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H10- 034 – Procedure

May 17, 2010

|TO: |Area Agency on Aging (AAA) Directors |

|FROM: |Bill Moss, Director, Home and Community Services Division |

| |Kathy Marshall, Director, Management Services Division |

|SUBJECT: |Chapters 5 and 9 of the Policies & Procedures Manual for Area Agencies on Aging (AAAs) Operations |

|Purpose: |To notify AAAs of the finalization of Chapter 9 “Fiscal Operations” and Chapter 5 “Affirmative Action” of the|

| |Policies and Procedures for AAA Operations Manual. |

|Background: |AAAs are contractually obligated to operate in accordance with the Policies & Procedures Manual for AAA |

| |Operations. ADSA is currently in the process of updating the Policies & Procedures Manual for AAAs. All |

| |updated chapters will be released via MB for review and comment on a staggered schedule to allow for |

| |sufficient review periods. Finalized chapters will be released via MB and made available through the ADSA |

| |intranet site for ease of access. |

|What’s new, changed, or |Comments on Chapters 5 and 9 were received and changes were incorporated as necessary. Chapters 5 and 9 have|

|Clarified |been updated and finalized. |

|ACTION: |Effective immediately, staff should begin using the finalized Chapters 5 and 9 of the Policies and Procedures|

| |Manual for AAAs. For ease of use and access, the chapters are now accessible at the link below. |

|Related |AAA P&P Manual Intranet link: |

|REFERENCES: | |

|ATTACHMENT(S): |Chapter 5: |

| |[pic] |

| |Chapter 9: |

| |[pic] |

|CONTACT(S): |Susan Engels, AAA Unit Manager |

| |(360) 725-2554 |

| |engelss@dshs. |

| | |

| |Patricia Draleau, Federal Compliance Manager |

| |(360) 725-2429 |

| |dralepc@dshs. |

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