Sample – Letter of Offer/Acceptance
Sample – Offer Letter, Transferring/Promoting Existing Employee
Place this on your agency letterhead
[Date]
[Name]
[Address]
Dear [Name],
It is my pleasure to officially extend you an offer of employment as a/an [Title], with the Department of [Department/Division]. Your movement into this position will place you at a Grade [XX], Step [XX].
As discussed, your first day will be [Day, Month, Year], at [Time].
A pre-employment criminal history check and fingerprinting is required of all Department of [Department] employees which you will be required to pay for. This offer of employment is contingent upon you successfully passing a pre-employment drug test and a criminal background check. [Remove/modify this section if not applicable.]
This letter does not constitute a contract. The Department of [Department] reserves the right to correct clerical errors that may occur in this document.
Please sign and date the section below to accept this offer of employment. Please also send me an e-mail or fax, informing me of your decision to accept this offer. You will be informed by our HR representative of your scheduled orientation time and where to report.
If you have questions prior to starting, please do not hesitate to contact me at [Phone Number]. I am looking forward to having you join our team!
Sincerely,
[Name]
[Title]
I, _____________________________________, accept the position of [Title] for the Department of [Department/Division] under the terms of this offer and dated [Date of Letter].
Signed: ________________________________ Date: __________________________
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