Bemidji Youth Hockey Association Regular Meeting



Bemidji Youth Hockey Association January Regular Meeting

January 20, 2014

Bemidji Community Arena (BCA)

Board Members Present: Corey Rupp, Kirk Malkowski, John Martens, Bruce Hasbargen, Kevin Waldhausen, Jim Fillipi

Board Members Absent: Jim Marcotte,

Age Group Reps Present: Amy Riley-Mite, Jeff Lind – Bantams, Betsey Olson – Squirt, Michelle Elting-Squirts, Amy Tobey-12U, Nick Berg–PeeWees, Brian & Lisa Schaefer – Recruiting, Nellie Kimble – 10u

Age Group Reps Absent: Mike & Liz Engum – Mite, Janee Hill-Termites, Doug Biggin-Termites, Leslie Gessner – Mite

Other Visitors: Tracy Pogue/website coordinator, Scott Anderson HDC, Wade Chido HDC, Teresa Peterson/Concessions, Scott Anderson/HDC, Erin and Mike Tatro, Daryl Bjerke, Derek Pickett, Angie Loch, Brandy Loch, Steve Savard, Bob Leitner, Kevin Gish, David Boehm, Ben Kinne, Brad and Lisa Takkenen, Lisa Dineen, James Weidamann, Lee Hill, Mitch Howe/EMT, Tim Dondelinger, Kevin & Gina Olsson, Tony Mannausa/HDC, Brian and Roxanne Hartjie, Amy Jones, Dave Goeddertz, Steve Lalli, Nancy Swanson, Joe Prtigo,

BCA Board Members present: none

Meeting called to order by President at 6:03 p.m.

A. Administrative & Financial Matters

1. Approval of Previous December 2013 Meeting minutes

a. Motion made by Bruce to approve

b. Seconded by Corey with no discussion and passed

2. President’s Report

1. None

3. Treasurer Report/BCA Finance Committee

a. Financials sent to board for review and discussed during meeting

1. Motion made by Jim F to approve finances, finance committee report as is and expenses for Dec Seconded by Kevin. No discussion and motion passed.

b. Review of checks written

4. Concessions

a. Finalizing a replacement for Theresa Peterson

5. Registration:

a. None

6. Scheduling

a. Kevin W discussed his meeting with Neil Huewe about revising scheduling for only district games - and then review further games with age group reps, team reps and coaches

7. Grievance

a. Bantam teams’ safety and coaching grievance discussed. HDC had determined beginning of the year to form three small teams – AA, B1 and B2. MN hockey district 16 heard an appeal from parents resulting in two options for BYHA to vote upon:

1. Create two teams – a AA and B1 team

2. Maintain the three teams as is, find veteran coaches to help with coaching team, game times need to be reduced and BYHA would have to pay a fine to the B2 families. BYHA has to determine one option as there no appeal options and need to move forward.

b. 1.5 hours of discussion was heard

1. Multiple statements were given by Kevin W, Mike Tatro, Nick Berg, Wade Chido, D.Goehdard, K Gish, Lochs, Tobys and Coach Boehm regarding appealing the process to MN hockey, team chemistry, the effect of moving kids, ice time and fairness to the kids.

c. Executive Board voted on the matter in a closed door session (minus Kevin W/conflict of interest).

8. Policy and Procedure

a. None

B. Hockey Matters

1. EMT’s

a. Clarification was made by Kevin over control over BYHA’s EMT bags, that are a BYHA/EMT resource and not owned by the BCA.

2. Equipment

a. None

3. HDC

a. Steve Savard addressed the board regarding Squirt A number of games played and a Thief River Falls tournament conflict. Steve questioned the number of games played and how the board decided to de-commit the tournament attendance and keep to the 28 game schedule

1. Corey addressed the situation that the team should have first addressed the HDC who then would have addressed the board.

b. Bruce requested the tournament and game policy be reviewed, clarified and enforcement be further reviewed and possibly revised.

c. Kevin W proposed a motion that current the policy and procedure be reviewed and discussed by BYHA and HDC.

1. Motion was seconded by Bruce and approved.

d. HDC creating P&P for operating and policies for next season. This is still being created and will be made available once completed for review by BYHA, coaches and parents.

e. Leadership council being created with established area and state-wide hockey leaders.

4. Referee’s

a. none

5. Tournaments

a. Jeff Loewe is replacing Brad Spry as tournament coordinator. Thank you to Brad for his commitment to BYHA.

6. Other Hockey Items

a. None

7. District 16 report

a. None

C. Marketing

1. Season Kick Start Banquet

a. None

2. Raffle tickets

a. Completed and winners being announced

3. DIBS

a. DIBS enforcement discussed by BYHA and age group reps. There’s a lot of frustration on squirt levels (among others).

b. OF NOTE: VOLUNTEER COACHES MUST FULFILL TORUNAMENT DIBS.

1. DIBS enforcement and penalties will be thoroughly reviewed for February meeting.

4. Website

a. None

5. Recruiting/Marketing

a. BYHA being involved with Bemidji Axemen football for recruiting. Promoting youth hockey opportunities and participating in all kinds of promotional activities. Please contact the Schafers for participation.

1. Special thanks to the Schaefers and the Axemen for their organization of these events.

6. Pictures

a. None

7. Other Marketing items

a. None

D. BCA

1. BCA Board Meeting

a. None

2. Other BCA items

a. None

E. Adjournment

Motion to adjourn by Corey motion second by Jim F.

Meeting adjourned at 9:15 pm.

F. Next Board Meeting

February 19, 2014

Please attend and get involved in BYHA!

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