BY ORDER OF THE AIR FORCE MANUAL 65-116 SECRETARY …

BY ORDER OF THE SECRETARY OF THE AIR FORCE

AIR FORCE MANUAL 65-116 VOLUME 1

23 OCTOBER 2019

Financial Management

DEFENSE JOINT MILITARY PAY SYSTEM ACTIVE COMPONENT (DJMS-

AC) FINANCIAL MANAGEMENT FLIGHT (FMF) PROCEDURES

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-Publishing web site at e-Publishing.af.mil

RELEASABILITY: There are no releasability restrictions on this publication

OPR: SAF/FMFC (AFAFO-F)

Supersedes: AFMAN65-116V1, 1 April 2007

Certified by: SAF/FMF (Thomas J. Murphy)

Pages: 473

This manual implements DoDI 7770.02, Uniformed Services Pay File. This manual provides baselevel military pay procedural guidance for Regular Air Force Financial Management Flights. This Air Force Manual (AFMAN) applies to uniformed members of the Regular Air Force (RegAF) and Air Force Reserve (AFR) and to the Air National Guard (ANG) when the member is serving under Title 10 orders. This AFMAN may not be supplemented. Refer recommended changes and questions about this publication to the OPR using the AF Form 847, Recommendation for Change of Publication; route the AF Form 847 from the field through the local Financial Management Flight (FMF) to Air Force Installation Mission and Support Center (AFIMSC) to SAF/FMFC (AFAFO-F). Ensure that all records created as a result of processes prescribed in this publication are maintained IAW AFMAN 33-363, Management of Records, and disposed of in accordance with Air Force Records Information Management System Records Disposition Schedule. Tiering has been accomplished for this AFMAN IAW AFI 33-360, Publications and Forms Management. The authorities to waive wing/unit level requirements in this publication are identified with a Tier (T-0, T-1, T-2, T-3) number following the compliance statement. See AFI 33-360 for a description of the authorities associated with the tier numbers. Submit requests for waivers through the chain of command to the appropriate Tier waiver approval authority, or alternately, to the local Comptroller office for non-tiered compliance items. The use of the name or mark of any specific

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AFMAN65-116V1 23 OCTOBER 2019

manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force.

This publication requires the collection and or maintenance of information protected by 5 United States Code (U.S.C.) ? 552a, The Privacy Act of 1974. The authorities to collect or maintain the records prescribed in the publication are Title 10 U.S.C. ? 8013, Secretary of the Air Force; Title 10 U.S.C. ? 8037, Judge Advocate General; Title 10 United States Code ? 854, Record of Trial; Title 10 U.S.C. ? 865, Transmittal and Review of Records; and Executive Order 9397 (SSN). The applicable SORN, F036 AF PC C, Military Personnel Records System is available at:

SUMMARY OF CHANGES

This is a specialized publication intended for use by Airmen who have graduated from technical training related to this publication and work in the discipline of financial management and military pay. This document has been substantially revised and is to be completely reviewed. Change in office name from Financial Services Office (FSO) to Financial Management Flight (FMF). Change in SAF/FMFC name from AFAFO to AFAFO-F. Updated procedures to account for system changes, Defense Finance and Accounting Service (DFAS) procedures and updates to governing laws and higher publications.

Chapter 1--OVERVIEW

32

1.1. Overview. ................................................................................................................ 32

1.2. Servicing FMF. ........................................................................................................ 32

1.3. Roles and Responsibilities. Financial Management Flight (FMF) officer. ............. 33

1.4. Chief of Customer Service/Customer Support. ...................................................... 34

1.5. Customer Service. ................................................................................................... 35

1.6. Customer Support. .................................................................................................. 35

1.7. Member. .................................................................................................................. 36

1.8. Other Government Agencies. .................................................................................. 37

1.9. Air Force Personnel Center (AFPC). ...................................................................... 37

1.10. Other Military Services. .......................................................................................... 37

1.11. Military Pay Operations. ......................................................................................... 37

Table 1.1. Local Operations...................................................................................................... 37

Table 1.2. DFAS Operations..................................................................................................... 37

1.12. Defense Finance and Accounting Service (DFAS). ............................................... 37

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1.13. DJMS Input.............................................................................................................. 38

Chapter 2--DEFENSE JOINT MILITARY PAY SYSTEM

39

2.1. Description. ............................................................................................................. 39

2.2. Terms Explained: ..................................................................................................... 39

2.3. Controls. .................................................................................................................. 43

2.4. Documentation. ....................................................................................................... 44

2.5. Analyzing the MMPA. ............................................................................................ 49

2.6. MMPA Format. ....................................................................................................... 50

2.7. File Transfer Protocol: ............................................................................................. 51

2.8. Daily Transaction Record: ....................................................................................... 52

