |
| | |Code indicating the format of a description | | | |
| | |F Free-form | | | |
|PID02 |750 |Product/Process Characteristic Code |M |ID |2/2 |
| | |Code identifying the general class of a product or | | | |
| | |process characteristic | | | |
| | |08 Product description, or for Bealls Import orders, | | | |
| | |packing requirement, item description, and label | | | |
| | |description | | | |
| | |73 Vendor color description | | | |
| | |74 Vendor size description | | | |
|PID05 |352 |Description |M |AN |1/80 |
| | |A free-form description to clarify the related data | | | |
| | |elements and their content | | | |
Summary
RXEQPORTING DATE/ACTION Segment: TDS Total Monetary Value Summary
Usage: Mandatory
Max Use: 1
Purpose: To specify the total invoice amount
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|TDS01 |610 |Amount |M |N2 |1/15 |
| | |Total invoice amount | | | |
RXEQPORTING DATE/ACTION Segment: CAD Carrier Detail
Usage: Mandatory
Max Use: 1
Purpose: To specify transportation details for the transaction set
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|CAD04 |140 |SCAC |M |ID |2/4 |
|CAD05 |387 |Routing |M |AN |1/35 |
| | |Free form description of routing | | | |
|CAD07 |128 |Reference Identification Qualifier |M |ID |2/3 |
| | |Code qualifying the Reference Identification | | | |
| | |BM Bill of Lading Number | | | |
|CAD08 |127 |Reference Identification |M |ID |2/30 |
| | |Bill of Lading Number | | | |
RNE9FERENCE IDENTIFICATION Segment: SAC Service, Promotion, Allowance, or Charge Information
Usage: Optional
Max Use: 1
Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|SAC01 |248 |Allowance or Charge Indicator |M |ID |1/1 |
| | |Code which indicates an allowance or charge for the | | | |
| | |service specified | | | |
| | |C Charge | | | |
|SAC02 |1300 |Service, Promotion, Allowance, or Charge Code |M |ID |4/4 |
| | |Code identifying the service, promotion, allowance, or| | | |
| | |charge | | | |
| | |D240 Freight (discount off cost), or Prepaid Freight | | | |
| | |Any other charges sent will be applied as | | | |
| | |miscellaneous | | | |
|SAC05 |610 |Amount |M |N2 |1/15 |
| | |Monetary amount | | | |
|SAC12 |331 |Allowance or Charge Method of Handling Code |O |ID |2/2 |
| | |Code indicating method of handling for an allowance or| | | |
| | |charge | | | |
| | |02 Off Invoice | | | |
|SAC15 |352 |Description |O |AN |1/80 |
| | |A free-form description to clarify the related data | | | |
| | |elements and their content | | | |
RXEQPORTING DATE/ACTION Segment: ISS Invoice Shipment Summary
Usage: Mandatory
Max Use: 1
Purpose: To specify summary details of total items shipped in terms of quantity
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|ISS01 |382 |Number of Units Shipped |M |N0 |1/15 |
| | |Total units shipped | | | |
|ISS02 |355 |Unit or Basis for Measurement Code |M |ID |2/2 |
| | |Code specifying the units in which a value is being | | | |
| | |expressed, or manner in which a measurement has been | | | |
| | |taken | | | |
| | |EA Each | | | |
RXEQPORTING DATE/ACTION Segment: CTT Transaction Totals
Usage: Mandatory
Max Use: 1
Purpose: To transmit a hash total for a specific element in the transaction set
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|CTT01 |354 |Number of Line Items |M |ID |1/1 |
| | |Total number of line items in the transaction set | | | |
| | |The number of IT1 segments present in the transaction | | | |
| | |set | | | |
STERANSACTION SET TRAILER Segment: SE Transaction Set Trailer
Usage: Mandatory
Max Use: 1
Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|SE01 |96 |Number of Included Segments |M |N0 |1/10 |
| | |Total number of segments included in a transaction set| | | |
| | |including ST and SE segments | | | |
|SE02 |329 |Transaction Set Control Number |M |AN |4/9 |
| | |Identifying control number that must be unique within | | | |
| | |the transaction set functional group assigned by the | | | |
| | |originator for a transaction set | | | |
| | |9 This will be the same number as is in the ST segment| | | |
| | |(ST02) for the transaction set. | | | |
EDI 856 (ASN - Advance Ship Notice) Mapping
The ASN must be in a pick and pack structure and must be in our system before arrival of the shipment at our distribution facility. An expense offset will be assessed for non-compliance.
