Nine Week Compliance Report Instructions:
Six/Nine Week Compliance Report Instructions for SLPs:
1. Fill in your name and school at the top of EACH page of your report. (You will be
able to do this once you save the program to your desktop)
2. If you are serving two schools, scroll down and fill in the name of your second
school. Section one is for your first or only school… Section two is for your
second school.
3. Transfers:
Outside – Enter the number of students who transferred into your school from
another district. Enter a “0” if you had no transfers.
In District – Enter the number of students who have been placed at your school
from another District school. Enter a “0” if you had no transfers.
Re-evals – Enter the number of re-evals you have completed for transfer
students. Enter a “0” if you did not complete any re-evals for transfer students.
4. Referrals:
New – Enter the number of new referrals that you have received. Enter a “0” if you
did not received any new referrals
Diag. – Enter the number of referrals that you have received from your Diagnostician.
Enter a “0” if you did not received any new referrals from the Diagnostician.
# eligible – Enter the number of eligible referrals that you have completed. Enter a
“0” if you have not completed any eligible referrals. Completed ARD is not required
but FIE should be complete.
# DNQ – Enter the number of referrals that are a DNQ. Enter a “0” if you have no
complete referrals or have no DNQ referrals. Completed ARD is not required but FIE
should be complete.
Pending – this number will be calculated for you.
% columns – these numbers will be calculated for you
5. Re-evaluations:
Enter the number of regular re-evaluations that you have completed. Enter a “0” if
you have not completed any regular re-evals. Remember the transfer re-evals have
already been entered. The total FIE column will automatically add re-evals for
transfers, regular re-evals and completed initials for you.
6. ARDS:
Attended – Enter the number of ARDs you have attended but were chaired by the Diagnostician
Chaired – Enter the number of ARDS planned and chaired by the Speech Pathologist
7. Caseload:
Start – Enter the number of students who are enrolled on your caseload at the
beginning of the school year. This number will calculate itself for the remaining
six/nine weeks.
Caseload - will be totaled for you by six/nine weeks after your initial entry.
In – this number will be calculated for you.
Out – Enter the number of students who left your school during the nine weeks. This
number should include students who have been dismissed, withdrawn, transferred
to any other school. (see note below) Enter a “0” if no student left your school.
Total Students - Pink boxes at the bottom will calculate the actual number of
students you have worked with this school year. This number will not be the
same as your caseload. This cell is designed to reflect the number of students you
have worked with over the course of the year – not the number of student who
remain on your caseload.
8. Totals:
FIEs – this number will be calculated for you.
ARDs – this number will be calculated for you.
Caseload – this number will be calculated for you
DO NOT leave any of the fields blank. If a box is left empty the formulas won’t work.
9. Initial Referral Documentation: Complete form as referrals are received and completed indicating
the six/nine weeks you received the referral. Add comments as needed in the right hand column to
explain anything that is not self explanatory… ie student withdrew before 30 day ARD…
10. Student Transfer Document:
Enter six/nine weeks of registration at your school and name of student
Date enrolled – Enter the date that the student enrolled at the campus. The date
should match school records.
11. Transfer ARD date – Enter the date that you have the transfer ARD. If an ARD is
not required, put the date that the student’s documents were accepted by the
districts. This date should match the date on the transfer verification form that the
parent signed.
12. Transfer FIE – Enter the date of the student’s FIE from the previous district.
13. Transfer Eligibility - Enter the eligibility that the previous ISD assigned
14. 30 day ARD – Enter the date of your placement ARD
15. District FIE date – Enter the date of your re-eval. If you did not re-eval the
transfer student, this column will be blank.
16. District eligibility – Enter eligibility that District will use to serve the student.
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