Introduction - College of Micronesia-FSM



Introduction (p. 2-3)

Graphic Standards (p. 4)

Writing Style Guide (p. 5)

Abbreviations - Course Work (p. 6-14)

Dashes - Numbers (p. 15-21)

Off-campus – Wordiness (p.22-27)

News Release Guidelines (p.28-29)

E-mail Announcements (p. 30-32)

Web Page Publishing Guidelines (p. 33-34)

University Photo Policy (p. 35-36)

Copyediting Marks (p. 37-38)

Writing Styles Sheet PDF (p. )

Introduction

How do you define a university publication?

A university publication is any written or graphic communication produced or authorized by university faculty and staff (and, in some cases, students) that is intended for a mass audience on or off campus. This broad definition includes printed publications and electronic publications, though some guidelines presented here will not apply to all Web pages, CDs, and other electronic publications.

Which publications need to follow the guidelines?

apply to all campus publications.

(Note: For campus publications going off campus and those with distribution on campus of more than 200, Executive Memorandum 02-96, University Publications requires that "all university publications intended for off-campus audiences or wide distribution on campus will be reviewed by the publications editor prior to publication. This policy applies to printed publications, including all program brochures, program/department newsletters, recruitment materials, and new program Web pages." Contact the publications editor at 898-4139 or chuff@csuchico.edu for more information.)

In addition, all publications must adhere to a standard use of the names, seals, and logos of CSU, Chico, explained in detail in the Graphic Standards section, to ensure the University's ability to protect its registered trademarks.

To clarify the level at which publications should follow the graphic standards, following is a list of different publication types:

Leading Contact Pieces:

Admissions brochures, University Catalog, Chico Statements, and the University's Web home page.

Each of these is a "signature" publication that defines the University for a particular mass audience. Admissions publications are the first contact points for most prospective students; Chico Statements is the primary communication vehicle for alumni, donors, and other friends of the University; the World Wide Web Home Page, the University's digital "front door," is increasingly the first contact point for people curious about CSU, Chico. To compete with other universities' publications, these leading contact pieces need the flexibility to create their own identity within the University's larger identity. Thus, their graphic designs will follow the graphic standards, but not be held rigidly to them.

Other Leading Contact Pieces:

Getting Connected, First-Year Information, Fall Application Day, How to Graduate in Your Planned Time Frame, Chico Status, Excellence at CSU, Chico, Inside View.

These publications for current and prospective students benefit greatly from a clear university identity and graphic consistency. Therefore, they are required to adhere to the graphic standards outlined in the following pages.

Secondary Contact Pieces:

All college, department, and program brochures, Campus Map, Campus Walking Tours, Special Interest Tours, Student Health Services brochure.

These publications are usually not the first publications seen by students and prospective students, but they are often seen soon after the leading contact publications, so consistency and identity are important. Therefore, these secondary contact pieces for groups with particular needs or interests are required to adhere to the graphic standards outlined in the pages that follow.

Special Event Programs:

Founders Week program, President's Scholars program, CELT Conference program, Commencement program.

These special-event publications serve different groups of people who are important to the University. Because the events vary in nature and tradition, these publications will not all adhere to the graphic standards, but should use them as a guide and reference point.

College/Department/Program Newsletters:

It is important that colleges and departments be free to develop designs for their newsletters that communicate most effectively to their specific audiences. Therefore, these publications may not adhere strictly to the graphic standards. However, it is recommended that these newsletters use university type fonts and logo or seal.

Who do I go to for assistance?

For questions about university public relations in general, contact Joe Wills, Public Affairs and Publications, x4143.

For questions about graphic design, contact Ron Linzy, IMC Graphics (in Academic Technologies), x6113. IMC publishes useful information about planning and executing publications that are designed at IMC.

For questions about printing, contact Dale Wymore, University Printing Services, x5992.

For questions about the Publication Guide, the Writing Style Guide, or Web publishing, contact Casey Huff, Public Affairs and Publications, x4139.

Graphic Standards

Purpose

The purpose of having university graphic standards is to strive for visual consistency, not to standardize publications or limit creative expression. A clear graphic identity for CSU, Chico does several things:

helps readers quickly identify CSU, Chico in publications

prevents confusion stemming from various type and logo uses

sends a message of university cohesiveness

enhances the University's image as a prestigious institution

For more information about graphic identity, contact the University's creative director, Alan Rellaford.

Design Framework

The design framework for university publications, illustrated here, was created by IMC Graphics at CSU, Chico in 1998.

Cover

The following elements are part of the cover design for university publications:

Identifying Signature: The word Chico in Bodoni type, the seal, and Today Decides Tomorrow slogan.

Publication Title: Below signature, set in Optima type.

Image Area: Below title.

Colors: The signature must be set in either black or university red (Pantone 208); other colors may be used in combination with black. It is not to be altered in any way or used smaller than 2.25 inches across. IMC Graphics is available for consultation on color selection.

Type, Graphics, and Photos: See following sections.

Type

The official university type fonts are Optima, Garamond, Garamond Condensed, and Bodoni when used in the signature.

Seals & Logos

[pic][pic]

The university seal, shown here, depicts Kendall and Trinity Halls. It is not to be altered in any way or used smaller than 1.25 inches across.

The Latin "ARS PROBAT ARTIFICEM" means "Art is the test of the artisan."

The flame logo, shown here, may be used in publications in lieu of the seal. It is not to be altered in any way or used smaller than 0.25 inch across.

For all university logos and seals used in printed publications, be sure to use print-quality images (as opposed to lower resolution images designed for Web use). Contact Ron Linzy in IMC Graphics (x6113) with your requests.

Slogan

Today Decides Tomorrow is the university slogan. When used outside of the signature, it can be published in type or shown as a graphic depicting the brick detail work from above the door of Kendall Hall.

Photos

See the university photo policy for information about taking new photos or acquiring existing photos.

The most effective photos show off CSU, Chico's strengths. Consider photos for publications that illustrate the University's and the area's best attributes, such as a student and professor working on a research project; a class on the lawn with Kendall Hall in the background; a student bike-riding through upper Bidwell Park.

Provide captions that identify people, places, and relevant programs whenever possible. Try to use photos that have not become too familiar.

Writing Style Guide

Writing Style Guide

When editors refer to style, they usually do not mean an individual's writing style; they mean editorial style—the guidelines a publisher uses to enhance the reader's understanding. Editorial style includes the consistent use of spelling, punctuation, capitalization, and abbreviations, as well as the selection of headings and the use of numbers. These guidelines are often called "conventions" because they represent a conventional presentation used in publishing.

CSU, Chico publishes about 700 publications annually. To assist campus writers and editors in producing effective publications, the University created The California State University, Chico Publication Guide. The University uses The Chicago Manual of Style (15th edition), Associated Press Stylebook and Libel Manual, and Webster's Third New International Dictionary (and its chief abridgment, Merriam Webster's Collegiate Dictionary, 11th edition) as primary sources.

The university publications editor is available to help campus writers and editors with these conventions. If you have questions, please call x4139.