A separate ASN must be provided for each bill of lading. In the case of multiple truckloads, each truckload requires a unique BOL and a separate ship notice. Carton level information is required for every Store X-Dock shipment to Beall’s distribution facility. The UCC128 serial container marking numbers cannot be re-used within a 12-month period.
The industry accepted practice for merchandise shipped by small package carriers (for example, Fedex or UPS) is one 856 per carton. The tracking number should be the number used in the REF BM segment of the ship notice.
Beall’s Purchase Order number in the PRF01-segment is a 7-digit number. The leading character must be a 0 (zero).
Deviation from the below EDI 856 mapping may impact our ability to receive a shipment.
Note: Functional Acknowledgments will be sent for all documents transmitted to Beall’s by vendors.
Header
|SEG. ID |NAME |REQ. DES. |MAX USE |LOOP REPEAT |
|ST |Transaction Set Header |M |1 | |
|BSN |Beginning Segment for Ship Notice |M |1 | |
Detail - Shipment
|LOOP ID – HL |999999 |
|HL |Hierarchical Level |M |1 | |
|TD1 |Carrier Details (Quanity & Weight) |M |1 | |
|TD5 |Carrier Details (Routing) |M |1 | |
|REF |Reference Identification |M |1 | |
|DTM |Date/Time Reference |M |1 | |
|FOB |F.O.B. Related Instructions |O |1 | |
|LOOP ID – HL/N1 |2 |
|N1 |Name |M |1 | |
|N2 |Additional Name Information |O |1 | |
|N3 |Address Information |O |1 | |
|N4 |Geographic Location |M |1 | |
Detail - Order
|LOOP ID – HL |999999 |
|HL |Hierarchical Level |M |1 | |
|PRF |Purchase Order Reference |M |1 | |
|PID |Product/Item Description |M |1 | |
|TD1 |Carrier Details (Quanity & Weight) |M |1 | |
|REF |Reference Identification |M |2 | |
|LOOP ID – HL/N1 |2 |
|N1 |Name |M |1 | |
Detail - Pack
|LOOP ID – HL |999999 |
|HL |Hierarchical Level |M |1 | |
|MAN |Marks and Numbers |M |1 | |
Detail - Item
|LOOP ID – HL |999999 |
|HL |Hierarchical Level |M |1 | |
|LIN |Item Identification |M |1 | |
|SN1 |Item Detail (Shipment) |M |1 | |
Summary
|CTT |Transaction Totals |M |1 | |
|SE |Transaction Set Trailer |M |1 | |
Header
STTRANSACTION SET HEADER Segment: ST Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To indicate the start of a transaction set and to assign a control number
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|ST01 |143 |Transaction Set Identifier Code |M |ID |3/3 |
| | |Code uniquely identifying a Transaction Set | | | |
| | |856 Ship Notice/Manifest | | | |
|ST02 |329 |Transaction Set Control Number |M |AN |4/9 |
| | |Identifying control number that must be unique within | | | |
| | |the transaction set functional group assigned by the | | | |
| | |originator for a transaction set | | | |
RXEQPORTING DATE/ACTION Segment: BSN Beginning Segment for Ship Notice
Usage: Mandatory
Max Use: 1
Purpose: To transmit identifying numbers, dates, and other basic data relating to the transaction set
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|BSN01 |353 |Transaction Set Purpose Code |M |ID |2/2 |
| | |Code identifying purpose of transaction set | | | |
| | |00 Original | | | |
| | |07 Duplicate | | | |
|BSN02 |76 |Shipment Identification |M |AN |2/30 |
| | |Identifying number assigned by issuer | | | |
|BSN03 |373 |Date |M |DT |8/8 |
| | |Date expressed as CCYYMMDD | | | |
|BSN04 |337 |Time |M |DT |8/8 |
| | |Time expressed in 24 hour clock time: HHMM, or HHMMSS,| | | |
