Site-Manager Accountability Review Document.docx



Future Leader Site-Manager Review Site-Manager NameName of evaluator Date of evaluationReview PeriodSchoolBasic ExpectationsBasis/Documentation for rating1. Unsatisfactory2. Needs Improvement3. Satisfactory4. Distinguished- Manager is frequently late for school, class and or meetings- Manager is sometimes absent from school, class, meetings or other responsibilities without communication- Manager is frequently late for school , class, and or meetings- Manager is on-time for school with very few exceptions - Manager is punctual for all classes and meetings- Manager consistently communicates when late or absent with appropriate warning- Manager is always on-time for school, and classes- Manager arrives early or additional hours when possible or neededWere you provided with the means to succeed? (If no explain below)Are you capable of performing the task? (If no explain below) Follow-Up/Action Plans/NotesSelfRanking→Leader Ranking→Final Ranking→1a. Routines and Procedures - DailyBasis/Documentation for rating::1. Unsatisfactory2. Needs Improvement3. Satisfactory4. Distinguished- Routines do not exist to monitor late coming, absences, missed classes and other daily routines- There is no consistent record keeping - Routines are unclear or inefficient to monitor late coming, absences, missed classes and other daily routines- The manager oversees all monitoring her/himself or FL’s have all responsibility with no support or monitoring- Routines are in place to monitor late coming , absences, missed classes and other daily routines with clear documentation- Information is shared electronically each week- Manager operates procedures and routines her/himself with some help from team leaders- A clear and efficient system is in place to monitor late coming, absences, missed classes, and other daily routines - Routines enhance the leadership development and intergrate broader goals of the program-Manager oversees systems that team leaders and FL’s operate themselvesWere you provided with the means to succeed? (If no explain below) Are you capable of performing the task? (If no explain below) Follow-Up/Action Plans/NotesSelfRanking→Leader Ranking→Final Ranking→1b. Routines and Procedures - Term/Year Basis/Documentation for rating:1. Unsatisfactory2. Needs Improvement3. Satisfactory4. Distinguished- Deadlines are not communicated or respected, FL’s are unaware of what is expected- Important deadlines are missed or late-Term and year deadlines are planned for weeks ahead not at the beginning of each term/year - Study leave, UNISA registration , book ordering etc is done with only weeks of notice- FL’s are aware of all term and year deadlines at the beginning of each term- FL’s request for study leave are made several months in advance- Appraisal meetings, observations, portfolio reviews are scheduled and clear- A year plan is shared and visible from the beginning of each year-FL can anticipate deadlines and plan personal schedules around program schedule-Site Manager has a multi-year planWere you provided with the means to succeed? (If no explain below)Are you capable of performing the task? (If no explain below) Follow-Up/Action Plans/NotesSelfRanking→Leader Ranking→Final Ranking→2. Planning - Time Management Basis/Documentation for rating:1. Unsatisfactory2. Needs Improvement3. Satisfactory4. Distinguished- Future Leaders do not have updated weekly calendars- Term and year events are not planned for- Future Leaders are not given deadlines- Future Leaders have updated weekly calendars in paper form only- Term and year events are not visible to others- Future Leaders are often given rushed deadlines- Manager does not have a visible time management structure-Future Leaders have updated calendars on Google Calendar including UNISA Exams and study leave-Manager maintains a yearly calendar-Adequate time is provided to FL’s to complete tasks-All FL’s classes are timetabled on official LEAP timetable- All FL’s have an updated Google Calendar including UNISA exams and study leave from the start of the term- Manager maintains a yearly calendar that is visible to all- Manager co-creates deadlines with FL’s at the start of every termWere you provided with the means to succeed? (If no explain below)Are you capable of performing the task? (If no explain below) Follow-Up/Action Plans/NotesSelfRanking→Leader Ranking→Final Ranking→3a. Communication - Program ManagerBasis/Documentation for rating:1. Unsatisfactory2. Needs Improvement3. Satisfactory4. Distinguished- Site Manager rarely meets with or speaks to Program Manager- Site manager provides little or no feedback willingly- Site manager does not respond to communications or with serious delays- Site manager has infrequent meetings with Program Manager- Site manager provides feedback when asked- Some communications are not replied to or replied to late- Site Manager has timetabled meetings with program manager- Site Manager is consistent and punctual with attendance to Program