NORTH NORTHUMBERLAND
NORTH NORTHUMBERLAND
VILLAGE HALLS CONSORTIUM
Minutes of Meeting held on Zoom
Thursday 12 November 2020 7.00pm
Present: Jack Hasson - Chairman, May Wilson - Breamish Hall Powburn, George Courtice - Middleton, Ellie Phillips - Longhoughton Community & Sports Centre, John & Ros Grey - Netherton, Angela Peereboom & Annette Manning - Beadnell WI hall, Bill Brook & Linda Kirby - Bamburgh Pavilion, Catherine Coultas - Glanton, Janet Young - Norham, Shelagh Coxon - Creighton hall Embleton, Jean Humphrys - Lesbury, Benita Robson - Bolton, Peter Burnham - Warkworth, Pauline Martin - Ulgham WI hall, Judith & Dudley Williams - Newton-on-the-Moor, Peter Burnham - Warkworth, Marion Harris - Widdrington WI hall, Steve & Sheila Woolfrey - Swarland, Bill Bourne - Alnmouth, Jackie Reeves - Craster, Mike, Sonia Sephenson - Boulmer, Stephen Gibson - Longhorsley, Marion Key, Gustav Mcleod - Ellingham, Elaine Sayer, Pete Barnes - St Aidans Berwick, Liz Spence - St James’s Alnwick, Brian, Colin Chipp - Felton, Eileen Clark - Horncliffe, Julie Famelton – Wingates, John Barrell – New Hartley.
Apologies were received from: John Haughie - Howick Village hall, Jacq Denham - Bowsden, Tessa Sayers - Acklington, Liz Elliott - Longhorsley, John Smithson - Whitsome
Attending: Louise Currie – Community Action Northumberland.
| |Action |
|Welcome & apologies | |
|Jack Hasson, as Chairman, welcomed all present to the Consortium’s first Zoom meeting and handed over to Ellie Phillips| |
|who had agreed to act as a moderator for the meeting. She explained that we were going to record the meeting for note | |
|taking purposes. Once that is done, the recording would be wiped. Ellie explained about muting and how to attract | |
|attention if you wished to speak. | |
|Virtual AGM | |
|a) Annual Report. No questions arose and the report for the year ending March 31 2020 was accepted. | |
|b) Treasurer’s report and accounts No questions arose and the reports for the year ending March 31 2020 were accepted. | |
|c) election of officers The three officers Jack Hasson - Chairman, May Wilson Treasurer and George Courtice Secretary | |
|were duly elected for 2020-21. | |
|d)election of other members of Management Committee: Ellie Phillips was duly elected and no other nominations were | |
|made at this time | |
|Short Up-dates | |
|Current finance: MW Our membership is now 75 with Witherington WI hall | |
|and CAN recently joining; we have rejoined VONNE as a Silver member, 51 | |
|Covid emergency kits were distributed to members at a charge of £10 and our | |
|current bank balance is £8584.50. | |
|Insurance This item was overlooked but it was to remind people of the need to | |
|make sure their halls are abiding by the conditions set by many insurance | |
|companies during Covid lockdowns – namely “You should endeavour where | |
| | |
|practical and safe to inspect your Insured Premises internally and externally at | |
|least once every 7 days, and keep a log of these inspections.” | |
|Hallmark GC In abeyance most of this year but will hopefully come back at the | |
|start of 2021 with the usual round of 3 yearly visits for confirming or awarding | |
|Hallmark 1, 2 & 3. | |
|EnergyCAN GC CAN is eager for members to consider contacting EnergyCAN to | |
|discover if their electricity/gas can be supplied at a cheaper rate. NB LSI, the | |
|former broker, has been taken over by Inspired Energy PLC but the terms and | |
|conditions are promised to remain the same. | |
|Training GC Unfortunately the last training the Consortium was involved in | |
|was almost 2 years ago. We are keen to put that right in 2021 and as soon as it | |
|is feasible will liaise with partners to ensure that short training sessions (1-3 | |
|hrs) will be offered to members covering a range of subjects. | |
|Digital Review and Village Hall Portal GC CAN have commissioned Newcastle | |
|University to review village halls in relation to the digital world particularly | |
|post Covid. CAN is also planning to launch a web based Portal (a platform that | |
|would provide halls & potential users with a single access point to | |
|information.) So far consultation has been limited to the West but we hope it | |
|will involve us very soon. | |
|Access to Funding Directory GC VONNE is a support organisation for the | |
|voluntary and community sector for the NE region. A few years ago it | |
|published a “hard copy” Regional Directory of Grants which many members | |
|found very useful. When this went digital it was only available to those | |
|organisations which had a certain level of membership with VONNE. NNVHC | |
|has negotiated that members will be able to access it, free of any charge, as | |
|long as they join at the Bronze rate which is also free. Please contact George | |
|Courtice if you would like to do so. | |
| 4 Discussion on Covid | |
|Louise Currie led the discussion over the responses to the submitted questions. Which activities are we currently | |
|allowed to host? Most halls will be shut between Nov 5th to Dec 2nd but certain activities are still allowed. See the | |
|news section of our website for the latest information from ACRE about these. No new measures, other than those Covid | |
|Secure changes, which should have already been implemented in the summer, are required. How can trustees stay safe | |
|while discharging their duties as trustees? If there is any doubt about about exposing trustees to risk then that | |
|should be avoided. | |
