Unapproved - Marshall County, South Dakota



Unapproved

MARSHALL COUNTY COMMISSION MEETING

Britton, South Dakota

The Board of County Commissioners met in regular session at 9:00 a.m. on September 18, 2018 at the Marshall County Courthouse. Members present were Schuller, Medhaug, Symens and Knebel. Luttrell arrived during the Highway portion of the meeting.

AGENDA:

Schuller moved, Knebel seconded to approve the agenda for September 18, 2018. All members present voted aye.

MINUTES:

Schuller moved, Symens seconded to approve the minutes for September 4, 2018. All members present voted aye.

CLAIMS:

Knebel moved, Symens seconded to approve and pay the following claims. All members present voted aye. PAYROLL by department: September 6, 2018: Commissioners 1351.50; Auditor 2922.70; Treasurer 3653.91; States Attorney 1396.15; Courthouse 724.03; Director 4191.71; Register 2589.90; VSO 622.05; Community Building 621.69; Sheriff 28386.98; Jail 7306.98; Coroner 400.00; Welfare 323.38; Nurse 303.05; Ambulance 9422.00; Extension 1276.00; Weed 133.28 Zoning 886.86; Highway 13003.70; E911 4468.91; Emergency Management 539.05

EMPLOYER FICA & MEDICARE: First Savings Bank 18740.45

EMPLOYER SOUTH DAKOTA RETIREMENT SYSTEM: 8387.76

|A & B BUSINESS INC SOLUTIO |250.99 |

|ALL FLAGS, LLC |221.18 |

|AMERICAN NEWS |215.25 |

|AMERIPRIDE SERVICES INC |79.73 |

|AREA IV SENIOR NUTRITION |702.00 |

|AVERA PATIENT FINANCIAL SE |129.20 |

|BITUMINOUS PAVING INC |3,078.62 |

|BRITTON CITY WATER DEPT |382.89 |

|BRITTON JOURNAL |951.13 |

|BRITTON LUMBER COMPANY |55.98 |

|BUHLS VALET DRYCLEANERS |18.00 |

|CAHILL FUNERAL CHAPEL INC |300.00 |

|CEDAR SHORE RESORT |189.90 |

|CENEX |415.18 |

|CLIFF'S ONE STOP |1,370.00 |

|COLE PAPERS INC |152.84 |

|CRAWFORD TRUCKS |111.74 |

|CREDIT COLLECTIONS BUREAU |35.27 |

|DACOTAH PAPER COMPANY |95.46 |

|DAKOTA CONCRETE INC |903.50 |

|DAMAR FARMERS ELEVATOR |893.51 |

|DARBY DENTAL SUPPLY, LLC |96.45 |

|ENVIRONMENTAL SYSTEMS RESE |400.00 |

|FIRST NATIONAL BANK |84.07 |

|FOREMAX INCORPORATED |72.90 |

|FRONTIER PRECISION, INC. |25,118.00 |

|FULL CIRCLE AG |59.12 |

|GOVERNORS INN |468.00 |

|GROTON FORD LLC |43.65 |

|HOLLAND BROS OIL COMPANY |3,018.36 |

|HOLLAND NAPA AUTO PARTS |247.53 |

|INTERSTATE BATTERY |379.90 |

|JENNIFER RINGKOB |652.91 |

|JOHN DEERE FINANCIAL |171.15 |

|KAREN MIKKELSON |262.94 |

|KENS FOOD FAIR |187.52 |

|LAKE REGION ELECTRIC |376.55 |

|LANDMARK, TODD |416.37 |

|LANGFORD BUGLE |831.78 |

|LEHR SANITATION SERVICE LL |200.00 |

|LENLING LAW OFFICE, PROF. |299.50 |

|LINCOLN CO. TREASURER |441.89 |

|MARC |242.35 |

|MARSHALL COUNTY AMBULANCE |1,191.00 |

|MARSHALL COUNTY HEALTHCARE |234.95 |

|MAXWELL ELECTRIC LLC |291.75 |

|MEYER HARDWARE HANK |399.16 |

|MICROFILM IMAGING SYSTEMS |40.00 |

|MINN KOTA COMMUNICATIONS I |2,059.00 |

|MUSKRAT FARM SUPPLY INC |938.75 |