| | |or HHMMSSD, or HHMMSSDD | | | |
|BSN05 |1005 |Hierarchical Structure Code |M |ID |4/4 |
| | |0001 Pick and Pack Structure | | | |
RNE9FERENCE IDENTIFICATION Segment: HL Hierarchical Level
Usage: Mandatory
Max Use: 1
Purpose: To identify dependencies and the content of hierarchically related groups of segments
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|HL01 |628 |Hierarchical ID Number |M |AN |1/12 |
| | |A unique number assigned by the sender to identify | | | |
| | |this segment in the hierarchical structure | | | |
| | |1 for this shipment level HL segment | | | |
|HL02 |734 |Hierarchical Parent ID Number |M |AN |1/12 |
| | |Identification number of the next higher hierarchical | | | |
| | |segment for which the segment being described is | | | |
| | |subordinate | | | |
|HL03 |735 |Hierarchical Level Code |M |ID |1/2 |
| | |Code defining the characteristic of a level in a | | | |
| | |hierarchical structure | | | |
| | |S Shipment | | | |
RXEQPORTING DATE/ACTION Segment: TD1 Carrier Details (Quantity and Weight)
Usage: Mandatory
Max Use: 1
Purpose: To specify weight and quantity
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|TD101 |103 |Packaging Code |M |AN |5/5 |
| | |Code identifying the type of packaging; Part 1: | | | |
| | |Packaging Form, Part 2: Packaging Material | | | |
| | |CTN25 corrugated cartons | | | |
|TD102 |80 |Lading Quantity |M |N0 |1/7 |
| | |Number of cartons | | | |
|TD106 |187 |Weight Qualifier |M |ID |1/1 |
| | |Code defining the weight type | | | |
| | |G Gross Weight | | | |
|TD107 |81 |Weight |M |N0 |1/10 |
| | |Numeric non-decimal value of weight | | | |
|TD108 |355 |Unit or Basis for Measurement Code |M |ID |2/2 |
| | |Code specifying the units in which a value is being | | | |
| | |expressed, or manner in which a measurement has been | | | |
| | |taken | | | |
| | |LB Pounds | | | |
RXEQPORTING DATE/ACTION Segment: TD5 Carrier Details (Routing Sequence/Transit Time)
Usage: Mandatory
Max Use: 1
Purpose: To specify routing
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|TD502 |66 |Identification Code Qualifier |M |ID |1/1 |
| | |Code designating the system/method of code structure | | | |
| | |used for Identification Code (67) | | | |
| | |2 SCAC | | | |
|TD503 |67 |Identification Code |M |AN |3/4 |
| | |SCAC identifying the carrier | | | |
|TD504 |91 |Transportation Method/Type Code |M |ID |1/2 |
| | |Code specifying the method or type of transportation | | | |
| | |for the shipment: | | | |
| | |A Air | | | |
| | |C Consolidation | | | |
| | |E Expedited Truck | | | |
| | |M Motor (Common Carrier) | | | |
| | |U Private Parcel Service | | | |
|TD505 |387 |Routing |M |AN |1/35 |
| | |Free-form description of the routing | | | |
|TD506 |368 |Shipment/Order Status Code |M |ID |2/2 |
| | |Code indicating the status of an order or shipment or | | | |
| | |the disposition of any difference | | | |
| | |between the quantity ordered and the quantity shipped | | | |
| | |for a line item or transaction | | | |
| | |CC Ship Complete | | | |
| | |PR Partial Shipment | | | |
RNE9FERENCE IDENTIFICATION Segment: REF Reference Identification
Usage: Mandatory
Max Use: 1
Purpose: To specify identifying information
Notes: Bill of Lading Number must be unique for each shipment. Receipt of duplicate Bill of Lading numbers will be rejected unless the BSN01 is ‘07’ (re-transmission).