To access the contents of the guide, click on the links below.

Contents (alphabetical)

abbreviations - course work | dashes - numbers | off-campus - wordiness

Writing Style Guide

Abbreviations and acronyms

Use only official university abbreviations. See building names/abbreviations, colleges, course listings/titles, degrees and majors, and plurals.

In general, and especially for off-campus audiences, avoid acronyms. Explain or spell out an acronym at first use for any audience that may not be familiar with the acronym. Periods are not necessary after the letters that form an acronym.

The Campus Alcohol and Drug Education Center (CADEC) is located in the Reynolds Warehouse.

Addresses back to top

In text (as opposed to mailing labels), use full official names of offices, departments, and buildings in university addresses. Spell out names of buildings and Street and Avenue. Use the following format:

Department of Recreation and Parks Management

California State University, Chico

400 W. First Street

Chico, CA 95929-0560

Use the correct nine-digit zip code whenever possible. Note that just one space separates the state from the zip code.

Directing readers to campus offices:

For off-campus readers—use full official name of the office and office location.

Financial Aid and Scholarship Office, Meriam Library 161

Department of Religious Studies, Trinity Hall 239

For on-campus readers—the short form is acceptable

Financial Aid and Scholarship, MLIB 161

religious studies department, Trinity 239

Advisor back to top

Use the -or ending.

African American, blackback to top

Both terms are acceptable, but African American is preferred by many. If the individual or group about which you are writing expresses a preference, use that term. Do not hyphenate African American (or other compound nationalities, even when used as an adjective:"an honored African American novelist"). Hyphenate compounds with name fragments: Afro-American, Indo-European.

Alumni back to top

Use alumnus for an individual male, alumna for an individual female; alumni for a group of males, alumnae for a group of females; use of alumni when referring to a group composed of men and women is commonly accepted. Any individual who attended CSU, Chico is considered an alumna/us. Use of alum and alums is acceptable in informal prose.

American Indian, Indian back to top

See Native American.

And/or back to top

Avoid this shortcut whenever context allows. Instead of writing "You may file change of major forms on Monday and/or Tuesday," write "...on Monday or Tuesday."

AS back to top

Use AS as the abbreviation for the Associated Students at CSU, Chico.

The AS should be referred to in the singular, as an entity.

The Associated Students is committed to serving students.

Asian American back to top

No hyphen is used for either the noun or the adjective.

Biased language back to top

Sexist language:

When the context requires gender pronouns, use plural forms of pronouns. If plural won't work, use he or she or his and hers, but avoid he/she, him/her, and s/he.

Use inclusive references such as humankind and human-made rather than mankind and man-made; use inclusive verbs such as to staff a table rather than to man a table.

Use generic nouns such as photographer not cameraman; Representatives not Congressmen; supervisor not foreman; chair not chairman.

Replace stereotyped titles: professor not career woman; student not coed; doctor not lady/female doctor; nurse not male nurse; actor not actress.

Writing about people with disabilities:

The term disabled is preferable to handicapped. The phrase people with disabilities is preferable to the disabled. Write "He has muscular dystrophy" rather than"He is afflicted with..." or "...is a victim of . . . ." Write "She uses a wheelchair" or "walks with crutches" rather than ". . . is wheelchair-bound" or "confined to a wheelchair." Handicapped is, however, still used for references to parking and building access.

Building names/abbreviations back to top

Use these official building names and abbreviations.

25MST 25 Main Street

35MST 35 Main Street

AEWC Albert E. Warrens Reception Center

AGYM Arthur Acker Gymnasium

AJH Aymer J. Hamilton Building

AYRS John C. Ayres Hall

BMU Hugh M. Bell Memorial Union

BOWL Bidwell Bowl

BUTE Butte Hall

CCE Center for Continuing Education

CLSA Colusa Hall

DEEN The Deen House

ESKEN Esken Residence Hall

FARM University Farm (Agricultural Teaching and Research Center)

GLNN Glenn Hall

GRNH Greenhouse

HOLT Vesta Holt Hall

KNDL Glenn Kendall Hall

KONK Konkow Residence Hall

INFO University Information Center

LANG Herbert F. Langdon Engineering Center

LASS Lassen Residence Hall

LAXS C. Robert Laxson Auditorium

MECH Mechoopda Residence Hall

MLIB Meriam Library

MODC Modoc Hall

NETL Nettleton Stadium

OCNL John F. O'Connell Center

PAC Performing Arts Center

PHSC Physical Science Building

PLMS Plumas Hall

POOL Swimming Pool Complex

R Reynolds Warehouse (R Building)

RCVG Receiving

REC Recreation & Learning Center

ROTH Roth Building

S Stiles Warehouse (S Building)

SAPP Ella Caroline Sapp Hall (alumni)

SELV John I. Selvester Café-by-the-Creek

SGYM Jane W. Shurmer Gymnasium

SH Sierra Hall and Annex

SHAS Shasta Residence Hall

SHC Student Health Center

SSC Student Services Center

SSKU Siskiyou Hall

STAD Stadium and Track

TALR Alva P. Taylor Hall

THMA Tehama Hall

TRNT Trinity Hall

U U Building

UC University Center

UHFS University Housing and Food Service

UVIL University Village

WHIT Whitney Residence Hall

YOLO Yolo Hall

YUBA Yuba Hall

California State University, Chico back to top

Use the full formal name in first references. CSU, Chico and the University may be used on second and subsequent references. (But lowercase university when it's used as an adjective, as in university policy.) Chico State is acceptable in informal contexts, such as newsletters.

California State University campuses back to top

Use the official campus names on first reference.

California Maritime Academy

California Polytechnic State University, San Luis Obispo

California State Polytechnic University, Pomona

California State University, Bakersfield

California State University, Channel Islands

California State University, Chico

California State University, Dominguez Hills

California State University, Fresno

California State University, Fullerton

California State University, Hayward

California State University, Long Beach

California State University, Los Angeles

California State University, Monterey Bay

California State University, Northridge

California State University, Sacramento

California State University, San Bernardino

California State University, San Marcos

California State University, Stanislaus

Humboldt State University

San Diego State University

San Francisco State University

San Jose State University

Sonoma State University

Capitalization back to top

Capitalize proper nouns. Words derived from proper nouns or associated with them are lowercased without loss of clarity or significance (as in Department of History, the history department, and the department). See additional examples below.

Academic terms and class standing

Use lowercase for seasons, academic terms, and class standing.

the fall semester 2009; the spring term (not Fall Semester 2009 or Spring semester)

freshmen, sophomores, juniors, and seniors (first-year students is an acceptable substitute for freshmen)

Courses

See course listings/titles.

Degrees

See degrees and majors.

Colleges, Departments, Majors, and Committees

Capitalize when using the official name of a specific college, department, school, office, or committee, but lowercase second references. (See colleges for a list of official names and abbreviations.)

Do not capitalize the names of disciplines, majors, or programs unless they are proper nouns, derivatives of geographical references, or part of a designated degree.

