Veterans Affairs

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FedBizOppsSources Sought Notice*******CLASSIFICATION CODESUBJECTCONTRACTING OFFICE'S ZIP-CODESOLICITATION NUMBERRESPONSE DATE (MM-DD-YYYY)ARCHIVE DAYS AFTER THE RESPONSE DATERECOVERY ACT FUNDSSET-ASIDENAICS CODECONTRACTING OFFICE ADDRESSPOINT OF CONTACT(POC Information Automatically Filled from User Profile Unless Entered)DESCRIPTIONSee AttachmentAGENCY'S URLURL DESCRIPTIONAGENCY CONTACT'S EMAIL ADDRESSEMAIL DESCRIPTION ADDRESSPOSTAL CODECOUNTRYADDITIONAL INFORMATIONGENERAL INFORMATIONPLACE OF PERFORMANCE* = Required FieldFedBizOpps Sources Sought NoticeRev. March 201065Activation: CW EQ066 – EKGs (VA-17-113315)44131VA701-17-N-050108-23-201790N2339112Department of Veterans AffairsProgram Contracting Activity Central6150 Oak Tree Blvd, Suite 300Independence OH 44131Carl Savagecarl.savage@Eastern Colorado Health Care System1700 N. Wheeling StreetAurora, CO80045USAcarl.savage@Contract SpecialistYou have been identified through SBA Dynamic Small Business Search, as a potential Small Business Manufacturer for the subject Department of Veterans Affairs (VA), Veterans Health Administration (VHA) procurement.? The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is in the process of planning a requirement in which a contractor will be required to provide Electrocardiograph for use in the new Denver VA Medical Center (see salient characteristics, delivery specifications, and warranty specifications below).The VA is conducting market research and is seeking written responses with information to assist with identifying potential Small Business Manufacturers that are interested in, and capable of, providing the products described.? Please review the information below and identify whether your company manufacturers equivalent items that possess the salient characteristics as described. If your company would propose equivalents, please respond with the following: (1) the model information, (2) cut sheets containing specifications for said equivalents, and (3) the number of any applicable GSA schedule if one exists from which these items can be procured.NAICS:? 339113 – Medical Equipment and SuppliesPSC:? 6515 – Medical and Surgical Instrument Equipment, and Supplies Please respond to this email as soon as possible if this is something you can provide.? Additionally, if you believe you are capable of meeting this requirement, please provide a capability statement and provide this response no later than Wednesday August 23, 2017 at 0900 AM (Eastern).NOTE:? This email is being sent solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. ?Per FAR 15.201(e), responses to this notice are not considered offers, shall not be used as a proposal, and cannot be accepted by the Government to form a binding contract. ?Neither unsolicited proposals nor any other kinds of offers will be considered in response to this notice. ?No evaluation letters and/or results will be issued to the respondents; however, the Government does reserve the right to contact any respondent and/or respondent reference to obtain additional information. ?At this time, no solicitation exists; therefore, please do not request a copy of the solicitation.? Any resulting procurement action will be the subject of a separate, future announcement. ?The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release. ?The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined.Purpose The purpose of this requirement is to deliver and install CW EQ066 – ECGs as part of the initial outfitting of the newly constructed VA Eastern Colorado Health Care System, Replacement Facility located at 1700 N. Wheeling Street, Aurora, CO 80045. ScopeThe Contractor shall deliver and install all items listed in section 2.5.All items must meet all salient characteristics defined in section 2.5.Installation must meet manufacturer specifications.The Contractor shall furnish all personnel, supplies, and equipment required for delivery and installation.2.5 ITEM specifications and Salient Characteristics??????????????? 2.5.1.???Electrocardiograph, 12 Lead, Portable w/Cart (JSN M7710)Quantity: 11Basis of Design:? GE/ MAC 5500 HD ECG SystemSpecifications/Salient Characteristics: Hardware: Color Display, Acquisition Module- designed to reduce noise and artifact for clearer Electrocardiography (ECG) tracings and improved accuracy in detecting the presence of pacemaker spikes, Barcode Reader- to help reduce errors by automating the input of patient data.? Trolley – specifically designed cart for equipment transport with design features for convenient holder for the acquisition module, barcode reader, ample writing surface area, wide bins, and a covered storage munication: Internal Local Area Network (LAN)- communication method to facilitate data transmission via hard-wired network where wireless networking is not available.? Must permit bi-directional communication with the MUSE v system to quickly retrieve, manage, and archive patient data while reducing the potential for errors.? Wireless Hardware/Software- wireless capabilities must permit bi-directional communication with the MUSE v8 (or newer) system to quickly retrieve, manage, and archive patient data while reducing the potential for errors.? Must be Federal Information Processing Standards (FIPS) 140-2 certified with WPA2 and PSK encryption.Software: 12SL Interpretation- standard arrhythmia analysis software