Incident Records - Master Documentation Index



MASTER DOCUMENTATION INDEXINCIDENT NAME:INCIDENT NUMBER:DATES:LOCATION:TOTAL # BOXES:INCIDENT COMMANDER(S):PLANNING SECTION CHIEF(S):Box #Section RecordsEmptycolumnuse as a check boxBox #Section RecordsEmptycolumnuse as a check boxCOMMAND / ADMINDMOB UNIT Cont’dAgency Administrator Briefing / PacketICS 221 Demob Checkout CREWSIHFDelegation of Authority / Return of DOAICS 221 Demob Checkout EMERGENCYDisciplinary / Sensitive Items CONFIDENTIALICS 221 Demob Checkout EQUIPMENTIHFFire Narrative / Executive SummaryICS 221 Demob Checkout OVERHEADIHFICS 201 Incident BriefingPerformance Evaluations (OH, Crews, Equipment)IMT Transition / DebriefingR & R Plan / InformationIncident Complexity AnalysisDOCUMENTATION UNITIHFIndividual Fire Report ( FS 5100-29/DI-1202)Master Documentation IndexIHFMechanical Use in Wilderness RequestFBAN / LTAN / IMETIHFSignificant Events Narrative / ReportsIHFField Weather Observations (not RAWS)IHFSpecial Interest / Political InquiriesIHFFinal FBAN / LTAN / IMET ReportTurnback StandardsFire Behavior ProjectionsIHFWildland Fire Decision Support System (WFDSS)Spot Weather ForecastsHUMAN RESOURCESRESOURCE ADVISORCritical Inc Stress Mgt Narrative DO NOT FILEResource Advisor Information / PlansHR Significant Events Reports DO NOT FILESuppression Repair / Rehab PlanINFORMATIONRESOURCES UNITCommunity Relations / PSAsIHFIncident Action Plans, orig/corr (with 215/215A)Closure Orders / RestrictionsICS 207 Organization ChartInformation Summary / Comm StrategyICS 211 Check-in ListsMedia Log / Key Contacts / TraplinesIHFICS 215 Planning WorksheetIHFMedia Releases / Daily Fire UpdatesIHFICS 215A LCES Safety AnalysisIHFNewspaper ClippingsResource Tracking Glide PathPublic Meeting Agendas / Notes / BriefingsSITUATION UNITSpecial Events / Tours / VIP VisitsIHFFinal Agency Jurisdiction / Ownership MapThank You LettersIHFFinal Fire Perimeter MapWeb Pages / Videos / PhotosIHFFinal Fire Progression MapLIAISON / AGENCY REPSFinal Fire Suppression Repair / Rehab MapContact Log / Conversation RecordGIS Data (file w/electronic @ close of incident)LOFR Significant Events / ReportsICS 209WF Incident Status SummarySAFETYIHFICS 209WF Incident Status Summary (final)Accident Investigation ReportsIHFInfrared Imagery (with interpretation)Hazard Abatement / Safety StrategyMaps – Special Products (not daily ops)JHAs / Fire Shelter TrainingStructural Damage AssessmentSafety Inspections / OSHA ReportsTRAINING SPECIALISTSAFENETsIncident Training Narrative / Final ReportPLANNING SECTIONIndividual Records A-LIHFPhotos (with captions)Individual Records M-ZIT SUPPORT SPECIALISTELECTRONIC DATAEquipment / Property RecordsCommand / AdminDEMOB UNITFinanceDemob PlanLogisticsFinal Resources Database PrintoutPlanningICS 221 Demob Checkout AIRCRAFTGIS DataELECTRONIC DATA cont’dAIR OPERATIONS Cont’dOperationsHelicopter Daily Use / Cost SummaryLOGISTICS SECTIONHelicopter Briefing / Debriefing ChecklistCOMMUNICATIONS UNITHelicopter Crew Information SheetCommunications Equipment InventoryHelicopter Information SheetRadio Traffic Logs / Telephone LogsHelicopter Demob Information SheetRepeater Site DocumentationLoad Calculations / ManifestsRadio RepairsMission Request / Flight Following LogFACILITIES UNITRetardant Drop