MINUTES - Illinois Criminal Justice Information …



MINUTES

Illinois Criminal Justice Information Authority

Budget Committee Meeting

Friday, September 10, 1999

120 South Riverside Plaza

Chicago, Illinois

Call to Order and Roll Call

The Budget Committee of the Illinois Criminal Justice Information Authority met on September 10, 1999 at the Authority offices. Chairperson Engel called the meeting to order at 8:45 a.m. Assisting with the convening of the meeting, Authority Chairman Bensinger appointed the present Authority members to serve as members of the Budget Committee for this meeting in order to have a meeting quorum. Other Committee and Authority members in attendance were Authority Vice-Chair Buckwalter, Chief Millner, Director Nolen, Budget Committee Vice-Chair Waller, Mr. Apa, Sheriff Bukowski, Director Goetten, Mr. Piland and Mr. Spence. Also in attendance were Ken Bouche from the Illinois State Police, Executive Director Candice Kane, Robert Taylor, and other members of Authority staff.

Approval of the Minutes of the June 4, 1999 Meeting

Chairperson Engel directed the Committee members’ attention to Tab 1 of the meeting packet and called for a motion to approve the minutes of the June 4, 1999 Budget Committee meeting. Mr. Apa moved to approve the minutes. The motion was seconded by Vice-Chair Buckwalter and passed by unanimous vote.

Approval of the Anti-Drug Abuse Act FFY95 Plan Adjustment #19

Chairperson Engel directed the Committee members’ attention to Tab 2 of the meeting packet consisting of a memo from Dr. Kane, dated August 27, 1999, regarding the proposed adjustments to the ADAA FFY95 plan. She called on Mr. Taylor to explain the memo.

Mr. Taylor reported that at the close of their programs, the Community Crime/Drug Prevention Program had $33,349 in unspent funds and that the Specialized Public Defender Training Program had $1,864 in unspent funds. He said staff recommends these programs’ designations be reduced by those amounts, and that the funds be combined with the undesignated CHRI local funds ($4,141). He said that staff also recommends that these funds be designated to Peoria County on behalf of the Sheriff’s Office for the purchase of a livescan device and printer, and connection to the state’s telecommunication network. He stated that the total federal designation for this program would be $39,354, with required match of $13,118, for a total program cost of $52,472.

Chairperson Engel called for a motion to approve Draft Resolution T. Such a motion was made by Director Goetten and seconded by Chairman Bensinger. The motion was passed by unanimous vote.

Chairman Bensinger inquired about a map that displayed the livescan locations throughout the state. Mr. Taylor said that a map can be put together. He explained that staff is working in conjunction with the Illinois State Police (ISP) and will prepare a map for the next meeting.

Approval of the Anti-Drug Abuse Act FFY96 Plan Adjustment #14

Chairperson Engel directed the Committee members’ attention to a pink stapled packet at their places consisting of a memo from Dr. Kane, dated September 9, 1999, regarding the proposed adjustments to the ADAA FFY96 plan. She called on Mr. Taylor to explain the memo.

Mr. Taylor reported that nearing the close of the first year of program operation, demand for appeals of the Sexually Violent Persons Commitment decisions and other non-capital appeal work performed by the unit has exceeded the ability of the two assistant attorneys general assigned to the program. He explained that the $45,333 unused by the Gang Training and Trial Assistance program will be used to add another assistant attorney general to the Special Appeals Unit and extend the period of performance by one month to September 30, 1999. He said that the funds will also be used to pay for equipment, supplies, and travel for the third assistant attorney general.

He said that staff is also recommending that the designation to the Administrative Office of the Illinois Courts for their Specialized Probation Training Program be reduced by $191 in unspent funds, that the designation to the Office of the State Appellate Defender for their Statewide Public Defender Training Program be reduced by $527 in unspent funds, and that these funds be added to the $560,650 in FFY96 funds available for local CHRI projects, bringing the total available for local CHRI projects to $561,368.

(The following chart depicts the recommended CHRI-related designations.)

|Recipient |Amount |

|City of Aurora |$52,356 |

|Franklin County |$52,356 |

|Lee County |$52,356 |

|Marion County |$52,356 |

|Randolph County |$52,356 |

|Schuyler County |$52,356 |

|White County |$52,356 |

|Williamson County |$52,356 |

|Undesignated |$142,520 |

|Total |$561,368 |

Mr. Taylor said that recommendations for the funds that remain undesignated will be made at the December 1999 meeting.