for 12 lead ECG, 12 lead & 15 lead- standard acquisition software for 12 & 15 lead ECG, Pediatrics- arrhythmia analysis software for 12 lead ECG on pediatric patients, high definition pacemaker-detection software to accurately detect the presence of pacemaker spikes along with adding the capability to detect and report the underlying rhythm, Hook-Up Advisor- signal quality analysis software that poor waveform quality during ECG recordings.? Gender-Specific interpretation features criteria that helps more easily detect acute myocardial infarction (MI) in female patients, enhancing diagnostic confidence.? Acute Coronary Syndrome (ACS) Software analysis software to assist the physician in the ECG assessment of a patient suspected of having ACS an provides additional diagnostic statements which identify specific lead sets where signs of ACS may be present.? ACI-TIPI (Acute Cardiac Ischemia Time-Insensitive Predictive Instrument) software that considers a patient’s age, gender, and chief complaint, as well as ECG measurements, to generate a numerical score that helps predict the probability of acute cardiac ischemia. Hi-Res Software- for enhanced arrhythmia assessment. Critical Values software- configurable critical values to improve treatment/streamline.? Remote Query Software- allows for receiving mode to pull ECG back from main site.? Phi-Res Software- P-wave signal average for atrial arrhythmia.??????????????? Approximate Dimensions:Modular MAC Trolley:? 37”H x 19”W x 27”DMain Unit:? 3.7”H? w/display closed x 15”W x 13.8”DPower RequirementsAC 120V 50/60Hz and internal battery 18V @ 3.5 AH ±10% rechargeable NiMH ????? 2.5.2.???? Electrocardiograph, 12 Lead, Portable w/Cart (JSN M7710.A)Quantity: 1Basis of Design:? GE/ MAC 5500 HD ECG System or equal toSpecifications/Salient Characteristics:? Hardware: Color Display, Acquisition Module- designed to reduce noise and artifact for clearer Electrocardiography (ECG) tracings and improved accuracy in detecting the presence of pacemaker spikes, Barcode Reader- to help reduce errors by automating the input of patient data.? Trolley – specifically designed cart for equipment transport with design features for convenient holder for the acquisition module, barcode reader, ample writing surface area, wide bins, and a covered storage munication: Internal Local Area Network (LAN)- communication method to facilitate data transmission via hard-wired network where wireless networking is not available.? Must permit bi-directional communication with the GE Cardiology Information System MUSE v8 (or newer) system to quickly retrieve, manage, and archive patient data while reducing the potential for errors.? Wireless Hardware/Software- wireless capabilities must permit bi-directional communication with the MUSE v8 (or newer) system to quickly retrieve, manage, and archive patient data while reducing the potential for errors.? Must be Federal Information Processing Standards (FIPS) 140-2 certified with WPA2 and PSK encryption.Software: English Language, 12SL Interpretation- standard arrhythmia analysis software for 12 lead ECG, 12 lead & 15 lead- standard acquisition software for 12 & 15 lead ECG, Pediatrics- arrhythmia analysis software for 12 lead ECG on pediatric patients, high definition pacemaker-detection software to accurately detect the presence of pacemaker spikes along with adding the capability to detect and report the underlying rhythm, Hook-Up Advisor- signal quality analysis software that poor waveform quality during ECG recordings.? Gender-Specific interpretation features criteria that helps more easily detect acute myocardial infarction (MI) in female patients, enhancing diagnostic confidence.? Acute Coronary Syndrome (ACS) Software analysis software to assist the physician in the ECG assessment of a patient suspected of having ACS an provides additional diagnostic statements which identify specific lead sets where signs of ACS may be present.? ACI-TIPI (Acute Cardiac Ischemia Time-Insensitive Predictive Instrument) software that considers a patient’s age, gender, and chief complaint, as well as ECG measurements, to generate a numerical score that helps predict the probability of acute cardiac ischemia.? Hi-Res Software- for enhanced arrhythmia assessment. Critical Values software- configurable critical values to improve treatment/streamline.? Remote Query Software- allows for receiving mode to pull ECG back from main site.? Phi-Res Software- P-wave signal average for atrial arrhythmia. Full stress EKG testing along with resting EKG.??????????????? Approximate Dimensions:Modular MAC Trolley:? 37”H x 19”W x 27”DMain Unit:? 