The College of Natural Sciences offers courses in biology, chemistry, geology, mathematics, and physics.

astronomy program; courses in history; economics major; English major; courses in American history; courses in Asian political systems; School of Social Work; the school

He has a BA in international relations and a minor in African American studies.

The Department of Economics; the economics department;

the Office of Admissions and Records; the admissions office

the Academic Status Committee; the committee

The California State University System

the Board of Trustees of the California State University; the

Board of Trustees (See complete list of official CSU campus names above.)

Geographical Terms

Geographical terms commonly accepted as proper names are capitalized.

Northern California (but northeastern California)

the North State (but Northstate Public Radio)

Central Valley

Sacramento Valley

Titles

See titles of works and titles of people.

Chicano, Hispanic, Latino, Mexican American back to top

While dictionaries provide distinct definitions for these terms, they are often interpreted and applied differently, according to individual preference. Generally, Chicano is used to refer to an American of Mexican descent (but some persons of Central and South American heritage also consider themselves Chicanos). Chicana is the feminine form of Chicano. Hispanic is used to refer to the people, culture, or speech of Spain, Portugal, and Latin America. Latino or Latina refers to a person of Latin American heritage. Mexican American is used to refer to a native-born or naturalized American of Mexican heritage. If the individual or group about whom you are writing expresses a preference, use that term.

Colleges back to top

Use the full official name of the college on first reference.

College of Agriculture

College of Behavioral and Social Sciences

College of Business

College of Communication and Education

College of Engineering, Computer Science, and Construction Management

College of Humanities and Fine Arts

College of Natural Sciences

Capitalize the official college name; lowercase unofficial versions (the College of Behavioral and Social Sciences; the college). Use the abbreviation BSS (not CBSS) in an index, table, or chart but generally not in text.

College abbreviations

AGR, BSS, BUS, CME, ECC, HFA, NS

Colons back to top

A colon is used most often to introduce a list, statement, quotation, or summary. It is also used to introduce a clause relating to the preceding clause. (See also lists.)

Jane does not study for enjoyment: it is expected of her.

Participants should bring the following items: pens, paper, pillows, and coffee.

The colon should not be used after an incomplete sentence.

Participants should bring pens, paper, pillows, and coffee.

Commas back to top

Appositives

Use a comma to set off a nonrestrictive appositive (a noun or noun phrase that renames a noun).

Professor Chao's most recent book, Interpersonal Mis-Communication, has received favorable reviews.

Commas in a Series

In a series of three or more terms with a single conjunction, use a comma after each term except the last.

grades of A, B, and C

Coordinating Conjunctions

Use a comma before a coordinating conjunction (and, but, so, or, nor, for, yet) joining two independent clauses.

These examples do not include all possible violations, but they do provide a sample of behavior that will result in disciplinary action.

Introductory Clause or Phrase

Use a comma to set off an introductory clause or phrase.

When faculty suspect students of cheating, they may bring

formal charges.

Parenthetical Elements

Use commas to set off parenthetical elements (i.e., amplifying, explanatory, or digressive elements) that retain a close logical relationship to the rest of the sentence.

The work is, on the whole, very satisfactory.

Note: Use parentheses to set off parenthetical elements where the logical relationship to the rest of the sentence is more remote. Parentheses tend to minimize the importance of the part set off.

The last sample we collected (under difficult conditions)

was contaminated.

Compose, comprise, constitute back to top

Compose means to put together:

The committee is composed of faculty and staff.

Comprise means to contain, to include all, or embrace:

The committee comprises faculty and staff. (not The committee is comprised of. . . )

Constitute means to make up the elements of the whole:

Faculty and staff constitute the committee.

Contractions back to top

Most readers consider contractions informal, so for most university publications, it's best to avoid them. But for newsletters and other documents or publications that you want to have an informal, friendly tone, contractions, used sparingly, are fine.

course listings/titles back to top

In academic planning guides and program requirement documents, refer to specific courses by their official identification, using the abbreviation and course number. Capitalize, no quotation marks.

ENGL 130, POLS 055, BLAW 090 (not English 130, Poli Sci 55, or Bus Law 90)

Course work back to top

Set as two words.

Contents (alphabetical)

abbreviations - course work | dashes - numbers | off-campus - wordiness

Writing Style Guide

Contents (alphabetical)

abbreviations - course work | dashes - numbers | off-campus - wordiness

dashes back to top

Use dashes to set off a parenthetical element that is very abrupt, that denotes a sudden break in thought, or that has commas within it. Dashes tend to emphasize the elements being set off. The em dash character is represented by a typist as two hyphens; it can also be found in the character set of most software programs. It can be helpful to remember that dashes separate; hyphens join.

The dean—small, old, and frail—addressed the assembly before his retirement.

The other specialized dash is the en dash. It is primarily used for inclusive dates and number sequences, as well as denoting the minus sign in grades (see grades). It is slightly longer than a hyphen but shorter than an em dash.

2009–2010

chapters 12–14

pages 3–15

dates back to top

Spell out months and days of the week. If necessary for space, you can abbreviate Jan., Feb., Aug., Sept., Oct., Nov., and Dec. Use no punctuation if listing only the month and the year, but set the year off with commas if listing the day of the month as well.

May 24, 2009

May 2009

the class of '09

the sixties (or the 1990s—just be consistent)

December 4, 2008, was...

Degrees and majors back to top

Capitalize the full degree title; lowercase the shorter form.

Bachelor of Arts degree (BA)

bachelor's degree

baccalaureate or baccalaureate degree

Master of Arts (MA)

Master of Public Administration (but master's program in public administration)

doctorate in education (EdD)

Doctorate of Philosophy (PhD)

In general, do not use abbreviations for degrees after a person's name (e.g., Joel Stein, PhD), unless necessary to establish her or his credentials.

No periods in abbreviations of academic degrees.

BA, BS, BFA, EdD, MA, MS, MBA, MFA,

MPA, MSW, PhD

When referring to degrees in general, lowercase the first letter of the degree and use 's. Lowercase the subject of the degree.

Seventy people hold master's degrees.

She earned a bachelor's degree in mathematics.

Note: Some degree titles do not follow this pattern (e.g., Bachelor of Fine Arts and Master of Public Administration).

The word degree should not follow a degree abbreviation.

He has a BA in history. (not He has a BA degree in history.)

Departments back to top

Use the full official name on first reference. Subsequent references may be in the shorter form.

Department of Chemistry

the department

chemistry department

Disabilities back to top

See biased language.

Ellipses back to top

Use three spaced periods to indicate an omission within a quoted phrase. To indicate an omission after a complete sentence, use four spaced periods (an actual period plus the ellipsis).

"Each semester, register in advance ... and pay fees by the deadline."

"The college name was changed to 'Chico State College' in 1935. ... In 1972, it became 'California State University, Chico.'"

e-mail back to top

Use a hyphen. (See also URLs and e-mail addresses.)

emerita/emeritus back to top

Emerita, in the title "professor emerita," means a female retired from the faculty but permitted to retain as an honorary title the rank of the last academic appointment held.

