CITY OF AVA, MISSOURI



CITY OF AVA, MISSOURI

BOARD OF ALDERMEN MEETING

CITY HALL 127 SW 2ND AVE.

February 25, 2014

5:00 P.M.

DRAFT: MINUTES WILL NOT BE OFFICIAL UNTIL APPROVED AT THE NEXT REGULARLY SCHEDULED MEETING OF THE BOARD OF ALDERMEN.

PRESENT: Mayor Eddie Maggard; President of the Board Burrely Loftin, Aldermen Billy Long , Aldermen David Norman; City Attourney Larry Tyrrell; Administrative Director Peggy Porter; City Clerk Suzanne Welsh; Police Chief Reggie Johnson; Officer Tim Stewart; Alderman Ric Engelhardt was absent; Director Planning & Zoning Janice Lorrain was absent.

GUESTS: An attendance register was provided for guests to sign.

I. CALL TO ORDER: The February 25, 2014 meeting of the City of Ava Board of Aldermen was called to order by Mayor Eddie Maggard.

II. Roll call of aldermen read by City Clerk. Those aldermen present were: Burrely Loftin, Billy Long, and David Norman. Ric Engelhardt was absent.

APPROVAL OF MINUTES: Minutes of February 11, 2014 Board of Aldermen meeting was sent to aldermen for review prior to the meeting. Motion to approve minutes was made by David Norman, seconded by Billy Long. Motion approved all ayes; no nays. Engelhardt was absent.

IV. APPROVAL OR AMENDMENTS TO AGENDA:

Motion to approve agenda as presented was made by Billy Long, seconded by Burrely Loftin. Motion carried all ayes; no nays. Engelhardt was absent.

V. PUBLIC ADDRESS TO THE BOARD:

None submitted

VI. ORDER OF BUSINESS

A. UNFINISHED BUSINESS: Ava Rural Fire Department President George Heatherington was contacted and said there was no way that the City of Ava could respond to a fire outside the incorperated city limits, because it was Ava Rural area only.

Mabel Everett, who initially contacted the city about the issue, was notified that the only way to get city fire protection was for her and the other residents to be annexed into the city. Mabel Everett was in favor of annexing into the city. Discussion was made on how to begin the process and that it should require personal visits to each resident on Girdner road stopping after Mabel Everett's house. Everyone will have to agree in order for the annexation to take place. It was also discussed whether or not to refund the money the three residents paid toward the water main installation back in 2011. It was also noted that if the residents do annex, no new water wells can be drilled in that area as per city code.

B. REPORTS OF SPECIAL BOARDS, COMMITTEES AND

CITY OFFICERS

1. Administrative Director Peggy Porter provided the Mirma evaluation to the Board of Aldermen and stated that the City scored 100%. The audit was to show that the city operates safely in the workforce. If the score is 90% or above the city is issued availablecredits on the next annual invoice.

2. A. Director of Planning & Development Janice Lorrain had a presentation presented to the Board of Aldermen regarding new software for Planning and Zoning. Representing Beehive GIS software, Ken Denlow, presented a slide show and explained how the software would be easier to use, affordable, efficient and helpful, when it comes to putting in reports on work orders and being able to print out what was fixed. The software is compatable with GPS navigation systems and pinpoints locations. There are 30 different modules depending on what is needed. It also is data that can be used on any computer and saved to a central server where, in case of disaster, the information will be saved.

B. Kurtis McGee updated the Board of Aldermen on his project to get the city up to date on ADA title II compliance. He also provided notes from a meeting that was held on February 19, 2014 getting ideas from a group that had disabilities. He mentioned to the board that city utilities and city hall bathrooms were not compliant with ADA and the most visible area of need were the sidewalks on the square.

3. Chamber of Commerce director Judy Shields gave an update of upcoming events for the city and also presented them a rough draft for a new sign that is to be installed on the S.E. Corner at the junction of 5 and 14 hwy. It will be 10 ft wide and 6 ft tall with an estimated cost of $6,500.00. They are working with MODOT to finish up loose ends. The city will be responsible for the sign if there are any issues with it or claims filed to insurance for damages. She mentioned that there were lots of requests for events such as Polk Salat days so, on the 4th weekend in May, there will be an event called Summerfest. Five new business owners have signed up on the Chamber of Commerce this year.

Municipal Court Docket – none to approve.

READING OF RESOLUTIONS OR BILLS FOR ORDINANCES:

ALDERMEN'S COMMENTS:

VII. ACCOUNTS PAYABLE: none submitted

VII. CLOSED SESSION

RSMO 610.021 (1) Litigation & (3) Personnel. Motion was made to go into Closed Session by Billy Long with second by Burrely Loftin. Motion carried with all ayes by Loftin, Long, Norman; Engelhardt was absent, no nays.

VIIi. OPEN SESSION

Motion to return to open session was made by Billy Long seconded by Burrely Loftin. Motion carried all ayes by Loftin, Norman, Long; Engelhardt was absent, no nays.

IX. ADJOURNMENT:

Motion to adjourn meeting was made by Billy Long seconded by Burrely Loftin. Motion carried all ayes by Loftin, Norman, Long; Engelhardt was absent, no nays.

Minutes submitted by:

Suzanne Welsh, City Clerk _________________

______________ Approved by Board of Aldermen

______________ Amended or corrected by Board of Aldermen

____________________

Mayor Eddie Maggard

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