Frequently Asked Questions
Frequently Asked Questions – For Schools
How do I get access to the new discounted prices?
If you purchase software under either Microsoft Academic Select Licensing or Microsoft School Agreement licensing then the new pricing should be automatically available from all the resellers that you normally use to purchase Microsoft products.
If you purchase software under Microsoft Academic Open Licensing then to get the best pricing under the Becta Microsoft Memorandum of Understanding [MoU] you should move to either Select Licensing or School Agreement Licensing.
We are a small school, should we still consider Microsoft Academic Open Licensing?
No. As the Becta Microsoft MoU opens up the higher volume pricing to all schools regardless of the number of licences they wish to purchase, this will offer lower pricing than the Academic Open Licence.
Our school prefers to use alternatives to Microsoft software. Do I need to switch to Microsoft software now?
No. Becta Microsoft MoU pricing arrangements are for the benefit of those schools that have already decided that Microsoft software is the best solution for them. There is no requirement to make use of the MoU or Microsoft software in general. There is no requirement to change solutions that are already in place.
Do I still need to ‘shop around’ for the best price for Microsoft software?
The Becta Microsoft MoU defines a new lower ‘factory gate’ price that Microsoft charges its resellers for their products. There is likely to be a variation on the mark-up that different resellers apply to licences sold to schools and LEAs, so it is always wise to check that you are being offered the most competitive price.
How do I ‘shop around’ under the Becta Microsoft MoU?
Contact a few Microsoft Education Resellers. There are two types of resellers: Authorised Education Resellers (AERs) who can supply licences under School Agreement and Education Large Account Resellers (EdLARs) who can supply licences under both School Agreement and Select. Buying from outside of Microsoft’s recognised resellers potentially exposes your school to the risk of illegal pirated software. Details can be found on .
We currently buy all our Microsoft software from our LEA. Do we need to start buying from a ‘reseller’?
Not necessarily. It is likely that your LEA has used its buying power to reduce reseller margins and that their resellers will have access to the lower ‘factory gate’ prices negotiated under the Becta Microsoft MoU, so you should get a very good deal. It is always worth seeking price comparisons however.
What are the actual levels of discount I should now expect to receive?
Between 20% and 37% compared with April 2003 pricing.
Do I need to transfer my existing Microsoft licences to a new Becta Microsoft MoU Select Agreement?
No. You do not have to transfer any licences. The terms and conditions of your existing licences with Microsoft remain unaltered by the Becta Microsoft MoU.
When can I get access to the lower pricing?
If you purchase under Microsoft Select Agreement the new prices apply to all licences purchased from the 1st January 2004. Any products purchased from that date should reflect the lower pricing.
If you purchase under School Agreement the lower pricing will apply to all products available when you next renew your subscription.
If you purchase under Microsoft Open you will get the best price by moving to Select or School Agreement depending on you particular circumstances.
Each PC we buy comes with Microsoft Windows, software, pre-installed. Will we see a reduction in the cost of these PCs as a result of the MoU?
No. The licences supplied with new computers are called OEM (Original Equipment Manufacturer) licences and are the subject of world wide legal agreements. The price of OEM licences will not be affected by the Becta Microsoft MoU.
We are an independent school, can we access the Becta Microsoft MoU prices?
Yes.
I am unsure how much of the Microsoft software in use in my school is actually licenced. What should I do?
Firstly, using unlicenced software, even unknowingly, is illegal. It is the responsibility of every school to put systems in place to keep track of software that is in use and the licences that have been purchased. Putting off sorting things out or turning a blind eye increases the risk that your school will be fined for the use of illegal software, with all the negative publicity that this will attract. The MoU provides an opportunity to licence all the Microsoft software in your school at a lower cost than was previously available. Microsoft’s Concise Guide to Licensing provides a suggested approach to auditing and maintaining your school’s software inventory.
I have recently purchased Microsoft software. Can I recover the extra I have paid compared to the MoU pricing?
No. As with almost all prices changes, it is not possible to back-date the scheme to cover purchases made before the MoU was in place. You will, of course, be able to make use of the MoU pricing for all future purchases.
Further Information
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E-mail enquiries
You can also email your queries to: licensing@microsoft-contact.co.uk. In most cases you will receive a response to your email within 48 hours from Mondays to Fridays, excluding English public holidays.
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