I) TRAINING DEPARTMENT OF HIGHER EDUCATION AND …

[Pages:10]GCENERAIL_ N\OOTTIICCE

116 No. 40691

GOVERNMENT GAZETTE, 17 MARCH 2017

DEPPAARRTTMMEENNTTOOFFHHIIGGHHEERREFDMUCATION AAN\ID) TTRRAINING

Higher Education and Training, Department of/ Ho?r Onderwys en Opleiding, Departement van

DEPARTNMOOENTTTIICOCIFFEHNIGOHER EDUCATIO.NOANFD2T0R1A7INING

NOTICE 221 OF 2017

221

Continuing Education and Training Act (16/2006): Standard for the Specifications for Load Files for the Skills Education and Training Management Information System Monitoring Reports (SETMIS-MR)

40691

STANDARRDD FFOORR-T11H-EiFSSP?E'LCCIIFFItCZA_aTTIOi(3NNSSFFOORIZLLOOAADDFFILILEESSFFOORRTTHHEE SSKILLS

EDUCA;AT-IrOON\ .AANNDD TTRRAAI?N\IIN\(G; iMtAANNAACGFE:MMEFN\TTII\NFFOORRMM:AITTIIO\NSSYYSSTTEEMM

MMOON\IITORRIiN\(G? RREhPORRTS ((SSEFT"hMNIISIS--M1IR)

i , Bongirnrk,okosisiEEmmmmaannuueel lNNzzimimaannddeeM. MPPMMininisistteerrooffHHiigher Educaattion and Trainiinngg., in termmss ooffsseeccttiioonn4411BB(1.'.)) aannod (4) of the Continuing Education and Training Act., 200066 ((AAcctt Nyco.. 16 of 2006').rereaaddwwitihthsseecctitoionn 33oof fththeeHHigighheerrEEdduuccaattiioon Act., 1997 (Act No. 1IC0'1ooff11999977.)i, sseection 8(2)(b); of the Nattional Qualificatioonnss FFrraammeewwoorrkk AAcctt. 2008 (Act No. 67 of 2008):; section 26ft(f) of the Skills Development Act., 1998 (Acctt

Noc.9977ooff11999988))aannddtthheeHHiigghheerrEEdduuccaattiioonn aanndd TTrraaiinni iinngg IInformation Policy published inr NNoottiiccee \No.o8.38322. ,GGoovevernrnmmeennt tGGaazzeettteteNNoo.3.366997733ooff0011NNoovveemmbbeerr22001133. hheerreebbyy publish standard DHET 0C1133.: SSpoeecciiffiiccaattiioonnss ffoor- lcoaadd ffiiileess ffoorr tthhee SSkkiillllss EEdduuccaattiioonn aanndd

TTrraairieni:nng? Managgeemmeenntt InInfoforrmmaatiioon System Monitoring Reports (SETMIS -MR)

Standard as set ocut iinn tthrie SScchheeddui?le_. TTrheiededteatialeileddsscchheedduule is available at:

https:.,/i/wweebbaaopps.sd.dhhete.ct.,goovv.z.zaa/ 1TTEECCHHNNCICAA.a.assppxx

Dr BE Nziimande, MP

Minister of THixgghheerrEt.dcluuccaatIiioon anndd T_rraaiining

cl Date:

c2tcA7

This gazette is also available free online at gpwonline.co.za

STAATSKOERANT, 17 MAART 2017

No. 40691 117

SETMIS MRFile 5pe Cilfc' at ions Ve rsi on: 1.00

Specifications for load files for the Skills Education and Training Management Iinformation System MR (SETMIS -MR)

Version: 1,.00

CCoonntteenttss

1 Purpo se ..................... .

2

cope a d app 'c a bi'l ity of th e standar d

n 3 Gener a .n ormatio .................

3 .1

Data subm issi on fi'l eformats

3.2

Frequen cy of submissi.ons . . .

3.3

i' n Transm sslo o fsu bm ission .... ..... ... ... .. . . .. ........ ... .... .

3.4

ft Use o he ter m ETQE.

4 File depende nc'ies

5 Da,.ta subm issio nfil es .

5 .1

Prov'id er .. .. .

5.2

Employer . .. ..

5.3

NonNQF I ntervention . .

5.4 Perso n...

5. 5

nto Person Desig a i n

5 6

L earne rshi'p E nro I ment.. ... .......

5.7

Qua Iif ica tion Enro Iment ...

5;..8,

NonNQ FI nterventi on Enro Iments .... . . .... .