| | |
|Can we continue our weekly artclass during the current lockdown? No. This would be viewed as not sufficiently | |
|educational. | |
| | |
|Ways of fund raising during during lockdown? On-line take-away bake sales Horncliffe have also sold jams etc. Newton | |
|made over £160. Others judged that their community was unlikely to donate at this time. One member benefited from a | |
|commecial venue cancelling a wedding at short notice by stepping in with only a week’s notice. Covid Secure measures | |
|allowed 25 people to celebrate and earned the hall over £1000. | |
| | |
| | |
| | |
|In the event that we return to the old Tier 2 rules, what specific activities can a hall host? | |
|Assuming the hall has introduced Covid secure measures it can hold Film nights, craft sessions, coffee mornings, WI | |
|meetings (if its national body approves) and training. Because social distancing is so difficult to manage when it | |
|comes to children, most halls have tended to avoid agreeing to book them. | |
|Currently (Nov 5-Dec 3), only formal support groups are allowed so none of the above. See answer to first question. | |
| | |
|Can you simply divide the hall’s licensed capacity by 4 to reach a Covid Secure capacity? No - not necessarily. The | |
|licensed capacity used is often the total capacity of the property rather than the much lower capacity of the room in | |
|which the activity is to occur. So measure that in square metres and then divide by 4 to get the new approximate | |
|maximum capacity. This capaicity is also influenced by whether people are seated or standing, intensity of activity | |
|etc. | |
| | |
|We have a regular & longstanding booking for a band which uses the hall to rehearse. Under tier 2 would we have been | |
|allowed to hire it out to them? Yes. Provided you/they introduced all the Covid Secure measures (kept to the new | |
|capacity, conducted a risk assessment, maintained social distancing etc) | |
| | |
|What about paying licences even though our hall was/is shut? | |
|When approached in April we were informed by the PPL/PRS joint licence for music that any period of closure would be | |
|taken into account and compensated. Some members however, have been receiving different messages from PPL/PRS. MPLC, | |
|one of the film licensing organisations, would consider extending the licence or offering credit. They advise licence | |
|holders to email them ukoperations@. | |
|David Grenfell, of the County Council’s licensing unit, made it clear to Louise that the £70 annual alcohol licence | |
|is still required... although there have been delays in asking licence holders to pay it. | |
| | |
|Has any member had any experience of the Charities Buying Group? | |
|A few present had been contacted by this group, some too regularly, but no-one had any direct experience of it. | |
| | |
|Has any member used an online booking platform called “”? No-one present had direct experience of| |
|it. Some were using other on-line booking systems like Hallmaster and Avalon but much depends on the quality of the | |
|support package offered and, of course, the price. | |
| | |
|Latest Guidance announced in the last few days. Funeral Wakes can take place in village/community halls during the | |
|current lockdown provided the Covid Secure measures are in place and there are a maximum of 15 people present. Face | |
|coverings are important. | |
| | |
|Advice requested for holding AGM’s during lockdown in view of the public access requirements. A few halls had already | |
|had them on Zoom with information being sent to a wider audience but they were mainly limited to committee members. | |
|The Charity Commission is being lenient about postponements but it is important to send the Commission your usual | |
|financial information even in the absence of your AGM. | |
| 5 Future meetings | |
|The general view was that Zoom is certainly better than nothing so, in the absence of our ability to have “real” | |
|meetings, they should continue to be arranged. Zoom might even be preferable in the winter months during inclement | |
|weather….Zoom also saves a huge amount of travel time. | |
| | |
|Possible ways of raising money during Covid?: regular donations from regular supporters/users + monthly draws. | |
| | |
|Ellie Phillips ended the meeting by thanking all those who took part in the Consortium’s first Zoom meeting. | |
................
................
In order to avoid copyright disputes, this page is only a partial summary.
To fulfill the demand for quickly locating and searching documents.
It is intelligent file search solution for home and business.
Related download
- chapter 30 putting it all together some observations
- payword micromint and micropayment
- com
- amgovx 03 03 campaigns and elections main lecture en
- kapitel 10 deutsch 101 326 an der universität michigan
- a great good deal a large small huge amount a large
- north northumberland
- introduction assignment help australia best online
- home
Related searches
- syneos health north carolina
- education department north western province
- quest diagnostics appointment north ft myers
- quest diagnostics north fort myers
- quest north fort myers
- education department north western prov
- ministry of education north western province
- best western country inn north kansas city
- north western province vacancies
- north province education department
- north provincial education office jaffna
- north dakota township range map