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|REF01 |128 |Reference Identification Qualifier |M |ID |2/2 |
| | |Code qualifying the Reference Identification | | | |
| | |BM Bill of Lading number | | | |
|REF02 |127 |Reference Identification |C |AN |17/17 |
| | |Bill of Lading number | | | |
RXEQPORTING DATE/ACTION Segment: DTM Date/Time Reference
Usage: Mandatory
Max Use: 2
Purpose: To specify pertinent dates and times
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|DTM01 |374 |Date/Time Qualifier |M |ID |3/3 |
| | |Code specifying type of date | | | |
| | |011 Ship Date | | | |
|DTM02 |373 |Date |C |DT |8/8 |
| | |Date expressed as CCYYMMDD, ship date | | | |
RNE9FERENCE IDENTIFICATION Segment: FOB F.O.B Related Instructions
Usage: Optional
Max Use: 1
Purpose: To specify transportation instructions relating to shipment
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|FOB01 |146 |Shipment Method of Payment |M |ID |2/2 |
| | |Code identifying payment terms for transportation | | | |
| | |charges | | | |
| | |CC Collect | | | |
| | |PP Prepaid by Vendor | | | |
RXEQPORTING DATE/ACTION Segment: N1 Name
Usage: Mandatory
Max Use: 1
Purpose: To identify a party by type of organization, name, and code
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N101 |98 |Entity Identifier Code |M |ID |2/3 |
| | |Code identifying an organizational entity, a physical | | | |
| | |location, property or an individual | | | |
| | |ST Ship to, Bealls DC or Store Number for a direct to | | | |
| | |store order | | | |
| | |SF Ship from | | | |
|N102 |93 |Name |O |AN |3/3 |
| | |Free-form name | | | |
|N103 |66 |Identification Code Qualifier |M |ID |2/2 |
| | |Code designating the system/method of code structure | | | |
| | |used for Identification Code (67) | | | |
| | |92 Assigned by Buyer, when N101 is ST, or | | | |
| | |1 DUNS#, when N101 is SF | | | |
|N104 |67 |Identification Code |M |AN |3/3 |
| | |Code identifying a party or other code | | | |
| | |050 Bealls DC ID when N101 is ST and goods shipped to | | | |
| | |Bealls DC, or 3-character Bealls Store Number for a | | | |
| | |direct to store order | | | |
| | |Vendor’s DUNS when N101 is SF | | | |
RXEQPORTING DATE/ACTION Segment: N2 Additional Name Information
Usage: Optional
Max Use: 1
Purpose: To specify additional names or those longer than 35 characters in length
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N201 |93 |Name |M |AN |1/30 |
|N202 |93 |Name |O |AN |1/30 |
RXEQPORTING DATE/ACTION Segment: N3 Address Information
Usage: Optional
Max Use: 1
Purpose: To specify the location of the named party
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N301 |166 |Address Information |M |ID |1/30 |
|N302 |166 |Address Information |O |ID |1/30 |
RXEQPORTING DATE/ACTION Segment: N4 Name
Usage: Mandatory (N101 is SF)
Max Use: 1
Purpose: To specify the geographic place of the named party
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N401 |19 |City Name |O |AN |2/30 |
|N402 |156 |State or Province Code |O |ID |2/2 |
|N403 |116 |Postal Code |O |ID |3/15 |
|N404 |26 |Country Code |M |ID |2/3 |
RNE9FERENCE IDENTIFICATION Segment: HL Hierarchical Level
Usage: Mandatory
Max Use: 1
Purpose: To identify dependencies and the content of hierarchically related groups of segments
Notes: a new order level must be provided for each PO/store occurrence within the Bill of Lading/Shipment.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|HL01 |628 |Hierarchical ID Number |M |AN |1/12 |
| | |A unique number assigned by the sender to identify | | | |
| | |this segment in the hierarchical structure | | | |
|HL02 |734 |Hierarchical Parent ID Number |M |AN |1/12 |
| | |Identification number of the next higher hierarchical | | | |
| | |segment for which the segment being described is | | | |
| | |subordinate | | | |
|HL03 |735 |Hierarchical Level Code |M |ID |1/2 |
| | |Code defining the characteristic of a level in a | | | |
| | |hierarchical structure | | | |
| | |O Order | | | |
RNE9FERENCE IDENTIFICATION Segment: PRF Purchase Order Reference
Usage: Mandatory
Max Use: 1
Purpose: To provide reference to a specific purchase order
