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|[pic] |BC BASEBALL ASSOCIATION | |
| |British Columbia Minor Baseball Association |Executive Board Meeting Minutes |
| |PO Box 33511, Surrey Place Postal Outlet, Surrey, BC V3T 5R5 |December 06/2016 |
| |Web Page: |6:05 pm |
| |Providing Canadian Youth Baseball Programs Since 1963 | |
| |Rally Cap * 9U * 11U * 13U * 15U * 18U * Junior Men * Challenger | |
|Meeting called by: |Mike Sarai, President |
|Type of meeting: |Board Meeting |
|Minute taker: |Val Greenwood |
|Attendees: |M. Sarai, V. Greenwood, G. Butler, M. Kelly, J. Braaten, O. Germaine, R. Wearing, G. Rimer, A. Hayes, T. McGuire, S. King, S,|
| |McCann, Les Szabo |
|Conference Call: |T. Katelnikoff, T. Chudyk, F. Campbell, |
|Absent: |P. Weatherill, E. Toneff, C, Martin |
|Guest(s) | |
|1. The meeting was called to order at 6:03 pm |
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|2. President’s Opening Remarks |
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|2.1 should agenda be tweaked or leave as is – leave as is |
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| 3. Additions to Agenda. |
|3.1 Agassiz – sponsorship |
|3.2 Mergers – 15U AAA – 13U AAA / AA |
|4. Approval of Minutes of Previous Meeting Minutes |
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|MOTION: J. Braaten / G. Butler |
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|Motion to accept November minutes as distributed. |
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|M/S/C |
|5. Correspondence |
|5.1 Merger – Burnaby/South Burnaby – 13U AA/AAA and 15U AA/AAA for 2017 |
|5.2 White Rock – 11U programming proposal |
|5.3 Mark Burgess – President North Langley – Boundary request |
|5.4 Todd Russell – Vice President COMBA – declaration for 15U AAA - 2017 |
|5.5 Chris Balison – President Kamloops – declaration for 15U AA – 2017 |
|5.6 Chris Balison – President Kamloops – declaration for 15U AAA – 2017 |
|5.7 Brent Dingsdale – President North Delta – application – hosting – 11U AAA Tier II Provincials |
|5.8 Darren Ingersoll – President Campbell River – application – hosting – 13U AA or 13U A or 11U AAA Tier II or 11U A |
|5.9 Brad Blatz – President Aldergrove – boundary request |
|5.10 Monte Chartrand – President Agassiz – request for sponsorship |
|5.11 Aldergrove – Executive roster |
|5.12 Mission – host for 15U AA |
|6. Business Arising |
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|Director Assignments/duties/assigned associations |
|Assignments will stay mostly the same |
|Terry – KidsPlay |
|Check income verifications |
|Sanda will help Anne |
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|Board Meetings |
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|January 10 – February 11 (Saturday) – March 7 – April 4 – May 2 – June 6 – June 24 (Saturday) |
|July – none – August 26 (Saturday) - September – none – October 3 – November 18 (AGM) – December 05 |
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|North Langley – Boundary update |
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|MOTION: G. Butler / G. Rimer |
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|Motion to accept North Langley’s proposed boundary application as presented. |
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|M/S/Defeated |
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|2017 Provincial Champions Advancing Tournaments |
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|18U – paid and confirmed |
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|College Prep – August 21st – 25th – 4 game guarantee – Flemington, New Jersey |
|18U AAA – August 10th – 13th - 5 game guarantee – Kingston, Rhode Island |
|18U AA – August 4th – 6th – 3 game guarantee – Seattle, Washington |
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|15U – paid and confirmed |
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|15U AAA – August 7th – 11th – 4 game guarantee – Flemington, New Jersey |
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|Pending confirmation of host listing |
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|15U AA – August 12th – 13th – 3 game guarantee plus exhibition – San Diego, California |
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|13U AAA – August 12th – 13th – 3 game guarantee plus exhibition – San Diego, California |
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|13U AA – August 12th – 13th – 3 game guarantee plus exhibition – San Diego, California |
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|Funding will be the same as if teams were going to Nationals or Westerns |
|Dates will be posted on website |
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|Rule Book status |
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|Committees and divisions need updated |
|January – orders will be taken from the Associations |
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|Kids Sport |
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|Opportunities for “all” kids – open to discussion |
|Peter Queillon – Director |
|Fraser will follow up with discussions with Kid Sport Director |
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|7. Director Reports: |
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|7.1 President – Mike Sarai |
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|All corresponding communications from Baseball B.C. can be sent to B.C. (Minor) Baseball’s secretary Val Greenwood. B.C. (Minor) Baseball has at this time|
|severed any further talks with Baseball B.C. and has no immediate timeline of re activating discussion on membership and or other related items for the |
