IMAGING SOLUTIONS - BMO Capital Markets



IMAGING SOLUTIONS

Optimize Your Treasury Processes

Manually processing paper items, whether physical cheques or remittance documents, can hinder your efforts to effectively manage your business. Electronic imaging solutions are ideal for turning paper-based disbursements and receivables into high-quality electronic images. The right imaging solutions can help you become more productive, reduce costs, and achieve better protection from fraud.

CANADIAN BANKING SERVICES MADE EASY

Our Canadian cash management services are made possible through our partnership with BMO® Capital Markets (BMO), a part of BMO Financial Group, one of the largest diversified financial services providers in North America. This partnership allows you to enjoy the ease and convenience of complete North American banking, while retaining as your sole point of contact.

COMPREHENSIVE IMAGING SOLUTIONS

BMO Capital Markets has offered robust imaging services in Canada and the U.S. for over a decade. They continue to make significant and long-term investments in our infrastructure to provide the latest imaging solutions to our clients. Their strategic relationship with Symcor*, one of the top five North American players in financial transaction outsourcing, also helps keep us at the forefront of the industry by providing leading-edge product solutions for our clients.

FOR DISBURSEMENTS

CHEQUE IMAGE SEARCH

Available through our Online Banking for Business platform, cheque image search allows you to search, view, download and print images of your processed cheques. Cheque images from all of your accounts, including your DirectCheque® and FirstBank® Automated Clearing Service (FACS) accounts, are available the next morning and are stored for 100 calendar days.

CHEQUE VALIDATION

Our cheque validation service allows you to easily make pay/no pay decisions via Online Banking for Business, giving you added control and reducing the risk of cheque fraud. This service simplifies the handling of exception items by providing you with a single web interface for the consolidation and presentation of all your exception items. You will receive one email notification for all exception types and are then able to view the MICR details of each exception item, as well as the front and back images of each cheque.

Choosing the right imaging solutions will allow your business to:

• Reduce the costs associated with storing and archiving paper

• Minimize incidences of cheque fraud by examining exception items online and transmitting quick pay/no pay decisions

• Make informed credit decisions based on the most up-to-date information

• Improve productivity with staff spending less time on client inquiries or researching exceptions

• Improve customer service with faster responses to customer payment inquiries

CD-ROM/DVD

Our CD-ROM/DVD service provides your clients with high-quality images of their issued cheques digitally stored on either a CD-ROM or DVD for convenient storage and back up. You can easily search, retrieve, download, view and print images of their processed cheques at a time that is convenient to them. Each cheque contains supplementary data, and a cumulative indexing feature creates a searchable archive of images. Depending on your needs, disks can be delivered on a weekly or monthly basis.

FOR REMITTANCES

WHOLESALE LOCKBOX IMAGING

Our wholesale lockbox imaging solution provides you with online access to images of your B2B remittances on the same day they are processed. You can easily sort your remittance information according to the criteria that makes sense for your business, allowing you to make informed credit decisions based on the most current information and quickly respond to customer inquiries. Images are accessible via Online Banking for Business, through bulk image delivery or on CD-ROM/DVD.

BULK IMAGE DELIVERY

Bulk image delivery is an automatic, system-to-system image transmission solution for businesses that receive a high volume of cheques and remittance documents. Using the file communication method you prefer, we send you a secure electronic file containing images of all remittance items processed on a daily basis. For added end-to-end Internet security, Pretty Good Privacy (PGP) file encryption is also available.

COMPLEMENTARY SERVICES

Ask your Banking Without Borders Program Sales Representative about any of the following complementary cash management services:

ONLINE BANKING FOR BUSINESS

For added control and security, you can monitor your account activities on a daily basis using our Online Banking for Business platform. You can control user access to your account information by creating individual user profiles that specify the accounts users can access and what information is available to them.

DIRECTCHEQUE

If you issue a high volume of cheques, consider the DirectCheque® service, a low cost and fully automated cheque processing and reconciliation service. We process and sort the cheques for you and provide them with a reconciliation file that coincides with your accounting cycle.

WHOLESALE LOCKBOX

Our wholesale lockbox solution is ideal for turning business-to-business remittances into usable funds. We centralize collections of your B2B remittances, expediting availability of your funds and access to your valuable receivables information.

ENHANCED POSITIVE PAY

Enhanced Positive Pay is a sophisticated cheque fraud detection service that uses an optical character recognition (OCR) scan on the payee zones of presented items. A comparison is made against the payee data you supplied in their cheque issue file and exception items are flagged. You can then access Online Banking for Business to view images of your exception items and make pay/no pay decisions online in real time.

FIRSTBANK AUTOMATED CLEARING SERVICE (FACS)

FACS provides a convenient and cost effective cheque clearing alternative for large volume cheque issuers. We process and clear your cheques using high-speed cheque reading technology while you maintain control over cheque verification, returned items and stop payments.

WEB IMAGE RETRIEVAL

Our web image retrieval service is a one-stop, online back-office support tool that provides indirect clearers with access to cheque images via Online Banking for Business. Web image retrieval allows indirect clearers to quickly perform cheque reconciliations and investigations by accessing images online 24/7.

Call to action

To learn more about how Imaging Solutions can improve your Canadian Cash Management Service, contact your sales representative at or visit us at .

LEGAL:

BMO Capital Markets is a trade name used by BMO Financial Group for the wholesale banking businesses of Bank of Montreal, BMO Harris Bank N.A. and Bank of Montreal Ireland p.l.c., and the institutional broker dealer businesses of BMO Capital Markets Corp., BMO Nesbitt Burns Trading Corp. S.A., BMO Nesbitt Burns Securities Limited and BMO Capital Markets GKST Inc. in the U.S., BMO Nesbitt Burns Inc. in Canada, Europe and Asia, BMO Nesbitt Burns Ltée/Ltd. in Canada, BMO Capital Markets Limited in Europe, Asia and Australia, BMO Advisors Private Limited in India and Bank of Montreal (China) Co. Ltd. in China.

® Registered trademark of Bank of Montreal in the United States, Canada and elsewhere.

TM Trademark Bank of Montreal

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