TrackingFacilities Health InspectionsSafecomsFOOD UNITTemporary Flight Restrictions (TFRs)Caterer – Menu / Meal LogsFINANCE SECTIONCaterer – Orders / WaybillsLand Use AgreementsFood / Caterer Health InspectionsCOMP / CLAIMS UNITGROUND SUPPORT UNITComp for Injury Documents / LogsEquipment Repair OrdersProperty Damage Claims / LogsHazard Mitigation – Noxious Weeds / HazmatCOST UNITICS 212WF Dmob Vehicle Safety InspectionAircraft Costs – Rotary / Fixed WingICS 218 Support / Trans Vehicle InventoryCost Share Apportionment / AgreementsOF 296 Vehicle / Heavy Equip Inspection CklstCost Summary (Cumulative)Rental Vehicle Checkout List & InventoryCost ManagementVehicle Dispatch Logs – Buses, Pick-ups, etcIHFFinal Statement of CostsMEDICAL UNITFinal Daily Cost Tracking Database PrintoutAccident Action PlanPROCUREMENT UNITMedical Injury / Treatment LogBuying Team Purchase ReceiptsMedical Issue LogBuying Team Purchase Log / Equipment LogPatient Medical Evaluations DO NOT FILECommissary – Contract / Costs / ClaimsSECURITY UNITContract Letter to COPatrol LogsContractor Performance EvaluationsSecurity PlanEERA Copies NON-RECORD / DO NOT FILESUPPLY UNITEquipment Time / Records / ClaimsAccountable Property Summary to CacheInvoices / Issue ReportsIncident Replacement AuthorizationsOperating PlanCache Issue ReportPricing IssuesDaily InventoryTIME UNITFire Property Issue LogsExcessive Shift JustificationProperty Loss / Salvage ReportsI-9s and Tax FormsResource Orders – CREWS / EQUIP (ICS 213)Length of Assignment ExtensionResource Orders – OH / SUPPLIES (ICS 213)Personnel Time RecordsSaw Parts OrdersWork / Rest Justification / WorksheetSupply Issue LogsICS 213 – GENERAL MESSAGESSupply Orders – BUYT (ICS 213)COMMAND/ADMIN ICS 213Supply Orders – CACHE (ICS 213)IC / Deputy ICSupply Orders – LINE (ICS 213)InformationSupply Orders – GENERAL (ICS 213)Human ResourcesWaybills / Buying Team WaybillsLiaison / AREPOPERATIONS SECTIONSafetyContingency Plan(s)FINANCE SECTION ICS 213Demob Glide PathFinance Section ChiefEvacuation / Re-Entry PlansComp / ClaimsStrategy / TacticsCostStructure Defense / Protection Plan(s)ProcurementAIR OPERATIONSTimeAircraft AuthorizationsLOGISTICS SECTION ICS 213Flight Use / Hour Tracking (FS 127/OES 23)Logistics Section ChiefHelibase Daily Use / Cost SummaryCommunicationsHelibase Documentation (misc)FacilitiesLOGISTICS SECTION ICS 213 Cont’dFINANCE SECTION ICS 214 cont’dFoodComp / ClaimsGround SupportCostMedicalProcurementSecurityTimeSupply (Orders)LOGISTICS SECTION ICS 214Supply (Other Messages)Logistics Section ChiefPLANNING SECTION ICS 213CommunicationsPlanning Section ChiefFacilitiesDemobFoodDocumentationGround SupportIT Support SpecialistMedicalResource AdvisorSecurityResourcesSupplySituation (includes FBAN / IMET / FOBS)PLANNING SECTION ICS 214Training SpecialistPlanning Section ChiefOPERATIONS SECTION ICS 213DemobOperations Section ChiefDocumentationAir OperationsIT Support SpecialistICS 214 – UNIT LOGSResource AdvisorCOMMAND / ADMIN ICS 214ResourcesIC / Deputy ICSituation (includes FBAN / IMET / FOBS)InformationTraining SpecialistHuman ResourcesOPERATIONS SECTION ICS 214Liaison / AREPOperations Section ChiefSafetyAir OperationsFINANCE SECTION ICS 214Finance Section Chief ................
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