Chairperson Engel called for a motion to approve Draft Resolution U. Such a motion was made by Vice-Chair Buckwalter and seconded by Mr. Apa. The motion was passed by unanimous vote.

Approval of the Anti-Drug Abuse Act FFY97 Plan Adjustment #11

Chairperson Engel directed the Committee members’ attention to Tab 3 of the meeting packet consisting of a memo from Dr. Kane, dated August 27, 1999, regarding the proposed adjustments to the ADAA FFY97 plan. She called on Mr. Taylor to explain the memo.

Mr. Taylor reported that the Office of the Attorney General has requested that $52,429 of FFY97 funds that will not be needed for the full operation of the Gang Training and Trial Assistance Program be reallocated to the Special Appeals Unit to fund the services of a third assistant attorney general.

He said that staff is also recommending that some program designations (listed in the following chart) be reduced by the amounts they are lapsing.

|Program |Lapsing Funds |

|Violent Crime Appeals Project |$927 |

|Sangamon County Public Defender Services |$1,202 |

|Peoria County Pretrial Services |$31,430 |

|Peoria County Intensive Drug Abuser Program |$18,782 |

|Available Funds |$52,341 |

Mr. Taylor reported that there are also available undesignated funds (listed in the following chart).

|Undesignated |Amount |

|Local Funds for Mid-System Request For Proposals (RFP) |$130,176 |

|Local Funds |$232,421 |

|Total |$362,597 |

He said that staff is recommending that the total of these available funds ($414,938) be designated to the Office of the Cook County Sheriff to continue the FFY97 agreement for the South Suburban Anti-Gang Initiative for one year.

Chairperson Engel called for a motion to approve Draft Resolution V. Such a motion was made by Chairman Bensinger and seconded by Mr. Apa. The motion was passed by unanimous vote.

Approval of the Anti-Drug Abuse Act FFY98 Plan Adjustment #4

Chairperson Engel directed the Committee members’ attention to Tab 4 of the meeting packet consisting of a memo from Dr. Kane, dated August 27, 1999, regarding the proposed adjustments to the ADAA FFY98 plan. She called on Mr. Taylor to explain the memo.

Mr. Taylor reported that the Office of the Attorney General has requested that $53,478 of FFY98 funds that will not be needed for the full operation of the Gang Training and Trial Assistance Program be reallocated to the Special Appeals Unit to fund the services of a third assistant attorney general.

He said that staff is recommending that the designation to the Drugfire Program be reduced by $26,336 in lapsing funds and added to undesignated state funds. He said that staff is also recommending that $11,897 in undesignated ADAA FFY98 funds be designated to supplement the existing award to the South Suburban Cook County Anti-Gang Initiative Program to provide sufficient funding for the last year of program operation reflecting the cost of living increase. He stated that at a later date, staff will recommend that the FFY99 designation to this program be rescinded.

Mr. Taylor also announced that the Authority received a supplemental award to ADAA FFY98 in the amount of $28,435. He explained that these funds are Illinois' share of ADAA funds withheld from states which did not comply with the federal requirement to have in effect a law which allows victims of sexual assaults to obtain results of HIV testing of convicted perpetrators.

(The following chart depicts the required proportions.)

|Distribution of Supplemental Award |Amount |

|Administration |$1,137 |

|Undesignated Local CHRI |$917 |

|Undesignated State CHRI |$505 |

|Undesignated Local |$16,693 |

|Undesignated State |$9,183 |

|Total |$28,435 |

Chairperson Engel called for a motion to approve Draft Resolution W. Such a motion was made by Chairman Bensinger and seconded by Mr. Apa. The motion was passed by unanimous vote.

Approval of the Victims of Crime Act FFY97 Plan Adjustment #8

Chairperson Engel directed the Committee members’ attention to a blue stapled packet at their places consisting of a memo from Dr. Kane, dated September 9, 1999, regarding the proposed adjustments to the VOCA FFY97 plan. She called on Mr. Taylor to explain the memo.

