ABERDEEN CITY COUNCIL – NEIGHBOURHOOD SERVICES …



|INTEGRATED CHILDREN’S SERVICES |

|MEETING TITLE: |Integrated Children’s Services Board |MEETING DATE: |Monday |

| | | |31 March 2014 |

|PARTICIPANTS: |Gayle Gorman (GG) / Aberdeen City Council / Education, Culture and Sport (Chair); Liz Taylor (LT) / Aberdeen City Council / Social Care and Wellbeing; Sheila Sansbury (SS) / Aberdeen City |

| |Council / Education, Culture and Sport; Kymme Fraser (KF) / Aberdeen City Council / Social Care and Wellbeing; Maggie Hepburn (MH) / ACVO; Susan Devlin (SD) / Aberdeen City Council / Social |

| |Care and Wellbeing; Grace Brown (GB) / Aberdeen City Council / Education, Culture and Sport; John Cairns (JC) / Aberdeen City Council / Education, Culture and Sport; Elizabeth Templeton (ET) |

| |/ Scottish Children’s Reporter Administration (SCRA); Richard Craig (RC) / Police Scotland; Heather MacRae (HMac) / NHS Grampian; and Louise Beaton (LB) / Aberdeen City Council / Education, |

| |Culture and Sport |

|APOLOGIES: |Lorraine Currie (LC) / NHS Grampian; Pete Leonard (PL) / Aberdeen City Council / Housing and Environment; Stuart Patterson (SP) / Aberdeen City Council / Education, Culture and Sport; Struan |

| |King (SK) / Aberdeen City Youth Council; Sarah Gear (SG) / Aberdeen City Council / Education, Culture and Sport; Fiona Smith (FS) / Children’s Panel; and Joyce Duncan (ACVO) |

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|NO. |AGENDA ITEM |NOTES OF DISCUSSION |ACTION/DECISIONS |BY WHOM |WHEN |

|2. |Minute from Last ICS Meeting for|2.1 ICS Board held on 10 February 2014 | | | |

| |Approval |The minutes from the ICS Board meeting held on 10 February 2014 were agreed as an | | | |

| | |accurate record. | | | |

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| | |Support of Out of Hours Team acknowledged by Police Scotland in minute from last |Agreed to write to Heads of Service, Social Care and|LB |Actioned |

| | |meeting. |Wellbeing, to pass this acknowledgement directly to | | |

| | | |staff involved. | | |

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| | |SS to action points raised by SD in relation to membership of Nurture Outcome Group. | |SS |asap |

| | | |ECS officers are currently exploring these practical| | |

| | |GG advised that ECS is currently looking at the uptake of free school meals. From |issues. | | |

| | |January 2015, every primary 1 to 3 child will have the option of a free school lunch. | |GG | |

| | |There may be capacity issues in some schools, e.g. same space used for dining / PE. | | | |

|3. |New ICS Governance and Planning |3.1 ICS Board – Role and Remit for Consideration and Agreement | | | |

| |Structure |A draft Role, Remit and Membership paper was circulated with the agenda papers for | | | |

| | |consideration and agreement. An updated Revised Governance Structure for ICS was also |The following was agreed: | | |

| | |circulated with the agenda papers. | | | |

| | | |Add in ‘lead and drive improvement agenda to improve| | |

| | | |outcomes’. | | |

| | | |Take out names of individuals, leave in designations| | |

| | | |only. | | |

| | | |Update designations where advised by members. | | |

| | | |Add in Head of Children’s Services, Social Care and | | |

| | | |Wellbeing to membership. | | |

| | | |Update and recirculate as agreed. | | |

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| | | | |LB |asap |

| | |3.2 Update on Implementation of new Structure |This group has been tasked to look at its | | |

| | |An update on the implementation of the new ICS governance structure was circulated with |membership, to reflect and clarify who should be on | | |

| | |the agenda papers. |the new Outcome Group. | | |

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| | |Nurtured Outcome Group |Should be titled Child Protection Committee (Safe | | |

| | | |Outcome Group). | | |

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| | | |First meeting next week. |SS / GB | |

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| | |Safe Outcome Group |RC and LB to liaise with SD to get group | | |

| | | |re-established. | | |

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| | |Healthy and Active Outcome Group |All Outcome Groups need to be focussed on an |LB | |

| | | |improvement agenda. | | |

| | |Responsible Outcome Group | | | |

| | | |Role and Remits of Outcome Groups to be |HMac | |

| | | |recirculated. | | |

| | | | |RC / LB / SD | |

| | | |By next ICS Board meeting in June – ALL Outcome | | |

| | | |Groups instructed to have met and moved forward as | | |

| | | |new constructed groups to further progress the |All Chairs / Lead | |

| | | |implementation of the new ICS governance structure. |Officers | |

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| | | | |LB | |

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| | | | |All Chairs / All Lead |June |

| | | | |Officers | |

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|4. |Performance Update: Focus on |Kymme Fraser, Child Protection Programme Manager, provided a report to inform the ICS | | | |

| |Safe Outcome Group – Child |Board of the: | | | |

| |Protection Phase 2 Update | | | | |

| | |Activity of the Aberdeen City Child Protection Committee; | | | |

| | |Arrangements for shared child protection activities in the north east of Scotland. | | | |

