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Government of Anguilla
|JOB DESCRIPTION - 1 |
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|JOB TITLE: Accountant |
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|MINISTRY |DEPARTMENT |SECTION |UNIT |
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|Finance & Economic Development |Treasury |General Accounting Management | |
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|GEOGRAPHIC LOCATION |TITLE OF IMMEDIATE SUPERVISOR |
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|The Valley |Deputy Accountant General |
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|1. MANDATE |
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|Direct the preparation of financial statements, accounts and records for the Treasury consistent with established governmental policies, |
|ordinances and regulations. |
|Direct and overlook Payroll Process, General Ledger updates and Accounts maintenance. |
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|2. KEY FUNCTIONS |
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|Manage the General Accounting Section of the Treasury Department |
|Analyse and reconcile general ledger and subsidiary accounts. |
|Prepare monthly, annual and other financial reports. |
|Maintain systems to provide accurate accounting data to management. |
|Monitor and provide guidance on the reconciliation of special funds. |
|Participate in the preparation of the Strategic/Business Plans for the Department |
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|3. KEY DUTIES |
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|Direct and control the preparation of financial statements and accounts. |
|Prepare Crown Agent and ECCB monthly statements. |
|Monitor and advise the Accountant General of the state of all government accounts and investments. |
|Control Capital project files, registers and liaise with the Cash Management Section on Capital project matters. |
|Monitor and reconcile advance/deposit accounts. |
|Make appropriate recommendations for submission to the Accountant General for write-offs or adjustments wherever possible. |
|Co-ordinate the accounting records related to the management of the Public Debt. |
|Ensure that all departments are notified in accordance with Financial Instructions, on the submission of the arrears of revenue, gifts |
|and coordinate the overall Returns. |
|Co-ordinate and prepare statements of remissions, settlements and loans from the Consolidated Fund. |
|Verify daily Cash Summaries and proof listings. |
|Reconcile Cash Summaries to the General Ledger. |
|Reconcile Crown Agents Accounts and prepare adjustments. |
|Open and close G/L Accounts. |
|Give advice on the Chart of Accounts. |
|Audit journal entries in Smart Stream. |
|Produce ECCB worksheet. |
|Trace transactions for Revenue journal entries in Sigtas |
|Reconcile the Operating and other ECCB Accounts. |
|Supervise Ledger year closing/opening tasks. |
|Verify and sign bank reconciliation statements. |
|Cancel cheques. |
|Ensure that payroll and pension processes are performed on time and with accuracy. |
|Maintain register for Investments. |
|Prepare journal for interests earned on deposit accounts. |
|Supervise and evaluate performance of Officers in General Accounting Section. |
|Participate in the preparation of annual Business Plan for the Department. |
|Perform other related duties as required by the job function |
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|4. KEY RELATIONSHIPS |
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|Report to Deputy Accountant General. |
|Supervise Payroll Officer, Social Security Clerk, Pension Clerk and the Accounts Officers |
|Liaise with Department Heads, internal and external auditors, Central Bank Officers and other representatives of local, regional and |
|international and financial institutions. |
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|5. KEY AUTHORITIES |
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|Authorised to collate information and prepare financial statements, accounts and records. |
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|6. KEY REPORTS |
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|Reports including |
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|Annual Accounts |
|ECCB Statements |
|Crown Agent Reports |
|Daily Cash Summaries |
|Advances and Deposits |
|Performance Evaluation Reports |
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|7. PERFORMANCE PARAMETERS |
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|The timeliness, accuracy, completeness and reliability of financial statements, accounts and records. |
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|8. SCOPE OF THE JOB |
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|The job has the responsibility for the preparation of all government financial statements, accounts and records and as a consequence for |
|all the information gathering, research, investigative and analytical functions, responsibilities and authorities that are required. |
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|9. PERSONAL QUALIFICATIONS |
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|The incumbent must possess sound knowledge of theoretical and practical Finance and Accounting fundamentals, techniques, work methods, |
|practices and operating processes; standard office practices and applicable laws, auditing practices and procedures; excellent |
|communicative skills - oral and written and be computer proficient including strong Microsoft Excel skills. Effective computer literacy |
|skills in Smart Stream and Sigtas are also required. |
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|Must have the ability to train and supervise subordinates, to review, interpret and verify financial and accounting data, reconcile |
|accounts, prepare financial statements and reports. Solve and make sound, independent judgments within established policies and procedures;|
|organize own work meeting critical deadlines and interact effectively with coworkers, managers, subordinates and the general public. |
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|This knowledge, skills and abilities are normally obtained in the process of the acquisition of a university degree in Accounting or four |
|years professional accounting experience involving the use of personal computers and spreadsheets and other standard financial software or |
|the equivalent combination of training and experience. |
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This document is intended to reflect those factors considered necessary to describe the principal functions of your job and should not be construed as a detailed description of all work requirements that may be inherent in the job.
Revised January 2007
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