Use and Distribution of AA Forms



|ADVISORY FORMS |USE |DISTRIBUTION |

| | | |

|AA Form 1 |Complete at initial advisory conference |Advisor |

|Student Data Sheet |Update each Semester |Student |

| | |Advisor |

|AA Form 2 |Complete when student declares major |Student |

|Degree Plan |Update each Semester |Department Chair |

|AA Form 3 | |Advisor |

|Monthly Advisory Report |Document Advisory Activities |Department Chair |

|AA Form 4 | |Advisor |

|Student/Advisor Conference Sheet |Complete at each advisory conference |Student |

| | |Advisor |

|AA Form 5a | |Student |

|Student Course Record |Complete prior to registration |Department Chair |

| | |Advisor |

|AA Form 5b | |Student |

|Registration Course Entry Form |Complete prior to registration |Department Chair |

| | |Instructor |

| | |Student |

|AA Form 6 |As Needed |Department Chair |

|Class Attendance Policy & Notification of Excessive |Complete when student accumulates the number of absences allowed|Advisor |

|Absences |in accordance with attendance police |*CTLA |

| | |Instructor |

| | |Advisor |

| |As Needed |Department Chair |

|AA Form 7 |Complete for students who are performing below standard and in |Student |

|Academic Early Warning Report |danger of failing the course |*CTLA |

| | |Advisor |

|AA Form 8 |As Needed |Student |

|Referral Form |Complete when students require referral for services |Referred Unit |

| | |Advisor |

| | |Student |

|AA Form 9 | |Department Chair |

|Course Substitution Form |As Needed |**A & A Records |

| | |Advisor |

| | |Student |

| | |Department Chair |

|AA Form 10 | |Dean |

|Change of Major Form |As Needed |**A & A Records |

| |As Needed | |

|AA Form 11a |Instructor must complete this form when seeking approval to |**A & A Records |

|Change of Grade Form |change a grade previously awarded |Instructor |

| | |1. Instructor |

| | |2. Advisor |

| |Instructor must complete this form when awarding a grade of “I” |3. Department Chair |

|AA Form 11b |A copy is mailed to the student. |4. Dean |

|Report of “I” Grade | |5. Student |

| | | |

| |As Needed |Department Chair |

|AA Form 12 |Complete when student is seeking approval to take a course at |**A & A Records |

|Request for Concurrent Enrollment or Transfer |another College or University |Advisor |

| | |Student |

| | |Advisor |

| | |Student |

|AA Form 13 |Complete when student has completed 90 semester credit hours |Department Chair |

|Student Evaluation Sheet | |**A & A Records |

| | |**A & A Records |

|AA Form 14 | |Advisor |

|Application for Graduation |As Needed |Student |

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