Emeritus in the title "professor emeritus," means a male retired from the faculty but permitted to retain as an honorary title the rank of the last academic appointment held.

See titles of people.

Emphasis back to top

Choose only one type style to indicate emphasis (italics or bold with lowercase are most common) for consistency. Using various styles to indicate emphasis can be distracting (and may leave readers feeling like you're shouting at them).

You must meet the deadline or your registration will be canceled.

Avoid: You must meet the deadline or YOUR REGISTRATION WILL BE CANCELED!

Wherever possible give directions in courteous, positive terms.

Please turn out the lights. (not DON'T LEAVE LIGHTS ON!)

etc. back to top

Etc. sometimes masks an imprecise or incomplete thought. Omit when possible, but if used, avoid "and etc." since et cetera means "and the rest."

ethnic groups back to top

See African American; American Indian; Asian American; Chicano, Hispanic, Latino, Mexican American.

fall/fall semester back to top

Lowercase references to seasons and academic terms. (See also capitalization and seasons.)

Founders Week back to top

Note the absence of the apostrophe. This is the attributive form, not the possessive.

Grades back to top

When referring to a grade, use a capital letter, but no quotation marks. Use an en dash to indicate a minus sign. Use an apostrophe for plurals.

a B average

a CR/NC course

She earned A's and B's this semester.

Handicapped back to top

See biased language.

Hispanic back to top

See Chicano, Hispanic, Latino, Mexican American.

Hyphens back to top

Many compounds are hyphenated when they come before the noun, but not after it.

She directs their computer-assisted reference services. (but Almost all our services are computer assisted.)

He lives in off-campus housing. (but His home is off campus.)

She is a well-respected professor. (but Professor Thomas is well respected.)

A commonly used compound such as high school is left open when used to modify a noun, especially if the compound is a familiar one.

high school students, not high-school students

grade point average, not grade-point average

Use a "suspended" hyphen when a base word, a suffix, or a prefix is doing double duty.

second- and third-year students; self-initiated and -implemented projects

The suffix -wide is hyphenated only after a base word of three or more syllables.

university-wide, (but campuswide, statewide, collegewide)

Many words beginning with common prefixes are closed.

extracurricular, interlibrary, interdisciplinary, midyear, minicomputer, multicultural, nondegree, postdoctoral, preregistration, socioeconomic, subcommittee

For guidance on hyphenating specific words, see Webster's Instant Word Guide or Merriam-Webster's Collegiate Dictionary, 11th edition.

I.e. or e.g. back to top

These often are confused: i.e., id est, means that is; e.g., exempli gratia, means for example.

It is usually preferable to spell out the terms in text. Use abbreviations in parenthetical phrases and in tables.

Only the department's tenured faculty—that is, full, associate, and assistant professors—are entitled to serve on the Personnel Committee.

The University has exchange programs with universities in many European cities (e.g., Paris, London, Florence, and Stockholm).

Internet back to top

Internet is a proper noun, so it's capitalized.

It’s/its back to top

It's is a contraction meaning "it is." Its is a possessive pronoun (hers, his, its).

It's a requirement that each department have its own chair.

-ize words back to top

Use -ize words (nouns made into verbs by adding -ize) sparingly and only if they are words found in the dictionary. Consider using substitutes:

agendize

to place on the agenda

finalize

sign; agree to

prioritize

list; rate; rank

utilize

use

Latino back to top

See Chicano, Hispanic, Latino, Mexican American.

less/fewer back to top

Use fewer when referring to items that can be counted individually; use less when referring to quantity, value, degree, or amount.

Fewer students failed the entrance exam.

Chico got less rain this year.

Lists back to top

It is most common to alphabetize the entries in a list, but other methods include organizing according to importance, size, cost, rarity, or position in space and time. If the method of order is not obvious, explain the order.

Students may earn certificates in the following areas:

Exercise Physiology

Forensic Identification

Literary Editing and Publishing

Cast (in order of appearance):

Shirley Niven

Victor Juarez

Rasheeda Ross

Use numbers or letters only when indicating a priority or sequence to the items. When items are numbered or lettered in a vertical list, follow each number or letter with a period. Otherwise, if the items in a vertical list need to be set off, use bullets. If one or more item in the list is a complete sentence, use a period at the end of each item. Otherwise, no punctuation is needed at the end of each item.

1. Complete the Free Application for Federal Aid accurately and legibly.

2. Send it to the processor as soon as possible after January 1.

3. Respond promptly to requests for additional information.

Use parentheses to enclose numbers marking a division within running text.

You will qualify for admission if you are (1) a high school graduate, (2) meet test requirements, and (3) have completed the college preparatory subject requirements.

Make lists parallel by using the same sentence construction for each item.

The Campus Wellness Center provides tips to increase cultural wellness:

• Keep an open mind.

• Learn more about cultures that are unfamiliar to you.

• Remember the Golden Rule.

In running text, colons are often used to introduce a list, but should not be used to separate a verb from its object. This also applies to vertical

lists. (See also colon.)

Required courses include the following: ENGL 001,

MATH 004, CMST 011.

Required courses include ENGL 001, MATH 004, and CMST 011.

Alternative transportation in Chico includes

• Bicycling

• Public Transit

• Walking

Alternative transportation in Chico includes the following:

• Bicycling

• Public Transit

• Walking

Lower-division back to top

Use a hyphen when used as an adjective.

lower-division courses

Majors back to top

See degrees and majors; also Colleges, Departments, Majors, and Committees under capitalization.

Man, mankind back to top

Use human or humankind when referring to men and women. See biased language.

Mexican American back to top

See Chicano, Hispanic, Latino, Mexican American.

Multicultural back to top

Set as one word, no hyphen.

Native American back to top

This term is sometimes preferred to American Indian. When possible, use the name of a specific tribe. Use Indian (not East Indian) to refer to the people of India.

non- back to top

In general, non takes no hyphen when used as a prefix (nonprofit, nonresident), except when the base word is a proper noun (non-Western) or begins with an n (non-native).

Northern California/ North State back to top

Capitalize Northern California and North State.

See capitalization.

Numbers back to top

In nontechnical text, spell out whole numbers from one through nine; use numerals for 10 or greater.

Course requirements include reading nine novels.

There are 10 periodicals on order.

Ordinals. The general rule also applies to ordinals.

The center celebrated its fourth anniversary.

This is the 10th year in a row that enrollment has grown.

Exceptions:

Ages. Use numerals for all ages.

She was 9 years old.

Consistency. Numbers applicable to the same category should be treated alike within the same sentence; do not use numerals for some and spell out others.

There are 9 graduate students in the philosophy department, 56 in the English department, and 117 in the religious studies department.

However, spell out all numbers that begin a sentence, regardless of any inconsistency this may create.

One hundred ten men and 103 women will graduate this semester.

Decimals/Percents. Use numerals with decimals and percents. Use the word percent in nontechnical text. (Use the symbol % in statistical or technical text and in tables and charts.)

Of the sophomores, 5 percent are undeclared majors.