Mr. Taylor reported that the Illinois Coalition Against Sexual Assault (ICASA) notified Authority staff on December 17, 1998, that they were unable to spend $98,108 in FFY97 VOCA funds designated for Year 1 of the Special Projects Program. He said that they recommended that the Authority use these funds to issue an RFP to purchase colposcopes for hospital emergency rooms that serve victims of sexual assault after victimization.

He reported that in subsequent correspondence dated May 7, 1999, ICASA requested funds to support the purchase of clothing for sexual assault victims and to print and translate brochures. He said that staff recommends funding the expenditures for clothing and brochures and that the designation for the Special Projects Program should be reduced by $16,108, the difference between the unexpended funds and the request for additional funds. He said that staff is also recommending that the Authority issue an RFP to eligible recipients for colposcope equipment grants for a total of $100,000 and that the additional $83,892 needed for the RFP be taken from the Infonet project.

Mr. Taylor reminded the Committee that the Authority set aside a little over $1 million at their June 4, 1999 meeting for a competitive RFP for domestic violence advocacy services programs within Chicago. He reported that thirty-one RFPs were distributed to agencies and organizations that work with victims of domestic violence and that the Authority website had eighty RFP downloads.

He said that eleven proposals were received requesting a total of $1,455,789, but that only ten proposals were scored, as one did not meet the minimum funding criteria. He said that of the ten, only six proposals, requesting a total of $452,408, were recommended.

He directed the members’ attention to two charts, one entitled, VOCA FFY97 and FFY98 – DV Advocacy Services Programs – RFP Funds Requested, and the other entitled, Federal Funding Recommendations for the Domestic Violence Advocacy Services Program Within Chicago. He explained that funds for the VOCA RFP come from both FFY97 and FFY98. He said that staff is recommending that $226,173 in FFY97 funds be used to cover the first year of performance for the selected programs. He said that staff is also recommending that the remaining $223,827 in VOCA FFY97 funds be reserved for the City of Chicago for domestic violence services to be determined at a later date.

Mr. Taylor reported that staff is recommending that unspent funds from the following core and RFP programs be rescinded:

|Agency |Reduction |

|Illinois Coalition Against Domestic Violence (ICADV) |$40 |

|Prairie Council on Aging, Inc. |$259 |

|Legal Assistance Foundation of Chicago |$4,798 |

|Macon County State's Attorney's Office |$1,278 |

|Cook County State's Attorney's Office |$4,936 |

|Land of Lincoln Legal Assistance Foundation (Mt. Vernon) |$19,520 |

|Office of the Winnebago County State's Attorney |$15,000 |

|Lake County Children's Advocacy Center |$30,000 |

|Office of the Kane County State's Attorney |$14,158 |

|Office of the Madison County State's Attorney |$40,000 |

| Total |$129,989 |

He said that staff is also recommending that the funds rescinded from the FFY97 core and RFP programs be used to enhance the following programs:

|Agency |Recommended Increase |

|Alliance Against Intoxicated Motorists |$18,186 |

|Chicago Metropolitan Battered Women's Network |$10,000 |

|Child Protection Center of Columbus Hospital |$15,000 |

|Prairie State Legal Services |$54,804 |

|Land of Lincoln Legal Assistance Foundation (Alton) |$9,828 |

|Land of Lincoln Legal Assistance Foundation (East St. Louis) |$9,692 |

|Will County Legal Assistance Foundation |$4,310 |

|Office of the Champaign County State's Attorney |$2,169 |

|Procare Center |$2,000 |

|Sangamon County Child Advocacy Center |$4,000 |

|Total |$129,989 |

Chairperson Engel called for a motion to approve Draft Resolution X. Such a motion was made by Vice-Chair Buckwalter and seconded by Mr. Apa. The motion was passed by unanimous vote.

Approval of the Victims of Crime Act FFY98 Plan Adjustment #2

Chairperson Engel directed the Committee members’ attention to a yellow stapled packet at their places consisting of a memo from Dr. Kane, dated September 9, 1999, regarding the proposed adjustments to the VOCA FFY98 plan. She called on Mr. Taylor to explain the memo.

