REQUEST FOR QUOTATION



REQUEST FOR QUOTATIONSubmit Bid ToUNIVERSITY OF KANSAS MEDICAL CENTERDEPARTMENT OF PURCHASINGMail Stop 20343901 Rainbow Blvd., Kansas City, KS 66160IF ADDITIONAL INFORMATION IS DESIRED CONTACT BRYAN THOMAS, 913-588-1115, or fthomas@KUMC.eduQuotation No.683F13-11 Date Mailed 11/26/12 Closing 2:00 pm 12/13/12This space for bidders name and address:THIS IS NOT AN ORDERIf Given an Order, Bidder Agrees to Furnish the Items Enumerated Hereon at the Price(s) and under the Conditions Indicated1. In communicating always refer to the quotation number above.2.In order to receive consideration for award, one copy of this “Request for Quotation” properly completed and signed must be returned to, and received by the Department of Purchasing, not later than the specified central time.3.All prices, items and conditions must be shown. Any prices, terms and conditions not shown, and presented after the specified closing time will not be considered in the bid evaluating process.4.Purchase orders or contracts resulting from this quotation may not be assigned without written prior approval from the Director of Purchasing.5.The seller agrees to protect the purchaser from all damage arising out of alleged infringements of patents.6.Unless otherwise specified, the Director of Purchasing reserves the right to accept or reject all or any part of this quotation.7.All offered discounts will be considered in determining the low bid, and taken when payment is made.8.Bids and performance guarantee, when required, will be outlined in the specifications below.9.All prices quoted are to be less federal excise and state sales taxes.10.Facsimile No.: 913-588-1102. Facsimile bids are not acceptable in lieu of original response unless prior approval has been granted or outlined in the specifications below.11.It is hereby agreed that the bidder will, if required by law, comply with the Kansas Act Against Discrimination, K.S.A. 44-1030 et seq.Items and SpecificationsKUMC seeks to sell various Exercise Equipment, per the attached specifications.KUMC reserves the right to negotiate with selected finalists should it be deemed necessary.Show Terms __________________________________Signed By __________________________________________Delivery will be made _______ days after receipt of orderFOB DestinationTitle _______________________________________________FEIN/SSAN __________________________________Date _______________________________________________Phone ______________________________________________ Email Address ______________________________________KUMC, Request for Quotation No. 683F13-11GENERAL TERMS AND CONDITIONSIt is the intent of KUMC to permit competitive bidding. It is the bidder’s responsibility to advise KUMC Purchasing, in writing no later than three (3) days prior to the closing date, if any specification or requirement limits bidding to a single source.Unless otherwise specified, KUMC reserves the right to accept or reject all or any part of a quotation, and to waive technicalities.Except as otherwise indicated, the merchandise quoted shall be in new condition.KUMC reserves the right to award purchases by item, by group, or by lot, whichever is deemed to be in its best interest.In the event of a tie for low bid, the award shall be made to a Kansas bidder.Unit price shall prevail in the event of extension errors.When brand names or trade names and model numbers are used in the bid request, it is for quality, style and features. Bids on equivalent items of substantially the same quality, style and features are invited, unless otherwise indicated. However, to receive consideration, such equivalent bids must be accompanied by sufficient literature and/or specifications to clearly identify the items and allow for functional evaluation. If a bid indicates that an item quoted is functionally equivalent and is purchased and found to not be comparable, KUMC reserves the right to return the item at the bidder’s expense, and the bidder will be charged back for any difference in cost for the specified item.If any portion of this bid is provided by a vendor other than the bidder, the bidder remains the prime contractor responsible for fulfilling all requirements of this bid.Samples of items, when required, shall be furnished at no expense to KUMC, and, if not destroyed in the evaluation process, will be returned at the bidder’s expense if requested.Partial payments shall not be made unless otherwise specified.Any conviction for a criminal or civil offense that indicates a lack of business integrity or honesty must be disclosed. This includes 1) conviction of a criminal offense incidental to obtaining or trying to obtain a public or private contract or subcontract or in the performance of such contract or subcontract; 2) conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of documents, receiving stolen property; 3) conviction under state or federal antitrust statutes; and 4) any other offense to be serious and compelling as to affect responsibility as a state contractor. Failure to disclose an offense may result in disqualification of the bid or termination of the contract.The terms and conditions of any quote submitted in response to this RFQ shall not apply to any resulting purchase order or contract. The State of Kansas Department of Administration Contractual Provisions Attachment shall apply. contractors and sub-contractors must develop and maintain a written Affirmative Action plan.For similar KUMC requests: University of Kansas Medical Center is seeking bids for the sale of various exercise equipment described below. All equipment is being sold, “as is”. The buyer is free to inspect the goods before purchase; but if any hidden defects are discovered after purchase, the buyer has no recourse. Any implied or express warranties that usually accompany goods for sale are excluded in this "as is" sale.Items listed as sets, would preferably be sold as the entire set but may be purchased individually. The Buyer shall be responsible for removing and transporting the equipment. The equipment is located in the Kirmayer Recreation Center. The Buyer/Contractor shall present and maintain an affidavit of Worker’s Compensation, Public Liability, and Property Damage Insurance to the Department of Purchasing. Should the Buyer/Contractor damage any of the University's property, Buyer/Contractor shall be liable to repair/replace as needed, to bring any damages back to the property's original condition, subject to approval and release by owner.If potential bidders wish to visit the site to assess the equipment, appointments can be made by contacting Amber Long at along3@kumc.edu. All bids must be submitted to Bryan Thomas at fthomas@kumc.edu before 12/13/2012 at 2:00pm. If you have any questions regarding the bid, you can contact Bryan Thomas at (913)588-1115.EquipmentQuantity AvailableQuantity Bidding OnBid Price Each TotalBid Price1. AeroBicycle by Universal32. Body Mill XL 10014. Cybex 515T Sport +13. Cybex- The Semi25. Freemotion - Abdominal16. Freemotion - Bicep17. Freemotion - Calf18. Freemotion - Chest19. Freemotion - Hamstring110. Freemotion - Lat111. Freemotion - Lift112. Freemotion - Quad113. Freemotion - Row114. Freemotion - Shoulder115. Freemotion - Squat116. Freemotion - Tricep117. Nordic Track 900318. Nordick Track 9600 Incline Trainer219. Precor EFX 544 b220. Reebok Body Trec121. Schwinn Airdyne422. Stair Master 4000 PT223. Treadwall - Rock wall 124. True Strider TSI Core Drive225. Freemotion- Cable cross126. Freemotion- Leg press 127. Star Trac Pro Bike (non working screen/ fixable) 128. Short Squat rack129. Tall Squat rack230. Decline Bench press131. Nautilus Skate Machine132. Decline Bench133. Massage Chair134. Balance Boards (set of 20)135. Ab roller336. Dip Rack137. Yoga Blocks (Set of 20)138. Dumbbells 20- 45 lb set139. dumbbells 2-20lb set140. Dumbbells 5-35lb set141. Dumbbells 110- 120 set142. Biceps Bench143. Attachments144. Dumbbells w/ rack145. Curved step boards246. Stability ball w/ chair147. weighted balls548. Pilates balls set of 15149. Stairmaster Crossrobics 1650LE150. Wool Yoga blankets (Set of 10)151. Cobra Golf bag w/ clubs 152. Xbox beat pad153. Valuable Locker storage154. Tape Cassette Kareoke 155. Dumbbell rack and set 5 - 75 lbs 156. angled step risers (set of 20)157. Portable squat rack set2 ................
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