|OTTER TAIL POWER COMPANY |128.69 |

|PITNEY BOWES |2,018.50 |

|PITNEY BOWES GLOBAL |155.85 |

|POSTMASTER |200.00 |

|PRICE FUNERAL CHAPEL |200.00 |

|QUARVE DRUG |149.24 |

|QUILL CORPORATION |395.91 |

|R & D MOTORSPORTS |376.42 |

|RAPKOCH, VICTOR |4,379.76 |

|RC COMMUNICATIONS |309.84 |

|SD ASSOCIATION COUNTY OFFI |50.00 |

|SD PLANNERS ASSOCIATIOIN |100.00 |

|TEAM LAB |18,377.00 |

|THOMSON REUTERS |406.64 |

|TRANSOURCE TRUCK & EQUIPME |288.59 |

|TRI STATE WATER, INC. |153.80 |

|VENTURE COMMUNICATIONS |2,113.68 |

|VERIZON WIRELESS |878.50 |

PUBLIC COMMENT:

No one was present to make a public comment.

ZONING:

Erin Collins-Miles, Zoning Director met with the board to discuss zoning business. Rodney and Lois Westby were present for the Rezone hearing their property, proposed Lot 31B Schlekeway Beach in Gov’t Lot 3, Section 19, T126N, R53W to be rezoned from Agricultural to Lake Front Residential. Symens moved, Knebel seconded to approve the Rezone and to proceed with the 1st reading of the rezone ordinance. All members present voted aye.

No one was present for the Variance Hearing for Terry Fredrickson. Fredrickson is requesting to build a garage attached to a dwelling 20ft from the right of way instead of the 30ft requirement and a deck 35ft from the normal high-water mark instead of the 50ft requirement. He is also requesting to build a roofed patio 16ft from the normal highwater mark instead of the 50ft requirement. Collins-Miles read a letter from an adjoining landowner with concerns about the structure being close to the property line. Collins-Miles measured the location and found that the objecting landowner was actually closer to the property line than Fredrickson. Schuller moved, Symens seconded to approve the Variance as requested. All members present voted aye.

Knebel moved Schuller seconded to approve the following plat: Plat of Likness First Addition in the NE ¼ of Section 25-T127N-R58W of the 5th P.M., Marshall County, South Dakota. All members present voted aye.

Knebel moved Schuller seconded to approve the following plat: Plat of Tract 1, 2, and 3 of Schroeder-Weidenbach Subdivisionof the NW1/4 of Section 26, T126, R53W of the 5th P.M., Marshall County, South Dakota. All members present voted aye.

Symens moved, Schuller seconded to approve building permits for the following applicants: Clearhaven Partners, Terry Fredrickson. All members present voted aye.

PROPANE BIDS:

The following bids were opened and publicly read for the purchase of propane for the County properties in Britton, Eden, Veblen and Langford: NorthStar Energy $1.159 all locations; Full Circle Ag $1.184 all locations; DaMar Farmers Elevator $1.325-Britton, $1.325-Eden, $1.385-Veblen, $1.295-Langford. Schuller moved, Knebel seconded to accept the bid from NorthStar Energy for all locations. All members present voted aye.

