ACTIVATING YOUR USER ACCOUNT



ACTIVATING YOUR USER ACCOUNT

You will only have to activate your account once. You will not have to activate your account at home.

Step 1: Log-in to the computer using your username and password.

Step 2: Double-click the Internet Explorer icon.

Step 3: Use the link on Derry’s homepage under “Site Shortcuts” to access Edline.

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Step 4: Click on the red “Click here” to activate your account.

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Step 5: Enter your activation code in the box. Click on the gray “Enter.”

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MIDDLE SCHOOL/HIGH SCHOOL TEACHERS ONLY:

Enter your second activation code to access both your middle school and high school accounts using the same username and password.

Step 6: Click the gray box “Activate this Code”.

Step 7: Click the “I agree” button to agree to the terms of service.

Step 8: Click “New Account” to activate your account.

Step 9: Enter your screen name as provided on your note card.

Step 10: Choose a password. Record this password on your note card.

Step 11: Re-type your password.

Step 12: Enter your personal information. (Yes, you have to enter the information.)

Step 13: Click “Continue”.

Step 14: Enter your school email address.

Step 15: Answer “Yes” to both questions.

Step 16: Click the drop-down arrow to select a security question. Write your security question on your note card.

Step 17: Type the answer to your security question in the answer box.

Step 18: Click “Update.”

Step 19: (User Guide: We will provide all training materials to you.) Click “DONE” in upper-right corner of screen.

Step 20: You are now at the home screen of Grade Quick. Click “LOGOUT” in the upper-right corner of the screen.

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Step 21: Click “OK” when you see “You have successfully logged out” screen.

Step 22: When you log out, it does not take you to Edline’s main home page. It will take you to our school’s Edline home page.

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Step 23: Enter your screen name and password in the boxes on the left side of the screen.

Step 24: Click “Sign In.”

CONGRATULATIONS! You have activated your Grade Quick account and practiced logging in and out.

EXPLORING THE GRADE QUICK GROUP PAGE

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My Contents: More information to follow.

My Classes: This takes you to a default home page for each class. Don’t worry about it—we’re not using it at this time.

TAKING ATTENDANCE

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Step 1: To see your classes and their information, click the link for “Semester 1 (08-09) Gradequick Web” under the Command Center on the lower left side of the screen. (Periodically you may see a gray box that is downloading updates. It will disappear when finished. You will also see a splash screen that says “GradeQuick.” It will also disappear.)

Step 2: A pop-up will indicate how many students have been added or dropped from each section. Click “OK.”

TEACHING MIDDLE SCHOOL CLASSES - MATCHING COURSE CODES TO PERIODS:

You will need your class lists to match the course code to the period. Keep a list in a handy location.

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Step 3: A class list automatically appears. To take attendance, you will need to select the class for the current period. Click on “Window” in the menu bar. A drop-down menu will appear.

Step 4: Choose the class whose attendance you want to record. (By default, the last class always appears in your grade book.)

Step 5: Click the Attendance button to open the attendance window.

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Step 6: Maximize the Attendance Chart window.

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Step 7: Enter the attendance code for absent or tardy students. You can either type the letter or click on the box and use the drop-down menu. The down arrow key or the enter key will allow you to move down the column.

ATTENDANCE CODES:

A = Absent

T = Tardy (If a student arrives after 8:00 am, they must have a pass from the office. Their daily attendance status will be changed by the office.)

P = Present (A blank box also indicates present. If a student is present, you do not have to do anything.)

Step 8: To send attendance to the office: Click FILE (at the top left corner) and click SEND ATTENDANCE. You only do this for FIRST PERIOD!

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FIRST PERIOD ATTENDANCE MUST BE TAKEN AND SUBMITTED BY 8:00 AM!

HIGH SCHOOL ONLY:

You will take attendance for your classes every period. You will only submit your FIRST PERIOD attendance to the Office. When you close the window, your period attendance will be saved automatically. (You do not need to save it.)

MIDDLE SCHOOL TEACHERS TEACHING HIGH SCHOOL CLASSES:

You will need to take period attendance for your high school classes using the computer in the classroom where you are teaching.

IF YOU HAVE A 1st PERIOD STUDYHALL IN AUDION OR CAFETERIA:

You will take attendance using a hard copy. Someone will be around to pick up your first period attendance and it will be recorded by Mrs. Allman.

ATTENDANCE WHEN YOU ARE ABSENT:

Your substitute will take attendance using a hard copy of your class roster. Someone will be around to pick up the first period attendance. You may provide rosters for the substitute to take attendance in other periods.

MIDDLE SCHOOL ONLY:

ATTENDANCE WHEN YOU ARE ABSENT:

Your substitute will take attendance using a hard copy of your class roster. Someone will be around to pick up the first period attendance. You may provide rosters for the substitute to take attendance in other periods.

CREATING AND PRINTING SEATING CHARTS

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Step 1: Click on “Window” in the menu bar. Choose the class you want to use to create a seating chart.

Step 2: Click on “SEATING CHART” in the menu bar. A pop-up will appear about student photos. Click the small box to the left of “Do not show this message again” to place a checkmark in the box. Click “OK.”

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Step 3: The “Arrange Seats” pop-up will appear. Click “OK”. It is easier to manipulate the settings in the seating chart window.

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Step 4: A seating chart appears. Use your mouse to click and drag the boxes to match the layout of your classroom.