|purpose of resolve. |
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|7.2 1st Vice President – John Braaten |
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|No Report |
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|7.3 2nd Vice President – Grant Butler |
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|No Report |
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|7.4 Treasurer – Anne Hayes |
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|MOTION: O. Germaine / T. McGuire |
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|Motion to accept the treasurer’s report as presented |
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|M/S/C |
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|MOTION: J. Braaten / G. Butler |
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|Motion to move meeting “In Camera” |
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|M/S/C |
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|MOTION: A. Hayes / T. McGuire |
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|Motion to move meeting “Out of Camera” |
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|M/S/C |
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|D & O insurance to be renewed |
|Clothing – O. Germaine and S. King to talk to Prostock and bring sample |
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|7.5 Secretary – Val Greenwood |
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|Now accepting nominations for Roll of Honour, Coach of the Year (18U, 15U, 13U), Male Athlete of the Year (13U, 15U, 18U) and Team of the Year (11U, 13U, |
|15U, 18U) |
|These should be to us by January 6th to be considered |
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|7.6 North – Carmen Martin |
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|No Report |
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|7.7 Interior – Tom Katelnikoff / Terry Chudyk |
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|AGMs are taking place |
|Registrations will open early January |
|COMBA will be fielding 15U AAA and 15U AA teams |
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|7.8 Island – Fraser Campbell / Eric Toneff |
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|Convention planning for Nanaimo is on going |
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|7.9 Web Site – Tom Katelnikoff |
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|Send important dates to Tom |
|Thanks to Ray who did a Q & A form for fall ball |
|Forms are now updated and fillable – fees will now automatically calculate |
|8. Committees: |
|8.1 Boundary – Pat Weatherill/John Braaten |
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|MOTION: M. Kelly / S. King |
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|Motion to grant Richmond City Baseball the Queensboro area for 2017. |
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|M/S/C – J. Braaten, G. Rimer. T. Katelnikoff abstained |
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|8.2 Challenger Liaison – Steve McCann |
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|Held a workshop in Langley on November 19th |
|No member of the board was able to attend |
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|8.3 Coaching Conference – Mike Kelly |
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|Information is now online |
|POs will be going out to Association presidents ASAP |
|All previously registered attendees received a letter about this year’s conference |
|ALL Presidents will be invited to a lunch with a follow up session on how the conference works and the importance of sending coaches |
|March 29th will be the start of the Caravan – White Rock will be the first stop then the North Shore (2 days), |
|Vancouver, Island and Interior – Caravan will run about three (3) weeks this year |
|Speakers and itinerary is done for the Nanaimo Convention |
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|8.4 Coaching Development – Mike Kelly |
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|No report |
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|8.5 Discipline – Fraser Campbell |
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|No report |
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|8.6 Eligibility – Pat Weatherill |
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|Vancouver Minor boundaries – all of Vancouver for 11U and 13U |
|Players will still need a release, but will not be counted as an import if the releasing association doesn’t offer the program |
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|8.7 Girls – Val Greenwood |
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|Coaching staff is now in place |
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|8.8 Grassroots – Grant Butler |
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|No report |
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|8.9 High Performance – Mike Kelly/Orville Germaine |
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|Camps are set for Prince George, Interior, Island and Lower Mainland |
|Reggie Smith and Aaron Myette (pitching coach for Team Canada) will assist at camps |
|Team will be going to Chicago – if not chef from the board – Pete Caliendo will act as chef |
|13U will have same ID camps as the 15U with tournament in Kennewick, Washington |
|Get marketing to get info out on HP coaches (Reggie and Aaron) |
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|8.10 NCCP – Mike Kelly |