Chapter 3--SECURITY ACCESS TO DEFENSE JOINT MILITARY PAY SYSTEM

58

Section 3A--System Access to DJMS

58

3.1. Purpose. ................................................................................................................... 58

3.2. Assistance with Security Issues. ............................................................................ 58

3.3. Appointment of DJMS Trusted Agent. .................................................................. 58

3.4. Trusted Agent duties. ............................................................................................. 58

3.5. Completion of the Trusted Agent Letter. ............................................................... 59

3.6. Completion of system access request. ................................................................... 59

3.7. Assignment of Profiles. .......................................................................................... 59

Table 3.1. DJMS Profile Names. .............................................................................................. 59

3.8. Separation of Duties. .............................................................................................. 59

3.9. JYBM. ..................................................................................................................... 59

3.10. Sharing of USERIDs and Passwords. .................................................................... 59

3.11. USERIDS Suspension/Deletion. ............................................................................ 60

3.12. Changing Passwords. ............................................................................................... 60

3.13. Trusted Agent Management Tools. ......................................................................... 60

Table 3.2. Trusted Agent Management Commands. ................................................................ 61

3.14. Security Controls. .................................................................................................... 61

3.15. Instructions for Quarterly Validation by the Trusted Agent. ................................. 61

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AFMAN65-116V1 23 OCTOBER 2019

3.16. General Information for WebDMO. ...................................................................... 61

3.17. WebDMO Functional Keys: .................................................................................. 62

3.18. Logging In: .............................................................................................................. 62

3.19. The Menu Bar: ........................................................................................................ 62

3.20. WebDMO Operational Training. ........................................................................... 63

3.21. WebDMO Power Tools. ........................................................................................ 65

3.22. WebDMO Reports/Queries. ................................................................................... 66

3.23. WebDMO Access/Functions - Separation of Duties. .............................................. 67

Chapter 4--REJECTS

68

4.1. Description. ............................................................................................................. 68

4.2. FMF actions: ............................................................................................................ 68

Table 4.1. Daily Register of Rejects. ........................................................................................ 68

4.3. Rejects to DFAS. .................................................................................................... 69

Chapter 5--INQUIRIES

70

5.1. Description. ............................................................................................................. 70

5.2. MMPA Inquiry Procedures:..................................................................................... 70

5.3. DJMS Standard Inquiry System. ............................................................................. 71

5.4. Inquiry Tables. ........................................................................................................ 72

5.5. Release of Information from Military Pay Records. ............................................... 72

5.6. Types of Inquiries: ................................................................................................... 72

5.7. Source of Input. ....................................................................................................... 72

5.8. Requests for Source Documents. ............................................................................ 72

5.9. Processed Transaction File. .................................................................................... 73

Chapter 6--CASE MANAGEMENT SYSTEM

76

6.1. Description. ............................................................................................................. 76

6.2. CMS Timelines. ...................................................................................................... 76

6.3. Use of CMS. ............................................................................................................ 76

Chapter 7--PAYROLL AND PAY PRODUCTS DISTRIBUTION

77

7.1. Description. ............................................................................................................. 77

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7.2. Payroll Processing: .................................................................................................. 77

7.3. Non-receipt of Paycheck - Military Pay Actions. ................................................... 77

7.4. Return of Funds - Military Pay Actions:.................................................................. 77

7.5. Suppression of Payment. ......................................................................................... 77

7.6. Even-Dollar Payments. ........................................................................................... 78

7.7. Leave and Earnings Statement (LES). .................................................................... 78

7.8. Net Pay Advice. ...................................................................................................... 78

7.9. IRS Form W-2 and IRS Form W-2C, Corrected Wage and Tax Statement. .......... 79

7.10. Personal Statement of Military Compensation (PSMC). ........................................ 79

7.11. LES Production:....................................................................................................... 79

7.12. Net Pay Advice Production. .................................................................................... 79

7.13. SC04 Transaction. ................................................................................................... 79

7.14. myPay. ..................................................................................................................... 80

7.15. Central Site Unit Address File. ............................................................................... 81

7.16. JLES History File. ................................................................................................... 82

Chapter 8--BASIC PAY AND SPECIAL COMPENSATION

83

8.1. Description. ............................................................................................................. 83

8.2. Source of Input. ....................................................................................................... 83

8.3. Rate. ........................................................................................................................ 83

8.4. Additional Compensation for Designated Positions. .............................................. 83

Chapter 9--SPECIAL PAYS - GENERAL

84

9.1. Description. ............................................................................................................. 84

9.2. Payment. ................................................................................................................. 84

9.3. Recoupment. ........................................................................................................... 84

9.4. Effect on MMPA. ................................................................................................... 84

Chapter 10--SPECIAL PAY FOR MEDICAL AND DENTAL OFFICERS AND NURSES

85

10.1. Description. ............................................................................................................. 85

10.2. Source of Input. ....................................................................................................... 86

10.3. Variable Special Pay. .............................................................................................. 87

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