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?Agency briefing materials for Landing Teamstransition binder for The landing team: table of contents Agency contactName, title, and contact information for agency liaison to landing teamsIn-person Briefing ScheduleTopic / date / time / location of in-person briefingsInterview guideOrganizational OverviewOverview of organization’s mission and prioritiesOrganizational chart – highlight key decision makers, influencers, etc.Biographies and head shots of career and political staff in key leadership positionsTop Issues for New Leadership30/60/90 day issues – Include a visual calendar of critical path events and deadlines with supporting 1-2 page issue papers for critical topicsManagement issues (e.g., operational, budget, and financial)Draft 2018-2022 Agency Strategic Plan and 2018-2019 Agency Priority GoalsPotential legal, media, or congressional issues, and GAO/OIG reportsCyber security issuesKey congressional or outside contacts for each issuePending decisionsProcess for decision approvalQuick wins – what can be accomplished in the first 100 days – tailor to each campaignBudget OverviewMajor budget changes from 2009-2017Funding sourcesExpenditures by program - highlight areas of flexibility, cost cutting opportunities, etc.Congressional Relations and IssuesOversight committees (oversight, authorization and appropriations)Membership and key issues for eachKey staff – include career agency staff who manage relationshipsOverview of previous hearingsCurrent inquiriesOther members with special interest or subject matter expertiseConfirmation hearing prepLeadership and membersTop issues addressed at hearingsProcess, logistics, and historical roadblocksImplications of Continuing ResolutionsImplications of changes in new Congress (e.g., majorities, chairmanships, etc.)Administrative InformationContact information for agency transition team and immediate office staffSecurity procedures, transportation and parking informationComputer access, IT usage information, telephone instructionsMap / floor plan of organization facilities (including evacuation plans)Agency "OWNER’S MANUAL"TRANSITION BINDER “THE OWNER’S MANUAL”: TABLE OF CONTENTS In-person Briefing ScheduleTopic / date / time / location of in-person briefingsBriefing guideOrganizational OverviewOrganization’s mission / strategic plan / prioritiesOrganization’s historyStatutory requirements and enabling legislationKey mission delivery performance measures/scorecardPerformance agreementsHistorical performance outcomesOrganizational chart (with headcount) – highlight key decision makers, influencers, etc.Order of successionBiographies and head shots of career staff in key leadership positionsBiographies and head shots of political staff in key leadership positionsList of agency detailees on the Hill and other agenciesWorkforce data and trendsSize of workforce By level (Executive and senior level, General Schedule, Federal Wage System, other)Length of federal service% retirement eligibleAge breakdown of workforce% of positions vacantAgency profile trends over timeOPM limits on Schedule C’s/non-career SESs and rules pertaining to hiringOrganizational culture overviewFEVS and Best Places to Work dataImportant relationships with other federal agenciesTop Issues for New Leadership30/60/90 day issues – Include a visual calendar of critical path events and deadlines with supporting 1-2 page issue papers for critical topicsManagement issues (e.g., operational, budget, and financial)Draft FYs 2018-2022 Agency Strategic Plan and FY 2018-2019 Agency Priority Goals (due to OMB June 2017)Potential legal, media, or congressional issues, regulatory actions, expiring authorities, recent GAO/OIG reports especially high risk issuesCyber security infrastructure and Cybersecurity National Action Plan (CNAP) related procedures Key congressional or outside contacts for each issueHistory of key management initiatives and mandatesPending decisionsIssues requiring White House involvementProcess for decision-makingCommon challenges or roadblocks to policyMost important political staff positions needed to be filledQuick wins – what can be accomplished in the next 100 days – tailored to each campaignAdministrative actionBudget OverviewBasic guide for understanding key budget detailsBudget dashboard that agency staff can update on an ongoing basisMajor budgetary constraintsBudget historyMajor changes from 2009 to 2017Historical context of budget decisions, changes, and implicationsFunding sourcesExpendituresPersonnel/non-personnel expenses by program – highlight areas of flexibility, cost cutting opportunities, ponent/Division Information – This should be an enterprise overview. In-depth binders may be developed for major components.MissionOrganizational chartWorkforceBudgetTop issuesOversight Office of the Inspector General (OIG)Biography of the Inspector GeneralTop issues and recent reportsGovernment Accountability Office (GAO)High Risk ListDuplication ReportsGovernanceKey structures and decision making processes Talent and performance managementBudget processRisk assessmentsCalendar of agency actions and activitiesParticipation in Enterprise Government activitiesInteragency council membershipCross-department initiatives and fundingShared ServicesPolicies and RegulationsOverview of historical policies and regulations Number of new regulations per year% deemed significant by OIRARecently adopted or pending policies and regulationsOverview of the policy/regulation review and enforcement processEnforcement issues Summary of litigationCongressional Relations and IssuesOversight committees (oversight, authorization and appropriations)Membership and key issues for eachKey staff – include career agency staff who manage relationshipsOverview of previous hearingsCurrent inquiriesOther members with special interest or subject matter expertiseConfirmation hearing prepLeadership and membersTop issues addressed at hearingsProcess, logistics, and historical roadblocksRequired authorization / appropriations reports and updates to CongressKey pending legislationImplications of Continuing ResolutionsImplications of changes in new Congress (e.g., majorities, chairmanships, etc.)External Stakeholders Overview and Issues (media, federal employee unions, interest groups, and regulated entities)Stakeholder group overview (mission and leadership)Special initiatives or hot topics of the stakeholderRecent engagements with stakeholderPertinent third party reports (e.g. NTSB)Crisis Management and Emergency ResponseEmergency response planRoles / responsibilitiesDecisions to be madeContinuity of operations information Primary points of contactAdministrative InformationContact information for agency transition team and immediate office staffSecurity proceduresIT issuesPrivacy infrastructureKey IT contacts Computer access, technology usage information, telephone InstructionsMap / floor plan of organization facilities (inc. evacuation plans)Transportation and parking informationLessons learned for success on Day 1 (e.g., opportunities to streamline administrative processes to address surge in demand) ................
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