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|No Report |
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|8.11 Risk Management – |
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|No report |
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|8.12 Rules – Ray Wearing |
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|No report |
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|8.13 Scholarship – Grant Rimer/Sanda King/Ray Wearing |
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|No report |
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|8.14 Marketing – Les Szabo, Sanda King, Tom Katelnikoff, Trevor McGuire, Pat Weatherill, Steve McCann |
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|Should logo be trademarked – approximate cost $2,000 - $3,000 – further discussion |
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|MOTION: S. King / T. Katelnikoff |
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|Motion to adopt new logo as presented. |
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|M/S/C |
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|8.15 Umpire Liaison – Eric Toneff |
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|Sean Sullivan, President of Umpires Association – finalizing Level 1 and 2 manuals |
|Baseball Canada – sleeves – pitcher – must be matching on both arms |
|Detailed ejection reports from umpires |
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|8.16 Uniforms (BC) – Ray Wearing |
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|No report |
|9. Division: |
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|9.1 11U - Grant Butler |
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|No Report |
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|9.2 13U – Orville Germaine |
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|Richmond to host the 2017 John Main Tournament |
|13 teams already entered |
|Request from Campbell River for hosting |
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|9.3 15U – Mike Kelly / Trevor McGuire |
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|No Report |
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|9.4 18U – Grant Rimer |
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|Meeting January 7th – Cloverdale – 18U AAA |
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|9.5 Junior Men – Grant Butler |
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|No Report |
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|10. New Business |
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|10.1 White Rock 11U & 15U application requests |
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|Mike S., Grant B., and John B. met with Glenn Kirkpatrick, new President of White Rock about 11U tiering |
|Board received a proposal on tiering at 11U |
|Board members to check out how they deliver the skills to the players |
|There will be NO releases at 11U for White Rock (players at 11U wishing to go to White Rock) |
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|10.2 North Shore Baseball |
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|Mike and Division Directors met with North Shore members |
|Each division program was addressed |
|North Shore requested variance to the 50% rule (9.01 (b)) |
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|MOTION: G. Butler / G. Rimer |
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|Motion to allow the North Shore Baseball Association to waive rule 9.01 (b) for the 2017 season ONLY |
|with conditions applied restrictive to their boundaries. |
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|M/S/C |
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|10.3 Agassiz – Sponsorship request |
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|MOTION: T. McGuire / A. Hayes |
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|Motion to allow Agassiz to have the Old Settler Pub and the Royal Canadian Legion Brand 32 as sponsors for the 2017 season. |
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|M/S/C |
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|10.4 Abbotsford – Chilliwack – merger request |
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|MOTION: M. Kelly / T. McGuire |
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|Motion to approve merger of Abbotsford and Chilliwack at the 15U AAA level for 2017. |
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|M/S/C |
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|10.5 Vancouver Minor – Coquitlam-Moody – merger request |
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|MOTION: M. Kelly / S. King |
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|Motion to approve merger of Vancouver Minor and Coquitlam-Moody at the 15U AAA level for 2017. |
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|M/S/C |
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|10.6 Burnaby and Burnaby South – merger request |
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|MOTION: M. Kelly / O. Germaine |
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|Motion to approve merger of Burnaby and Burnaby South at the 13U AAA, 13U AA, 15U AAA and 15U AA for 2017. |
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|M/S/C |
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|Merry Christmas to all |
|Motion to adjourn: 9:45 pm – S. McCann / G. Rimer – M/S/C |
|Next Board Meeting: Tuesday, January 10th 2017 - Langley Events Centre |
|Other Important Dates: |
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