Mr. Taylor reminded the Committee that the Authority set aside a little over $1 million at their June 4, 1999 meeting for a competitive RFP for domestic violence advocacy services programs within Chicago. He said staff is recommending that $226,235 in FFY98 funds be used to cover the second year of performance for the selected programs. He stated that staff is also recommending that the remaining $373,765 in VOCA FFY98 funds be reserved and programmed at a later date for additional services for Chicago victims of domestic violence.

Mr. Taylor reported that Freedom House was designated $115,216 under the VOCA FFY98 RFP for Violent Crime Victims Services programs. He explained that upon closer review of the budget by Authority staff, it was determined that Freedom House would not need the full amount designated to them. He said that staff is recommending that their designation be reduced by $22,680 for a revised total designation of $92,536.

Mr. Taylor explained that during the initial process of calculating scores for the VOCA FFY98 RFP for Violent Crime Victim Services programs, an error was made that resulted in the Carrie Lynn Children's Advocacy Project being ranked below the cut off for programs to be funded. He said that the error was later discovered and the programs were re-ranked. He stated that with its revised score, the Children's Advocacy Project would have ranked high enough to be recommended for funding. He said that their proposal requested $80,000 for the two-year period of performance. He stated that staff recommends that the excess funds from Freedom House ($22,680) be reprogrammed to the Children's Advocacy Project and that the remaining balance necessary to cover program costs ($57,320) be taken from the Infonet Project.

Chairperson Engel called for a motion to approve Draft Resolution Y. Such a motion was made by Mr. Apa and seconded by Chief Millner. The motion was passed by unanimous vote.

Approval of the Victims of Crime Act FFY99 Plan Adjustment #1

Chairperson Engel directed the Committee members’ attention to a cherry stapled packet at their places consisting of a memo from Dr. Kane, dated September 9, 1999, regarding the proposed adjustments to the VOCA FFY99 plan. She called on Mr. Taylor to explain the memo.

Mr. Taylor reminded the Committee that at the June 4, 1999, Budget Committee meeting, staff was charged with evaluating the VOCA FFY97 RFP programs. He explained that in order to evaluate the programs in a consistent manner, special pre-site visit checklists and site visit report forms were developed. He said that staff conducted visits at each of the sites and evaluated the performance level for each individual program and that the criteria used to evaluate the programs included:

• data collected to date compared to program objectives;

• comparison of intended program services as detailed in program narrative to on-site verification of actual services being delivered;

• programmatic issues or obstacles impeding the program's performance/delivery of services; and

• the flow of funds/expenditures for the first two years and projected third year expenses.

Mr. Taylor said that based on their visits, staff feels that the vast majority of the programs are meeting their objectives for the delivery of services. He said that staff is recommending that the four programs (listed below) not be continued for a fourth year:

1. Rainbow House

2. Madison County State's Attorney's Office

3. Whiteside County State's Attorney's Office

4. Council for the Jewish Elderly

He said that staff is recommending that a total of $3,822,842 be designated from VOCA FFY99 funds for a fourth year of funding to the following programs which were originally funded through the VOCA FFY97 RFP. He explained that the recommended designations are based on the third year budget for each of the programs plus a 5 percent increase, as was given to the core programs for FFY99.