Fractions. Quantities consisting of both whole numbers and fractions are expressed in numerals.

You will need 8.5–by–11-inch paper.

Money. Use the dollar sign and numeral for whole dollar amounts of U.S. currency when under $1 million. For dollar amounts beyond thousands, use the dollar sign, numeral, and appropriate word.

The late registration fee is $9.

Submit the application with the $100 fee.

The grant was $14 million.

The decimal and following zeros should be omitted if all amounts in the same statement are whole dollars. Fractional amounts over one dollar are set in numerals like other decimal fractions. Whole dollar amounts are set with zeros after the decimal point when they appear in the same context with fractional amounts.

Fees of $150 and $175 must be paid in advance.

Parking decals are $63.00 for an automobile, $15.75 for a motorcycle.

Pages of a Book. Use numerals for references to pages of a book, tables, illustrations, and figures.

See Table 4 on page 7.

Round Numbers. Approximations used in place of exact numbers may be spelled out.

We get thousands of change forms each semester.

The population is about fifteen thousand.

(but We recorded 72,483 grades last fall.)

Round numbers over 999,999 may be expressed in numerals followed by million, billion, etc.

The population exceeded 50 million.

Contents (alphabetical)

abbreviations - course work | dashes - numbers | off-campus - wordiness

Writing Style Guide

Contents (alphabetical)

abbreviations - course work | dashes - numbers | off-campus - wordiness

off-campus/on-campus back to top

Hyphenate when used as an adjective (off-campus housing), but not when used as an adverb (he lives off campus).

Online back to top

Set as one word, no hyphen, in all uses.

Plurals back to top

Abbreviations that contain no periods and numerals used as nouns form the plural by adding s.

MBAs

RNs

W-2s

FAFSAs

1980s

Acronyms ending in the letter s, single letters, lowercase letters, and abbreviations with both lowercase and capital letters form the plural by adding 's.

SOS's

A's and B's

x's and y's

PhD's

Hyphenated coinages and numbers used as nouns (either spelled out or as numerals) add s (or es) to form the plural.

hi-fis

follow-ups

sixes and sevens

post/pre back to top

In general, don't hyphenate words with post or pre prefixes (postsecondary, prerequisite).

professor/doctor back to top

Use of professor is preferred. Professor is an academic rank or title. A doctor (in academics) is one who has earned the highest academic degree (e.g., Ph.D.). Not all professors have doctorates, nor are all holders of doctorates professors. See titles of people.

Punctuation back to top

(See colons, commas, dashes, ellipses, hyphens, and quotation marks)

quotation marks back to top

Use quotation marks to indicate a citation or direct quotation. Place commas and periods inside the closing quotation mark; colons and semicolons outside. Placement of a question mark depends on the meaning: Does it apply to the part quoted or to the whole sentence? Question marks that are part of a title go inside quotation marks.

The University Catalog says this about our satellite technology: "In 1983, the University installed a 10-meter Scientific Atlanta earth station on campus."

"I can't attend," she said.

Was she called "President"?

He asked, "Is it time to go?"

Read chapter 2, "Where from Here?"

Salutations for form letters back to top

Form letters are addressed to groups. The salutation should, therefore, be plural.

Dear Friends:

Dear Members:

Dear Alumni and Friends:

If a form letter is addressed exclusively to women who are alumnae, use Dear Alumnae for the salutation. If it is addressed exclusively to men or to men and women who are alumni, you may use Dear Alumni or Dear Alumni/ae for the salutation.

Seasons back to top

Use lowercase, even when referring to an issue of a publication (capitalize only if the season is part of the official title, as in The Fall Update).

the fall 2009 issue of Chico Statements

Sexism back to top

See biased language.

Singular/plural words back to top

Singular: Criterion, parenthesis, phenomenon, medium, and memorandum

Plural: Criteria, parentheses, phenomena, media, and memorandums

Collective nouns such as committee, faculty, and staff name a group. If the group functions as a unit, treat the noun as singular; if the members of the group function individually, treat the noun as plural.

The committee, at its last meeting . . .

The committee put their signatures on the document.

Spring back to top

See seasons.

Student-athlete back to top

Hyphenate this compound word.

Student honor societies back to top

Alpha Psi Omega (theatre)

Alpha Zeta Eta (agriculture)

Beta Alpha Psi (accounting)

Beta Gamma Sigma (business)

Eta Kappa Nu (electrical & computer engineering)

Gamma Theta Upsilon (geography)

Golden Key International Honour Society (academic)

Kappa Delta Pi (education)

Lambda Pi Eta (communication)

Omicron Theta Epsilon (biology)

Order of Omega (Greek)

Phi Alpha Theta (history)

Phi Eta Sigma (freshman academic)

Phi Kappi Phi (academic)

Phi Sigma Iota (foreign languages)

Phi Sigma Tau (philosophy)

Pi Sigma Alpha (political science)

Psi Chi (psychology)

Sigma Lambda Chi (construction management)

Sigma Tau Delta (English honor society)

Tau Beta Pi (engineering)

The Honor Society of the Educational Opportunity Program (academic)

Upsilon Pi Epsilon (computer science)

Telephone numbers back to top

University convention calls for the area code to be followed by a hyphen.

530-898-4139 (x4139 in on-campus publications)

Theatres/auditoriums/recital halls/museums back to top

Use full name on first reference. For second reference, you can use the room number.

Harlen Adams Theatre (PAC 144)

Larry Wismer Theatre (PAC 135)

Laxson Auditorium

Ruth Rowland-Taylor Recital Hall (PAC 134)

Museum of Anthropology (LANG 301)

Time back to top

Use numerals with AM and PM set in small caps. If you can't set type with small caps, use lower case a.m./p.m. Eliminate zeros if all time referred to in the statement is on the hour. Never use AM with "morning" or PM with "evening," and never use "o'clock" with either AM or PM or with numerals. Avoid the redundancy of "The game is at 8 PM tonight."

Office hours are 8 AM to 5 PM (or 8 a.m. to 5 p.m.)

(8–9 PM is acceptable in tables and lists.)

Registration will occur 9:30 to 11:00 AM.

eight o'clock; noon/midnight

Titles of people back to top

Official personal titles immediately preceding a name are capitalized; those following a name or set off by commas are not. This rule applies to both academic and administrative titles. Distinguish between official titles and purely descriptive titles (e.g., Maintenance Supervisor Susan Smith; maintenance employee Susan Smith).

The latest discovery by Professor Anne Fisher . . .

James Allen, assistant professor of anthropology, has discovered . . .

A professor of engineering at CSU, Chico since 1995, Mary

Roth studies . . .

Vice Provost Juan Garcia . . .

Juan Garcia, vice provost since 1998, . . .

Professor Emerita Joan Levy . . .

David Sachs, professor emeritus of art . . .

