Duty Statement - California



|duty statement |

|Class Title |Position Number |

|Accountant Trainee |808-410-4179-XXX |

|COI Classification | |

|Yes |No |

|Unit |

|Cash Management & Cash Receipts: Cash Receipts Unit |

|Section |

|Accounting Section |

|Branch |

|Financial Management Branch |

|Division |

|Administration Division |

This position requires the incumbent maintain consistent and regular attendance; communicate effectively (orally and in writing if both appropriate) in dealing with the public and/or other employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and efficient manner; and, adhere to departmental policies and procedures regarding attendance, leave, and conduct.

Job Summary: This position requires the incumbent, to perform accounting work in the establishment and maintenance of accounts and records and develop interpersonal skills by contact with Program personnel and fiscal intermediary staff. This includes gathering data and making studies on various problems and integrating accomplishment of the accounting objectives. Under supervision from a Senior Accounting Officer Supervisor, the incumbent will identify issues as they relate to a variety of program needs; establish and maintain cooperative relations with those contacted in the work; interpret and apply laws, rules, standards and procedures; and communicate effectively.

Supervision Received: Under the close supervision of a Senior Accounting Officer, Supervisor.

Supervision Exercised: None

Description of Duties: Analyze and post all Cash Receipt deposits and transactions into FI$Cal for various Funds including the Health Care Deposit Fund 0912, HQAF Fund 3158, and General Fund 0001. Research, verify, and appropriately post Cash Receipts transactions in the Departmental Accounting record. Analyze, Identify and correctly post outstanding Unclear Collections into FI$Cal. Back up to the Fund 0912 desk and RPS.

Percent of Time Essential Functions

50% In a training capacity, analyze and correct daily text files for Cash Receipts Deposits based on program coding and backup. Close, certify, and validate daily deposits in FI$Cal, verifying accurate coding and making any necessary corrections into the system. Verifying daily deposits include being able to identify the correct service location, account, and reporting structure for the various funds used. Track and record all remittances processed through SCO Prod and validate with the Cash Receipts Report of Deposit Log. Reclass all incoming wires into FI$Cal as a zero dollar deposit using the AR Module once the Remittance Advice has been posted into SCO Prod.

30% Review incoming checks per program and run tapes to ensure the deposit of accurate amounts. Communicate with various programs within the Department to determine appropriate coding for posting into FI$Cal. Analyze, Identify and correctly post outstanding un-cleared Collections into FI$Cal on a weekly basis. Monitor and resolve outstanding items.

15% Assists in special projects assigned from management. This includes new and system improvement projects. Back up to Fund 0912 Desk, FI$Cal Deposit Slip Entries, and RPS.

Percent of Time Marginal Functions

5% Assists in special requirements and performs other related duties associated with the accounting activities. Other duties as required.

Work Expectations:

• Arrive to work on time and is fully accountable for working an eight-hour day.

• Effectively plan, organize and prioritize work.

• Manage multiple and/or changing priorities in a fast paced/deadline driven environment with time sensitive projects.

• Follow through and ensure deadlines are met.

• Proficient in Microsoft Excel, Word and Outlook.

• Communicate in a clear and concise manner effectively both orally and in writing.

• Keep self and others informed of important issues, problems and events.

• Occasionally may be required to work overtime.

• Attend all scheduled meetings and mandatory trainings

• Understand, follow and enforce departmental policies and protocol.

Working Environment/Conditions:

• Work in a high-rise building.

• Typical work requires prolonged sitting using a computer, calculator and telephone.

• Common eye, hand, and finger dexterity is required for most essential functions.

• Grasping and making repetitive hand movements in the performance of daily duties.

• Some carrying/moving of objects up to twenty pounds.

• Understand, follow and enforce all safety rules and procedures.

Interpersonal Skills:

• Establish and maintain the confidence and cooperation of others contacted during the course of work.

• Use tact and good judgment interacting professionally with all levels of management, staff and the public.

• Ability to work independently.

• Foster a team environment and provide positive direction.

• Flexible and adaptable to change.

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|Employee’s signature |Date |Supervisor’ signature |Date |

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