Manager meetings- Site Manager provides on-going feedback to Manager - Site Manager responds to communications in a timely manner- Site Manager seeks out the Program Manager to provide feedback - Manager reflects for Program Manager and proposes solutions- Meetings are timetabled via Google calendars- All communicates are replied to and Site Manager holds Program Manager accountable as wellWere you provided with the means to succeed? (If no explain below)Are you capable of performing the task? (If no explain below) Follow-Up/Action Plans/NotesSelf Ranking→Leader Ranking→Final Ranking→3b. Communication - MentorsBasis/Documentation for rating:1. Unsatisfactory2. Needs Improvement3. Satisfactory4. Distinguished- Managers have little relationship or feedback from mentors- Mentors are unclear of expectations-Agreement forms are unreturned or not understood- Site Manager meets with all mentors infrequently- Mentors are somewhat certain of their expectations and responsibilities- Mentors and manager speak infrequently- Site Manager meets with all mentors formally once a term with mentee- Mentors have read and signed agreements and are aware of expectations and responsibilities- Mentors and manager communicate frequently- Site Manager plans PD sessions with mentors and mentees- Meets with mentors and mentees more than once a term- Managers are able to reflect honestly for mentors in a way that helps them and FLsWere you provided with the means to succeed? (If no explain below)Are you capable of performing the task? (If no explain below) Follow-Up/Action Plans/NotesSelfRanking→Leader Ranking→Final Ranking→4. AccountabilityBasis/Documentation for rating:1. Unsatisfactory2. Needs Improvement3. Satisfactory4. Distinguished- Sit e Manager does not recognize accomplishments or punish misconduct- Accountability exists without documentation- Site manager does not give verbal recognition or warnings- Accountability is inconsistent and unpredictable- Site Manager is tentative or inconsistent with written warnings- Site Manager holds FL’s verbally accountable when necessary- FLs are clear of what is expected of them and consequences- FLs hold one another accountable verbally- Written accountability exists when necessary- Site Manager facilitates healthy on going feedback for FLs before any accountability measures- Site Managers consistently recognize success in public and find fair and creative ways to hold FLs accountableWere you provided with the means to succeed? (If no explain below)Are you capable of performing the task? (If no explain below) Follow-Up/Action Plans/NotesSelfRanking→Leader Ranking→Final Ranking→5a. Leadership DevelopmentBasis/Documentation for rating:1. Unsatisfactory2. Needs Improvement3. Satisfactory4. Distinguished- Team demonstrates very little leadership or initiative- Formal or informal leadership training is lacking- Site Manager fails to model leadership- Team leaders and future leaders demonstrate some leadership capacity and initiative- Training is only informal and unstructured- Team leaders and future leaders continually demonstrate leadership capacity and take initiative- Site Manager provides training opportunities for Future Leaders formally and informally- Site Manager consistently models leadership- All team members individually and as a group demonstrate the ability to lead and take initiative- Formal and informal trainings are continually available in and out of the school environment- Site manager is an exemplary model of leadershipWere you provided with the means to succeed? (If no explain below)Are you capable of performing the task? (If no explain below) Follow-Up/Action Plans/NotesSelfRanking→Leader Ranking→Final Ranking→5b. Leadership - Taking InitiativeBasis/Documentation for rating1. Unsatisfactory2. Needs Improvements3. Satisfactory4. Distinguished- Manager does not take initiative to start new projects or implement new ideas- Problems within the program, go unaddressed- Unwilling to take risks and try new things- Site Manager can see areas of improvement but expects Program Manager to implement change- Opportunities for additional leadership are sometimes taken- Some FLs take initiative at times- Site Manager identifies short term needs and speaks to Program Manager and is willing to take action themselves- Site Manager creates an environment where FLs feel safe to take risks and take initiative- Site Manager looks for long term improvements to the quality of the program and identifies actions they can take- Site Managers creates written proposals- Site Manage identifies immediate needs and takes action without hesitation and consults with Program Manager shortly afterWere you provided with the means to succeed? (If no explain below)Are you capable of performing the task? (If no explain below) Follow-Up/Action Plans/NotesSelfRanking→Leader Ranking→Final Ranking→Additional CommentsTotal Self ranking→Total Leader Ranking→Total Final Ranking→Totals ................
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