Titles of works back to top

The following titles are set in italics:

titles and subtitles of published books, pamphlets, proceedings and collections, periodicals, and newspapers and sections of newspapers published separately

titles of collections of poetry and long poems

titles of plays

titles of motion pictures

titles of Web sites ("visit the Class Schedule online at ...")

titles of operas, oratorios, and other long musical compositions

titles of paintings, drawings, statues, and other works of art

The following works are set in roman (regular/plain) type and enclosed in quotation marks:

titles of articles and features in periodicals and newspapers

titles of short stories, essays, chapter titles, and individual

selections in books

titles of dissertations and theses, manuscripts in collections, and lectures and papers read at meetings

titles of television and radio programs (unless it's a series; then italicize the program title and put the episode title in quotation marks—The X-Files, "Trust No One")

titles of songs and short compositions

Exact titles of campus publications should be italicized.

The 2009–20011 University Catalog or The University Catalog but the catalog

Under- back to top

In general, don't hyphenate words with under as a prefix (understaffed).

Unique back to top

Unique means "without like or equal." Logically, there can be no degrees of uniqueness, as in "the most unique. . . ."—so, even though it is a commonly used term, in formal writing it's best to avoid this usage.

University back to top

Uppercase "the University" when referring to CSU, Chico, but lowercase when university functions as an adjective, as in "university policy." (See California State University, Chico.)

University farm back to top

For first reference, use the official name, "The Paul L. Byrne Agricultural Teaching and Research Center." You may wish to indicate that its common name is the"University Farm." The official abbreviation is FARM.

Upper-division back to top

Set with a hyphen when used as an adjective.

upper-division classes

URLs and e-mail addresses back to top

When possible, use parentheses to enclose a URL, or a colon to introduce it, or italics to highlight it. If an address won't fit on one line, break the address after a forward slash or before a period. Do not hyphenate.

Voice mail back to top

Set as two words when used as a noun (my voice mail) and with a hyphen when used as an adjective (the voice-mail system).

Web back to top

Capitalize Web when referring to the World Wide Web.

the Web

Web site

Web manager

Wordiness back to top

Use the simple and direct word or phrase. Consider the following substitutes:

Wordy

owing to the fact that

in order to

there is no doubt that

deadline date

student body

Preferred Usage

since

to

no doubt

deadline

students

work-studyback to top

Work-study is always hyphenated.

Contents (alphabetical)

abbreviations - course work | dashes - numbers | off-campus - wordiness

News Release Guidelines

Introduction

Public Affairs and Publications, along with a few other offices around campus, sends out news releases. Public Affairs and Publications staff announce news about many campus activities, events, and achievements, but they also depend on the contributions of other campus departments to disseminate information. Having accurate, well-written information and a consistent format enhance the university image and ensure that releases are noticed.

If you need to distribute information to the media frequently, contact Public Affairs and Publications to have us write the release. If you send out more than, say, five news releases a semester, then you may choose to create news release stationery for your program and distribute releases directly from your office.

News Release Stationery

News release stationery helps the University to present a news release that looks consistent with other publication designs and to send out information in a format the media can quickly recognize.

Public Affairs and Publications uses the stationery for all its news releases. Any program, department, or college sending its own releases should customize it. For example, the College of Business would put its name, phone, fax, and e-mail information in the three lines to the right of the word "News," replacing the Public Affairs information.

To begin using the stationery, contact Joe Wills, director of Public Affairs and Publications (phone x4143, fax x4491, zip 125), who will arrange with IMC Graphics and University Printing Services to customize your news release stationery.

Style

Use the following criteria when composing news releases:

Credibility: Write accurately, objectively, clearly, and concisely to create credible news releases. Present the subject of the news release so that the reader feels the subject is important, correct, and sufficiently described.

Brevity: News releases should only be as long as is necessary to impart vital, accurate information—who, what, when, and where—and background information that explains why the release was produced.

The writer should always remember that the reader may not be familiar with the release's subject. If there is any doubt about readers understanding programs, policies, or other aspects of a release, explain them.

Correctness: Spell-check and proofread every news release. Also, check for accuracy. Public Affairs uses the Associated Press Stylebook and Libel Manual as its guide for usage, spelling, punctuation, and other writing needs. AP style is the style of choice for most media outlets, and is taught in CSU, Chico's journalism department.

Campus offices putting out news releases are strongly encouraged, but not required, to use AP style. For style for other publications, use the CSU, Chico Writing Style Guide.

Objectivity: Refrain from hyperbole or speculation. Attribute perspectives or opinions about a news release to someone, unless there is consensus about it. For instance, everyone agrees that Bidwell Park is pretty, so you can write, "The economics club plans to hold its fund-raiser in scenic Bidwell Park." By contrast, not everyone may agree that CSU, Chico's economics club is the best in California. If the College of Behavioral and Social Sciences dean thinks so, you can state it via attribution, such as, "I'm pleased the economics club is having another fund-raiser," said Dean Ann Smith. "These students have formed the best economics club in the state."

Guidelines

To send out clear, timely, and effective news releases from your program, use the following guidelines:

Double-check with Public Affairs and Publications about whether you should send a release. In particular, Public Affairs and Publications must cover news of important campus activities, events, and achievements.

Use customized news release stationery. Review adaptations or plans for news release stationery with Public Affairs and Publications.

Check with Public Affairs and Publications to make sure you send news releases to all relevant media.

Include the following elements in all news releases: date of release, name of contact person who will respond to media inquiries, and headline above body of news release.

Unless otherwise arranged, send all news releases for proofing or editing to either Joe Wills, director of Public Affairs and Publications (phone x4143, fax x4491, zip 125), or Casey Huff, university publications editor (phone x4139, fax x4264, zip 040).

Copyediting marks are explained at the end of this publication to help you correct your copy after the editing process.

Sample News Release

[pic]

E-mail Announcements ("Campus Announcements")

The following are guidelines for the use of campus e-mail to distribute general e-mail announcements sent to faculty, staff, and students. These guidelines are in support of and directly related to the existing Policy on Use of Computing and Communications Technology, Executive Memorandum 97-18.

Campus Announcements for faculty and staff are now prepared on a Web site at , where you can also find an archive of past Campus Announcements messages. Faculty and staff are sent an e-mail message every work day that includes a table of contents for that day’s announcements, with links to the Web site.

Student Announcements are also prepared on a Web site at , where there is an archive of past Student Announcements messages. Students’ campus e-mail accounts are sent an e-mail message every Tuesday and Thursday when classes are in session that includes a table of contents for that week’s announcements, with links to the Web site.

Purpose

The purpose of general daily "Campus Announcements" is to provide the campus community with a reliable and timely way to send and receive information about university people, programs, activities, and business. "Campus Announcements" allows the University to send a single e-mail notice that contains timely and relevant campus information and thereby reduce the number of individual e-mail messages sent over the campus e-mail system.

The purpose of "Student Announcements" is to provide student organizations, faculty, and staff a way to broadcast campus events and opportunities to students with a Wildcat E-mail account.

The purpose of separate e-mails sent to all faculty and staff from the "Announce" e-mail account is to broadcast to the campus community information authorized by Public Affairs and Publications or deemed critical university business of an urgent nature. Given the nature of messages that need to be sent individually, separate e-mails sent to all faculty and staff from the "Announce" e-mail account may not be held to the same word limit and content restrictions as Campus Announcements and Students Announcements. See "Criteria" below.