5.9

Unr.t Standard Enrolmen

5.10 TradeTest

..

.. ....

5. 1 1 Int e rnship P aI cement ....

6 L ookup c odes ..... .

7 Revision History

8

Gos I

sary

2 2

.2

2

2 2 2 3

4

4 15

2256

330

....44

4-r9J

.... 5363

66

74

......

834-

83g9

9g44

944

953

Copyright2014 by Departmento f Higher Edu cation and Trafining

1

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118 No. 40691

GOVERNMENT GAZETTE, 17 MARCH 2017 SETMIS MR Fil e SpecifIc atio ns Versio n : 1.00

1 Purpose

f m'n The SI(II Is Educat'io n and Training Management In or at'o System (SETMIS) '1s a u n it record based in formation

system that stores a nd maintains unit er cords of Ski IIs Educat lo n and Traiining data related tooSSeeccttoorr EEdcuca'tiioo^n,

. and T aining Authorities (SETAs) and their pr oviders e, mployers, as esssors, moderators and lea,arn-errss. The dcaata--

content of SETMIS is primarily maintained a nd supp Iied by SETAs. T eh .. SETA- s. cre...a..t.e _eleccatr.o.'n.1ic. data submission

fies in standard for m ats andtransmit them to th e Department of Hi gher Education and Training( D.H:EETT, )t o be

lo7aEdCe.:d'::i.n".t.o,. SETMIS.

The

purpose

o f

this

specification 1

is

to

provi

e d

SETAs

wit

h

a description of t.heesst,aa7n.dard layou t,

content aanncda

business ru les forthe submissio n of data re lated ot the Mo tnoi ngri Reports (MRM) tonSoEST_MTMIS''

2 Scope anrcdaappppiliiccaabbiiiliitty of the standard

Th s st and and applIes to aII SETAs.

33 Generail information

33.1 Data submission file ffoorrmmaattss

Th e file format for all SS ETrM; IS data subm1'sso1 n fil es is fiixed Ie ngth ercord ASSCICI fIilIe_s. In o.1th)e' 'we-or.dcs._eaec2h re_c.odrd..

fi 'i n a fie takes up the same a m ount of space as all of the ohf er records 'n the same_ 'file_,, re_ gardle"_ss.of ^hoo.%w many

characters are 'In each field.-. ELaach- record must be te rmi' nated by a Microsoft ccocm- patible end o I ne character

('CR +LF).

33.2 Frequency of submissssiioonnss

The req uirements ni regard ot ohw o enft the D ETH req ireusl SETAs to submit totoSSEETTM7.1ISIS can bJee'foocurndc aatt t.h:-e.2

fofI owing ink:

.ht d e .gov.za/USUS.aspx

3.3 Transmmiissssiioonnooffssuubbmmisisssioionn.

r .. .'c All data s ub mislions must be vaI"'dated us'ing the dat a val'idation utility t hat is distriibuted to a II SSE`TcA`.s bo,yy the

Department of Higher Educatio- n and Tra. ini ing (DHET). The DHE T data valcida?a,t.ioorn utility will p:are-epoaarreet:h^e data submission in a predetermined format as required for oI ading into SSEFTTMMI!SS if t'hFe dcata subbm^,i'ssi'on con`form--ss ttoo the minimum data requI r'reenmeen is_ a_s. cdee-f:i-neecd in thi is douc ment . TheLr=Lea after the datay alidaito. n utility will allow the user to submit t h e data subm'Iss'Ion to SETMIS

The DHET will n,o.taacccceepptt arn.y. SS'ETT'JMIiSIScd'.ata submission that have notcbeeeenvvaallcidaa?teecdaandc tra,,nssm, ittteed? to SE_TTMMIISS usingthe D HET data validation uti ity

3.4 UJse ocftthhee tteerrm ETQE This docume nt makes useCo.f thea:accrroon. y m ETQE ( Educta ion and TraiInn' g QuaI ityEE,ntity), which within the s;coopee of this document reepo ace_s. t.he acronym ETQA (Education and Training Quaa littyv Assurance boodcy) wsihhichn is n-)oo longer an officia acronym (since 2012). The term is used to denote a Quality Council (QC) o'r;'its dec,l.e?geagtae'ess, ,aass

recorded on the National L'eLeaar:n- ers' Records Database (NLRD), an d it is a-ccrkt.aa,rt wv.'itho a sap.,e. If th e vaI ue provided contai'ns eI'eaadc'ni g sapcaa ................
................

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