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|PRF01 |324 |Purchase Order Number |M |AN |7/7 |
| | |Bealls assigned Purchase Order Number | | | |
|PRF04 |373 |Date |M |AN |8/8 |
| | |Bealls assigned Purchase Order Date | | | |
RNE9FERENCE IDENTIFICATION Segment: PID Product/Item Description
Usage: Mandatory
Max Use: 1
Purpose: To describe a product or process in coded or free-form format
Notes: Beall’s requires vendors to indicate compliance with the Fair Labor Standards Act in the PID segment.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|PID01 |349 |Item Description Type |M |ID |2/2 |
| | |Code indicating the format of a description | | | |
| | |S Structured | | | |
|PID03 |559 |Agency Qualifier Code |M |ID |2/2 |
| | |Code identifying the agency assigning the code values | | | |
| | |VI VICS | | | |
|PID04 |751 |Product Description Code |M |AN |17/17 |
| | |A code from an industry code list which provides | | | |
| | |specific data about a product | | | |
| | |characteristic | | | |
| | |FL Compliant with Fair Labor Standards Act | | | |
RXEQPORTING DATE/ACTION Segment: TD1 Carrier Details (Quantity and Weight)
Usage: Mandatory
Max Use: 1
Purpose: To specify weight and quantity
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|TD101 |103 |Packaging Code |M |AN |5/5 |
| | |Code identifying the type of packaging; Part 1: | | | |
| | |Packaging Form, Part 2: Packaging Material | | | |
| | |CTN25 corrugated cartons | | | |
|TD102 |80 |Lading Quantity |M |N0 |1/7 |
| | |Number of cartons for the PO/Store | | | |
RNE9FERENCE IDENTIFICATION Segment: REF Reference Identification
Usage: Mandatory (for Bealls Department Number)
Max Use: 2
Purpose: To specify identifying information
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|REF01 |128 |Reference Identification Qualifier |M |ID |2/2 |
| | |Code qualifying the Reference Identification | | | |
| | |IV Vendor’s Invoice Number | | | |
| | |DP Bealls Department Number | | | |
|REF02 |127 |Reference Identification |C |AN |10/10 |
| | |Invoice number when REF01 is IV | | | |
| | |Bealls Department Number when REF01 is DP | | | |
RXEQPORTING DATE/ACTION Segment: N1 Name
Usage: Mandatory
Max Use: 1
Purpose: To identify a party by type of organization, name, and code
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|N101 |98 |Entity Identifier Code |M |ID |2/3 |
| | |Code identifying an organizational entity, a physical | | | |
| | |location, property or an individual | | | |
| | |BY Bealls Store Number | | | |
|N102 |93 |Name |O |AN |3/3 |
| | |Free-form name | | | |
|N103 |66 |Identification Code Qualifier |M |ID |2/2 |
| | |Code designating the system/method of code structure | | | |
| | |used for Identification Code (67) | | | |
| | |92 Assigned by Buyer | | | |
|N104 |67 |Identification Code |M |AN |3/3 |
| | |Code identifying a party or other code | | | |
| | |Bealls 3-character Store Number | | | |
RNE9FERENCE IDENTIFICATION Segment: HL Hierarchical Level
Usage: Mandatory
Max Use: 1
Purpose: To identify dependencies and the content of hierarchically related groups of segments
Notes: a new pack level must be provided for each carton within the PO/store occurrence.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|HL01 |628 |Hierarchical ID Number |M |AN |1/12 |
| | |A unique number assigned by the sender to identify | | | |
| | |this segment in the hierarchical structure | | | |
|HL02 |734 |Hierarchical Parent ID Number |M |AN |1/12 |
| | |Identification number of the next higher hierarchical | | | |
| | |segment for which the segment being described is | | | |
| | |subordinate | | | |
|HL03 |735 |Hierarchical Level Code |M |ID |1/2 |
| | |Code defining the characteristic of a level in a | | | |
| | |hierarchical structure | | | |
| | |P Pack | | | |
RNE9FERENCE IDENTIFICATION Segment: MAN Marks and Numbers
Usage: Mandatory
Max Use: 1
Purpose: To indicate identifying marks and numbers for shipping containers
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|MAN01 |88 |Marks and Numbers Qualifier |M |ID |2/2 |
| | |Code specifying the application or source of Marks and| | | |