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| | |Following the disaggregation of the NESCPC, the first meeting of the Aberdeen City CPC | | | |

| | |took place in June 2013. The CPC meets at least four times each year. Initially, the | | | |

| | |CPC concentrated on the terms of its constitution, its membership and that of its | | | |

| | |sub-groups. It is now concentrating on business planning. | | | |

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| | |The CPC is chaired by Liz Taylor, Director of Social Care and Wellbeing. The | | | |

| | |Operational Sub-Committee, which drives the work, is chaired by Susan Devlin, Head of | | | |

| | |Children’s Services. | | | |

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| | |Kymme referred to key aspects of the report: | | | |

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| | |Completed work carried out under Phase 1 of the Child Protection Programme has been | | | |

| | |signed off by Aberdeen City CPC. | | | |

| | |Strategic priorities for Phase 2 have been identified by the CPC and the Operational | | | |

| | |Sub-Committee have been working on the detail of Phase 2. | | | |

| | |GIRFEC National Practice Model and Risk Assessment Framework resources – a sub-group is | | | |

| | |currently working towards a recommendation to the CPC on its use across all agencies and| | | |

| | |services. | | | |

| | |The findings of the Significant Case Review undertaken through the SCIE Learning | | | |

| | |together model have been informative. | | | |

| | |A sub group is preparing materials and training on Child Protection Thresholds | | | |

| | |concentrating on the eligibility criteria to access social work intervention and the | | | |

| | |statutory criteria for child protection orders. | | | |

| | |A Grampian wide group is preparing an information sharing protocol and practitioners | | | |

| | |guide following the Scottish Government and Information Commission direction on issues | | | |

| | |of consent. | | | |

| | |Child Protection Case Conference documentation and guidance is to be refreshed. | | | |

| | |The Aberdeen Alcohol and Drugs Partnership now has a representative on the CPC – the ADP| | | |

| | |lead officer has commenced attending meetings. | | | |

| | |“Abby’s Room” is now available for schools and interested groups to borrow. Expressions| | | |

| | |of interest already received from schools and Care Inspectorate. | | | |

| | |Susan Devlin, Head of Children’s Services, Social Care and Wellbeing, Aberdeen City | | | |

| | |Council, is designated Keeper of the Child Protection Register for the north east, where| | | |

| | |appointment is intimated to the Scottish Government. | | | |

| | |Interviews will be held on 22 May for one trainer to deliver core child protection | | | |

| | |training. It is hoped that the training Calendar will be up and running again in the | | | |

| | |summer 2014. 2,000 people trained in 2013. Noted that the gap in training having | | | |

| | |impact in some areas, e.g. foster carers. SS highlighted OIL child protection training,| | | |

| | |GIRFEC training which could be accessed in interim period. | | | |

| | |The refreshed national child protection guidelines are anticipated imminently. | | | |

| | |Thereafter, new NESCP guidelines will be produced and circulated. | | | |

| | |The legacy and strong identity of the former NESCPC causes some confusion and proposals | | | |

| | |are to be made about a clearly different title to describe the shared activities. | | | |

| | |Aberdeen City Council, through the Child Protection Programme Development Manager, is | | | |

| | |picking up management responsibility for the NESCP office personnel currently without |GG suggested talking to the Library Service about |KF | |

| | |cost to the other Council or CPC areas. |storing / lending of “set”. | | |

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| | |Kymme was thanked for her detailed and helpful input. | | | |

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| | | |GG suggested some additional resource to catch up | | |

| | | |with training. | | |

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| | | |As a result of discussions, it was agreed a Risk | | |

| | | |Register (high level) should be completed for ICS. |LB / Lead Officers |June |

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| | | |LT suggested joint management costs. | | |