|Organization |Designation Amount |

|ICADV |$1,050,000 |

|Dove |$27,267 |

|Land of Lincoln Legal Assistance Foundation - East St. Louis |$61,199 |

|Land of Lincoln Legal Assistance Foundation - Mt. Vernon |$42,000 |

|Land of Lincoln Legal Assistance Foundation - Decatur |$51,929 |

|Land of Lincoln Legal Assistance Foundation - Alton |$61,215 |

|Prairie State Legal Services |$206,005 |

|Will County Legal Assistance Program |$36,026 |

|Life Span |$134,316 |

|Howard Area Community Center |$36,093 |

|ICASA |$1,089,375 |

|Assault & Abuse Services of Stephenson County |$45,780 |

|CAC of Kankakee County |$20,332 |

|Will County Child Advocacy Services |$36,750 |

|Friends of Child Advocacy |$21,000 |

|Sangamon County CAC |$25,200 |

|Procare Centers |$23,100 |

|Lake County CAC |$33,600 |

|DuPage County Children's Center |$21,000 |

|Children's Advocacy Project of Winnebago County |$15,750 |

|La Rabida Children's Hospital |$36,750 |

|CAC of Northwest Cook County |$21,000 |

|Child Protection Center/Columbus Hospital |$52,500 |

|Alliance Against Intoxicated Motorists |$30,383 |

|Cook County State's Attorney's Office |$319,264 |

|Macon County State's Attorney's Office |$26,250 |

|St. Clair County State's Attorney's Office |$36,750 |

|Menard County State's Attorney's Office |$13,125 |

|Williamson County State's Attorney's Office |$17,823 |

|Kane County State's Attorney's Office |$43,050 |

|Lake County State's Attorney's Office |$29,542 |

|Champaign County State's Attorney's Office |$32,580 |

|Winnebago County State's Attorney's Office |$46,471 |

|Chicago Metropolitan Battered Women's Network |$20,000 |

|Chicago Hearing Society |$59,417 |

|Total |$3,822,842 |

Mr. Taylor said that based on their evaluations, staff is recommending that the three recommended programs (listed below with explanations) be monitored closely during the third year. He said that the actual award of fourth year funds will be delayed until these programs can demonstrate that they are meeting and maintaining their program objectives:

1. Lake County Children's Advocacy Center - The program has only been staffed for four of the first 22 months. The current staff person has been in the position for just a few weeks. Staff feels that the services are needed and will monitor the program closely to ensure that it meets its goals and objectives, and that it keeps staff in place. Additional technical support will be provided as needed.

2. Macon County State's Attorney's Office - The program has been unable to meet its objectives for the number of victims served. Statistically the service area has a high number of victims, but the program has had difficulty in identifying these victims. In addition, due to the flow of information within the State's Attorney's Office, program staff have been unable to connect with victims until they have been in the system for several months. The program has come up with strategies to improve the flow of information and also intends to work with victims through a domestic violence courtroom that is being developed. It is hoped that these changes will help to increase the number of victims served.

3. Winnebago County State's Attorney's Office - The program's focus has been more on generating letters and aiding prosecution than providing direct support services to victims. Program personnel have also been unaware of the status of their grant as an amendment had been sent for signature and never returned. They were also unaware that they were tens of thousands of dollars behind in reimbursement. The program has also been remiss in supplying monthly data and fiscal reports.

Mr. Taylor mentioned that staff would like ICASA and ICADV to give a presentation at a later Authority meeting to update the members on the progress and success of their current programs.

Chairperson Engel called for a motion to approve Draft Resolution Z. Such a motion was made by Chief Millner and seconded by Mr. Apa. The motion was passed by unanimous vote.

Approval of the Juvenile Accountability Incentive Block Grants Program FFY98 Plan Adjustment #1

Chairperson Engel directed the Committee members’ attention to a green stapled packet at their places consisting of a revised memo from Dr. Kane, dated September 9, 1999, regarding the proposed adjustments to the JAIBG FFY98 plan. She called on Mr. Taylor to explain the memo.

Mr. Taylor reported that on March 3, 1999, municipalities eligible for funding under the JAIBG plan were notified and asked to submit a Notice of Intent for their participation in the program by April 16, 1999. He said that plan application packages were forwarded to participating municipalities on June 3, 1999, with a return deadline date of July 15, 1999. He explained that staff provided guidance and assistance to the municipalities for the development of their plans. He said that the municipalities indicated in the following chart notified Authority staff that they have decided not to participate in the FFY98 JAIBG program:

|Municipality |Amount Declined |

|Adams County |$8,444 |

|Christian County |$7,131 |

|Collinsville |$7,304 |

|DeKalb |$10,490 |

|DeKalb County |$9,276 |

|Jacksonville |$6,386 |

|Kendall County |$6,363 |

|Morton Grove |$9,071 |

|Northbrook |$11,394 |

|Ogle County |$7,862 |

|Quincy |$13,036 |

|Stephenson County |$9,289 |

|Tazewell County |$8,692 |

|Tinley Park |$8,878 |

|Westmont |$7,043 |

|Whiteside County |$7,062 |

|Total |$137,721 |

Mr. Taylor reported that on August 25, 1999, letters were sent to five municipalities who had not responded to earlier communications: Freeport, Northbrook, Ogle County, Stephenson County and Tinley Park. He explained that these municipalities were given until September 3, 1999 to notify the Authority of their intent to participate in the JAIBG program, but that the only received response was from Freeport, requesting a time extension for the submittal of their plan. He said that telephone calls were made to the four remaining municipalities, but that they never responded.