| | |Numbers (87) | | | |
| | |GM SSCC-18 and Application Identifier | | | |
|MAN02 |87 |Marks and Numbers |C |AN |20/20 |
| | |Marks and numbers used to identify a shipment or parts| | | |
| | |of a shipment | | | |
RNE9FERENCE IDENTIFICATION Segment: HL Hierarchical Level
Usage: Mandatory
Max Use: 1
Purpose: To identify dependencies and the content of hierarchically related groups of segments
Notes: a new item level must be provided for each UPC within the pack occurrence.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|HL01 |628 |Hierarchical ID Number |M |AN |1/12 |
| | |A unique number assigned by the sender to identify | | | |
| | |this segment in the hierarchical structure | | | |
|HL02 |734 |Hierarchical Parent ID Number |M |AN |1/12 |
| | |Identification number of the next higher hierarchical | | | |
| | |segment for which the segment being described is | | | |
| | |subordinate | | | |
|HL03 |735 |Hierarchical Level Code |M |ID |1/2 |
| | |Code defining the characteristic of a level in a | | | |
| | |hierarchical structure | | | |
| | |I Item | | | |
ILTINEM IDENTIFICATION Segment: LIN Item Identification
Usage: Mandatory
Purpose: To specify basic item identification data
105 Notes: Items must appear in eaches by UPC.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|LIN02 |235 |Product/Service ID Qualifier |C |ID |2/2 |
| | |Code identifying the type/source of the descriptive | | | |
| | |number used in Product/Service ID (234) | | | |
| | |UP GTIN-12 | | | |
| | |EN GTIN-13 | | | |
| | |UK GTIN-14 | | | |
|LIN03 |234 |Product/Service ID |C |AN |1/12 |
| | |UPC | | | |
ILTINEM IDENTIFICATION Segment: SN1 Item Detail
Usage: Mandatory
Purpose: To specify the quantities associated with the item identified in the LIN at the item level.
105 Notes: Quantity must be a whole number, not a decimal value.
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|SN102 |382 |Number of Units Shipped |M |N0 |1/15 |
| | |Numeric value of units shipped by UPC as a whole | | | |
| | |number only, decimal values are not posted | | | |
|SN103 |355 |Unit or Basis for Measurement Code |M |ID |2/2 |
| | |Code specifying the units in which a value is being | | | |
| | |expressed, or manner in which a measurement has been | | | |
| | |taken | | | |
| | |EA Each | | | |
RXEQPORTING DATE/ACTION Segment: CTT Transaction Totals
Usage: Mandatory
Max Use: 1
Purpose: To transmit a hash total for a specific element in the transaction set
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|CTT01 |354 |Number of Line Items |M |ID |1/1 |
| | |Total number of line items in the transaction set | | | |
| | |The number of HL segments present in the transaction | | | |
| | |set | | | |
STERANSACTION SET TRAILER Segment: SE Transaction Set Trailer
Usage: Mandatory
Max Use: 1
Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Data Element Summary
|REF. DES. |DATA ELEMENT |NAME |ATTRIBUTES |
|SE01 |96 |Number of Included Segments |M |N0 |1/10 |
| | |Total number of segments included in a transaction set| | | |
| | |including ST and SE segments | | | |
|SE02 |329 |Transaction Set Control Number |M |AN |4/9 |
| | |Identifying control number that must be unique within | | | |
| | |the transaction set functional group assigned by the | | | |
| | |originator for a transaction set | | | |
| | |9 This will be the same number as is in the ST segment| | | |
| | |(ST02) for the transaction set. | | | |
6 Bealls Sample Ticket Types and Placement Requirements
(see separate attachment)
7 Carton Label Samples
UCC128 Label Samples
Required Information by Zone:
A. From Name and Address
B. Ship to DC Name and Address
C. Ship to Postal Code
D. Carrier Information (Bill of Lading & PRO# if available)
E. 6 Digit Purchase Order Number
F. 3 Digit Dept. Number
G. Bar-Code of Mark/for Store Number
H. Mark/for Store Number and Name
I. Serial Shipping Container Code (Bar-Code & Human readable)
[pic]
UCC128 Label Placement
[pic]
Complex Case-pack Label Sample
From: ABC Company
1 Taylor Road
Edison, NJ. 08817
To: Bealls Stores Inc
Warehouse #50
1806 38th Avenue East
Bradenton FL. 34208
PO#: 320034
Department #: 140
Case Pack Qty: 24