Criteria

All announcements contributed by members of the campus community will be reviewed by Public Affairs and Publications in advance of posting to ensure that the content of each announcement meets the following criteria.

1. Content must

comply with the acceptable use policy (EM 97-18)

qualify as university-related information/business, which means that an event mentioned in the notice must be sponsored by a university office, program, or officially recognized student, staff, or faculty organization (e.g., while an event sponsored by a local charity is clearly valuable, the University is not permitted to use its resources to promote that event unless it is co-sponsored by a university program)

have relevance to a broad base of faculty, staff, or students

contain contributor's name and e-mail address

be limited to 200 words or fewer and include Web addresses/links when possible to reduce text of the message and the impact on the campus e-mail system

adhere as necessary to News Release Guidelines and Web Page Publishing Guidelines as listed in the Publication Guide for California State University, Chico

2. Content cannot contain

public debate or personal opinion

political statements, political endorsements, or political fund-raising

personal items for purchase/rent or sought for purchase/rent

advertisements, announcements, or promotions for outside organizations or non-university-related events or concerns.

Process

Campus Announcements

Under the direction of Public Affairs and Publications, "Campus Announcements" are distributed to faculty and staff after noon each day the campus is open. Contributions for that day must be received by 11 a.m. in the "Announce" e-mail account.

To send a notice to "Campus Announcements," type your information into a new e-mail message and then, in the "TO" box, type "AnnounceMailbox@csuchico.edu." When the "Check Names" dialog box comes up, choose Announce. When you click "Send," your notice will be sent to the Announce account. Please do not include special formatting or enclosures.

Public Affairs and Publications will not alter content without the contributor's consent except for grammar and punctuation errors. When questions of clarity, accuracy, or appropriateness of the message arise, Public Affairs and Publications staff will hold the announcement until the following day while they contact the contributor for clarification.

Contributors may post the same notice only once each week, and they must resubmit the notice each time they would like it to be posted.

Public Affairs and Publications places the notices into five categories: News, Events, General Information, Human Resources, and Workshops. The order of the notices within these categories is determined by the software program based on the time the notice is received in the Announce e-mail account.

Individual faculty, staff, and students may not send general announcements to campus without prior permission or review by Public Affairs and Publications.

For announcements to select faculty and staff groups (e.g., FAS users), users are encouraged to use specific e-mail distribution lists. Creation of these distribution lists can be coordinated through Computing Services.

(NOTE: Procedures for the use of distribution lists for select groups of students are covered in Guidelines for Student Distribution Lists on WildCat E-mail System.)

Student Announcements

1. In an effort to make "Student Announcements" more accessible and easier to read, "Student Announcements" is now on the Web and will be updated every week. The online version of "Student Announcements" is complete with a table of contents and links to individual categories, as weel as an archive of previous announcements. These announcements provide useful information—job opportunities, deadlines, upcoming events, etc. A table of contents is sent to students via e-mail each week. The "Student Announcements" Web page is updated every Friday throughout the academic year.

2. To send a notice to "Student Announcements," type your information into a new e-mail message and then, in the "TO" box, type studentannounce@csuchico.edu. When you click "Send," your notice will be sent to the Student Announce account and included in the next "Student Announcements." Please do not include special formatting or enclosures.

3. Public Affairs and Publications edits notices for length and clarity, and sorts them into categories.

4. Notices are limited to on-campus organizations, events, and concerns. They cannot contain the following:

public debate or personal opinion

political statements, political endorsements, or political fund-raising

personal items for purchase/rent or sought for purchase/rent

advertisements, announcements, or promotions for outside organizations or non-university-related events or concerns.

All Announce-Restricted, All Faculty-Restricted, All Staff-Restricted

1. Public Affairs and Publications can send a notice campuswide as "All Announce-Restricted" if the notice is deemed critical university business of an urgent nature. Examples of critical university business include campus safety issues, urgent Human Resources deadlines, and serious computer network problems. In addition to Public Affairs and Publications, a limited number of offices, such as Facilities Management Services and University Police, have the ability to send a notice as "All Announce-Restricted."

2. To have a notice sent campuswide, call Public Affairs and Publications at 898-4263 or 898-4143.

3. "All Faculty-Restricted" and "All Staff-Restricted" lists are also available if the notice is critical university business of an urgent nature. For more information, call Public Affairs and Publications at 898-4263 or 898-4143.

Web Page Publishing Guidelines

These guidelines can also be found on CSU, Chico's Web site at "CSU, Chico Web Guidelines and Review Process."

1. Observe all university policies.

2. To ensure a consistent look and feel for CSU, Chico's Web site, official university units are asked to use the University's standard Web template pages as guidelines for page construction. The template pages can be obtained from University Web Templates.

3. Include the University's personal disclaimer statement or a link to the disclaimer on all personal home pages.

4. Use the Writing Style Guide as a writer's guideline for text material.

5.Use of the university logo must be approved by the University's creative director, Alan Rellaford, and conform to guidelines set forth in the Publication Guide and Web logo guidelines governing its use. You do not need to obtain permission for logos contained in standard CSU, Chico Web page templates (see also the Instructional Media Center's Web site at csuchico.edu/weblogos/).

6. All college, department, course, faculty, or other Web pages that provide specific university academic program information (requirements for majors, options, patterns, minors, or certificates) are required to use the official text of the academic program, as described in the current University Catalog. This will prevent the confusion that results from various published versions of academic information. Linking directly to the specific program as presented in the current catalog on the Web is recommended as the most convenient means of accomplishing this. Any format variations or descriptions of new academic programs that have been approved but not yet printed in the catalog require review from the vice provost for academic affairs before being published on the Web—or in any publication format.

7. In the construction of your pages, avoid

sexist and racist material

offensive language

defamatory, abusive, or harassing material

pornographic material

advertising (It is acceptable to name a corporate partner or event sponsor, or to include a small logo for partners and sponsors, but it is not acceptable to include a direct ad for off-campus businesses. Partner and sponsor logos must be displayed smaller than the university logo on the site.)

8. The Academic Senate at CSU, Chico supports the proposals on academic fair use developed by the Conference on Fair Use in May 1997 and published in Fair Use of Copyrighted Works, Consortium for Educational Technology for University Systems, 1995.

9. Ensure that your pages meet Americans with Disabilities Act requirements as described in State Senate bill SB-105.

* Tools and resources to assist you in accomplishing this include

* W3C's Techniques for Web Content Accessibility for design tips

* Bobby to evaluate the accessibility of your pages

WEBAIM a wonderful site containing much information on site accessibility

10. Use caution in making links to other sites. It should not be assumed that all material on the Internet is acceptable to the Chico Web's audience. If you have any doubts about the suitability of a link, you can e-mail the university Web manager.

11. Do nothing that might lead users of CSU, Chico's Web site to make improper use of our facilities, such as providing links to archives that may contain pornographic material sites that distribute illegal software bulletin boards that contain dubious material.