Mr. Taylor said that staff is recommending the designation of $32,924 in JAIBG FFY98 funds to St. Clair County to implement an anti-violence incentive program for juveniles. He stated that there will be an unallocated amount of $104,797 remaining in FFY98 JAIBG local funds. He said that it is further recommended that this remaining amount be added to the $817,927 in undesignated local Request for Proposals funds (for those that did not qualify for direct funding) for a new total of $922,724.

Mr. Piland suggested that the Committee investigates why 33 percent of the communities declined the funding. Vice-Chair Waller said that it may be difficult for the communities to come up with match funds. Mr. Taylor stated that the communities were give the option to waive their funds to a higher municipality.

Chairperson Engel called for a motion to approve Draft Resolution AA. Such a motion was made by Director Nolen and seconded by Mr. Apa. The motion was passed by unanimous vote.

Designation of the Violent Offender Incarceration / Truth-in-Sentencing Funds

Chairperson Engel directed the Committee members’ attention to a pumpkin stapled packet at their places consisting of a memo from Dr. Kane, dated September 9, 1999, regarding the proposed designation of the VOI/TIS funds. She called on Mr. Taylor to explain the memo.

Mr. Taylor reported that staff released an RFP for juvenile detention facility construction under the FFY98 VOI/TIS award. He said that four eligible proposals were received and reviewed by a panel, although none of them fully answered the issues contained in the RFP.

Mr. Taylor said that staff sent follow-up questionnaires to the four entities, which submitted proposals in an attempt to gather the missing information. He stated that a second panel reviewed the answers to these questionnaires, as well as the original proposal submissions and that their scores averaged as follows:

|Franklin County |73 |

|Madison County |68 |

|Sangamon County |73 |

|Vermilion County |70 |

Mr. Taylor said that staff is recommending that a designation be made to Franklin County in the amount of $1,533,710 for construction of a juvenile detention facility which will provide secure bed space in the southeastern region of the state. He said that the caveat to the recommendation is that no contract be executed with Franklin County until a needs assessment has been conducted by the Juvenile Justice Commission to determine the number of beds required in the area.

Chairperson Engel called for a motion to approve Draft Resolution BB. Such a motion was made by Director Goetten and seconded by Chief Millner. The motion was passed by unanimous vote.

Old Business

None.

New Business – Discussion of the National Criminal History Improvement Program Funds

Chairperson Engel directed the Committee members’ attention to Tab 6 of the meeting packet consisting of a memo from Dr. Kane, dated August 27, 1999, regarding the proposed adjustment to the NCHIP plan. She called on Mr. Taylor to explain the memo.

Mr. Taylor explained that when NCHIP funds first became available for livescan grants, the only other funds available to support these projects were ADAA funds. He said that NCHIP funds do not require a match, but since ADAA funds require a 25 percent cash match, the Authority instructed staff to require a 25 percent match for NCHIP funded livescan projects.

He explained that most of the larger agencies have obtained livescan either through their own means or through grant funding. He said that ISP and Authority staff are working to ensure that the entire state has access to electronic fingerprint capture devices (either livescan or deadscan). He stated that the more rural areas of the state which do not have strong tax bases may not be able to provide match or may be able to only provide minimal match.

Mr. Taylor said that staff is therefore requesting that a 25 percent match no longer be required for use of NCHIP funds for livescan or deadscan grants. He said that staff is requesting that a minimum cash match be required for NCHIP funds, to be determined on a case by case basis.

Chairperson Engel called for a motion to waive the 25 percent match requirement with the caveat that the Authority receives resolution from the municipalities’ City Councils expressing their commitment. Such a motion was made by Chairman Bensinger and seconded by Vice-Chair Buckwalter. The motion was passed by unanimous vote.

Adjourn

Chairperson Engel called for a motion to adjourn. The motion was made by Chief Millner, seconded by Sheriff Bukowski, and passed by unanimous vote. The meeting stood adjourned at 9:45 a.m.

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