Case Pack Asst.: A
Carton ID: A1of 2
Total Cartons: 96
8 Expense Offset Policies
|Error Code|Error Description |Expense Offset |
|150 |ASN (EDI 856, for approved vendors) | |
|151 |No/Unusable/Late Advanced Ship Notice |$5 per carton |
|200 |TRANSPORTATION | |
|202 |Improperly sealing truckload shipment, or failure to supply accurate information regarding |$275 plus inbound freight |
| |truckload/volume shipments within specified time frame or truck not being properly loaded. | |
|204 |Shipping collect air freight without negotiating with the buying office and without contacting |$275 plus inbound freight |
| |the Beall’s Traffic Office for air freight routing. | |
|206 |Shipping prepaid / adding freight to the merchandise invoice or failure to ship 3rd party billing|$275 plus full freight |
| |as instructed. | |
|209 |Merchandise shipped to wrong receiving facility or Direct to Store shipment sent to the |$275 plus inbound freight, plus store delivery |
| |Distribution Center |freight |
|210 |Multiple Shipments made on the same or consecutive days from the same facility (less than |$275 plus full freight on the smaller or secondary |
| |truckload) |order(s). |
|211 |More than one shipment per Purchase Order |$275 plus full freight on the smaller or secondary |
| | |order(s). |
|212 |FOB shipping point mismatch – vendor pickup city and state incorrect |$275 plus full freight |
|215 |More than one shipment per Purchase Order from more than 1 FOB point |$275 plus full freight on the larger shipment |
|220 |Failure to combine all shipments from the same location with the same destination to no more than|$275 plus full freight on the smaller or secondary |
| |2 shipments per week |order |
|250 |PURCHASE ORDER COMPLIANCE | |
|251 |Advertised merchandise shipped past cancel which necessitates abnormal means of transportation to|$500 plus full freight to Stores plus late ship |
| |our stores to meet the ad deadline. |discount below |
|252 |Merchandise shipped in violation of purchase order shipping window |Days late |Disc |Days early |Disc |
| |or against a canceled P.O. | | | | |
| | |1-6 |20% |1-13 |10% |
| | |7-13 |30% |14-30 |20% |
| | |14 + |40% |31 + |30% |
|253 |Substitution for merchandise ordered or any variation from the ordered styles, colors, sizes, |$275 plus all freight cost and: |
| |quantities, prices or terms. |Shortage, 10% cost or $100 whichever is greater |
| | |Overage, 50% cost or $100 whichever is greater |
| | |Substitution, 50% cost or $100 whichever is greater |
|255 |Advertised merchandise not shipped by seller at 28 days prior to the ad date must be shipped via |Vendor to pay 100% of Air freight charges |
| |Air Freight to Beall’s DC. | |
|256 |Advertised merchandise that will not be shipped by seller at 14 days prior to the Ad date must be|Vendor to pay 100% of Air freight charges to each |
| |shipped via Air freight direct to each store. |store |
|Error Code|Error Description |Expense Offset |
|270 |BILL OF LADING | |
|271 |No BOL or Inaccurate / insufficient detail in BOL, original invoice or UPS pickup record. Not |$275 plus full transportation cost |
| |using VICS BOL when shipping from outside of the FOB zone. Missing or incorrect information on | |
| |BOL errors may include: | |
| |Ship to address is incorrect | |
| |Freight terms are not marked or marked incorrectly | |
| |Wrong or no purchase order(s) listed | |
| |Pallet or skid is provided instead of carton count | |
| |Failure to list carton count and weight on each purchase order (especially when shipping multiple| |
| |orders) | |
| |Department number is not provided | |
| |National Motor Freight Classification (NMFC) is not provided | |
| |Failure to combine purchase orders on a single BOL | |
|300 |UCC-128 (for approved vendors) | |
|301 |Missing UCC-128 Label and/or 128 pack data in 856 |$5 per carton |
|302 |Poor quality UCC-128 label |$5 per carton |
|303 |UCC-128 Bar-code located incorrectly on cartons |$5 per carton |
|304 |UCC-128 format not correct |$5 per carton |
|305 |Duplicate 128 numbers |$5 per carton |
|306 |Multiple, conflicting UCC-128 labels |$5 per carton |