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| | | | |KF | |

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|5. |National Strategic Policy |5.1 Children and Young People (Scotland) Bill – Update | | | |

| |Drivers |SS advised that the Children and Young People (Scotland) Bill received Royal Assent on | | | |

| | |Thursday 27 March 2014 and is now an Act. | | | |

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| | |There will be no further guidance sent until after the Referendum. However, SS suggested| | | |

| | |colleagues look at the detail of the Bill. | |All | |

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| | |LB sent an email inviting the Bill team from the Scottish Government to a future meeting| | | |

| | |of the ICS Board. The Children’s Legislation Team advised that the unit is going | | | |

| | |through a degree of restructuring and will get back to us closer to the time to let you |Agreed LB should write again to Bill team to invite |LB | |

| | |know if we can accept our invitation. |to an ICS Board meeting to talk about key actions | | |

| | | |and implications for local authorities to raise | | |

| | | |partners’ awareness. | | |

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| | | |Agreed to look at impact for integrated children’s | | |

| | | |services. | | |

| | | | |LB / Lead Officers | |

| | | |Agreed to report to Full Council on the new | | |

| | | |legislation at a future date. |Directors / Heads of | |

| | | | |Service | |

| | |5.2 Welfare Matters – Update | | | |

| | |PL was unable to attend the meeting but provided a written update on Welfare Matters | | | |

| | |which was circulated with the agenda papers. | | | |

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| | |The school estate is reporting, anecdotally, a significant increase in signposting | | | |

| | |parents to other agencies, e.g. food banks, benefits advice. | | | |

| | | |SS has called a meeting with DWP to discuss the | | |

| | | |impact of parents claiming benefit, returning to |SS | |

| | | |work / training. | | |

|6. |Local Strategic Policy Drivers |6.1 Pre Referral Screening (PRS) Process - Update | | | |

| | |Innes Walker, Police Scotland, wrote to LB to give an update on the Police Scotland | | | |

| | |position on PRS. | | | |

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| | |SD advised that there was a notion of a shared way forward and a meeting of all partners| | | |

| | |was scheduled to take place on Wednesday 2 April to finalise proposals. SD highlighted | | | |

| | |the need to have a shared understanding of the National Practice Model. | | | |

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| | |KF highlighted concern about future inspections. SD confirmed that PRS had previously | | | |

| | |been promoted as a model. | | | |

| | | |Agreed business as usual until proposals finalised. |All partners | |

| | |6.2 Youth Justice Issues – Referral to Responsible Outcome Group for consideration | | | |

| | |Liz Taylor highlighted significant issues in the city with a number of children and | | | |

| | |young people who are getting into trouble, some of whom are already within the | | | |

| | |Children’s Hearing System. For some young people, their experience ties in with PRS. | | | |

| | | |Agreed that the Responsible Outcome Group would pick| | |

| | |Discussed Whole System Approach, clarification of thresholds, organisational processes, |up on the issues raised. |Responsible Outcome | |

| | |e.g. PRS, intensive support arrangements, links with Community Safety Hub. | |Group | |

| | | |RC and SD to have an initial handover meeting. | | |

| | |SD again highlighted the Whole System Approach as a nationally recognised model. | |RC / SD | |

| | |Acknowledged that changes in personnel had had an impact on the work of the Youth |Responsible Outcome Group to meet asap and bring | |asap |

| | |Justice Partnership. However, we need to refocus our commitment to whole system |back an update to next ICS Board meeting in June. | | |

| | |approach, early intervention with the 16-18 age group (up to 21 in some cases). | |Responsible Outcome | |

| | |6.3 Aberdeen City Youth Council – Update | |Group | |

| | |Struan King was unable to attend the meeting but provided a written update which was | | | |

| | |circulated with the agenda papers. | | | |

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| | | |Engaging with hard to reach young people was | | |

| | | |highlighted as an action for the Youth Council and | | |

| | | |Respected and Included Outcome Group. | | |

| | | | |Youth Council / | |

| | | | |Respected and Included| |

| | | | |Outcome Group | |

|7. |AOCB |A letter was received from SD about the Reclaiming Social Work programme. |Letter to be sent out electronically to all |LB / SD | |

| | | |partners, including Head Teachers, by LB to increase| | |

| | | |stakeholder engagement. | | |

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| | |SD suggested use of the City Voice as a mechanism for engagement and self-evaluation. |Agreed that the Improvement and Performance Group | | |

| | | |would consider at its meeting on 23 April. |LB / SD |Actioned |

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|8. |Meeting schedule for 2014 |Monday 16 June 2.30pm to 4.30pm | | | |

| | |Conference Room, 4th Floor, Marischal College | | | |

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| | |Monday 8 September 3.00pm to 5.00pm | | | |

| | |Conference Room, 4th Floor, Marischal College | | | |

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| | |Monday 3 November 2.00pm to 4.00pm | | | |

| | |Conference Room, 4th Floor, Marischal College | | | |

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| | |Monday 15 December 2.00pm to 4.00pm | | | |

| | |Conference Room, 4th Floor, Marischal College | | | |

|MINUTE TAKER: |Louise Beaton, Principal Planning|DATE OF NEXT MEETING: |Monday 16 June 2014 from 2.30pm to 4.30pm |VENUE: |Conference Room, 4th Floor, Marischal |

| |Officer - ICS | | | |College |

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