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Step 5: Don’t forget to save your seating chart! Click on “FILE” on the menu bar. Choose “SAVE CHART AS”. A pop-up will appear and require you to name your seating chart. Enter the name and click “OK”.

Step 6: To exit the seating chart window, close it using the “X” on the top right corner. You will return to your grade book.

Step 7: Repeat Steps 1-6 for all of your classes.

Step 8: To print a seating chart, click on “FILE” on the menu bar. Choose “PRINT” and click “OK”. (It will not print the boxes around the names.)

CUSTOMIZING YOUR GRADE BOOK

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Step 1: To see your classes and their information, click the link for “Semester 1 (08-09) Gradequick Web” under the Command Center on the lower left side of the screen. (Periodically you may see a gray box that is downloading updates. It will disappear when finished. You will also see a splash screen that says “GradeQuick.” It will also disappear.)

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Step 2: A class list automatically appears in your grade book. You will need to select the class in which you want to enter grades. Click on “Window” in the menu bar. A drop-down menu will appear. Select the class.

Step 3: Hiding student identification numbers in your grade book: Click on “VIEW” on the menu bar. Choose “STUDENT INFORMATION”. A pop-up will appear. Click the box to the left of “ID NUMBER” to remove the checkmark.

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Step 4: Adding homeroom information (or an additional data field) to your grade book: In the “STUDENT INFORMATION” pop-up, choose “HOMEROOM” in the “Data fields to show” box on the right. (If you wish to show additional information, you may choose additional fields, but remember this may clutter your screen.) Click “OK.”

Step 5: To enlarge the size of your grade book: Click on “OPTIONS” in the menu bar. Choose “FONT.” Increase or decrease the font size according to your preference.

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Step 6: To create your own student information field (i.e. – book number). Click on “EDIT” on the menu bar. Choose “STUDENT INFORMATION.” A pop-up will appear.

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Step 7: Click on “ADD NEW FIELD AT END.” A new row will appear at the end. Under “FIELD NAME”, enter the name for your category, for example, Book Number.

Step 8: Click “OK.”

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Step 9: A pop-up warning will appear. Click “YES.”

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Step 10: If you want to see the field(s) you have added in your grade book, click on “VIEW” on the menu bar. Choose “STUDENT INFORMATION”. A pop-up will appear. For example, choose “BOOK NUMBER” in the “Data fields to show” box on the right. Click “OK.” (Only two data fields that you have created will show. The program will show as many pre-defined data fields as you want.)

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CREATING ASSIGNMENTS AND ENTERING GRADES

In Grade Quick, “tests” are assignments (i.e. homework, project, lab, etc.).

Your students will automatically appear in your grade book. The colors do not mean anything; they are used to separate the information on the screen to make it easier for you to see the student and their grades.

TO ADD AN ASSIGNMENT AND ENTER GRADES: (Remember, assignments are called tests, regardless of what the assignment is.)

Step 1: If you left-click with your mouse, a pop-up will appear on your screen to add a “test” (assignment) column. Click “YES”.

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Step 2: NAME: Type the name of your assignment in the highlighted “NAME” box. For example, QUIZ 1. (You are limited by eight characters for the name.)

Step 3: LONG NAME: You can enter more information about the assignment. For example, QUIZ ON PAGES 12-18. You will enter this information in a pop-up box.

Step 4: TERM: This will be filled in for you with the current quarter.

Step 5: CATEGORY: Enter the category for the assignment. You are able to type this information into the cell. Once you have entered a category name, you will be able to choose that category for subsequent assignments from a drop-down list.

Step 6: DATE: This will be filled in for you with the current date. You can pre-date or post-date your assignments. If you double-click on the date cell, a drop-down arrow will appear and you can choose the date from a calendar.

Step 7: POSSIBLE: Enter the maximum number of points for the assignment.

Step 8: MANUALLY ENTERING GRADES: Enter grades for each student in your grade book by typing their grade in the appropriate cell next to their name. To move in the column, use the up and down arrow keys. (You may also use the enter key to move to the next students.)

The asterisks that appear in the column don’t count against the student. (If you are going to excuse a student from an assignment, leave the asterisks.)

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FILLING A COLUMN: (If you are giving every student the same grade for an assignment.)

Step 1: Add a new test (assignment.)

Step 2: Right-click in the first cell of the first student. Choose “FILL CURRENT COLUMN.”

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Step 3: A pop-up will appear. Enter the score and click “OK.” A “Last Chance!” pop-up will appear. Click “YES.”

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ZAPPING A COLUMN: (Deletes the contents of a column but does not delete the assignment.)

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Step 1: Right-click in any cell of the column you wish to delete. Choose “ZAP CURRENT COLUMN”.

Step 2: A “Last Chance!” pop-up will appear. Click “YES.” All the scores in the column will be deleted.

WEIGHTING CATEGORIES

IMPORTANT: If you wish to weight your grades, you MUST do this at the beginning of the year. If you begin weighting your grades, you CANNOT change!

If you want to weight grades, you must create ALL of your categories first.

Step 1: To weight your categories, click on “GRADING” and choose “WEIGHTING”.

Step 2: Click the box to the left of “WEIGHT CATEGORIES” to place a checkmark in the box. Your categories will appear.

Step 3: Assign values to your categories. The total MUST be equal to 100.

Step 4: Click “OK”.

If you are weighting grades, you still have to worry about possible points. The program will take an average of these grades (points) to get an average for the category. The program takes category averages for weighting.

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STEP 8

STEP 7

STEP 6

STEP 5

STEP 4

STEP 3

STEP 2

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