|350 |CARTON IDENTIFICATION | |
|351 |Failure to mark outside of carton as required for your purchase order type. |$275 Handling Charge |
|400 |PACKING | |
|401 |Failure to separate and pack merchandise as required for your PO type according to packing |$275 Handling Charge |
| |instructions. | |
|402 |Shipping cartons over the 50 lb. Weight limit or shipping banded cartons |$275 Handling Charge |
|403 |Shipped multiple purchase orders or stores per carton |$275 Handling Charge |
|404 |Failure to provide packing list information to the style, color, size level. |$275 Handling Charge |
|405 |Improper sealing of full truckload or failure to properly document trailer and seal number (s). |$275 plus full transportation cost |
|406 |Unnecessary packing materials |$25 per receipt and .25 per unit |
|600 |UPC TICKETING / FLOOR READY MERCHANDISE | |
|601 |Merchandise not UPC marked |$25 per receipt, plus $.50 / unit |
|603 |Merchandise is mis-marked |$25 per receipt, plus $.50 / unit |
|605 |Poor Quality Vendor Supplied Bar-code |$25 per receipt, plus $.50 / unit |
|607 |No / wrong retail on UPC tickets (where req.) |$25 per receipt, plus $.50 / unit |
|609 |UPC missing human readable data |$25 per receipt, plus $.50 / unit |
|611 |Merchandise is not ticketed with Beall’s UPCA. |$25 per receipt, plus $.50 / unit |
|613 |Merchandise with Beall’s UPCA is mis-marked |$25 per receipt, plus $.50 / unit |
|620 |No Hanger |$25 per receipt, plus $.50 / unit |
|621 |Wrong Hanger |$25 per receipt, plus $.50 / unit |
|622 |Hanger in carton, not on garment |$25 per receipt, plus $.50 / unit |
|623 |Wrong hanger and hanger in carton, not on garmernt |$25 per receipt, plus $.50 / unit |
|624 |Size indicator omitted |$25 per receipt, plus $.50 / unit |
|625 |Size indicator incorrect |$25 per receipt, plus $.50 / unit |
|626 |Size indicator not approved |$25 per receipt, plus $.50 / unit |
|630 |Not folded as required |$25 per receipt, plus $.50 / unit |
|Error Code|Error Description |Expense Offset |
|600 |UPC TICKETING / FLOOR READY MERCHANDISE | |
|631 |No size tape/circle sticker |$25 per receipt, plus $.50 / unit |
|632 |No ticket |$25 per receipt, plus $.50 / unit |
|700 |SHIPMENT ACCURACY | |
|701 |Removed from “Cross-dock” and moved to traditional processing |$50 per receipt plus $1 per unit |
|702 |Failed Inspection and required 100% audit |$50 per receipt plus $1 per unit |
|703 |Shipment and ASN does not match |$50 per receipt plus $1 per unit |
|800 |INVOICE (EDI 810, for approved vendors) | |
|801 |Invalid Bealls-assigned PO number |$10 per invoice |
|802 |Invoice amount out of balance: line item costs + freight – discounts differs from the total |$10 per invoice |
| |invoice amount | |
|803 |Invalid DUNS number |$10 per invoice |
|804 |Invalid invoice number: invoice number is blank or has more than 10 non-blank characters |$10 per invoice |
|805 |Invalid invoice date: invoice date is zeroes or blank or is not a valid date |$10 per invoice |
|806 |Duplicate invoice number: PO#/Duns#/Invoice# combination already exists |$10 per invoice |
|807 |Invalid store number: store number is blank or zeroes or does not match store number in PO |$10 per invoice |
|808 |Invoice amount over max: invoice amount exceeds 10% of the amount ordered |$10 per invoice |
|809 |Invalid UPC |$10 per invoice |
|900 |TMS | |
|910 |Incorrect entry of weight, cube, carton count and/or shipment origin resulting in a TMS planned |$275 |
| |routing to be incorrect or unachievable | |
|920 |Shipment routed on a carrier other than the one specified |$275 plus full freight |
|930 |Freight not ready at pickup date and time requested through Webforms or excessive loading time |$275 plus full freight |
| |impacting subsequent pickups | |
Correspondence on any Expense Offset violations must be initiated within 6 months of the expense offset check date. We are unable to research requests older than 6 months from issue date.
All Penalties are subject to collection by Bealls Stores and its Subsidiaries or Affiliates
9 Bealls Import Vendor Chargeback Violation Key
(see separate attachment)
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