HIGHWAY:

Dustin Hofland, Highway Superintendent and Sandy Dinger, Highway Secretary met with the board to discuss Highway business. Jay Hagen, Tom Steiner, Laurie Stiegelmeier and Terry Dierkson were present for the Annual Highway Department 5-year plan meeting. Hofland discussed the 5-year plan and asked if attendees had any questions. Hagen asked about a bridge in 430 Avenue. Hofland and Dinger informed Hagen that the bridge is in a township road and is too small to be the County’s responsibility as only bridges over 20 feet in township roads are inspected and maintained by the County, but Hofland will look at the bridge to make sure it does not meet the size requirement and will contact Hagen with an opinion. Steiner asked about assistance for a culvert in an Eden township road that needs to be replaced. Dinger will get a cost estimate to Commissioner Knebel. Marshall County may help with hardship culvert costs, but would take into consideration whether the Township has used all means available to raise revenue for their Township. Tom Steiner asked why 438th Ave in Eden Township was not on the 5 Year schedule, he was advised this not a County road and therefore not on the County’s 5 Year plan. Dierkson asked about various bridges and got a list with the locations of all bridges that are County responsibility from the Highway department. Stiegelmeier asked about the railroad crossing between Britton and Horton on county road 9AN. Commissioner Symens stated that grant has been applied for by the railroad authority to improve safety at this crossing. Marshall County has not heard if there are any more steps to this process or if the grant has been awarded.

Symens moved, Knebel seconded to approve the Highway Department 5-year plan. All members voted aye. The plan can be viewed in the Auditor’s Office during regular business hours.

Hofland reported that the trial of two miles of Base One injection near Sunset Colony on 11AN is set to begin soon. If the Base One works well to harden roads, the County may use this in other areas in the future.

Symens moved, Luttrell seconded to approve a trenching permit for Maxwell Electric, LLC to trench across the right of way of County road 12GW for Lee Jones’ bin site. All members voted aye.

Dinger informed the board that a letter had been received from Hofland Engineering stating that a 72’3” continuous concrete bridge is recommended to replace bridge 46-141-000 in county road 2GC, 9.97 mile north and 3.17 mile east of Britton. This bridge is on the plan to apply for a BIG grant to replace in 2019.

RESOLUTION: Speed Limits

Symens moved, Knebel seconded to adopt the following resolution.

It is hereby resolved by the Board of County Commissioners of Marshall County pursuant to SDCL 32-25-9.1 to establish 55 MPH speed limits on all county roads except those further restricted by previous resolutions.

All members voted aye.

ORDINANCE:

The first reading of the following ordinance was completed in regular session of the Marshall County Commission:

ORDINANCE NO. 44

AN ORDINANCE AMENDING ARTICLE III, SECTION 302

AS AMENDED TO REZONE CERTAIN DESCRIBED PROPERTY

BE IT ORDAINED by the Board of County Commissioners of Marshall County, South Dakota: that Article 3 Section 302 adopted by Ordinance No.31, January 29, 2008 as amended, of the Zoning Ordinance of Marshall County be amended to classify the following property:

Proposed Lot 31B Schlekeway Beach in Gov’t Lot 3, Section 19, T126N, T53W of the 5th P.M., Marshall County, South Dakota also defined as an area 88’ wide by 150’ deep across the 40’ roadway from Lot 31 & 32 Schlekeway Beach.

To “R3” Lake Front Residential District from “AG” Agricultural District

BE IT FURTHER ORDAINED by the Marshall County Commission, Britton, South Dakota, that the zoning official for the County of Marshall is hereby authorized to change the official zoning map for the County of Marshall to reflect this Ordinance.

Second Reading of this ordinance is scheduled for October 9, 2018 at 10:30 am in the Commission Meeting room.

ANNUAL BUDGET:

Symens moved, Knebel seconded to approve the following changes to the Provisional budget. All members voted aye.

Provisional Annual

Transfers Out 840,869 840,521

Cash Balance Applied 520,069 524,800

General Fund Current Property Tax Levy 2,560,906 2,555,808

Highway Fund Current Property Tax Levy 935,762 936,110

Other Financing Sources-Highway 653,589 653,421

Symens moved, Knebel seconded to adopt the 2019 budget as amended and to adopt the following resolution to establish the tax call and levy. All members voted aye.

