SEMCAC



SEMCACJob Description Job Title: Accounting Specialist I, II, IIIDepartment: AdministrationReports To: Fiscal DirectorFLSA Status: Non-exemptPrepared By: Angela Colbenson/Sherryl Brunner/Chuck RoamerPrepared Date: 9/23/10, Revised 6/28/2012, 3/20/2013,02/05/2015Approved By: Pat GeorgensApproved Date: 9/24/2010, 6/28/2012, 3/26/2013, /02/05/2015 SUMMARY Applies principles of accounting and sound reasoning to compute, classify, record, and verify numerical data to prepare appropriate accounting transactions, analyze past and present financial information and prepare financial reports by performing the following duties.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. These duties may be shared among multiple individuals.Responsible for maintaining agency accounts payable including reviewing and coding vouchers, invoices, board member reimbursements, staff mileage sheets and travel advances, and account statements, as well as processing accounts payable checks, reviewing accounts payable reports and maintaining accounts payable files in accordance with finance policy and procedures. Prepares credit memos as necessary.Responsible for vendor maintenance, including timely addressing all vendor inquiries, verifying and set up of new vendors in accounting system and processing credit applications as appropriate.Prepares and transmits 1099’s at year end.Prints account receivable reports, enters and maintains invoice records and accounts receivable computer files. Answers all accounts receivable inquiries. Responsible to bill Medical Assistance transportation invoices to counties and insurance companies. Prepares financial reports monthly, quarterly semi annually and/or annually for funding sources. Requests cash reimbursement from funding sources as appropriate. Prepares and/or reviews daily deposit records and takes deposit to bank.Records, tracks and makes payment of sales tax as appropriate.Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and piles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions and cost allocations.Performs payroll upload to general ledger, makes payroll tax deposits, prepares quarterly and annual payroll reports including 941’s and W-2’putes and records charges for rental agreements, leases, equipment and depreciation. May reconcile and balance all asset general ledger accounts.Code and prepare bills including gas, agency supplies, routine maintenance and repairs.Maintains and distributes company gas credit cards. Monthly reconciles gas credit card statements assuring proper documentation and prepares invoices for payment.Run reports for offsite bank reconciliations, update excel spreadsheets accordingly, collect monthly bank statements and reconciles approximately 50 bank statements monthly and/or quarterly. Sweeps balances from these accounts into main account on a regular basis. Maintains the agency petty cash fund.Prepares year end reconciliations and schedules for annual audit. May assist with preparation and analysis of work paper and schedules for auditors and monitors.Responsible for maintaining and verifying the distribution table for allocation of space costs and computing the vehicle charge back rates.Maintain prepaid schedule for preparation of recurring entries.Under direction of Fiscal Director, perform set up and maintenance of codes, including distribution codes, allocation codes and chart of account codes, in accounting system.Provides back up support to the MIS Director for computer servers and provides back up support for the Administrative Clerk position as needed or requested.. Makes recommendations regarding the accounting of assets and expenditures, as well as improving the organization’s accounting operations.Other duties as assigned.SUPERVISORY RESPONSIBILITIES This position may have indirect supervisory responsibilities.QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and/or EXPERIENCE Associate's degree (A.A.) or equivalent from accredited two-year college or technical school and five years related accounting experience and/or training; or equivalent combination of education and experience.LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.ACCOUNTABILITYThe employee in this position will be expected to have a pleasant demeanor, a positive attitude, and a team commitment. The employee must be willing to engage in professional development efforts as available for the position and as requested by their supervisor. The employee in this position is accountable to the Fiscal Director for completion of assignments, high standards of accuracy, attention to detail, and timely completion of assignments and PUTER SKILLSWorking knowledge of Windows software, Microsoft Office and working knowledge of accounting software desired. Excel experience needed.CERTIFICATES, LICENSES, REGISTRATIONS None required.PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand; walk; sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; outside weather conditions; and risk of electrical shock. The noise level in the work environment is usually moderate.THIS JOB DESCRIPTION IS NOT INTENDED TO BE ALL INCLUSIVE, AND THE ACCOUNTING CLERK WILL ALSO PERFORM OTHER RELATED DUTIES AS ASSIGNED.SEMCAC RESERVES THE RIGHT TO REVISE OR CHANGE JOB DUTIES AND RESPONSIBILITIES AS THE NEED ARISES. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.SEMCAC IS AN EQUAL OPPORTUNITY EMPLOYER. ................
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