12. Do not use the CSU, Chico Web site to reproduce or distribute copyrighted material without the author's or publisher's permission.

13. Do not use another person's personal data on a Web site unless you have the consent of the person concerned.

14. Always provide the name and contact details for the person responsible for a page.

15. Questions about these guidelines may be directed to the university publications editor or the university Web manager.

Writing for the Web

Copy written for the Web is most effective if it follows the following

general guidelines:

Visitors to your site should know exactly whose site it is and what its purpose is when they view your home page.

Use links to take readers into deeper levels of a topic. Web readers tend to skip from one page to another, and from one link to another, rather than reading sequential pages.

Use subheads when your copy runs more than one screen in length, or break copy into more pages.

Generally, prefer short paragraphs and sentences to long ones.

Spell out abbreviations and acronyms the first time you use them on each page; think of each page as being self-contained.

Use boldfaced subheads, lists, and other visual elements to help communicate your main points.

University Web Page Review Process

University administration has given the Web Guidelines Committee the charge of reviewing all official university Web pages (not those of individual faculty and students). The purpose of this review is to assist departments in developing effective Web sites for browsers of the CSU, Chico Web. One of the most complex issues for the Web Guidelines Committee is the competing demands of (1) each department's desire for a Web page design that stands out from others and (2) the administration's desire to create an integrated university Web site with consistency in form and structure. The review process involves a check for compliance with the guidelines and simple copyediting for typos and consistency with the University Writing Style Guide. Failure to comply with the Web Guidelines may result in your department Web site being removed from the Chico Web.

When developing new sites or additional pages for your existing site, please submit your page address (URL) to the Web review editor via e-mail to webreview@csuchico.edu.

Include the Web manager's name and zip. Review usually takes only a few days, at which point you will be notified of any corrections that should be made before your pages can be linked. Once you have made the necessary revisions, the Web review editor will notify the CSU, Chico Web manager of your link request.

Web Development Service

The CSU, Chico Web Services Team provides both self-service and chargeback services to assist faculty, staff, departments, and programs in updating and creating university Web sites. For more information about these services, see the Web Services Web site.

University Photo Policy

Requests to take photos

(Applies to videotape and film as well as still photography)

CSU, Chico allows people to take photographs on campus as long as it does not disrupt the academic environment. Any individual or organization other than the working media that plans to take pictures for broadcast or public use must contact Public Affairs and Publications, 530-898-4143.

Any person wishing to take photographs of the campus with the purpose of using them in any form for commercial gain should first contact Public Affairs and Publications or the Office of the President, 530-898-5201.

Requests for copies of existing photos

(Applies to slides, film, videotape as well as photo prints)

The university has a library of images available that can be reproduced for a fee. There are now approximately 500 digital images that can be accessed through the new "Profile Server." Contact Jeff Teeter, Instructional Media Center, 530-898-6114.

Requests for use of student ID photos

Student ID photos are used only for student (Wildcat Card) ID cards unless the student gives permission to release the photo for a secondary use. When a request for the photo is made by someone other than the student, the student is contacted. If he or she approves releasing the photo, a digital file of the photo is made available to the requesting party.

The Wildcat Card Office must receive proof of authorization prior to releasing a photo. When a student dies, his or her Wildcat Card photo is maintained for six months, and then removed from the database. If a request for a deceased student's photo is made within the six-month period, an attempt to contact the immediate family of the student will be made. All requests made to the Wildcat Card Office will be referred to the Office of Public Affairs and Publications. If the family approves the release of the photo, the digital file of the photo will be released to the requesting party. Questions about Wildcat Card photos should be directed to the Wildcat Card Office, 530-898-4573.

Requests for photos to be taken

The photographic services and photographers available on campus are as follows:

Jeff Teeter, IMC's Photographic Services Department, produces photo-illustrations for use in various university publications, presentations, and promotions. These services generally do not include journalistic photography.

Until recently, these services have been provided to various campus departments and programs for the cost of materials. Beginning in 2002, the Photo Department switched to digital image production for most projects. This has eliminated traditional film and processing costs, but these have been replaced by indirect expenses for new technology. Charges on Charge Authorization Forms (CAFs) will now reflect a $10 base fee and $10 an hour, in addition to any materials. Contact the Instructional Media Center, Photographic Services, 530-898-6114, or e-mail jteeter@csuchico.edu.

Kathleen McPartland, editor of Inside Chico State, arranges for photographs of events or people that will appear in ICS. If you are a CSU, Chico faculty, administrator, or staff member and want to request coverage for an event appropriate for ICS, contact McPartland at 530-898-4260 or e-mail kmcpartland@csuchico.edu at least two weeks in advance.

Inside Chico State staff takes photos for ICS. This generally does not include parties, retirement events, internal department activities, or awards ceremonies that call for a large number of individual photos. This kind of photography is best provided by Student Photography Services (see below), which charges for the service if it is not related to a student activity appropriate for the yearbook.

The publications staff does not have the resources to document every activity on campus. If something comes up for which you want photos and you have no camera available, call Public Affairs and Publications, 530-898-4263, and the staff will do what they can, within the limits of time and resources, to accommodate your request.

Student Photography Services has staff photographers who will take portraits of graduating students and college deans, individual recipients of master's commencement ceremonies, organization group photos, formal posed photos of award or ceremony recipients, and special social events. There is a charge for all services provided by this office. To request an estimate, please call Sean Chen, 530-898-6498 or e-mail at schen@csuchico.edu.

Altering photographs—a caution

Be extremely careful about altering a photograph with a photo editing software program. Any alterations that affect the accuracy of the persons, places, or events depicted in the photo should be avoided. If you have any questions about the appropriateness of a change, contact Public Affairs and Publications at 530-898-4143.

Copyediting Marks

[pic]A caret shows where an additional or corrected or substituted letter, word, or phrase is to be inserted in or above the line.

[pic]

 

[pic]A horizontal line delete mark is made through a phrase, sentence, or paragraph. A vertical line delete mark is made through a single letter or mark of punctuation. The letter or punctuation to be deleted may also be circled with the delete mark. [pic]

 

[pic]A stroke through a capital letter means set it in lowercase. [pic]

 

[pic]Three lines under a lowercase letter mean to make it a capital. [pic]

 

[pic]One line under a word means to set in italics. [pic]

 

[pic]A series of strike throughs means to remove underlining. [pic]

 

[pic]A wavy line means to set in boldface. [pic]

 

[pic]This mark means to close up space. It's often used with the delete mark. [pic]

 

[pic]This mark means begin a new paragraph.

 

[pic]A straight line between letters or characters means to add one space. A space mark (#) means the same thing. [pic]

 

[pic]Two short parallel lines mean insert a hyphen. [pic]

 

[pic]This mark means to change the order of—or transpose—letters, words, or phrases. [pic]

 

[pic]Dots under a word or passage mean leave the word or passage as it was before the correction. The word stet ("let it stand") is often written in the margin.

Writing Styles Sheet PDF

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In order to avoid copyright disputes, this page is only a partial summary.

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