RESOLUTION

ADOPTION OF ANNUAL BUDGET FOR Marshall County, South Dakota

Whereas, (7-21-5 thru 13), SDCL provides that the Board of County Commissioners shall each year prepare a Provisional Budget of all contemplated expenditures and revenues of the County and all its institutions and agencies for such fiscal year and,

Whereas, the Board of County Commissioners did prepare a Provisional Budget and cause same to be published by law, and

Whereas, due and legal notice has been given to the meeting of the Board of County Commissioners for the consideration of such Provisional Budget and all changes, elimination's and additions have been made thereto.

NOW THEREFORE BE IT RESOLVED, That such provisional budget as amended and all its purposes, schedules, appropriations, amounts, estimates and all matters therein set forth, SHALL BE APPROVED AND ADOPTED AS THE ANNUAL BUDGET OF THE APPROPRIATION AND EXPENDITURES FOR Marshall County, South Dakota and all its institutions and agencies for calendar year beginning January 1, 2019 and ending December 31, 2019 and the same is hereby approved and adopted by the Board of County Commissioners of Marshall County, South Dakota, this 18th day of September, 2018.

The Annual Budget so adopted is available for public inspection during normal business hours at the office of the county auditor Marshall County, South Dakota. The accompanying taxes are levied by Marshall County for the year January 1, 2019 through December 31, 2019.

COUNTY TAX LEVIES dollars $'s/1,000

WITHIN LIMITED LEVY:

* General County Purposes (10-12-9) 2,380,808 2.273

Opt Out 175,000 .167

Highway Fund 936,110 .894

TOTAL TAXES LEVIED BY

COUNTY 3,491,918 3.334

*These amounts include the 25% to be distributed to cities.

As of September 18, 2018 these levies are not approved by the Department of Revenue.

All members voted aye. The resolution was declared duly adopted by the Chairman.

Board of County Commissioners of Marshall County, South Dakota

Douglas Medhaug, Chairman

LeRon Knebel, Sr. Commissioner

Paul Symens, Commissioner

Lynda Luttrell, Commissioner

Matthew Schuller, Commissioner

ATTEST: Megan Biel, County Auditor

EMERGENCY MANAGEMENT:

Luttrell moved, Symens seconded to authorize the chair to sign the Emergency Management State and Local Agreement with the South Dakota Department of Public Safety. All members voted aye.

DRIVER’S LICENSING:

Schuller moved, Knebel seconded for Marshall County to discontinue maintaining a driver’s license office effective January 1. The driver’s licensing office has cost $68.94/month in internet charges as well as payroll to have an employee run the office 2 days a month (approximately $180.48 per month) and has only brought in approximately $60/month in revenue for the County since it was started in April. All members voted aye.

NECOG:

Jennifer Sietsema, NECOG, met with the board to discuss Pre Disaster Mitigation Plan Assistance. Todd Landmark, Emergency Manager was present for discussion. Luttrell moved, Symens seconded to authorize the chair to sign the agreement with NECOG. All members voted aye.

TRAVEL:

Knebel moved, Schuller seconded to authorize the following travel expenses: Linda Haaland to Redfield September 27 for County Health Nurse In-service, Erin Collins-Miles to Huron October 16-18 for SDPA Conference, Lynda Luttrell and Paul Symens to Aberdeen September 26 for a NECOG meeting. All members voted aye.

FINANCIAL REPORT:

County Auditor Megan Biel presented the following report showing the financial condition of the County Treasurer's office as of the close of business August 31, 2018 FSB $5,375,428.96. Certificates of Deposit $1,061,513.04. Cash $1,150.00. Total $6,438,092.00. The amounts above include amounts held for others including schools, towns, townships, etc.

ADJOURN:

Knebel moved, Medhaug seconded to adjourn. All members voted aye.

ATTEST:

____________________________________

Doug Medhaug, Chairman

_____________________________

Megan Biel, Auditor

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