3.7”H? w/display closed x 15”W x 13.8”DPower RequirementsAC 120V 50/60Hz and internal battery 18V @ 3.5 AH ±10% rechargeable NiMHStress Testing system integrate treadmill and vital sign monitor (JSN: M8185.A)Quantity: 3Base of Design: GE CASE Window 8Hardware: Color Display, Acquisition module to archive stress clinical data and integrate to MUSE v8 (or lates).? Treadmill and vital sign monitor shall be integrated compatible for the stress study.? Vital Sign monitor shall be mounted on the stress cart.? Stress cart – portable, specifically designed cart for stress system with mounting capability for the vital sign monitor.? Washable and water proof keyboard and mouse.? Communication: Internal Local Area Network (LAN)- communication method to facilitate data transmission via hard-wired network where wireless networking is not available. Shall has capability to permit bi-directional communication with the MUSE v8 (or newer) system to quickly retrieve, manage, and archive patient data while reducing the potential for errors. Minimum Window 8 OS.Software: edits and print data remotely or at the stress system.? Include clinical features such as analysis of risk prediction, functional response and ischemia, allows clinician inputs to data to make better treatment decisions, ST/HR hysteresis analysis to increase accuracy in detecting coronary artery disease, integration to vital sign monitor data, full disclosure data enables review and re-analysis of every beat and arrhythmia, 12SL ECG analysis and 15-lead stress testing, risk-predicting algorithms including Duke Treadmill score, T-wave alternans, and heart rate recovery.? ECG signal quality for cubic spline correction and Finite Residual Filtering. Patient Identification include but not limited to: Names, Patient ID, Age, gender, height, weight, race.? Capture clinical parameter include but not limited to: Exercise time, Heartrate, workload, ST, St/HR slope and hysteresis, Frequency VE.? DELIVERY AND INSTALLATIONCoordination:? The Contractor shall coordinate delivery, staging areas, installation, site safety requirements, and parking with the On-site Point of Contact (POC).? The On-Site Point of Contact will be designated after contract award.? The Contractor shall participate in a pre-delivery meeting as specified in 2.6.2.3 below to determine delivery and installation dates.? The Contractor shall verify delivery date three business days prior to scheduled delivery. ?DELIVERYDelivery Timeframe:? NET 9/3/17 and NLT 9/29/17Acquisition of the above items is part of the initial outfitting and activation of the new VA medical center being constructed in Aurora, CO.? Since construction is still occurring, delivery dates are approximate and will be coordinated with the successful contractor after award (see 2.6.1 – Coordination). The Contractor shall contact the On-Site Point of Contact to schedule a pre-delivery meeting to be conducted approximately 60 days prior to the initial award delivery date for verification of delivery and installation dates.? The Contractor may be required to adjust the delivery date from the date specified in the contract award document.? A government-requested delivery delay up to 90 days after the delivery date specified in the contract award shall be at no additional cost to the government.Delivery Location:? Contractor shall deliver all equipment to the Eastern Colorado Health Care System, 1700 N. Wheeling Street, Aurora, CO 80045Delivery Markings:? Contractor shall deliver items in manufacturer's original sealed containers with manufacturer’s name marked thereon.? Deliveries shall be marked with the PO and contract number.? Items on delivery vehicles not equipped with a Lift Gate will not be accepted. The delivery will have to be rescheduled and any delivery charges will be the responsibility of the Contractor. A pre-delivery meeting will be conducted 60 days prior to initial award delivery date for verification of delivery and installation dates.Contractor shall provide white glove delivery for this product.Delivery and Installation will be coordinated through the On-Site Point of Contact (POC).? POCs for delivery and install are:INSTALLATIONThe Contractor shall deliver and install all equipment to manufacturer’s specifications and in accordance with Federal and local safety standards.Installation shall include programming each ECG and Stress machine to the existing VISN 19 MUSE v8 (or later version), testing the server connectivity, and testing the capability to pull patient order to the ECG machine.Installation/Configuration shall?commence upon day of delivery.? All work shall be completed between 8:00 a.m. and 4:30 p.m. MST. Monday through Friday, excluding all Federal holidays ( HYPERLINK "" ).? The Contractor shall remove all related shipping debris and cleanup any materials and tools associated with delivery and installation of the specified items. Contractor shall remove all packaging from the ECHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect (refer to Section 5 below).SITE CONDITIONSDelivery may occur while the construction contractor is still working on the facility.Delivery and installation personnel must comply with all site safety requirements, to include the wearing of PPE. Minimum requirements are hard hat, over the ankle boots, reflective safety vest, eye protection and gloves. ??The Contractor shall confirm site safety requirements with the On-Site Point of Contact when coordinating delivery and installation.? There shall be no smoking, eating, or drinking inside the construction site at any time.? INSPECTION AND ACCEPTANCEThe Contractor shall conduct a joint inspection with the On-Site Point of Contact upon completion of installation.??? In the event deficiencies are identified, the Contractor shall provide date when the identified deficiencies will be addressed if not addressed on the date of installation.????? The Contractor shall conduct a joint inspection with the On-Site Point of Contact after addressing all deficiencies.? All deficiencies identified during? joint inspections shall be fixed by the Contractor prior to government acceptance of the item.? Disputes shall be resolved by the Contracting Officer. Operation, Maintenance Manuals and TrainingOperation manual per quantity in 2.5Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to On-Site Point of Contact upon completion of installation.Training shall be provided for six clinical staff not to exceed eight hours for the topic of Stress Option with Signal Average on item JSN M7710.A in section 2.5.2.? PROTECTION OF PROPERTYContractor shall protect all items from damage during delivery and installation. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.Contractor shall be responsible for providing? adequate floor and wall protection to minimize damage to the facility during delivery/installation of the items in section 2.5.? It is recommended that all material handling equipment? have rubber wheels to minimize potential damage to floors.The Contractor shall perform an inspection of the building(s) and grounds with the On-Site Point of Contact prior to commencing work.? The Contractor shall be responsible for repairing or replacing any simple items, components, building(s), or grounds damaged due to negligence and/or actions taken by the Contractor or its employees.? The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained.? Concurrence from the VA Facilities Management POC and On-Site Point of Contact is required before the Contractor may perform any significant repair work.? In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.The Contractor shall be responsible for securing the items identified in section 2.5 and its own work tools and equipment during delivery/installation.? SECURITY REQUIREMENTS? ??Security background checks are not required.? WARRANTYThe contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery. The warranties shall include all travel and shipping costs associated with any warranty RMATION SECURITY/PRIVACY REQUIREMENTSVA Maintenance/Installation ContractsVA INFORMATION CUSTODIAL LANGUAGE??? Information made available to the contractor or subcontractor by VA for the performanceor administration of this contract or information developed by the contractor/subcontractor inperformance or administration of the contract shall be used only for those purposes and shallnot be used in any other way without the prior written agreement of the VA. This clauseexpressly limits the contractor/subcontractor's rights to use data as described in Rights in DataGeneral, FAR 52.227-14(d) (1).SECURITY INCIDENT INVESTIGATION????? The term “security incident” means an event that has, or could have, resulted inunauthorized access to, loss or damage to VA assets, or sensitive information, or an actionthat breaches VA security procedures. The contractor/subcontractor shall immediately notifythe COTR and simultaneously, the designated ISO and Privacy Officer for the contract of anyknown or suspected security/privacy incidents, or any unauthorized disclosure of sensitiveinformation, including that contained in system(s) to which the contractor/subcontractor hasaccess.LIQUIDATED DAMAGES FOR DATA BREACH?? a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access tosensitive personal information. If so, the contractor is liable to VA for liquidated damages inthe event of a data breach or privacy incident involving any SPI the contractor/subcontractorprocesses or maintains under this contract.?b. Based on the determinations of the independent risk analysis, the contractor shall beresponsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:???? (1) Notification;????? (2) One year of credit monitoring services consisting of automatic daily monitoring of at least3 relevant credit bureau reports;????? (3) Data breach analysis;????? (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts andcredit freezes, to assist affected individuals to bring matters to resolution;????? (5) One year of identity theft insurance with $20,00.00 coverage at $0 deductible; and????? (6) Necessary legal expenses the subjects may incur to repair falsified or damaged creditrecords, histories, or financial affairs.TRAINING??? a. All contractor employees and subcontractor employees requiring access to VAinformation and VA information systems shall complete the following before being grantedaccess to VA information and its systems:????? ?(1) Sign and acknowledge (either manually or electronically) understanding of andresponsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating toaccess to VA information and information systems;????? (2) Successfully complete the VA Privacy and Information Security Awareness and Rules of Behavior training and annually complete required privacy and security training; and?????? (3) Successfully complete any additional information security or privacy training, as required for VA personnel with equivalent information system access.??? b. The contractor shall provide to the contracting officer and/or the COTR a copy of thetraining certificates and certification of signing the Contractor Rules of Behavior for eachapplicable employee within 1 week of the initiation of the contract and annually thereafter, asrequired.??? c. Failure to complete the mandatory annual training and sign the Rules of Behaviorannually, within the timeframe required, is grounds for suspension or termination of all physicalor electronic access privileges and removal from work on the contract until such time as thetraining and documents are complete.End of Document ................
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